Policies

Decorations

In order to maintain the appearance of the meeting and event spaces, the attachment of any signs, banners, posters, etc. to the walls or ceilings is not permitted. Please do not use confetti or open flames as part of your setup or decorations. It is also understood that you will leave the spaces in a neat and orderly condition, free of excess debris or display refuse, at the conclusion of your meeting or event. There will be additional charges if these policies are not met.

Alcohol Policy

Locations where those of legal drinking age may possess, consume, or serve alcoholic beverages:

Inside individual rooms of residence halls and private apartments
Inside fraternity and sorority facilities, in accordance with respective national organizational policies and University guidelines
In other areas, by permission only of the offices reserving the respective spaces.

Guidelines for social events: Where applicable, please note that this policy applies to the expenditure of both allocated funds and self-generated funds. It also applies to on-campus events and events held off campus through a third party vendor.

Non-Registered Events: Certain events at which alcoholic beverages are present do not have to be registered. Such events involve only the sponsoring groups’ members and their individually invited guests, and are functions at which the total number of invited guests is limited to three times the membership total of the sponsoring group. (New members of fraternities and sororities are counted as part of their groups’ total membership.) All events must comply with state and local laws and University policies.

Registered Events: Student organization sponsored events at which alcoholic beverages will be served must be registered two weeks prior to the event. Student organizations must register events through the Office of Student Activities. Fraternities and sororities must register all events with alcoholic beverages through the Office of Sorority and Fraternity Life. Requirements for registered events are as follows:

Individuals sponsoring the event must implement precautionary measures to ensure that alcoholic beverages are not accessible or served to persons under the legal drinking age or to persons who appear intoxicated.
The EmoryCard readers will be required to verify age, in addition to a valid state driver’s license. Cost for this service will be borne by the sponsoring organization and must be reserved through the Office of Student Activities at least two weeks prior to the event.
Security personnel will be required at registered campus events when alcoholic beverages are present and must be present where IDs are being checked. The sponsoring group(s) will be responsible for all security-related costs. Arrangements for security personnel will be determined through consultation with the Office of Student Activities and/or the proprietor of the facility in which the event is to be held.
At social functions where alcoholic beverages are provided by the sponsoring organization, direct access to alcoholic beverages must be limited to a person(s) designated as the server(s). Approved, trained servers must be used for serving alcoholic beverages at all events.
Consumption of alcoholic beverages is permitted only within the approved area designated for the event. f. An equivalent amount (volume) of non-alcoholic beverages must be provided to the amount of alcoholic beverages being served. At no time shall alcoholic beverages be served where there are not non-alcoholic beverages and food available.
No social event shall include any form of “drinking contest” in its activities or promotion.
Unless the event is BYOB, no reference to alcoholic beverages may be made by the sponsoring group(s) in their promotional material.
For all registered events, the number in attendance is limited to the number of persons that may safely and reasonably be accommodated in the facility where the event is to be held, in compliance with local fire regulations and other considerations of safety.

Alcoholic beverages may not be possessed, consumed, or served at University intramural sports contests or University intercollegiate athletic contests. Enforcement will be under the authority of the Director of Athletics or his/her staff, as appropriate.

Neither Emory University’s name nor the names of its organizations may be used with any commercial sponsorship relating to alcoholic beverages, i.e. beer distributors, beverage company.

Policy Violations

Violations Referral: Depending on the nature of the infraction, alleged violations of this policy by an individual student shall be referred to The Office of Student Conduct, the Counseling Center or other appropriate programs, and/or to the Division of Campus Life Alcohol Judicial Council.
Sanctions: The Office of Student Conduct and/or the Alcohol Judicial Council shall have the authority to make appropriate referrals and to impose on students and student organizations such sanctions for violations of the Alcohol Policy as it may deem appropriate, including but not limited to, fines, mandatory community service, loss of social privileges, and/or oral or written reprimand.

Additional Policies Regarding Alcohol

All student organizations chartered by the Student Government Association are under the jurisdiction of the Student Government Association and its policies.
Fraternities and sororities must comply with their respective national organizations’ alcohol policies, the IFC and ISC policies and the policies of the Office of Sorority and Fraternity Life.
Residence Hall events must comply with the Office of Residence Life policies.

Kind of Alcohol to be Served and Amounts

Wine
- Only 2 - 4 oz. servings per person
Beer
- Only 2 - 12 oz. canned servings per person

For further information and assistance, please contact the following:

Student Activities Office
425 DUC
404.727.6169

Office of Sorority and Fraternity Life
416 DUC
404.727.4142

Office of Residence Life
1st Floor Alabama Hall
404.727.4144
Revised May 2, 2005

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