The Office of Food Service Administration understands that certain student organizations require special needs and services for their events.
If the organization and event is religious in nature we ask that you first contact Rev. Susan T Henry-Crowe, Dean of the Chapel and Religious Life, at 404-727-6226. If the organization and event is ethnic or cultural in nature we ask that you first contact James Francois, Director of the Office of Multicultural Programs and Services, at 404-727.6754. In doing so each office can assist the student organization in the policies and procedures associated with the planning of an event including but not limited to catering needs.
Emory Catering has the exclusive rights for all catering in Cox Hall. This means that all student organizations must first work with Emory Catering to provide the food for their event. Emory Catering has the ability to provide a wide range of cultural and regional cuisines that are not listed on posted catering menu. If Emory Catering can provide the desired cuisine than it must be purchased by Emory Catering. If it is mutually determined by Emory Catering and the student organization that Emory Catering cannot meet the catering needs of the student organization than Emory Catering will notify the Office of Food Service Administration that an outside caterer would be needed for this event.
Requirements for Outside Caterer
America To Go
Emory’s Office of Procurement and Contracting have an online catering ordering system called “America To Go” through Emory Express. ATG and Procurement will screen the local market of restaurants and caterers selecting reliable, certified, insured, and sustainable food providers for your online ordering. Any of the restaurants and caterers listed may be used by a student organization or group.
When purchasing food from an ATG restaurant or caterer that will be served by the student group or organization simply follow the procedures for food from a licensed food distributor.
If the food is to be served by the ATG restaurant or caterer then they are responsible for the safe food handling and serving of the food to your guest.
If your event absolutely requires food that cannot be provided by one of the three sources listed, please provide in writing to the Food Service Administration office a detailed explanation of your event, the food required and food provider you wish to use. This must be presented to the Food Service Administration office at least two weeks prior to the event.
If an alternate food provider is approved the student organization or group must provide the following no later than one week prior to the event:
Meeting and event space in Cox Hall can be reserved by Emory departments and sanctioned Emory student organizations free of charge for non-class activities by contacting Meeting Services. See Room Fees for details.
Once all documentation has been provided to the Office of Food Service Administration and the student organization has agreed to the terms and conditions associated with having an outside caterer and the payment of the required room fees has been met, approval for the event will be granted.
Additional Policies for Cox Hall
Please remember that all meeting and event spaces are reserved through Meeting Services. Please review the Policies on Room Setups, Room Occupancy, Alcohol Policy, Late Night Events and Audio Visual Capabilities.