| Contact Us | Emory Login | Other Login | ||||||||||
 |
||||||||||
 |
||||||||||
|
||||||||||
|
|
|||||||||
|
CIPA Home : Semester/Year Programs: Pre-Departure Pre-Departure ResourcesOrientation
OrientationAll students are required to attend the mandatory pre-departure orientation. For Spring programs, the orientation is held in early November. For Fall and Year programs, the orientation is held in March. CIPA will contact students directly with the date and location of orientation. During orientation, the CIPA advisors will cover critical information such as academic credit issues, emergency contact information, health and safety, and cultural adjustment issues while abroad. Study Abroad Orientation Materials The following materials were given to students during the mandatory pre-departure orientation. Course Approval Process and Academic Regulations Culture Shock Handbook (Please enter g5csv password to access the document). Study Abroad Emergency Contact Card Important Pre-Departure Reminders Disability Form for Study Abroad Self-Identification Housing Information Parking Information
If you already have a passport, it must be valid for at least six months beyond the end date of your study abroad program. If it is not, you should start the renewal process now. (Please see above for details.) Please submit a clear and legible copy of your passport to CIPA during the application phase. CIPA will keep this copy on file, but you should also make a copy to take with you separate from your actual passport, and you should also leave a copy at home. Certain semester study abroad program destinations require students to obtain a visa for entry to the country. If your chosen program location requires a student visa, you will receive information from either CIPA or your program director about how to apply for the visa. If you are a non-U.S. citizen, please check with your Program Director for details. You need to check the website for the Consulate of the country to which you are going to see if you need a visa. In addition, please contact the ISSP Office on campus to make sure you have completed all necessary paperwork to allow entry back into the U.S. at the conclusion of your program or when you return to campus this Fall. For students who need to apply for a passport or renew a passport, please visit http://travel.state.gov/passport/passport_1738.html to learn about how to obtain your passport. Apply for your passport immediately in order to insure receipt before the start your chosen program. If you still haven’t received your passport, make an appointment to appear in-person at a regional passport office by calling 1-877-4USA-PPT (1-877-487-2778). Press 1 and then 2 to reach the automated system to schedule an appointment. Course Approval ProcessWhen you study on an Emory-approved program, you earn Emory credit AND grades for the courses you take. However, you do not automatically receive credit for any course that you take at an overseas institution. Emory academic departments evaluate courses to determine if they meet Emory's standards and are appropriate for Emory credit. It is imperative that you review the courses you wish to take while abroad and their Emory equivalents with your academic advisor before you go abroad. It is CIPA policy that you obtain approval for ALL classes you take abroad. You cannot take classes for which approval is not granted. You must complete the Study Abroad Academic Course Plan* as part of the CIPA application process. *Some programs are exempt from this requirement—your CIPA advisor will notify you of this. You should seek approval for courses prior to departure –the Academic Course Plan is due to CIPA by April 1 for Fall and Year programs and by November 1 for Spring programs. If you cannot obtain approvals by these deadlines, or if you enroll in courses that have not been approved, you should complete the approval process as soon as possible. Credit approval can take place in two ways, and many students will use both methods of obtaining approval for the courses they take while abroad: 1) Blanket-approved courses (Table A on the Academic Course Plan): For some programs, “blanket approvals” from academic departments are on file in the CIPA Blanket Approval Database. If a course has been blanket-approved, it indicates that you do not have to go to a department and seek approval for that particular course overseas- the course approval is automatic. 2) Non Blanket-approved courses (Table B on the Academic Course Plan): On this form, list the courses you anticipate taking overseas that do NOT appear in the Blanket-Approved Database. You then take a copy of the course description or syllabus to the designated Faculty Study Abroad Representative in each relevant academic department. The departmental representative will review your choices and determine the Emory course equivalent and the type of credit to be earned (major, minor, GER, or elective). The FSAR can also email your CIPA advisor directly with course approvals rather than sign the Academic Course Plan sheet. Contact your CIPA advisor if you have questions about these processes. It is advised that you get approval for many different courses that you may be interested in taking, as this gives you maximum flexibility when constructing your course schedule while abroad. The more you do before you go, the less you have to stress about the course approvals once you are abroad. Be sure to take a copy of your Academic Course Plan with you. If you enroll in courses that have not been approved, you must contact the appropriate Faculty Study Abroad Representatives via email during your program’s on-site add/drop period and request approval for the course. You are advised to take care of all outstanding approvals during this period – do not wait until you return to Emory. It is your responsibility to make sure your CIPA advisor has a copy of this approval in writing (or sent via email directly from the Faculty Study Abroad Representative). You should also keep a copy of all approvals. You should keep copies of all syllabi, coursework, papers, and exams in case you need to verify your work with Emory faculty when you return. (Some academic departments only provide provisional approval for study abroad courses and request to see this work upon your return to finalize the course approvals.) You have one semester following the study abroad experience to submit any outstanding approvals to the CIPA office. If, by the end of that semester, you have not submitted the approvals, a grade of "F" will be posted to your transcript for each class in question. If you have provisional approval for a study abroad course but do not obtain and submit final approval by fulfilling the requirements as specified by the Faculty Study Abroad Representative, a grade of "I" will be posted to your transcript for the course. You then have until the end of the deferred exam period of the next semester (approximately the third week of the semester) to resolve the "I" for “Incomplete” or it will become an "IF" grade. Please note: While abroad, students must maintain a standard full course load of classes as defined by the host institution; this would typically be equivalent to 16 credits at Emory. You should check with both your overseas coordinator and your CIPA advisor to verify your registration. InsuranceFor all Emory semester programs, the program cost for study abroad includes supplemental medical insurance for international travel provided by T.W. Lord and Associates. Before your departure, CIPA will automatically submit your information to the insurance company. You do not need to complete any paperwork to be enrolled in the policy. You will receive a copy of the insurance policy brochure and an insurance card in the mail (sent to your permanent address) prior to the start of the program. The T.W. Lord insurance policy provides supplemental coverage while abroad. The insurance policy is meant to be supplemental to any insurance coverage you normally receive. Therefore, you must check with your current insurance provider to find out what will be covered while you are abroad and to understand the policy payments and claim system. If you see a doctor abroad, expect to make up-front payments, most likely in cash, and then you will have to file for a refund from your insurance company. If your current insurance provider does not cover you while overseas, then the study abroad insurance provided by Emory will serve as your primary policy. Please note: All Emory students are required to carry a primary insurance policy as mandated by Emory University, effective Fall Semester 2006. Information about the mandatory health insurance policy is available online at: http://www.college.emory.edu/current/courses/health/index.html In some cases, the primary insurance policy that you are currently enrolled in may not cover certain conditions or needs while abroad. As a student enrolled in an Emory study abroad program, the T.W. Lord insurance policy will provide supplemental coverage for the duration of the program (including two days prior to the start of on-site orientation until two days after classes end). If you are planning to travel before or after the program and would like additional coverage for this timeframe, then you may contact T.W. Lord and Associates directly to sign up for additional days. Students are responsible for paying for any additional coverage beyond the duration of the academic program. Contact Information: Emory Study Abroad Insurance Brochure Included in the health insurance program is access to the 24-hour Worldwide Assistance network for emergency assistance anywhere in the world. In case of emergency, call the number listed above. The multilingual staff will answer your call in English and immediately provide reliable, professional, and thorough assistance. The following services are included in the program: 1. Referral to the nearest, most appropriate medical facility, and/or provider Worldwide Assistance Services From within the US and Canada: 800-243-6124 Cell Phones
Study abroad students have several options. 1) Most semester students purchase a local “pay-as-you-go” phone upon arrival overseas. This option is usually the most cost-effective for long-term programs; former students and/or the program provider can provide details as to the best local stores and service plans. 2) You can take your tri-band or quad-band U.S. phone abroad with you. You should verify with your cell phone service provider that your phone will work in your program location. However, using a U.S. cell phone with a U.S. sim card is usually very expensive, even if you are able to purchase an international plan that reduces the calling rates. A sim-unlocked phone for which you can buy and use a locally purchased sim card is usually cheaper. 3) Alternatively, students can rent an international cell phone from Platform 3000 and Piccell Wireless. Platform 3000 offers Emory students studying abroad the option to receive free cell phone rentals (with a $19.90 processing fee); for more information, visit http://www.piccellwireless.com/emory. Renting a phone may be a good option for short-term programs such as summer study abroad. The main advantage to renting a cell phone from Platform 3000 is that you will receive your phone and your phone number prior to departure to give to family and friends. Ultimately, you should explore all the cell phone options to determine which option would work best for you based on the amount of time you will be abroad, the location in which you will be studying, and the amount of money you are willing to spend.
|
||||||||||
| CIPA | 1385 Oxford Road | Emory University
| Atlanta, GA 30322 | 404-727-2240 | cipa@emory.edu |
||||||||||
