Application for Permit to
Serve Alcohol
Click Here for the Alcohol Permit Form
There are significant restrictions on where and how alcoholic beverages may be served at Clairmont, and upon events where alcohol will be served.
I. General Guidelines
1. If alcohol is to be served in a reservable space at Clairmont Campus, the sponsor of the event must apply for permission 14 days in advance, using the “Application for Permit to Serve Alcohol” including a list of participants with names and ages.
2. Until the sponsor receives written notification from the Director of Clairmont Campus or his/her designee, the application to serve alcohol is NOT granted.
3. Persons serving or drinking an alcoholic beverage must adhere to the laws governing Georgia and DeKalb County. Legal drinking age in Georgia is 21.
4. The sponsor will assume responsibility for ALL guests following existing University policies and state laws regarding alcohol usage. All persons serving or drinking an alcoholic beverage must be 21 years old.
5. Alcohol cannot be sold on Clairmont Campus, as per Georgia statute 3-3-21. In addition, fees may not be charged, nor tickets sold, for any event at which alcohol is to be served.
6. Groups using Clairmont Campus reservable spaces may be required to provide security if alcohol is to be served. Security will be required at the discretion of the Director of Clairmont Campus or his/her designee.
7. Beer and wine are the only forms of alcohol permitted in Clairmont Campus reservable spaces.
8. No common containers (kegs, punchbowls, etc.) are permitted.
9. No alcohol is permitted in common areas. Common areas include but are not limited to hallways, sidewalks, stairwells, elevators, lobbies, utilities and storage rooms, common kitchens, grounds and building exteriors.
10. Groups using Clairmont Campus reservable spaces may be required to provide a bartender selected by the Director of Clairmont Campus or his/her designee for any event where alcohol will be served. This will be required at the discretion of the Director of Clairmont Campus or his/her designee.
II. Responsibilities of the Sponsor
1. Sponsors shall sign the Clairmont Campus alcohol permit and attend the approved event for its duration.
2. Sponsors shall assume responsibility for damages, violations of the law or violations of university policies resulting from a sanctioned event.
3. Sponsors shall cooperate fully with Emory Police, Clairmont Campus staff, and other University officials in maintaining order and in the investigation of disorders.
4. Sponsors shall be responsible for publicizing the event in accordance with the advertising guidelines outlined in Section III.
5. Sponsors shall be responsible for appointing monitors and servers at least 14 days prior to the event, providing them with a readily visible means of identification, and ensuring they perform the duties listed in Sections IV and V for the duration of the event. All monitors and servers must be 21 years of age or older. Emory Police do not qualify as servers, but can be included as a monitor provided they are not given a specific duty such as checking I.D.'s, stamping hands or being stationed at a specific post.
6. There shall be one monitor present for every 75 persons throughout the entire event, with a minimum of one present at all times.
7. Sponsors shall purchase alternative refreshments in reasonable amounts in accordance with the guidelines listed in Section IV to encourage responsible drinking.
III. Advertising
1. No advertising or other publicity for an event at which alcohol is served or consumed shall be distributed or posted until AFTER the Clairmont Campus reservation has been confirmed.
2. There shall be no advertising or other publicity for such events distributed off campus.
3. No advertising or other publicity shall directly or indirectly indicate the availability of alcoholic beverages, except to indicate age requirements for admission to the event.
IV. Responsibilities of Servers
1. Servers shall wear a readily visible means of identification identifying them as such.
2. Alcoholic beverages will be served only to persons 21 years or older, as indicated by their stamped hand.
3. Alcoholic beverages may not be served to individuals who appear to be intoxicated.
4. Servers shall be at least 21 years of age.
V. Responsibilities of Monitors
1. Monitors shall check ID's of all participants at all entrances to the event.
2. Monitors shall identify all participants by hand stamping.
3. Monitors shall refer all violators immediately to the Clairmont Campus staff via the Community Office 404-727-8830 or the Emergency Pager 404-570-7766.
4. Monitors shall remain "on duty" throughout the entire event.
5. Monitors shall not allow any guest to bring alcoholic beverage into or out of the reservable space in which the event is being held. Sponsors may deliver alcohol to the reservable space prior to the event.
VI. Refreshment Guidelines
1. A reasonable amount of alcohol is considered to be two servings per person. A serving is equivalent to 12 oz. beer or 4 oz. wine. When completing the alcohol application, the amount of alcohol should be described in ounces.
2. Food must be served at events where alcohol will be served. Light food (such as pretzels or chips) or a full meal constitutes acceptable food.
3. An alternative, non-alcoholic beverage, other than water, must be available in a visible and accessible area (e.g. sodas, soft drinks, etc.).
4. For events at which a majority of the attendees will be of legal drinking age, a minimum of 25% of the total available beverage must be non-alcoholic.
5. For any event where a majority of those attending will not be of legal drinking age, equal amounts of alcoholic and non-alcoholic beverages must be available.
VII. Sanctions
1. Noncompliance with any provision of this policy shall be considered a serious violation of Clairmont Campus regulations and shall subject the violating organization and/or sponsor(s) to Conduct Council and/or loss of privileges to sponsor events at Clairmont Campus. Noncompliance may also be reported to the appropriate Department, School or Division.
2. Sanctions will be processed in the following manner. The organization president/chairperson and/or sponsor(s), advisor and the Office of Student Conduct or appropriate Dean’s Office will be informed in writing of the allegations. The Clairmont Campus staff will investigate the allegations and determine if sanctions are warranted. The organization will be informed of the decision in writing, within 14 days of the initial notification. The organization may appeal the sanctions to the Director of Residence Life. The appeal must be made in writing within 14 days after notification of the sanctions.
3. University officials, including Emory Police and the staff of Clairmont Campus, may order an event terminated at any time. Termination of an event may occur in the case of violations or other circumstances which, in their judgment, constitute a threat to life or property, or creates substantial risk. Such a decision shall be implemented immediately without any recourse to any intervening appeal procedure. It is expected that such authority shall be exercised only in extraordinary and emergency circumstances.
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