Author's Guide

To The Academic Exchange


 

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Audience

From Start to Finish

Style

Length

 

 

 

 

 

 

 

 

 

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The Academic Exchange is a journal of Emory faculty work and thought, a published forum for ongoing intellectual discourse among colleagues. While there is some staff-written reporting, the majority of writing is opinion and commentary contributed by faculty authors.

Audience
The primary readership of the Academic Exchange is the faculty of Emory University, a circulation of roughly 3,200. This audience varies widely across a range of fields and disciplines. Articles and essays, therefore, should be accessible to educated non-specialists. For sample articles that successfully address this concern, see
• “Shaping a Citizen Faculty: Cultivating collegiality in the research university,” by Luke Johnson, Dec. 1999/Jan. 2000
• “More ‘Hot Air’: Climate change, carbon permits, and international politics,” by Ujjayant Chakravorty, April/May 2000
• “Difference Politicized: Reflections on contemporary race theory,” by Mark Sanders, Dec. 2000/Jan. 2001

The Academic Exchange from start to finish

Articles and essays come to the Academic Exchange in a variety of ways: occasionally faculty members will submit a full draft; faculty members may contact the editors to pitch an idea for a piece; and often the editors invite a faculty member to develop an essay on a particular topic.

Each article or essay travels through the editorial and production process on a firm schedule. Proposed essays are assigned a deadline for a completed draft. After the piece is edited, it is then returned to the author for further consultation and/or clarification. Sometimes revisions are required.

Nothing appears in print without the author’s review and approval. The author should mark any desired changes and answer any highlighted questions marked on the reviewed copy. When the author returns the essay to the editor, the two can discuss and resolve questions or revisions as needed. Authors should read the piece with attention to detail at this point to avoid revision at layout. No substantial changes to copy will be made during layout. Text must be final at that stage.

Usually, a period of four weeks lapses between the last review of copy and publication. Authors receive advance copies as soon as the printed piece is available.

Style
Each author has his or her own style. The editors strive to preserve this style while at the same time trying to make the ideas clear to readers. Clarity stems from logical organization, simple syntax, good grammar, and correct punctuation. The tone and organization of the articles and essays in the Academic Exchange range from the formal to the somewhat casual, but they are all accessible and concise. The editors stress relatively simple sentence structure and focused argument. Authors should try to avoid jargon, but if they feel it is necessary to introduce discipline-specific terms, they should define the terms briefly for a general audience.

The guide that the editorial staff uses for most style decisions—such as punctuation and capitalization—is the Chicago Manual of Style, 14th edition. On matters of spelling and hyphenation, the staff consults the American Heritage Dictionary of the English Language. For issues of organization, grammar, syntax, and so forth, other useful style guides are The Elements of Style by Strunk and White, On Writing Well, by William Zinsser, and Line by Line: How to Improve your Own Writing, by Claire Kerhwald Cook. The editors try to stay abreast of changes and trends concerning correct usage, grammar, punctuation, and so on.

Length
Academic Exchange readers say they value articles and essays that are easily read in one or two sittings. Articles and essays range in length between 500 and 1300 words, but the average length is roughly 800 to 1000 words. If the author wishes to include any charts and tables, the length of the text should be adjusted to accommodate the graphics.

The editors reserve the right to work with an author to revise a piece for length, focus, clarity, concision, and style. If an author wishes to introduce additional material, it usually can be accommodated on the Academic Exchange web site.