Frequently Asked Questions

Coronaviruses are a group of viruses that can cause several symptoms including fever, coughing, shortness of breath and difficulty breathing. The disease caused by this novel coronavirus has been named COVID-19. The majority of people experience mild symptoms, while others have severe illness that can lead to death. Patients who are older and have pre-existing medical problems appear to be at the highest risk for complications.

Students

  • Students (both on and off campus) can access the patient portal and send a MESSAGE (far-left column) to the “COVID-19 Assessment Provider.” A nurse and/or provider will review your message and call you back with management recommendations within four hours (Monday through Friday from 9 a.m. to 4 p.m.).
  • The provider will make recommendations based on your individual assessment and circumstances. Some students are able to recuperate at home and others will need to be evaluated in person. At this time, testing is limited at Student Health Services and Emory testing centers are being reserved for health care providers and those with chronic medical conditions. 
  • For students with urgent and after hours concerns, including weekends, please call 404-727-7551.
  • Oxford students residing on the Atlanta campus should contact Oxford Student Health Services Monday through Friday from 9 a.m. to 5 p.m. Please call 770-784-8376 or email oxfordshs@emory.edu. For after-hours care, call 404-727-7551 and press “0” for assistance.
  • If you are experiencing severe symptoms, dial 911 or call the Emergency Room before you go and notify them that you could possibly have been exposed to either confirmed or suspected COVID-19 cases.

Employees

What do I do if I am sick?

  • If you are sick, remain at home.
  • Contact your personal doctor for guidance.
  • Stay at home until you are instructed to leave except to get medical care. Review the steps to prevent the spread of COVID-19.
  • If you are having chest pain, serious difficulty breathing or any other type of medical emergency, call 911.

What do I do if I believe I have been exposed to COVID-19?

  • If you have symptoms (fever >100°F, cough, shortness of breath or difficulty breathing, sore throat, congestion that differs from typical seasonal allergies, body aches, fatigue, diarrhea), stay home and call the COVID information line at 404-712-COVID (404-712-6843) for guidance.
  • If you don't have symptoms, you may continue to work and should self-monitor for symptoms.

Should I self-monitor for symptoms?

  • COVID-19 is circulating within the greater-Atlanta community. All of us may have had exposure, and symptoms can be mild. Everyone should be self-monitoring for symptoms (fever >100°F, cough, shortness of breath or difficulty breathing, sore throat, congestion that differs from typical seasonal allergies, body aches, fatigue, diarrhea).

What should I do if I have symptoms of COVID-19?

  • Stay home and notify your primary care provider and call the Emory Healthcare COVID Information & Nurses line at 404-71-COVID (404-712-6843) for consultation. They will instruct you on your next steps which may require testing. 
  • If you are directed to get a test after calling the COVID-19 hotline and you test positive for COVID-19, you will be advised of next steps
  • If you test positive for COVID-19 from another testing facility (i.e. public health facility, doctor’s office, etc.), you are required to report the positive test result by calling the Office of Injury Management (OIM) at 404-686-8587 where you will receive further instructions about next steps. 

Is testing for Emory employees available?

  • Call the COVID information line at 404-71-COVID (404-712-6843) to be evaluated for a testing appointment and receive real-time guidance from a trained clinician. 

What if I have questions about how I am feeling or about Emory’s guidance?

  • Please contact the COVID information line (404-712-6843) to ask questions.

Should I be concerned about the possibility of asymptomatic or mildly-symptomatic transmission?

  • Emory continues to follow new research about the degree to which this occurs with COVID-19. For adults and in health care settings, it appears that those with some symptoms are the primary drivers of the spread of this virus. It appears that those with mild symptoms can be contagious, which is why Emory recommends symptom self-monitoring. (7/1)

All Atlanta and Oxford campus buildings are only accessible to members of the Emory community who have completed the Fall Onboarding Clearance Process and who have an active Emory ID card. These security measures are necessary for protection of personnel and property as a result of changes to the campus operating environment due to COVID-19. For more information, please see the Campus Services website.

Most faculty, staff and students have active Emory ID cards that will permit access to their buildings, but we anticipate some may not. Should you not have the necessary access to your buildings, please call the Emory Police Department at 404-727-6115 and coordinate with your department to provide access. Please note that various facilities across campus may have different operating postures to meet their mission requirements such as library services.

Learn more information about EmoryCard resources and the office

The following buildings are currently closed on the Atlanta campus:

  • Woodruff P.E. Center
  • Student Activity & Academic Center (except mail and dining)
  • Schwartz Center for Performing Arts

The following buildings are closed on the Oxford campus:

  • Williams Gym (9/25)

When the spread of COVID-19 was first reported in the U.S., Emory increased the frequency and intensity of its cleaning regimen in all areas of the university, focusing on common areas such as bathrooms, dining facilities and meeting rooms.

If students or other members of the university community are tested for COVID-19, a special team of environmental health experts is immediately brought in to clean and disinfect the individual’s residence, including the bathroom and high-touch areas such as surfaces and doorknobs.

Emory’s commitment to the health and safety of our community is paramount. Representatives from environmental health, emergency preparedness, health care, campus life and many other units are taking action around-the-clock to prevent the spread of COVID-19 among members of our community. 

View Emory's Health and Safety Plan.

For patients who test presumptive positive, depending on their condition, they may or may not remain in the hospital. In some instances, patients may be sent home for home quarantine in coordination with the Georgia Department of Public Health. If a patient requires hospital care, Emory Healthcare is fully prepared and equipped to treat the patient. We are following all established screening protocols and have implemented infection-control best practices throughout the health system.

Emory Healthcare is working closely with state and local public health agencies. Given our unique expertise with infectious disease care and research, we are actively monitoring the coronavirus situation. We are following all protocols and safety measures to ensure patients, their families and our health care community remain safe and we will continue to keep the public educated and informed.

Please see the CDC's guidelines for What to Do If You Are Sick, including ways to help prevent spreading the virus to others.

We should all be self-monitoring and practicing social distancing to help prevent spread of the infection. We have a moral and ethical obligation to protect vulnerable members of our communities as well as ourselves.

Good hygiene, particularly hand hygiene, can reduce the risk of many infections, including COVID-19.

The following tips can help keep everyone healthy:

  • Wash your hands frequently with soap and water. Use hand sanitizer if soap and water are not available.
  • Stay home when you are sick and seek medical attention if symptoms worsen.
  • Avoid close contact with those who are sick.
  • Avoid touching your eyes, nose and mouth.
  • Cover your mouth when coughing or sneezing.
  • Clean and disinfect surfaces. 

Find detailed answers to immigration issues related to COVID-19, including the implications of remote learning and working, on the International Student and Scholar Services (ISSS) FAQ page or reach out to an ISSS adviser

Below are links to several resources. Emory will continue to provide updates as more details become available.

Emory also offers support resources that are available to faculty, staff and students who would like help responding to various concerns affecting their well-being:

  • Counseling and Psychological Services (CAPS) provides individual, group and couples counseling; stress- management classes; and community outreach to provide support for students and assist them in negotiating emotional and interpersonal difficulties as they matriculate through Emory University. You can reach the office at 404.727.7450.
  • Oxford College students seeking counseling and/or psychological services should contact the Office of Counseling and Career Services at 770.784.8394.
  • Student Health Services offers free psychiatric services for all enrolled Emory students. Services include diagnostic psychiatric evaluations, medication evaluations, long-term management of psychiatric medications and community referrals. Find out more information about reaching Student Health Services for after-hours emergencies or call 404.727.7551. Those seeking these services on the Oxford College campus should contact its office of Student Health Services, 770.784.8376 or oxfordshs@emory.edu.
  • Emory has partnered with TimelyMD to offer Emory Student Telehealth services, including Medical and Scheduled Counseling appointments for undergraduate, graduate, and professional students enrolled at either the Atlanta and Oxford campus who are living off campus and out of state. Learn more about these offerings at Emory Student Telehealth services. These services are only available to students living in the US.
  • All Emory undergraduate, graduate, and professional students enrolled at either the Atlanta and Oxford campus have on-demand, 24/7 access to mental health professionals through TalkNow. Learn more about TalkNow at Emory Student Telehealth services. This service is available to students regardless of where they live.
  • Office of Spiritual and Religious Life has offices in Cannon Chapel (Suite 316) and the Alumni Memorial University Center (Suite 125). The office offers worship, prayer, meditation and retreats; support for religious and philosophical communities; educational and spiritual programs; connections with service and social justice efforts; confidential pastoral counseling; and support with planning vigils and other rituals for students, faculty and staff. Call 404.727.6226 or email religiouslife@emory.edu. On the Oxford College campus, contact Chaplain Lyn Pace, 770.784.8392 or ppace@emory.edu.
  • Student Intervention Services assists students in times of crisis. It also offers impartial, judgment-free counsel for students seeking guidance and assistance through life's ongoing challenges. You may reach the office at 404.430.1120.
  • Faculty Staff Assistance Program provides support for employees, including daytime emergency appointments and on-call after-hours services. Visit the emergency services webpage or call 404.727.9355 (WELL). 

Students on the Atlanta campus should contact Counseling and Psychological Services. Oxford College students should contact Counseling and Career Service (CCS) at 770.784.8394 and find information on the CCS page in Inside Oxford.

Emory has partnered with TimelyMD to offer Emory Student Telehealth services, including Scheduled Counseling appointments for undergraduate, graduate, and professional students enrolled at either the Atlanta and Oxford campus who are living off campus and out of state. Learn more about these offerings atEmory Student Telehealth services. These services are only available to students living in the US.

All Emory undergraduate, graduate, and professional students enrolled at either the Atlanta and Oxford campus have on-demand, 24/7 access to mental health professionals through TalkNow. Learn more about TalkNow at Emory Student Telehealth services. This service is available to students regardless of where they live.

Faculty/Staff: Faculty and staff needing emotional support can contact the Faculty Staff Assistance Program (FSAP). FSAP offers free and confidential services which promote emotional, behavioral and organizational health. FSAP’s services include: counseling and consulations, COVID-19 support groups and educational sessions (via Zoom) and leadership/team services fro departments.

FSAP now offers telemental health services (telephonic and video-conferencing sessions and consultations). These services are conducted through a HIPAA Compliant Zoom platform. FSAP now also offers evening hours from 5:00 p.m. – 9:00 p.m. for virtual assessments, counseling, coaching, consultation and other behavioral mental health services, as well as education and outreach group support sessions.

New: Spring Semester 2021

At the heart of all of our decision-making is our commitment to the safety and well-being of our students, faculty, and staff. In all of our decisions, we are guided by the university’s health and epidemiology experts.

The Spring 2021 decision was based on the importance of students living in single occupancy rooms, the rate of transmission for the Atlanta area, and the health of all our students, staff, and faculty. We led with a strategy based on projected COVID-19 cases, forecasts for flu in the coming months, and the possibility of safely accommodating more students on campus.

Critical to the health and safety for our community is to keep our campus population density low. Essential to that strategy is maintaining single occupancy rooms, which limits the overall number of students who can be in residence.

Maintaining a low campus density has also limited the number of in-person courses we can offer due to the availability of classroom space that allows for physical distancing and other protocols. We also must provide courses and ensure academic progress for all of our students off campus across the nation and world, which means prioritizing high quality, online classes. 

The spring semester will begin on January 25, with medical school classes resuming on January 4 and law school classes on January 19. Classes will conclude by May 3, with most final exams held between May 4 and May 14. Please check with your school for start dates.

For most students, courses will continue as a mixture of in-person and remote classes, and many students will still have a majority, and possibly all, of their courses taught remotely. Students will be allowed to take a full course load remotely should they so choose. For most graduate and professional students, we anticipate course formats in the spring will be similar or the same as course formats this fall.

No, there is no Spring Break. This decision was made due to the compressed schedule and out of a desire to limit COVID-19 exposure. However, additional mental health resources and services will be available for all members of the Emory community. We recognize the essential need our students have for time off. We are currently reviewing how to incorporate mid-week “break days” from classes, to encourage mental health breaks and time to decompress. Check in with your school for more details.

Students will receive information from their respective dean with specific dates, further details, and any college or school-specific differences from the university’s calendar.

We have heard about the struggles and challenges our students have had this semester. We will continue to find ways to support them and help them flourish as much as possible, whether on campus or elsewhere.  

Numerous support services are available to students for the academic and co-curricular needs.

 Earlier this semester, Emory partnered with a third-party telehealth provider, TimelyMD, to supplement existing mental health and medical services already being provided by Counseling and Psychological Services (CAPS) and Student Health Services (SHS). These services are available to all enrolled undergraduate, graduate and professional students. The expanded offerings vary based on where students reside. For more information on available services by location, visit: www.emory.edu/AnytimeHealth

This was one of the more difficult and heart-breaking decisions university leadership made in prioritizing who could return to campus. Many factors and the need to balance priorities across the university went into making this difficult decision.

At the heart of all of our decision-making is our commitment to the safety and well-being of our students, faculty, and staff as COVID-19 continues to challenge us. The ongoing pandemic means we cannot welcome back to campus the entire Class of 2021 for the spring as we had all hoped.

The university has permitted a limited number of seniors to return who have specific graduation requirements that can only be met in-person, including Honors students, some performing arts majors and some lab science majors.

For the safety of our community, the university will maintain a low density and focus on supporting students with the resources they need to complete degree requirements in a virtual format during Spring 2021.

Students may request to take a leave of absence and apply for readmission in a future semester. We encourage you to speak specifically about your degree completion plans with an academic advisor before taking a leave.

We intend to have events in mid-May to celebrate the accomplishments of the Class of 2021 and the milestone of graduation from Emory University. Planning for a socially distanced, limited attendance event is underway, and we will keep you posted in the coming months once details are finalized.

Faculty, students, and staff who are invited to reside on campus, as well as other students who come to campus, will be required to perform an onboarding process and take a COVID-19 test. Students living in residence halls will be required to test on a consistent basis. This process also applies to students who previously onboarded for fall semester.

This fall, the university implemented a gathering policy and will soon share a visitor policy that outlines what events can occur on campus and who is allowed to visit campus. We anticipate those policies will remain in place this spring.

Students who want to come to campus must complete the onboarding process and adhere to the terms of the Campus Compact, including face covering and physical distancing. Students who follow these protocols are welcome to come to campus, but we are encouraging students to limit visits to campus for specific educational/academic purposes. Note that most educational and co-curricular resources, including library materials, are accessible online.

As of the spring announcement on Thursday, Oct. 15, a working group has been charged with exploring if and how intercollegiate athletics, club sports, and intramurals can be reintroduced on campus consistent with the university’s public health and safety guidelines and expectations. Recommendations developed by the working group will be submitted to university leadership for consideration and final decisions will be shared with the Emory community. The working group will consist of athletics administrators, coaches, sports medicine and team physicians, and Emory health and public safety experts.  It will also actively engage with the Student-Athlete Advisory Committee.

Staff in Counseling and Psychological Services (CAPS) and Athletics have partnered with student-athlete leaders to create programming that provides an opportunity for interactive networking to enhance community building and connectivity for student-athletes. While plans are being finalized, student-athletes are encouraged to remain in contact with their head coaches and utilize all Emory services that are available to students.

This summer will be an opportunity to further increase the number of students on campus, and we are committed to providing the hallmark programming vital to many of our academic experiences.

If our increased campus presence is implemented successfully this spring and summer, our current plan is to have all students return to campus by fall 2021.

Please email emoryforward@emory.edu or contact your dean’s office for more information.

Onboarding Clearance Process for Faculty/Staff

Emory University has established a comprehensive clearance process for faculty/staff who plan to be on the Atlanta and Oxford campuses this fall. This new set of guidelines will help our community stay safe as we access campus during the COVID-19 pandemic. We have prepared a five-step onboarding clearance process for all faculty/staff to complete PRIOR to coming to campus.

Reducing population density on campus is an essential condition to ensure community safety this fall. If you have been working remotely (and your responsibilities do not require you to be on campus), you should continue doing so.

Unit leaders will determine essential responsibilities that require being on campus, and they will notify those staff members directly.

For those who are instructed to return to campus, rest assured that Emory has instituted new health and safety guidelines for offices, classrooms, and common areas to help reduce the spread of the COVID-19 virus and mitigate risk to our students, faculty, and staff. It is imperative that everyone understands what is expected when on campus to ensure we are doing our part to keep our community safe.

If you are planning to return to campus for any amount of time this fall, you are required to complete the clearance process.

No. If you are not planning to return to campus at any time during th fall term, you DO NOT need to complete this clearance process.

If you were previously approved to return to campus (engaged in critical on-campus activities during COVID-19, approved for ‘return to research’ activity during summer term, etc.), your progress will be carried forward in the system. The new items for our completion include the ‘Emory Community Compact’ and a new ‘Health Questionnaire.’ You will have an additional two weeks to complete these two items to retain the cleared status.

The onboarding clearance process can be accessed through the Emory Forward website beginning Wednesday, August 5, 2020.

To be cleared for access to campus, faculty/staff will complete the following five steps:

  1. Emory Faculty/Staff Community Compact: Review and acknowledge expectations and guidelines for the new campus environment.
  2. COVID-19 Return to Campus Training: Complete required training that gives guidance on physical distancing, face covering requirements, other personal protective equipment, hygiene, self-monitoring for symptoms, and other important health and safety guidelines for returning to campus. Once logged into ELMS, search for course: #200845 (Mandatory COVID-19 Phased Return to Campus Training). Once registered for the course, choose “launch.”
  3. Health Assessment: Complete a confidential health screening questionnaire that includes questions about your exposure to COVID-19, contact with persons who have tested positive, travel, and symptoms you might have experienced.
  4. Emergency Notification Contact: Enroll in the Emergency Notification System and ensure your mobile phone number is up to date. This number will be used for contact tracing in the event of COVID-19 exposure. Log into PeopleSoft, and for your initial sign-on, the Emergency Notification page will automatically open. Complete the form and OK to submit. You will be taken directly to Contact Tracing.
  5. Contact Tracing: Provide a baseline list of close contacts with whom you regularly encounter at Emory for the purpose of effective contact tracing in the event of COVID-19 exposure. A close contact is defined as anyone who has been within 6 feet of you for 15 minutes or more. Your baseline contacts should include Emory faculty, staff, and students with whom you routinely expect to interact with while on campus. Log into PeopleSoft Self-Service > Click Notifications and Contacts > Click Contact Tracing. Complete the form and submit "OK." For future updates to the Emergency Notification System or Contact Tracing, select the Notification and Contacts tile in Self-Service.

Once faculty/staff have completed all required steps, they will receive a confirmation email stating they are cleared for on-campus activities. Please do not report to campus until you receive a confirmation email and follow all next steps.

No. COVID-19 tests are optional for faculty and staff coming back to campus. When you have been approved to return to campus, you will receive an email with a scheduling link if you would like to be tested for COVID-19 before returning. These test are only for those approved to return to campus and are not showing any symptoms of COVID-19 (Asymptomatic). (9/25)

Classes

For the fall 2020 semester, undergraduate on-campus classes will be limited to courses that must be taken in person for students to make meaningful progress toward graduation in the coming academic year (this will predominantly apply to seniors), international students, select first-year seminars, and a small number of courses that mandate in-person labs, performance and studio time, academic research, or necessitate campus-specific library access. Sophomores, juniors, and seniors not included in the categories listed above will have remote-only learning this fall.

For the spring 2021 semester, the university will modestly increase the number of students in residence on campus while maintaining one student per room. For most students, courses will continue as a mixture of in-person and remote classes, and many students will still have a majority, and possibly all, of their courses taught remotely. Students will be allowed to take a full course load remotely should they so choose. For most graduate and professional students, we anticipate course formats in the spring will be similar or the same as course formats this fall.

Critical to the health and safety for our community is to keep our campus population density low.

Maintaining a low campus density has limited the number of in-person courses we can offer due to the availability of classroom space that allows for physical distancing and other protocols. We also must provide courses and ensure academic progress for all of our students off campus across the nation and world, which means prioritizing high quality, online classes. 

Please visit Student Digital Life to access information regarding Wi-Fi options for students without existing internet.

For the Spring 2021 semester, most colleges and schools will begin classes on January 25, with medical school classes resuming on January 4. Classes will conclude by May 3, with most final exams held between May 4 and May 14. Unfortunately, to accommodate this expedited schedule and limit COVID-19 exposure, we will not have spring break this year.

(Note: The calendars for graduate, professional and select undergraduate programs may start a bit earlier or later and include different milestone dates. Please refer to your school’s website for further details.)

No, there is no Spring Break. This decision was made due to the compressed schedule and out of a desire to limit COVID-19 exposure. However, additional mental health resources and services will be available for all members of the Emory community. We recognize the essential need our students have for time off. We are currently reviewing how to incorporate mid-week “break days” from classes, to encourage mental health breaks and time to decompress. Check in with your school for more details.

 

In a remote learning environment, it’s easy to get disoriented or even detached. We recommend you keep a regular schedule as much as possible so you can get back to your normal rhythms.

Most Emory courses already have an associated site in Canvas, which your professor can use to share resources, deliver assessments, facilitate online discussions and grade student work. 

Financial Aid Processing for Undergraduate Students

Information for undergraduate students about financial aid processing for the 2020-2021 aid year

It is very likely that you have already received your 2020-21 need-based financial aid package based on the original 2020-21 tuition rates. Even though Emory's tuition rates have changed, your family's costs will not increase.

If you have been approved for on-campus housing, based on the announcement, housing costs will remain a portion of your estimated cost of attendance for the 2020-21 school year. 

If you have not been approved for on-campus housing – or if you choose to remain at home for remote learning – housing will also be included as a portion of your estimated cost of attendance for the 2020-21 school year.

Emory will be holding tuition at the 2019-20 rates for the 2020-21 school year. Since need-based aid is calculated on total cost of attendance — of which tuition is the major component — the Office of Financial Aid is in the process of assessing each need-based award.

At this point, we ask that you please give the Office of Financial Aid time to evaluate the 3,000+ packages for the 2020-21 school year. We will be emailing you with information specific to your financial aid package no later than July 31.

As always, if you have questions that are not answered here, please contact your advisor.

Remote Learning Accommodations: Students

You may contact the DAS at accessibility@emory.edu. At Oxford, you may contact the DAS at oas_oxford@emory.edu. You will be asked to arrange a time to speak by phone or via a Zoom meeting.

You should coordinate requests for accessibility accommodations with Emory’s Office of Accessibility Services (OAS).

  • Students who have already registered with OAS can update documentation and request additional services here.
  • Students who have never used OAS services before can learn more about how the office supports students here

Yes. Note takers who have been hired as an accommodation for students will continue to take notes when lectures are presented with an auditory component. Lectures may be presented live at a specific time or recorded for viewing at the convenience of the student. In both cases, note takers will take and upload notes using the Accommodate Note Taking Exchange portal.

Completed Flexibility with Attendance agreements will be honored through reasonable modifications to the structure of the agreements as needed with classes that shift to online instruction. If your course does not require you to participate live, attendance accommodations are not applicable. Please contact your faculty to discuss any additional barriers presented by changes to the course format. Contact DAS (Atlanta: oas_testing@emory.edu; Oxford: oxfordtesting@emory.edu) if you have any questions.

Extended time: Approved extended time is applicable when the exam has a finite amount of working time (i.e., 75 minutes, 3 hours). If the exam is available for a period of time (I.e., day or several days) but you have a defined amount of working time (i.e., 75 minutes) once you open your exam, your extended time would be applied as is done for in-class exams. If, however, the exam is available for several days with no specific amount of working time indicated, then extended time does not apply when the working time is more than 24 hours. To clarify how your extended time should be applied, please contact DAS (Atlanta: oas_testing@emory.edu; Oxford: oxfordtesting@emory.edu).

Tests, quizzes and exams given during this time period may be offered through Canvas or another Learning Management system. In this instance, the platform controls the amount of the time and will shut down when the time allotted expires. When the exam has a specific amount of working time, please make sure to confirm your extended time accommodation with your faculty member so the timing of the exam can be adjusted for you to reflect the amount of extra time that has been approved for you.

Rest breaks: Rest breaks would be applicable for an exam that is administered with a specific amount of working time. As described above, platforms such as Canvas involve setting the start and end times for the exam to be available to you. It is imperative that you communicate well in advance with your faculty so that your exam timing can be adjusted to include the total amount of rest break time that you are approved to take. As always, if you do not take the approved break, you should end your exam early by the amount of time.

If you have stop-the-clock rest breaks, you should request that the timing be set for more time than the regular administration, but you will only use the amount of extra time taken for the needed breaks. As with an in-class exam, the honor code applies to your appropriate use of the working time and breaks.

Large print exams: If you have any concerns about the ability to use your laptop to magnify the size of exams, please contact your faculty to ensure that the exam is available in a format conducive to magnification.

Other: If you receive other testing accommodations that will be impacted by the change in test administration, please communicate with your instructor immediately to discuss options. DAS is available to assist as needed in discussions about how to apply accommodations.

Remote Learning Accommodations: Faculty

Resources with detailed guidance on how to ensure accessibility while teaching virtually are available on the Creating Accessible Canvas Content webpage. A link to these resources has been added to the Keep Teaching in Canvas webpage. If you need additional guidance, you can also schedule a consultation with a LITS representative. (3/23)

The most commonly used online learning platforms allow faculty to extend the time of their exam for students who have accommodations. You can find more information about how to extend the time on an exam using Canvas here. (3/20)

Please note that for an 80-minute exam, a student with 50% (i.e. time and half) extended time should be given 120 minutes while a student with 100% (i.e. double time) extended time would get 160 minutes. (3/20)

If you are administering an exam online, students are responsible for finding an environment that can work for them. If possible, consider setting up your exam in a way that does not have to be taken at a specific time of day (for example, a student can take the exam anytime on Monday, Sept. 21). This may allow students who are in a busy household to take the exam at a time of day when their house is quieter. (3/20)

If you allow students unlimited time to complete an exam before a deadline, extended testing time would not apply. For instance, if you have an essay exam that is due by Sept. 21, you would not have to provided extended time if there is not time restriction imposed for the student to complete it in one sitting. (3/20)

If you have a student who needs to use a reader or scribe for their exams, please consult with the OAS staff member listed on the Accommodation Letter, so we can work this out with you and the student. Due to the online environment, there will need to be some flexibility considered when discussing solutions. (3/20)

There are some students who may need to take frequent breaks during their exam. Depending on how you plan to administer your exam this may or may not need to be addressed. If you or a student has concerns about how this will work, please reach out to DAS staff (Atlanta: accessibility@emory.edu; Oxford: oas_oxford@emory.edu). (3/20)

Some students may have issues or concerns around using proctoring software for any number of reasons. You could consider using alternatives such as a "paper" exam that you email them or design the exam in a way that would not necessitate proctoring software. Contact your program chair or academic deans to determine your approach. (3/20)

If you have a student who needs to use a calculator for their exams, please consider setting up your exam in a way that does not prevent a calculator on their work surface. If an online proctoring service is used, it is important to inform the proctor of specific items that will be allowed during the testing session. (3/20)

Students who are serving as note takers will receive communication from our office that they are still expected to take notes if any audio or video lecture material is being presented. If you or the student have specific questions about how notetaking will work for them please contact DAS (Atlanta: oas_notetaking@emory.edu; Oxford: oxfordnotetaking@emory.edu). (3/20)

It is understandable that many university students might be experiencing issues with accessing their courses or submitting assignments on time. For students who have these approved accommodations, DAS staff can assist the student and professor in navigating what this might look like on a course by course basis (Atlanta: oas_notetaking@emory.edu; Oxford: oxfordnotetaking@emory.edu). (3/20)

DAS has been in touch with faculty of those students who use American Sign Language Interpreters or Communication Access Realtime Translation in the classroom. If you have a student in your class using these accommodations, and haven't heard from the DAS, please contact the department (Atlanta: accessibility@emory.edu; Oxford: oas_oxford@emory.edu). (3/20)

DAS strongly encourages the use of captions for any video or audio created. You can find additional information about captioning in Canvas or Zoom: https://canvas-support.emory.edu/design/accessibility-in-canvas.html. (3/20)

If a student receives other accommodations that will be impacted by the change in course administration, please communicate with the student immediately to discuss options. DAS staff is available to assist as needed in conversations about how to apply accommodations. (3/20)

Financial Impact

Emory has lost revenue related to the suspension of mission-related activities and incurred costs related to supporting students’ financial needs and faculty and staff salary continuation. The economic recession resulting from the pandemic will be felt for many months and will require significant adjustments for all of us. (4/21)

Employee layoffs are not expected at this time. However, depending on the duration of the COVID-19 disruption and the depth of the economic recession, we must acknowledge that Emory may not be exempt from very difficult choices. Financial decisions that impact current staff and faculty are not made lightly but will be made only as necessary to sustain our academic community, deliver the highest quality student experience, and support our global research missions, all while prioritizing our people. (9/8)

Emory’s endowment is intended to provide sustainable financial support and support for specific initiatives, as specified by donors. It does not serve as a reserve fund and cannot be used to replace lost revenue. Further, we expect the economic recession triggered by COVID-19, which has negatively impacted global financial markets, will cause the endowment’s overall market value to decline. This impact will reduce the annual payout that supports Emory operations. (9/8)

Emory will aggressively pursue all external funding support available that aligns with our needs. Some funding support is grant based and some requires a pay-back of one to two years. These avenues of support are incorporated into our decision framework. (4/21)

The staff hiring freeze is expected to remain in place through Aug. 31, 2021. Exceptions will be granted for critical open positions, which are subject to a formal review process implemented by Human Resources. The Human Resources division has created an Internal Resource Planning Program that can locate and re-assign those who can fill staffing gaps during the hiring freeze period. (4/21)

Emory will not provide merit increases for faculty and staff through an anticipated date of Aug. 31, 2021. Salary increases associated with faculty promotions will continue to be part of the promotion process. Salary increases for staff associated with job reclassifications will be limited. However, performance reviews remain an important part of staff development and feedback, and all performance reviews are expected to be completed as normal. (4/21)

Schools and units may continue to hire students for jobs customarily held by students if the work is continuing and adheres to any COVID-19 restrictions. (4/21)

The Office of the Provost is working closely with deans to prioritize faculty hiring decisions and ensure we maintain our strong teaching and research missions. (4/21)

Faculty travel may resume once it is safe to do so and if funds are available within the academic unit. Staff travel associated with student immersion learning trips and fundraising activities is considered essential travel and may be resumed once it is safe to do so. Additional communications will let you know when that travel may resume. Non-essential staff travel (such as conferences, peer school meetings, association meetings, etc.) will be suspended through Aug. 31, 2021. (4/21)

Emory has historically used an incremental budget approach which builds on the past year budget and increases it to cover any new initiatives or positions. With zero-based budgeting, the budget process starts with zero and every function is analyzed to determine the cost needed to perform the agreed-upon functions. This allows us to revisit activities we have performed historically and determine if we should continue doing them, if we can do them more efficiently or if we should do other, more value-additive functions, instead. The ending budget is built around what is needed for the period without focusing on whether it is higher or lower than the previous period. (4/21)

Events

For the Class of 2020, the university determined that no in-person celebration will be held fall semester due to continued health risks stemming from large in-person gatherings. An announcement is expected later this semester regarding a future celebration. (10/22)

 

Emory intends to have events in mid-May to celebrate the accomplishments of the Class of 2021 and mark our graduates’ transition to their new Emory alumni status. Planning for a socially distanced, limited attendance event is underway, and we will keep you posted in the coming months once details are finalized. (10/15)

As a global leader in public health and the metro-Atlanta region’s largest employer, Emory University has a special role to play in slowing the transmission of COVID-19, stewarding healthcare resources, and protecting vulnerable members of the community.

In support of these efforts, all university events and gatherings, both on and off campus, should shift to virtual venues or be postponed. If essential, brief meetings may be held in spaces large enough to accommodate appropriate social distancing. Effectively immediately, all university-sponsored events and gatherings of any size are indefinitely suspended.

If you need to cancel an event that requires the support of the Campus Services Staging team, please cancel your work order or contact the Work Management Center.

For tips and support for hosting online conferencing activity, see LITS information about Zoom. (3/17)

The University will not have competition for Division III athletics, club sports or intramurals through January; the DIII decision aligns with a recent announcement from the University Athletic Association. Emory will also restrict practices for all teams until public health conditions allow for safe participation for all of our student-athletes. Students should not return to Atlanta this fall solely for intercollegiate athletic, club sport or intramural opportunities. 

A working group will be formed to review if and how intercollegiate athletics, club sports, and intramurals will be reintroduced in the spring. An update will be shared with the community once this group’s review is complete. (10/15)

Yes. Recreation and Wellness is currently offering group fitness, intramural sports, outdoor recreation programs, personal training, and wellness programs virtually. Learn more about these offerings at here. You can find Recreation and Wellness on Facebook, Instagram, and Youtube. (9/25)

Yes. Several virtual programs are offered for all faculty and staff. Enjoy LIVE 30-minute daily workouts that can be done at home with little to no equipment. These workouts are modeled after your favorite class formats, taught by Blomeyer staff. The classes will be live streamed via Zoom. Learn more here.

Recreation and Wellness has created separate FAQs to address rescheduling, refunds and contracts for all 2020 summer facility rentals booked through their office. Visit their website for more information on how they are handling summer cancellations. (4/14)

Health

Students

  • If you are experiencing COVID-19 related symptoms, begin with a virtual assessment by sending a message to the “COVID Assessment Provider” in the student patient portal. SHS will review all messages during our working hours (9 a.m. to 4 p.m. daily) and provide individualized guidance, which may include appointments via telehealth or in-person visits by appointment.
  • If you have a medical concern that is not related to COVID-19, you can schedule an in-person appointment with SHS.
  • If you have urgent symptoms or questions after hours or over the weekend, call Student Health Services at 404-727-7551 and press “0” for the medical advice line.
  • If you are having chest pain, serious difficulty breathing, or any other type of medical emergency, call 911 or 404-727-6111 on campus. (4/8) 

Employees

What do I do if I am sick?

  • If you are sick, remain at home.
  • Contact your personal doctor for guidance.
  • Once you are home, stay at home until you are instructed to leave except to get medical care. Review the steps to prevent the spread of COVID-19.
  • If you are having chest pain, serious difficulty breathing or any other type of medical emergency, call 911.

What do I do if I believe I have been exposed to COVID-19?

  • Emory’s guidance for university employees and students whose jobs are considered essential to work on campus (as of March 30, 2020) is that you should quarantine for 14 days if you feel you have been exposed to COVID-19 due to close contact with someone with the virus. This is a conservative approach that goes beyond the current guidance of state health officials. (3/31)

Should I self-monitor for symptoms?

  • COVID-19 is circulating within the greater-Atlanta community. All of us may have had exposure, and symptoms can be mild. Everyone should be self-monitoring for symptoms (fever >100°F, cough, shortness of breath or difficulty breathing, sore throat, congestion that differs from your typical seasonal allergies, body aches, fatigue, diarrhea).

What should I do if I have symptoms of COVID-19?

  • Stay home and notify your primary care provider and call the Emory Healthcare COVID Information & Nurses line at 404-71-COVID (404-712-6843) for consultation. They will instruct you on your next steps which may require testing. 
  • If you are directed to get a test after calling the COVID-19 hotline and you test positive for COVID-19, you will be advised of next steps
  • If you test positive for COVID-19 from another testing facility (i.e. public health facility, doctor’s office, etc.), you are required to report the positive test result by calling the Office of Injury Management (OIM) at 404-686-8587 where you will receive further instructions about next steps. 

Is testing for Emory employees available?

  • Call the COVID information line at 404-712-COVID (404-712-6843) to be evaluated for a testing appointment and receive real-time guidance from a trained clinician. Once you have been tested, you will remain out of work while results are pending. The Office of Occupational Injury Management will support your return to work process.

What if I have questions about how I am feeling or about Emory’s guidance?

  • Please contact the COVID information line (404-712-6843) to ask questions.

Should I be concerned about the possibility of asymptomatic or mildly-symptomatic transmission?

  • Emory continues to follow new research about the degree to which this occurs with COVID-19. For adults and in health care settings, it appears that those with some symptoms are the primary drivers of the spread of this virus. It appears that those with mild symptoms can be contagious which is why Emory recommends symptom self-monitoring. (7/1)

Students experiencing COVID-19 related symptoms should begin seeking care by submitting a virtual assessment to the “COVID Assessment Provider” in the student patient portal. SHS will review all messages during our working hours (9 a.m. to 4 p.m. daily) and provide individualized guidance which may include appointments via telehealth or in-person visits by appointment.

Students who are at high risk for complications or with symptoms requiring an in-person evaluation in the SHS location at the SAAC, which opened the week of April 13, will be seen by appointment only. (4/8)

SHS is seeing students with NON-COVID-19 related conditions in-person by appointment only. Beginning April 13, we transitioned to telehealth using Zoom for students living in Georgia for most concerns. Students should call 404-727-7551 to schedule an appointment, which will either be in-person or over Zoom after your concern is reviewed by our nursing staff to ensure the appropriate level of care. (4/8)

Reach out to your primary health care provider via the patient portal to explore next steps. (4/8)

Yes. Please call 404-727-6145 to schedule a psychiatry telehealth appointment. (4/8)

First of all, stay put in your home/dorm room/apartment except for essential activities such as getting food, medicine or medical care. If you do leave your residence for essential activities, always social distance yourself (separate yourself from others by 6 feet), wear a mask outdoors if you are able (it can be a bandana), do not touch your face, and continue appropriate hand and respiratory hygiene. (4/8)

Counseling and Psychological Services (CAPS) remains open and is offering clinical services via telehealth to all Emory enrolled students. Students can call CAPS at 404-727-7450, Monday-Friday, 8:30-5:00, to speak with a counselor-on-call or to talk with a member of our triage team who can assess needs and help with next steps. If you have already connected with a CAPS counselor this year, please feel free to reach out to them directly. For more information about how to schedule a screening or a telehealth therapy appointment, visit counseling.emory.edu. (5/4)

In accordance with professional ethical guidelines and the laws and regulations pertaining to mental health practice in the state of Georgia, students located out of state are generally not eligible for ongoing telehealth services from CAPS. However, there are a number of exceptions being made by state licensing boards during COVID-19, which may allow CAPS staff to provide therapy services to students residing in other states.  We are happy to talk with you to clarify the services available to you, help you sort out your concerns, provide continuity-of-care consultations, and help you connect with local resources if needed. (5/4)

Emory University has increased the frequency and intensity of its cleaning regimens in some areas, focusing on common areas such as bathrooms, dining facilities, and meeting rooms.

Emory’s commitment to the health and safety of our community is paramount. Representatives from environmental health, emergency preparedness, health care, campus life, and many other units are taking action around-the-clock to prevent the spread of COVID-19 among members of our community.

If an employee becomes ill or had signs of COVID-19 signs at work, please call Emory Environmental Health and Safety office at 404-727-2888 to request the area to be disinfected. (3/31)

Please refer to the Manager documents that were emailed on March 31, 2020, for guidance. If you did not receive a copy, please email your HR divisional leader or Theresa Milazzo. (3/31)

If someone within our Emory community shows symptoms similar to COVID-19, they will be instructed separate themselves from others, stay away from campus and contact a health care provider to get evaluates. Employees should contact their supervisor and Office of Occupational Injury Management to inform them of their illness. Any identified at-risk community member will be notified and given appropriate instructions, which may include self-monitoring and social distancing. (3/13)

Travel

As of November 16, 2020, Emory continues its suspension of all official and previously authorized international and domestic travel for students, faculty, and staff.

This restriction includes but is not limited to travel for university-related activities such as teaching, conferences, internships, recruiting, business meetings, and special events.

Exception: Domestic travel by faculty, research staff, postdoctoral associates, and graduate student/professional school students essential forthe conduct of research is exempt from this restriction. International travel for research purposes may be permitted, but any requests for approval of international travel must be made through the Executive Travel Safety Committee and submitted to global@emory.edu.

Emory Healthcare, Grady Health System, Children’s Healthcare of Atlanta, and the VA Medical Center also have travel policies in place for health care personnel. Faculty and staff who have clinical responsibilities or whose workspaces are located in a clinical facility should also be aware of the travel guidelines provided by their respective clinical institutions. If guidelines differ from university policy, faculty and staff are expected to follow the more restrictive guideline.

Emory strongly encourages you to reconsider your personal domestic and international travel in the context of the COVID-19 pandemic and encourages you to review the travel guidance provided by the CDC. As noted, older adults and those who have certain medical conditions should avoid situations that put them at increased risk. This entails avoiding crowded places and avoiding nonessential travel on long plane trips.

Travel guidance is being reviewed regularly and will be updated as new information about the COVID-19 pandemic becomes available.

A limited number of university-sponsored study abroad programs will be approved for the spring 2020 semester. Approved study abroad programs are selected by the appropriate study abroad office based on health and safety protocols, travel access and availability, provision for academic continuity, and the approval of the Executive Travel Safety Committee (ETSC). Visit Emory College Study Abroad and Goizueta Business School Study Abroad.

Graduate students who would like to study or research in a location abroad must submit a request to the Executive Travel Safety Committee. View guidelines and instructions.