Frequently Asked Questions
What do I need to do in order for my name to appear in the Commencement program?
If you have ever placed a F.E.R.P.A. (Family Educational Rights and Privacy Act) privacy hold on your records, the hold must be removed in order for your name to be listed in the program. Contact the Registrar’s Office for more information.
How can I purchase my regalia (cap and gown)?
Barnes & Noble @ Emory is the University’s sole vendor for official Emory regalia. Visit the Bookstore (2nd Floor) to order regalia. Regalia online orders may be made at oakhalli.com/emory (not available until February 21, 2018) All orders for regalia MUST be placed by March 21, 2018 to ensure that your regalia arrives in time for Commencement. Make sure you know the correct discipline when you place your order (discipline determines hood color). Regalia will still be sold at the Bookstore through graduation day, but Barnes & Noble cannot guarantee sizes past March 21, 2018.
What is Grad Fair? What if I miss it?
Grad Fair is an event at which you can order regalia (cap and gown), class rings, announcements and diploma frames among other items. Grad Fair 2018 is on February 21, 2018. Students who plan to march should go to the Bookstore as soon as possible to order regalia. Regalia orders must be placed by March 21 to ensure size availability and delivery. After March 21, customization and specific sizes may not be available. The second fair will be held on Wednesday, April 18 from 10 a.m.-6 p.m., and will revolve around rental regalia pickup.
How much does regalia cost to purchase?
Bachelor degree-level regalia costs $67.98. Master degree-level regalia is available for $107.98. PhD regalia is $157. For all other regalia needs please see the full price chart for details.
How do I order graduation announcements?
The official Emory Commencement announcement is available only from Jostens. The 2018 deadline to order custom invitations is March 31. Non-customized announcements are available after this date. Jostens suggests that announcements be ordered at least 6 weeks in advance of graduation date. This covers a 2-3 week creation time for the order, and a suggested 3 week window of delivery to family and friends. (www.jostens.com/college)
Are there professional photographers at the school diploma ceremonies?
All school diploma ceremonies utilize contract photographers who will provide proofs (hard copy or digital) for purchase of each student receiving her or his diploma. Contact your school for more information.
Do you offer formal Commencement portraits?
Formal portraits will not be offered for 2018.
How do you place an ad in the Emory Wheel Graduation Magazine?
Family members and friends are invited to highlight a graduating senior's accomplishments in the Graduation Magazine. See their website for details and pricing. http://emorywheel.com/grad-mag/
Ceremony Details & Instructions
When and where do I line-up on Commencement morning?
Students should be at line-up locations no later than 8:00 a.m. These locations are designated by the school from which you are graduating. A map indicating these locations will be posted on the Student Instructions page. Entrances on the Quadrangle open for guest seating at 6:45 a.m. We recommend that guests plan arrival to campus accordingly considering distance from campus, traffic and parking.
Seat reservation policy: In order to be fair to all guests, guest seats may not be reserved in advance of Commencement morning. On Commencement morning, a guest can hold two seats on either side of them (essentially those seats that you can touch while seated in the middle seat) for the rest of their party. The seat holder must remain in place while holding seats. Signs, ribbons, rope, etc. cannot be used to hold seats.
Where is my school diploma ceremony/reception held?
See the full Commencement schedule for school-specific events.
What do we do if it is raining on Commencement morning?
Check the University’s website, or call the inclement weather hotline - 404-727-1234 - after 7:00 p.m. on Sunday for the status of Commencement activities scheduled for Monday. There are three options: the regular schedule; the heavy-rain schedule; or the severe-weather schedule depending on conditions and forecast. Both the heavy-rain and severe-weather plans involve significant timing and venue changes. Family members should not schedule return travel plans until early evening on Commencement day in case the severe-weather plan is activated. Details about the Inclement Weather Plans can be found here.
Do my family/friends need tickets to attend commencement?
Under the regular schedule, tickets are not required for the central ceremony or for any of the diploma ceremonies with the exception of the School of Medicine and the Academic Health Programs.
Where can I get a copy of Emory’s printed commencement program?
Copies of the printed Commencement program are available to family and friends at each of the entrances to the Quadrangle. Graduate copies are placed on the seats of each of the candidates for degrees. An electronic PDF version of the program will be available for download at this website after Commencement Day.
When is Commencement in 2018?
The 173rd Commencement Exercises will be held on Monday, May 14, 2018.
Will there be a live Webcast of the Commencement Ceremony?
Yes! The webcast can be viewed at www.emory.edu/commencement/webcast. Soon after, the live event video will be available for archival viewing.
Are previous ceremonies available for viewing?
Yes! You can view archived Commencement ceremonies from 1998 to the most recent events.
Who is the 2018 Commencement speaker?
The keynote speaker for the Quadrangle all-schools ceremony is co-founder and CEO of Dollar Shave Club, Michael Dubin. Learn More
Is there reserved seating for wheelchair riders or guests with mobility concerns?
Yes, detailed information is available through the Planning Your Visit section.
Is there any service for the hearing impaired?
Yes, there will be two large screens on the Quadrangle with live-captioning for the central ceremony and the Emory College of Arts & Sciences diploma ceremony. We recommend that guests concerned about volume level select a seat close to one of the easily identifiable speaker towers around the perimeter of the Quadrangle.
Can I drop off a guest with mobility concerns near the ceremony site and then park my vehicle?
Yes, a passenger drop-off area is located on Dowman Drive near the Administration Building, closest to the accessible seating area of the Quadrangle.
Does Emory University provide wheelchairs to rent or borrow on the morning of Commencement?
No, but we do have a list of area vendors who provide this service.
Where do I park on Commencement morning?
Parking on campus for Commencement events is free in designated Emory parking decks only. See the Planning Your Visit section for details regarding parking decks and lots and for recommendations based on which events you plan to attend.
Is there shuttle transportation on campus?
Yes, Emory operates the “Cliff” shuttle system, free and open to all guests and visitors to the Emory campus. All shuttle buses are accessible to guests with mobility concerns. See the Planning Your Visit section for more details and a Commencement-specific shuttle route map when available.
Are there areas of campus where parking is prohibited?
Do not park in any “No Parking,” “24-Hour Reserved,” “Carpool,” or “Service Vehicle Only” spaces on campus. Parking on the residential streets surrounding campus, or in parking lots at Emory Village or any area retail or commercial lots is also prohibited and may result in towing or booting. Please be advised, booting/towing is strictly enforced in the Emory Village retail area.
Where can I get a map of the Emory campus or Commencement-specific maps?
The general campus map can be found here. A Commencement-specific map will be posted on the Planning Your Visit page once available.
Is there a listing of area hotels and restaurants?
We are pleased to provide listings of area hotels and restaurants. Listing does not imply Emory University endorsement or guarantee. On-campus dining information can be found here.
Is there First Aid available during Commencement?
Yes, medical personnel are on-site and ready to assist guests in need. Please see any Emory volunteer (look for the Emory-branded straw hats) or a police officer for assistance.
Where is lost & found?
On Commencement day, lost and found is located in White Hall, Room 200, on the west corner of the Quadrangle. By mid-afternoon, any remaining unclaimed items are turned over to the Emory Police department.
What do I do if someone in my party becomes separated from our group?
Find any Emory volunteer (look for the Emory-branded straw hats), or a police officer for directions to White Hall, Room 200, on the west corner of the Quadrangle for assistance finding family members.
Where do I learn about the Alumni Association events?
Full details about the Alumni Association's "Emory Commencement Weekend" events including the Corpus Cordis Aureum (50+ year Emory alumni) can be found here.