The Undergraduate Housing Agreement is a one-year,
binding Agreement which obligates you to housing for the full academic year.
The Agreement does not obligate you to a specific room, only to on-campus housing;
you may elect to room change as often as you wish. Please read the Agreements
carefully so you are aware of all the terms and conditions which you will need
to agree to before securing a housing assignment. If you are under 18, you
will have to have a parent/guardian guarantee the Agreement. Please contact
the Office of Residence Life & Housing to request that the Agreement be mailed.
This is an Agreement between the individual student (and, if the student is a minor, his or her parent or guardian) and Emory University. It is for the regular academic year, exclusive of any summer term, and entitles the student to the use of assigned University housing only in such manner as set forth herein and in accordance with regulations of the University. It does not constitute a commitment of admission to or continuance at the University. This Agreement does not constitute a lease and no estate, tenancy or any other interest in property is conveyed to the Student hereby, nor is any usufruct granted to the Student hereunder. Rather it is the parties' intent that this Agreement constitutes a temporary revocable license agreement between Emory, as licensor, and Student, as licensee. In the event that Student violates any of the terms or conditions of this license, or of any applicable University rule, regulation or policy, or if the Student engages in conduct that Emory, in its sole discretion, determines is significantly disruptive or poses a threat to the health, safety or general well being of himself/herself or others and/or to property, then Emory may immediately cancel and revoke this license Agreement and remove the Student and his/her property from the residence hall, as well as make any other appropriate referrals for disciplinary action and/or take any other appropriate legal action. This Agreement can be terminated by students only under the conditions specified herein. Please note that under Term no. 3 below (Cancellation), there are no exceptions to the Cancellation policy for any other reasons, for example: financial aid need, desire to commute from home, medical reasons (excluding disabilities), uncertainty of housing assignment due to wait-list status, delay in receiving a housing assignment, transfer status, lack of understanding that the Agreement is “binding,” changing circumstances or opinions about housing, or special hall or room-type request (e.g., single room), and so forth. If you sign this Agreement, you are committed to the Terms and Conditions as stated for the duration of the regular academic year. Students and their parents or guardians are urged to read carefully the Terms and Conditions of this Agreement.
TERMS & CONDITIONS
1. AGREEMENT PERIOD & PAYMENT.
A. This Agreement, unless otherwise provided, shall
be binding for the 2012-2013 academic year and does not include any summer term.
If at any time the student ceases to be enrolled in the University, this Agreement
shall automatically and immediately terminate.
By execution of this Agreement, the student (and parent or guardian if student is a minor) agrees to pay the University, by semester, the applicable rates for the assigned space in accordance with the Schedule of Housing Charges maintained in the Office of Residence Life and Housing.
B. An interest charge of 1 l/4% per month (15% annual percentage rate) will be imposed on amounts not paid within 30 days of the due date.
C. All residents of undergraduate housing are required to be on a minimum food plan, the fee for which is set by the University. Please contact the EmoryCard Office for more information.
D. Students who intend to maintain and park a vehicle on campus shall be required
to properly register the vehicle in accordance with and thereafter adhere to
all policies and parking fees as outlined by the Parking Services
2. ROOM RESERVATION.
All students requesting campus housing must submit a completed application form and a signed Housing Agreement. Returning residents must renew their applications for housing each year.
3. CANCELLATION OF AGREEMENT.
A. Except as hereinafter provided, cancellation or termination of this Agreement will result in a $200 cancellation fee and incurrence of the entire year's rent.
- Students not returning to the University for the fall semester must cancel prior to July 30 or they will be charged a $200 cancellation fee. Midyear graduates, students transferring out of Emory, and students withdrawing at the semester break must cancel for spring term and vacate housing on or before the first day of break or they will be charged a $200 cancellation fee and assessed rental charges. Cancellations must be in writing.
- Students who cease enrollment during the term of this Agreement must vacate their rooms within twenty-four (24) hours and will be prorated rent, but not the meal charge,and will be charged a $200 cancellation fee. Prorations are subject to university guidelines and are based on the university semester calendar.
- Students in an Emory-approved Study Abroad program will be allowed a cancellation
of the Undergraduate Housing Agreement commencing at the start of their participation
in a Study Abroad program. Thus, students studying abroad for fall semester
2012 will need to reapply for housing for spring semester 2013;
- Students who are denied housing due to lack of available rooms;
- Students who select housing during the room selection period or who are
offered housing outside of the room selection period who cancel that housing within
- Students may appeal to be released from the Housing Agreement and these appeals will be considered on a case-by-case basis by the Executive Director of Residence Life and Housing, or his/her designee. If an appeal is granted, the students will be charged a termination fee, as outlined in the appeal procedures, and a $200 cancellation fee. Requests for such cancellation must be submitted in writing as outlined in the appeal procedures and the student will be informed in writing of the decision. It should be noted that it is rare for students to have their Agreement canceled. Please review appeals procedures thoroughly.
- Subject to 3. C. below, students who are excluded from housing either by
University housing as described in 4. C. below or as a sanction for a violation
of the Emory Undergraduate Code of Conduct will not be prorated rent or the
meal charge, but will be assessed the entire rental and meal charge amount
due for the semester in which exclusion occurs and in addition will be charged
a $200 cancellation fee.
B. Students who have been placed on a waiting list for University housing will be bound by all terms of this Agreement and incurrence of the entire year's rent.
C. Refund for first-time Emory University students who are Federal Title IV aid recipients will be prorated in accordance with the Higher Education Amendment of 1992 and any related regulations.
4. ROOM ASSIGNMENTS, CHANGES & TERMINATION.
A. Housing space is limited. Assignments are thus made with priority to (1)first-year students, (2)second-year students and (3)returning residents. Housing is guaranteed for first- and second-year students only. Room assignments are made without regard to race, age, color, religion, disability, sexual orientation, veteran's status, or national origin. An attempt will be made to honor mutual roommate requests but they are not guaranteed.
Housing assignment information is available to students via their MyHousing page. Students should consider the information on this page to be their primary source
for accurate housing information.
C. The Office of Residence Life and Housing reserves
the right to assign applicants and students to available space and, in its
sole discretion, change such assignment at any time throughout the term of
this Agreement. The Office of Residence Life and Housing also reserves the
right to change an assignment or terminate the privilege of housing for anyone
of the Executive Director of Residence Life and Housing or his or her designee,
has demonstrated behavior that significantly disrupts or poses a danger to
or (2) has received such a sanction through the conduct process.
D. Students may submit requests for room changes through their MyHousing page located at: http://myhousing.emory.edu. Students who move out of, into, or within University housing without proper
authorization are subject to: disciplinary action, a $50.00 charge, termination
of this Agreement, a $200 cancellation fee, a termination fee and incurrence of the
entire year's rent.
E. If a vacancy occurs in a room, the remaining
student(s) will accept an assigned roommate or move to another room upon
notification by the University. Where there is a vacancy, the room must be
maintained by the occupant(s) in a manner that will allow another student
to move in immediately.
F. The University reserves the right to reassign
any resident of housing. Typically, this occurs when a room is not full to
occupancy. If an empty bed space exists within a room, apartment or suite,
the resident may be consolidated with another person into another room, apartment
or suite in the same building. Consolidation exists to keep as many rooms,
suites and apartments available as possible in order to grant the Office
of Residence Life and Housing the ability to provide housing on campus to
all students who apply.
G. The University reserves the right to assign students to temporary accommodations
in the event that regular rooms are not available. Students who accept a temporary
assignment do so with the understanding that they may be given short notice
to relocate to a permanent or other temporary space. Failure to relocate in
the time allotted by the Office of Residence Life and Housing may result in
the loss of the assignment.
Room type designations (double, triple, single, supersingle) are set
in advance and may not be changed without express written consent thereto by the Office of
Residence Life and Housing.
5. MEDICALLY RELATED NEEDS / DISABILITIES.
Students who have medical needs or disabilities
that may affect their assignments or accommodations must contact and register
with the Office of Access, Disability Services and Resources (ADSR). Accommodations will be approved based
on availability and receipt of appropriate documentation as outlined by ADSR. Consultation may take place with Emory's Student Health Center, and/or
the Emory Counseling Center.
- Rooms may be occupied and vacated only in accordance with the schedules published
by Residence Life and Housing. Students are required to occupy their rooms
by 5:00 p.m. on the date of their registration. If they fail to occupy their
rooms by the designated time, they will continue to be bound by this Agreement,
can expect to lose their room assignment, and will be reassigned unless prior
notification for late occupancy has been made in writing to Residence Life
and Housing. Note: Failure to occupy a room does not excuse a student from
the terms of the Housing Agreement.
- All campus housing is closed during the periods between semesters unless otherwise
indicated. Residential facilities will close by noon on the first day of Break and reopen
at 10:00 a.m. the last day of Break.
7. PROHIBITION OF ASSIGNMENT.
This Agreement may not be transferred or assigned to another person. Assigned space may not be sublet. Any transfer in violation of this prohibition shall be automatically null and void.
8. RESPONSIBILITY FOR PERSONAL PROPERTY.
The University does not assume responsibility for loss of or damage to articles of personal property that occurs in its buildings or on its grounds no matter how caused. Students or their parents are encouraged to carry appropriate insurance to cover such losses.
9. RESPONSIBILITY FOR THE ROOM.
- Each resident is responsible for the condition of the assigned room and
shall reimburse the University for all damage to the room, including but
to, the interior and exterior of any doors providing ingress or egress to
or within the room, as well as damage to or loss of fixtures, furnishings,
properties furnished under the Agreement. The University shall have the right
to bill a student account for such damage, loss, or cleaning charges.
- Resident acknowledges and understands that (a) the assigned space is located
in climate in which temperatures, humidity, and other naturally occurring
conditions normally allow the growth of mold and mildew in locations where
dampness or moisture are present; and (b) upon moving into the assigned space,
resident will have control over and knowledge concerning conditions in the
interior of the assigned space. Therefore, resident agrees to:
- set thermostats to provide appropriate climate control.
- maintain the assigned space in a clean condition by mopping, vacuuming, or wiping hard surfaces with a household cleaner.
- remove visible moisture or condensation on floors, walls, windows, ceilings and other surfaces promptly.
- take other measures as may be necessary to prevent mold and mildew from accumulating in the assigned space (including without limitation reporting immediately to the University any evidence of water leaks or mold or mildew-like growth).
- Removal of University furniture from student rooms is prohibited without written
consent from the Office of Residence Life and Housing. No alterations are to
be made to the furniture or fixtures provided by the University and no construction
or alteration of any type (including, but not limited to, lofts) may take place
within a room without the express written consent thereto by the University.
Additional furnishings brought into the room must be freestanding and clear
of all existing fixtures, furniture, or walls. Rooms designated as supersingles
will have two sets of furniture.
- Each resident will be required to complete/review a Room Condition Report within
24 hours after occupancy and submit it to the building's Residence Life and
Housing or Office of Sorority and Fraternity Life staff. When occupancy is
terminated, it is necessary to obtain a room inspection by the appropriate
Residence Life and Housing or Office of Sorority and Fraternity Life staff
member. Those students who vacate without following the procedures outlined
herein will be charged $50.00 plus the cost of any damages/cleaning occurring
during occupancy as such damage/cleaning is determined by the University. After
students vacate, the rooms will also be inspected by a staff member who will
make final assessments. The University reserves the right to with hold all
records of students whose financial indebtedness to the University has not
10. RESPONSIBILITY FOR COMMON AREAS.
Common areas shall include but not be limited to hallways, baths, stairwells,
elevators, lounges, studies, utility and storage rooms, kitchens, grounds and building exteriors. No items are to
be placed in or attached to any common area without the express written consent of the University, including
but not limited to any type of antenna or satellite dish. Each resident is responsible
for all damage and loss caused by him/her to the common areas, including damage to and
loss of fixtures and furnishings in the common areas as well as damage to the common areas themselves,
whether or not due to the resident's negligence. Items left in common areas may
be disposed of. The University shall have the right to bill a resident's Student
Account for such damage or loss, including repair, replacement, cleaning, or other charges
from such damage or loss. Residents are expected to take every precaution to assure that
common areas are not abused or damaged in any way. Any individual who causes
any damages to any common area or University property shall be responsible for the payment of all
costs required to repair such damage, no matter how such damage was caused. In
addition, if the individual(s) responsible for the damage can not be identified
using reasonable efforts, then all residents will be held responsible for paying
a prorated share of the cost of repairing such damage. Removal of common-area furnishings or equipment from
their proper location constitutes theft of University property and may be considered a conduct
11. ROOM ENTRY.
The University reserves the right to enter a room at any time to determine compliance
with all safety and health regulations and provisions of public law, University
regulation, or Residence Life and Housing policy and to provide cleaning
or maintenance work or to conduct an inventory of University property. A room
also be entered if there is an indication of danger to life, health, or property.
12. DRUGS AND ALCOHOL.
The use, possession, or distribution of narcotics or illegal drugs is strictly
prohibited on campus and in the residence halls. The unauthorized use,
possession, or sale of drugs sometimes prescribed for medical purposes
will not be tolerated at any time. Emory University abides by the Georgia
state laws concerning the sale, possession, and use of alcohol. Alcohol
is not allowed in common areas of residence halls.
Emory University is a smoke-free campus. Smoking is prohibited in all residential housing facilities, including all living areas, common are spaces, hallways, lounges, lobbies, stairwells, laundries, vending areas, balconies, breezeways connectors, courtyards, and porches.
14. FIREARMS AND EXPLOSIVES.
Firearms, ammunition, fireworks and explosives or weapons of any sort are not
allowed on campus. This is strictly enforced in the residence halls. Students
must arrange to store them off campus.
Cooking is restricted to those areas of the residence halls that have been set
aside for that purpose (kitchen areas). Residents may not cook in their rooms.
Possession of cooking appliances other than blenders, coffee makers, popcorn poppers
(no oil-based or exposed coils), and small hot pots is strictly prohibited. All
be Underwriter's Laboratory (UL) approved.
For everyone's safety and convenience, no more than two appliances may be plugged
into a double electrical outlet at any time. Extension cords are prohibited;
only surge protectors with a reset button are allowed in residential facilities.
and space heaters are not permitted. Microwaves are permitted only in apartment-style
residence halls. All items must be Underwriter's Laboratory
(UL) approved. Any hazardous appliance found in a room will be confiscated by
the residence hall staff and stored until the resident is ready to remove it
17. FIRE PROTECTION.
The University will not tolerate students starting fires of any sort in or near
the residence halls. Strong disciplinary action will be taken against those found
tampering with fire-alarm mechanisms and/or fire extinguishers and/or refusing
to vacate a building in the event of a fire alarm, and this Agreement may be
terminated by the University. Residence Life and Housing may assess residents
either collectively or individually a $200 reinspection charge for false alarms and/or damage to alarm mechanisms
or extinguishers. Candles, incense, and other combustible materials may not be
used in any residential facility.
Keys, including identification/entry cards, are the property of the University and must be surrendered on termination
of residence. A lost, stolen, or duplicated key will result in a lock change.
A charge will be made for changing a door lock. Auxiliary locks may not be installed
nor may residents tamper with an existing lock. Failure to surrender a key may
result in assessment of a charge by the University for key replacement and lock
change. An additional charge will be made for replacement of lost or damaged
- Residents who enter or leave by locked security doors are responsible for leaving the doors in a locked position. Violation of this policy may be considered a conduct offense.
- Residents are urged to lock their windows and doors during periods of absence.
- Keys should be carried at all times and are not to be loaned or duplicated.
- Residents should report anyone or anything suspicious or any lost or stolen articles to a Residence Life and Housing staff member and/or Emory Police officer.
- Students are required to carry their University ID Cards at all times and
to present it to University and Housing officials on request.
does not assume responsibility for loss of or damage to personal items
or for personal injury no matter how caused. Residents should arrange
their own insurance coverage, including renter's insurance.
One refrigerator or one MicroFridge, not to exceed three (3) cubic feet in size (UL approved),
is permitted per resident. The refrigerator may be a rental unit or a unit owned
by the student. Returning the rental refrigerator is the sole responsibility
of the resident. Having
if the above stipulations are not followed.
Storage space is not available in the residence halls.
At the beginning of the school year, the Residence Life staff conducts a referendum in each residence hall to determine the visitation policy in that particular hall. All residence halls have the right to vote for 24-hour visitation. In addition, any hall may vote for restricting visitation to fewer hours. Visitation hours may vary from hall to hall but roommates' rights take precedence over these visitation privileges.
23. QUIET HOURS.
While all residents are expected to maintain a reasonable sound level on their floor at all times, each hall votes on specific quiet hours at the beginning of the school year. These are designed to provide a period of quiet on the floor for sleep and study. Residents must comply with staff members regarding excessive noise.
24. GUESTS AND VISITORS.
Residents are responsible for the conduct of their guests and visitors. Overnight guests are allowed only with the consent of roommates. Long-term visitors (three nights or longer) are prohibited.
Pets are not allowed in the residence halls. Fish are permitted with the mutual consent of roommates. The maximum-allowed capacity of a fish tank is two gallons.
26. GENERAL CONDUCT.
All residents are required to comply with requirements of public law and all
University and Residence Life and Housing policies and regulations as they may
be modified from time to time, including but not limited to those found in the
Undergraduate Code of Conduct, the Residence Life Handbook, the Office of Residence
Life and Housing website, and the Campus Life Handbook. Violation may result
in a resident's being required to vacate the premises, referral for disciplinary
action, as well as possible fines.
27. ADDITIONAL POLICIES.
Additional policies of Residence Life and Housing-as
currently exist or may be amended from time to time, including but not limited
in the Residence Life Handbook or the Office of Residence Life and Housing website-are
and conditions of this Agreement.
Student acknowledges that any other housing or fraternity agreements that Student may enter into, related to University housing (e.g. Fraternity house corporation agreements), are unconditionally subordinate to this Agreement. In the event of a direct conflict between the terms of this Agreement and the terms of any Fraternity/Sorority Housing or Chapter Contract, the terms of this Agreement will govern and control for all purposes. However, the specific terms of each individual Housing Contract will govern to the extent not directly in conflict with the terms of this Agreement.
The following attached addenda are expressly made part of this Agreement:
Emory University Student Dining Membership Agreement; Greek Housing Addendum (applies only to students in Sorority or Fraternity Housing)
The University and the _____________ Fraternity/Sorority ("Fraternity"), through its House Corporation, have entered into an Agreement for Provision of Services ("Service Agreement") pursuant to which the University has assumed certain responsibilities regarding the management of Fraternity/Sorority Houses. Pursuant to the Service Agreement, the University has the right to assess, bill, and collect from students residing in Fraternity House housing charges and other fees and charges as specified in the Service Agreement, including sums to pay for the repairs of damage to the Fraternity House or other University property caused by vandalism, criminal or intentionally wrongful acts, or by negligence. In addition, the Service Agreement calls for employment of a House Director for each Fraternity House. The resident acknowledges and agrees that this Fraternity Housing Agreement is subject to the aforesaid Service Agreement, and the resident further agrees that he/she is subject to shall comply with any applicable terms of said Service Agreement. In the event of any conflict between the terms and conditions of this Fraternity Housing Agreement and the terms and conditions of the Service Agreement, the Service Agreement shall control. The resident also acknowledges and agrees that under certain circumstances, as set forth in the Service Agreement, the Service Agreement may be canceled/terminated, and in such event Emory at its option may (a) cancel this Agreement, or (b) transfer and assign this Agreement and any deposits paid hereunder to the Fraternity/House Corporation, in which event all of the University's responsibility and liability under this Agreement shall cease.
1. AGREEMENT PERIOD & PAYMENT.
All residents of Fraternity housing are required to be on either an eligible chapter food plan or a University food plan.
All campus housing is closed during the periods between semesters unless otherwise indicated. Fraternity housing will close by noon on the first day of Break and reopen at 10:00 a.m. the last day of Break.
3. ROOM ASSIGNMENTS, CHANGES & TERMINATION.
A. Space is assigned by the Office of Residence Life and Housing based on the housing roster submitted by the chapter.
B. For students who are excused from a Fraternity or Sorority housing assignment by their chapter, the Office of Residence Life and Housing reserves the right, in its sole discretion, to either reassign that student to another assignment or to charge the cancellation fee and termination fee as provided in the Undergraduate Housing Agreement.
C. The Office of Residence Life and Housing also reserves the right to change an assignment or terminate the privilege of housing for anyone who: (1) has received a sanction for such behavior through the conduct process. Residents must vacate from their rooms within twenty-four (24) hours when requested by the University upon the occurrence of any of the following:
- Failure to enroll in or remain enrolled in good standing with Emory University;
- Failure to remain a member in good standing with the Chapter and/or the National Fraternity;
- Suspension by the National Fraternity or the University;
- Violation of any rules or regulations of the University or the Chapter;
- Use of the House for non-residential purposes and/or conducting any business or commercial enterprise therein.
D. A Sorority or Fraternity housing assignment constitutes an obligation not only to the Office of Residence Life and Housing but is also an obligation to the Sorority or Fraternity as well.
4. FIRE PROTECTION.
The University will not tolerate students' starting fires of any sort in or near the chapter house except in preapproved areas (i.e. outdoor barbecue grill). All wooden structures, such as lofts, must be approved by the University prior to construction.
Keys, including identification/entry cards, are the property of the University and must be surrendered on termination of residence. A lost, stolen, or duplicated key will result in a lock change. A charge will be made for changing a door lock. Auxiliary locks may not be installed nor may residents tamper with an existing lock. Failure to surrender a key may result in assessment of a charge by the University for key replacement and lock change. An additional charge will be made for replacement of lost or damaged identification/entry cards.
Storage space in the fraternities and sororities is not available. Summer storage is strictly prohibited.
Visitation shall be in accordance with the policy outlined in the Chapter bylaws. Residents are responsible for the conduct of their guests and visitors. Overnight guests are allowed only with the consent of roommates.