Emory Report
December 5, 2005
Volume 58, Number 13


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December 5 , 2005
New business travel program takes off

by katherine baust lukens

Emory travelers have another option in developing and managing their itineraries, with a new program that introduces three preferred travel agencies for University business travel: Carlson Wagonlit, Travelocity Business and WorldTravel BTI.

Each preferred agency offers a variety of services, including comprehensive reporting, Internet-based and agent-assisted booking, 24-hour access, and reduced transaction fees. Also, each provides a crisis-notification system so that Emory will be notified whenever a staff or faculty member travels in an area of the world where a crisis occurs. The University cannot guarantee crisis notification for the business travelers who do not purchase tickets through one of the preferred agencies.

The travel program was developed “to identify ways to better manage business-related travel at Emory,” according to Mike Mandl, executive vice president for finance and administration. Currently available to University employees, plans are under way to make it fully accessible to Emory Healthcare employees, as well.

According to David Thurston, associate vice president for financial operations, the travel program is mutually beneficial for the University and its employees. “For employees, it presents greater options and flexibility to accommodate travel needs; for simple reservations, the online tools are fast and cost-effective, while for complicated travel itineraries the agency can search for the best rates to save the employee time,” Thurston said. “For Emory, the benefits are that it helps to control travel costs, reduces risk to our faculty and staff, and centralizes travel data for better negotiating leverage.”

A new Travel Information Center can be found on Emory’s Finance page at www.finance.emory.edu. The site is intended to be comprehensive for all travel needs and information. For additional information, or to sign up for training sessions, send e-mail to travel@emory.edu.