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Administrative Decision Policies

All faculty, principal and staff positions should be filled through open recruitment methods either through  Human Resources or through Equal Opportunity Programs' (EOP) search procedures unless the unusual or term nature of the position requires an administrative decision.

Administrative decisions are not used to employ persons on a temporary basis but rather are warranted only by:

• Special emergency need;
• Change in organizational structure and/or position requirements;
• Interdepartmental promotion;
• And in rare cases, when the job requires such unusual skills, training, or education, it could not be reasonably expected that a person with such unique qualifications could be employed by open recruitment.

Classification, job description and salary range should be discussed with the Compensation Department (7-7617) before the Request is submitted to EOP.

Complete Administrative Decision Request for Approval Form:

1. Obtain a copy of the Administrative Decision Request Form for Approval from the EOP office or the Human Resources offices in the hospitals. Using Adobe Acrobat Reader, you can also view the Administrative Decision Request Form in PDF format. The PDF format form is now interactive. You can use Adobe Acrobat Reader to fill in the form data before printing the form to send to EOP.
    
2. Have the school/division affirmative action committee and/or the appropriate unit/division/administrative official review the decision carefully.
    
3. The University Health and Safety Questionnaire must be completed and attached with the form. The process cannot be completed without the Health and Safety Questionnaire.
    

Send Request for Approval and Documentation to Equal Opportunity Programs.

Forms received in the EOP office after 3:00pm will be dated the next business day for processing.

1. For non-Medical Affairs positions , forward the Request for Approval with the position description and the application/resume of the proposed candidate directly to the EOP office, Suite 5-271 1599 Clifton Building.
    
2. For positions in the Medical Affairs area, forward the Request for Approval  (with position description and application/resume of the proposed candidate) to your schools designated coordinator.  The coordinator will ensure that the paperwork has the appropriate signatures and documentation before forwarding the package by courier to EOP.
    
3. After review, EOP forwards the Request to the final approving authority (or the departmental coordinator in the Medical Affairs area, who will deliver the Request to the final approving authority in that area). The final approving authority for staff and principal positions is the Vice President for Human Resources. The final approving authority for faculty is the Provost. The final approving authority for faculty in the Health Affairs area is the Dean of that respective School.
    
4. The final approving authority retains the signed original Request and provides copies to the EOP office and the requesting official. 
    
5. Finally, the originating department should submit a Hire Transfer Form (HTF) to Employee Records.