The two Conference Assistant Directors interact on a professional level with summer conference on-site sponsors and guests, supervise 15-18 Conference Managers, and handle a number of administrative tasks within the Office of University Conferences. These highly visible, high energy, full-time, live-in positions report to the Director of University Conferences. The selected candidates will have their present skills and abilities challenged while developing new management and leadership capabilities within this demanding position. Although your schedule will vary, Conference Assistant Directors will work approximately 40 hours per week including nights and weekends and are not permitted to have another employment position or be enrolled in summer school courses during the dates of conference employment.

The Office of University Conferences will hire one (1) Assistant Director.

• Applications are due Wednesday, February 22, 2006 by 5:00 PM.
• Interviews for select candidates will take place between Monday, February 27, and Wednesday, March 3, 2006 and Monday, March 6, and Wednesday, March 8, 2006.
• Selected candidates must assist in a group interview session Tuesday, April 11, 2006 from 7:00 PM until 10:00 PM. All applicants must be available at this time.
• Decisions will be announced on Friday, March 10, 2006.
• Dates of employment are Friday, May 19, 2006 – Monday, August 7, 2006.

 

Responsibilities  |  Qualifications  |  Employment Dates  |  Remuneration

Application  |  Additional Information

Responsibilities shall include but are not limited to:

• Taking on an integral role in the training of Conference Managers. Assistant Directors will be responsible for a number of areas during training, including the explanation of some functional areas, as well as the planning of staff development activities and team builders.
• Supervision of a team of 7-10 Conference Managers, including:
  • Planning weekly staff meetings
  • Advising Conference Managers with individual conference responsibilities
  • Coordinating at least one staff development event
  • Completing mid-summer evaluation with each Conference Manager
• Conducting weekly one-on-ones with your Conference Managers to make sure they are planning ahead and handling all of the various duties they must complete for each of their conferences.
• Collection and approval of all shift requests and time-off requests from the staff your supervise.
• Working in conjunction with the five Conference Coordinators (responsible for various functional areas of the Conference program) to make sure that your Conference Managers are carrying out all of their responsibilities.
• Interacting with conference clients to ensure that their needs are being met by their assigned Conference Manager. This includes being present at both check-in’s and check-out’s to ensure that everything is running smoothly.
• Working creatively to troubleshoot and solve problems as they arise (scheduling conflicts, last minute requests, etc.).
• Completion of on-call responsibilities to be shared between 2 Asst. Directors and 5 Conference Coordinators (on-call services are provided 24 hours/day for emergencies and other guest assistance).
• Site supervision of various events associated with conferences (i.e. conference guest registration and check-out, catered events, parties, banquets, etc.)
• Attendance at, and assistance in facilitation of, a weekly staff meeting.
• Participation in interviewing and hiring a staff of 15-18 Conference Managers.
• Developing, creating, and distributing a weekly Conference Newsletter for Emory University employees and departments who assist us during the summer.
• Supervision of all billing, including individually checking and signing off on all bills of the staff your supervise.
• Other duties as assigned.

• A current Emory senior, graduate student, or intern in good academic and judicial standing, not enrolled for summer session course work. Spouses of students living in the Graduate Residential Center at the Clairmont Campus may also be considered.
• Ability to balance multiple responsibilities and ongoing programs.
• Effective verbal and written communication skills.
• Demonstrable skills in detail management and assertiveness.
• Experience in working in on-call situations, and the ability to demonstrate a competence for thriving in a constantly changing work environment.
• Familiarity with Emory’s residential facilities is helpful but not required.
• Experience with Windows operating environments, as well as typing, word processing, database, and organizational skills.
• Supervisory and/or management experience, especially with college-aged students.
• A valid driver’s license. Drivers must be approved to drive University vehicles by the Risk Management Division.

Dates of employment are Friday, May 19, 2006 through Monday, August 7, 2006. Candidates who will not be able to stay through August 7 must include this information in their application.

There will be a training session during the spring semester on Tuesday, April 18, 2006 from 7:00 PM to 10:00 PM in the Winship Ballroom of the Dobbs University Center.

Selected candidates must also assist in staff selection, including attending a session on Tuesday, April 11, 2006 from 7:00 PM to 10:00 PM.

Assistant Directors will each have one evaluation mid-summer with the Director. Termination may occur at any time during the summer due to one’s performance or lack of compliance with University policy, rules, and regulations.

Each Conference Assistant Director will be allowed one four-day vacation period during the summer.

• A stipend of $5,500.00, paid in four monthly installments of $1375.00. Since you are not considered a full-time student during the summer, you will be subject to all federal and state taxes, including FICA. All Conference’s personnel returning to the same position will receive an additional $1,000 in addition to the stated stipend.
• A furnished private room in a house to be shared with the other assistant director. You must live in this room to be available for on-call duties and other responsibilities.
• Meals when the DUC Food Court is in service. The Food Court will begin service approximately June 2 and conclude on August 2, 2006. There may be meals during this period when food service is not available.

Please submit the following to apply:

• A completed application form. Please download an application here.
• A resume and listing of activities in which you are involved.
• Two completed recommendation forms. Recommendation forms may be downloaded here.

Complete applications can be sent to the address below; however, due to delays in campus mail, persons mailing their applications are urged to do so early, to ensure delivery. Additionally, applications can be brought to Alabama Hall and left with the receptionist.

We are sorry, but electronic submission is not available. We cannot accept faxed or emailed applications. You will receive notification once we receive your completed application.

For additional information, please contact:

Office of University Conferences
Emory University
DUC/Drawer B
Atlanta, GA 30322
Phone: (404) 727-0428  |  Fax: (404) 727-4774
http://www.emory.edu/CONFERENCES
univconf@resfac.emory.edu

Emory University is an equal opportunity/affirmative action employer.