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• About Conferences
• Conference Coordinator
• Conference Manager
• Conference Assistant
• Conference Assistant - Clairmont Campus
• SIHP Manager
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• Important Dates

The Billing & Office Procedures Manager responsibilities shall include but are not limited to:

• Staffs the Alabama Information Desk from 8:30 AM - 5:00 PM, with a one-hour lunch break, Monday through Friday.
• Sets up the main Information Desk in Alabama Hall at the beginning of the summer, and coordinates break-down of this desk at the end of the summer, including storage of all office materials.
• Responsible for answering the main Conferences line and fielding questions and relaying pertinent information to the Conferences staff when necessary.
• Orders and restocks office supplies and keeps an accurate inventory of these supplies throughout the summer.
• Picks up and distributes all Conferences mail from the Conferences P.O. Box 24082 and Drawer B.
• Processes all staff reimbursements.
• Orders all pagers for staff and conference groups.
• Assists Associate Director in ensuring that all billing is done in a timely manner.
• Collects completed bills from Conference Assistants and generates invoices or journal vouchers to arrange for bill payment.
• Keeps track of and advises the Associate Director on the progress of all bills.
• Responsible for depositing cash from desk sales and other petty cash sales.
• Sets up all satellite Information Desks at the beginning of the summer. Coordinates break-down of Information Desks at the end of the summer, including storage of all items.
• Develops operating procedures for the Conference Information Desks to include: opening/closing responsibilities, mail receipt/delivery logs, telephone message pads, cash box, laundry soap sales log, phones and phone sales log, concierge information, and log book.
• Maintains the cleanliness of all Conference Information Desks. Visits all desks on a weekly basis to check status and to pick up cash.
• Responds to daily messages or notes left in the Information Desk Logs by the Conference Assistants.
• Vendors:
  • Emory University Accounts Payable
  • Housing Accounting
  • Staples
  • Emory University Postal Services, UPS, FedEx

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Additional Information

For additional information, please contact:

Office of University Conferences
Emory University
DUC/Drawer B
Atlanta, GA 30322
Phone: (404) 727-0428 | Fax: (404) 727-4774
http://www.emory.edu/CONFERENCES
conferences@emory.edu

Emory University is an equal opportunity/affirmative action employer.

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