Athletics and Recreational Policy Committee Meeting
October 30, 2002

Attending Members:
Ruth Pagell, Steve Batterson, Ron Johnson, Jean Jordan, Harvey Klehr, Edie Murphree, Melissa Roberts, Anand M. Mehta, Chuck Gordon, John Ford, Dan Magee, Mary Romestant, Don Schroer

SAAC (CG):

· Construction of building is on schedule for 12/20/02 opening
· Construction is 2 weeks behind for the outdoor section
· There have been problems with the weather for finishing the tennis courts and pool surface

WPEC Roof (CG):

· Building Committee is interviewing 2 architectural firms Oct 31 and should have one selected by Nov 1—both have done some work at Emory before (houses, medical buildings, Hope Lodge and many athletic projects)
· Construction will include classrooms, locker rooms and offices
· They will also try to find out how the current damage occurred
· Amy Smith is assisting on the project
· The plan is for this phase to be finished by the Spring and next steps will depend on funding .
· Some leaks need to be fixed ASAP

Americans for Disabilities Act (CG):

· Clairmont Campus has been reviewed regarding disability access issues—there are varying levels of ADA compliance

SAAC Fees (CG):

· Todd Schill is fully in charge of the SAAC—he will take care of hiring and budgeting.
· $700,000 budget
· Considering: non-Emory memberships, combined SAAC and WPEC memberships (with a discount) – Future Committee item to talk to TS about fees
· Ideal situation would keep WPEC as the low-cost option relative to the SAAC
· SAAC Director search is underway—Melissa Roberts and Chuck Gordon on the search committee
· Want to keep student fees for SAAC and A & R separate because in the long run, it makes it harder to raise the fees
· Todd Schill to have the numbers on budgeting, fees, income, etc
· Parking at the SAAC is an issue because there are no “guest” spots
· The excess capacity in the UA Deck is likely to be assigned to the Emory Hospital and Cancer Center in the next year
· We want to invite Erick Gaither or Bill Collier to the next meeting to discuss parking concerns. Future Committee item
· Hossein Hosseinzadeh left the position as equipment manage; a search has started for a replacement.

Victory Bell (RP):

· Originally, it was proposed that teams that were nationally recognized for their GPAs would be invited to ring the bell one extra time. The problem was that not all sports have a national recognition medium.
· There were handouts of GPAs (Emory and UAA )
· Decision: If a team being honored at Victory Bell is in the top 5 GPA for its last in-season semester, the team will get to ring the bell one extra time.
For example, at the Victory Bell in September, if women’s tennis had been in the top 5 for team GPAs for Spring 2002, the team would have rung the bell one more time.

Varsity Athletes Committee (MR):

· VAC met last week with 25 athletes present
· Issue of housing athletes at start/end of year and during winter break.
· Often athletes have to study for finals and move out of their rooms before leaving for regionals or nationals
· In August, Emory athletes are actually missing a legal week of practice while other teams practice
· They have worked with Todd Schill in the past. At other schools, students are allowed to move in early
· In the past, they have paid for hotel rooms to house the athletes
· We want to invite Todd Schill to the next meeting to discuss this issue
· VAC also broached the issue of pre-registration for athletes because they must finish their classes before 2pm for team practices—someone from VAC to talk to the College Office about this.
· VAC also wanted to include a new varsity weight room in the roof
· VAC wants to bring on a strength and conditioning coach
· VAC supports the financial aid push RAP will meet with Financial Aid Office Nov. 6
· They want to have greater support for students, faculty, staff and administration
· President Chace has offered to meet periodically with VAC members

Peavine Creek Rd. (DM):

· Meeting last week with FMD, SGA and students
· Summer baseball camps with 8-14 year-olds are the main safety concern with the road
· A sidewalk from Fraternity Row to Chappell Field is ok with COE and community, problems start after the field because DeKalb County regulations of 75ft creek buffer come into play
· A boardwalk with a rail has been discussed for after the baseball field.
· Recreational Services thinking about doing a carpool day where no one can park at Candler and everyone must be dropped off
· The shuttle idea was ruled out because the parking lot is too narrow for buses to turn around and there are too many participants and the buses are too small
· FMD has never been so helpful in this project and their proposed gate was a great step in the right direction.
· Students were averse to the gate because it would have to be open so often (for tournaments and deliveries, etc) that it would probably defeat the purpose of it
· Rec. Services wants the Parking Office to ticket more regularly at Candler as many people park illegally—invite Erick Gaither to the next meeting to discuss

Financial Aid (RP):

· Ruth to meet with Julia P (Head of Financial Services) next Thursday at 9am to talk about athletes and Financial Aid
· There has been a proposal for internal Financial Aid Audits among Division III schools
· SGA proposal on Financial Services was distributed

Dinner with Varsity Coaches:

· Dates in early December were discussed. Jean to report back regarding restaurants.

NEXT MEETING: Possible Tuesday or Thursday in November, depending on availability of our two potential guests

Thanks to Anand M. Mehta for the minutes.

Please let me know if there are any additions or corrections. RAP