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Housing Assignment Appeals
Appeals should be submitted in one of the following categories:
GENERAL INFORMATION | SUBMITTING AN APPEAL | TERMINATION FEES | REAPPEAL PROCESS

Students who sign up for campus housing should do so with the sincere intent and plan to live in campus housing. Signing up for campus housing is not a "safety net" while looking at other options. If you are eligible to and would like to explore other options, please do so; we will be happy to assist you in securing on-campus housing at a later date if housing is available.

We acknowledge that situations can change and are open to receiving appeals for release. Please know, however, that submitting an appeal does not guarantee a release, no matter your reason for the appeal. Do NOT make other plans until you have been notified of the outcome of your appeal. Appeals to be released from housing are reviewed on a case-by-case basis.

Housing assignment appeals may be made at any time, but please note the termination fee schedule that is based upon submission date. Appeals will be reviewed and responded to via email within three weeks of being received. Please note that appeals are rarely granted. Appeals may be granted (but are not guaranteed) in the following instances, based on documentation that demonstrates the issue cannot be remedied by alternative means:

  1. Financial: severe financial difficulties as confirmed by the Office of Financial Aid; or
  2. Medical: medical conditions Housing is unable to provide for, based upon housing accommodations as determined by the Office for Access, Disability Services and Resources; or
  3. Family Status: students who have custody of minor children and/or who are married and living with their spouse off-campus.

We will NOT consider appeals to be released based on roommate dissatisfaction; we will work with you to be moved to a different on-campus location.

All releases are subject to a cancellation and/or termination fee.

Pay careful attention to what information and, where applicable, documentation needs to accompany an appeal.

Your Housing Appeal must be submitted via your MyHousing page. Please log on to your page and click the left-hand navigation link "Request a Housing or Commuter Appeal".

Please note that all appeals will be reviewed within three weeks of being received. All releases are subject to a cancellation and/or release fee.

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Submitting an Appeal
Housing appeals must be initiated by the student. Parents or other involved parties may provide supporting documentation, but may not initiate the appeal.

Housing appeals must be submitted via students' MyHousing page. Please log on to your page and click the left-hand navigation link "Request a Housing or Commuter Appeal".

The "Reason For Appeal" portion of your form must include the following information:

• A clear and explicit narrative demonstrating the rationale for why you should receive an exception and be released. If no explanation is included, the appeal will be considered incomplete and returned to you.

Medical: If your appeal is for medical reasons, you must be registered with the Office of Access, Disability Services and Resources (ADSR) prior to submitting an appeal. Please do not send medical documentation to the Office of Residence Life & Housing. A housing accommodation determination must be made by ADSR.

Financial: If your appeal is for financial reasons, the information you wish to have considered must be on file in the Office of Financial Aid. We will consult directly with Financial Aid and receive a determination on whether your expressed need has been met for the academic year.

For students who have signed up for or are currently living in a housing assignment, an appeal for financial reasons must include documentation that your financial situation has changed since you applied for housing; your application date can be found on your MyHousing page. Please download this form and have it completed by your Financial Aid advisor. It is your responsibility to submit the completed form.

Spouse/Child: If your appeal is to live with a spouse or minor child, please include:

  • the mailing address for the location at which you will be residing;
  • a copy of the marriage certificate submitted separately (if appealing to live with a spouse);
  • a copy of the birth certificate submitted separately (if appealing to live with and care for a minor child).

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Termination Fees
If an appeal is granted and the student is released from his/her housing obligation, the cancellation fee will be charged and the following termination fees will be assessed:

Fall Requests Received:
Associated Fees:*
on or before May 1 $200 cancellation fee
on or before June 1 $200 cancellation fee + equivalent of one week housing release fee
on or before July 1 $200 cancellation fee + equivalent of 2 weeks' housing release fee
on or before August 1 $200 cancellation fee + equivalent of 3 weeks' housing release fee
after August 15 $200 cancellation fee + equivalent of 4 weeks' housing release fee
* Termination fees are calculated: semester room rate / number of days in the semester (118 for fall, 122 for spring) X seven = one week

Spring Requests Received:
Associated Fees:*
on or before November 1 $200 cancellation fee
on or before December 1 $200 cancellation fee + equivalent of one week housing release fee
on or before January 1 $200 cancellation fee + equivalent of 2 weeks' housing release fee
on or before January 11 $200 cancellation fee + equivalent of 3 weeks' housing release fee
after January 12 $200 cancellation fee + equivalent of 4 weeks' housing release fee
* Termination fees are calculated: semester room rate / number of days in the semester (118 for fall, 122 for spring) X seven = one week

 

Questions regarding the appeal process may be directed to housing@emory.edu.

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Reappeal Process
If you are unhappy with the decision rendered from your initial appeal, you have the option to submit a reappeal.

Reappeals will be considered ONLY if there is additional documentation or information that has not been previously reviewed. Reappeals should be written and submitted with any associated documentation directly to the Office of Residence Life and Housing reception desk in Raoul. Reappeals are reviewed by a committee comprised of University staff and students.

Appeals for the reduction of termination fees will not be considered without documentation showing a change in financial status since the original appeal decision was rendered.

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