2012 EMORY UNIVERSITY

 

ANNUAL SECURITY REPORT, ANNUAL FIRE SAFETY REPORT AND STATEMENT OF CAMPUS SECURITY POLICY

 

 

(EFFECTIVE OCTOBER 1, 2012)

 

 

 

TABLE OF CONTENTS

 

SECTION 1: PREPARATION OF THIS REPORT.

A. POLICIES FOLLOWED IN PREPARING THE UNIVERSITY'S ANNUAL SECURITY REPORT AND ANNUAL FIRE SAFETY REPORT.

 

SECTION II: REPORT OF CRIME STATISTICS FOR ALL CAMPUSES (INCLUDING HATE CRIME STATISTICS).

A. Emory University Campus.

B. Oxford College Campus.

C. Emory University Hospital Midtown Campus.

D. Carter Center Campus.

E. Emory University Grady Area Campus.

 

SECTION III: SECURITY POLICIES AND INFORMATION APPLICABLE TO ALL CAMPUSES.

A. POLICY ENCOURAGING THE REPORTING OF CRIMES.

B. CONFIDENTIAL REPORTING OF CRIMES.

C. ALCOHOL POLICY

D. ILLEGAL DRUG POLICY.

E. SEXUAL ASSAULT POLICY.

1) Making Reports.

2) Post Report Procedures

F. SEX OFFENDER REGISTRIES.

G. CAMPUS LAW ENFORCEMENT POLICY

H. MISSING STUDENT NOTIFICATION POLICY

I.  EMERGENCY RESPONSE AND EVACUATION PROCEDURES POLICY

 

SECTION IV: SECURITY POLICIES AND INFORMATION THAT DIFFER FROM CAMPUS TO CAMPUS.

A. WHERE TO REPORT CRIMES AND EMERGENCIES.

1) Emory University Campus:

2) Oxford College Campus:

3) Emory University Hospital Midtown Campus:

4) Emory University Grady Area Campus

5) Carter Center Campus

B. WARNINGS TO THE CAMPUS COMMUNITIES RE. THE OCCURRENCE OF murder, forcible and non-forcible sex offenses, robbery, burglary, aggravated assault and motor vehicle theft that are reported to campus security authorities or local police agencies and are considered to represent a continuing threat to students and/or employees of the University (collectively referred to as the "Notice Crimes")

1) Emory University Campus:

2) Oxford College Campus:

3) Emory University Hospital Midtown Campus

4) Carter Center Campus

5) Emory University Grady Area Campus

C. POLICIES CONCERNING SECURITY OF AND ACCESS TO CAMPUS FACILITIES

1) Emory University Campus

2) Oxford College Campus

3) Emory University Hospital Midtown Campus

4) Carter Center Campus

5) Emory University Grady Area Campus

D. Crime and Security Awareness and Crime Prevention Programs

1) Emory University Campus

2) Oxford College Campus:

3) Emory University Hospital Midtown Campus:

4) Emory University Grady Area Campus:

5) Carter Center:

E. DRUG AND ALCOHOL ABUSE EDUCATION PROGRAMS

1) Emory University Campus:

2) Oxford College Campus:

3) Carter Center Campus and Emory University Grady Area Campuses:

F. Off-Campus Student Organizations.

 

SECTION V: EMORY UNIVERSITY ALCOHOL AND DRUG ABUSE POLICY FOR FACULTY, STAFF AND STUDENTS.

A. Standards of Conduct:

B. Sanctions and Penalties:

C. Employee Notification of Drug-Related Convictions:

D. Student Notification of Drug-Related Convictions:

E. Health Risks of Alcohol and Drug Abuse:

F. Resources for Education, Consultation and Counseling:

G. Distribution:

H. Review:

 

SECTION VI: PENALTIES FOR VIOLATION OF GEORGIA CONTROLLED SUBSTANCE AND DANGEROUS DRUG LAWS CHART

 

SECTION VII: FEDERAL DRUG TRAFFICKING PENALTIES CHART.

 

SECTION VIII: CONTROLLED SUBSTANCES USES & EFFECTS CHART

 

SECTION IX:  ANNUAL FIRE SAFETY REPORT

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SECTION I:  PREPARATION OF THIS REPORT

Emory University's Annual Security Report, Annual Fire Safety Report and Statement of Campus Security Policy (the "Report") is prepared, published and distributed in accordance with the requirements of the Campus Security Act of 1990, the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, the Higher Education Amendments of 1998, The Higher Education Opportunity Act of 2008, and all implementing regulations issued by the U.S. Department of Education (34 C.F.R. Part 668; hereinafter collectively the "Regulations").

A.  POLICIES FOLLOWED IN PREPARING THE UNIVERSITY'S ANNUAL SECURITY REPORT

Each year, personnel from the Emory Police Department (EPD), the Office of the General Counsel and the University Communications Office collect and compile, for all campuses, the statistics, information and other data required for this Report, in accordance with the latest statutory and regulatory requirements.

EPD maintains a daily crime log and an incident report database on an annual basis. EPD records, by date, crimes reported to EPD that occurred on "campus," in a "noncampus building or property," on "public property," or within EPD's patrol jurisdiction. It is important to note that under the Regulations, each of the foregoing italicized terms has a special definition that requires the reporting of statistics for certain crimes that occur outside the specific geographic boundaries of the campus property owned by Emory University.

As required by law, EPD determines which crime classification to assign to a reported incident by using the definitions of crimes found in the Federal Bureau of Investigation's Uniform Crime Reporting Guidelines (UCR). EPD also makes the determination as to whether or not a particular crime can be classified as a "hate crime" by using the UCR's definition of that term.

EPD compiles its crime statistics based not only on information that it receives directly, but also from crimes reported to the following sources on or near all Emory campuses: (a) other "campus security authorities" (as that term is defined in the Regulations), including campus security officers, Residence Life personnel, and Campus Life personnel; and (b) crimes reported to local police authorities. Reports of crimes made to persons or agencies outside EPD are solicited by written request from EPD. A formal police report of a crime is not necessary for the crime report to be included in the statistical compilation. Crime victims' names are not disclosed in the statistical report.

The statistics and any additions or changes to policy or informational statements are complied into a draft Report by the EPD and the Office of General Counsel. The Chief of Police serves as the Campus Security Survey Administrator and submits the annual Report to the Department of Education. The Vice President of Communications Office notifies all students and employees by email of the posting of the Report on the Internet.

 

SECTION II:  REPORT OF CRIME STATISTICS FOR ALL CAMPUSES

 A. EMORY UNIVERSITY CAMPUS

                           

B. OXFORD COLLEGE CAMPUS

 

               C.  EMORY UNIVERSITY HOSPITAL MIDTOWN CAMPUS

 

 D.  CARTER CENTER CAMPUS

 E.   EMORY UNIVERSITY GRADY AREA CAMPUS

 SECTION III: SECURITY POLICIES AND INFORMATION APPLICABLE TO ALL CAMPUSES

A. POLICY ENCOURAGING THE REPORTING OF CRIMES

Emory strongly and actively encourages all of its students, faculty and employees to report crimes and any suspicious activity to the EPD, campus security personnel or local police authorities and to cooperate with those authorities in their law enforcement activities. These procedures are detailed in the Emory Human Resources Policy Manual, Policy # 4.68—Theft and Other Criminal Incidents (a copy of which is available at http://policies.emory.edu/4.68), the Campus Life Handbook (a copy of which is available at http://www.emory.edu/CAMPUS_LIFE/documents/handbook_2012-2013), and the Undergraduate Code of Conduct (a copy of which is available at http://www.conduct.emory.edu/policies/code/index.html).

B. CONFIDENTIAL REPORTING OF CRIMES

A student at his or her option may confidentially report a crime to a Residence Life or Campus Life staff member, or to a staff member of the Office of the Dean of any School, Department or Division. The student will be encouraged to make an official police report, but if he/she is not willing to do so, then only the fact that an incident occurred and details sufficient to enable appropriate classification of the incident will be disclosed to EPD, so that incident can be included in the statistical section of this Report.

If a report of a crime is made to a "pastoral counselor" or "professional counselor" as those terms are defined in the Regulations, then, at the student's request, no report will be made of the crime to EPD. Such counselors, however, may in their professional discretion encourage a student to file an official police report or to permit disclosure of the occurrence to EPD for inclusion in the statistical section of this Report.

C. ALCOHOL POLICY

At all of its campuses, Emory University abides by and enforces all state and local laws, regulations and ordinances regarding the possession, consumption, sale or distribution of alcoholic beverages.

The legal drinking age in Georgia is 21 years of age. Any student or employee under the age of 21 who purchases or knowingly possesses an alcoholic beverage is in violation of state law and University policy. Similarly any person who furnishes an alcoholic beverage to a person under 21 years of age is also in violation.

Alcohol is not permitted in the common areas of residence halls at the University's main campus, and Campus Life prescribes a number of additional rules, regulations and requirements by which students and University organizations must abide with regard to the serving of alcohol at various events.

 

At the University's Oxford College Campus students are prohibited from on-campus possession or consumption of alcoholic beverages, due to the fact that the vast majority of Oxford College students are underage.

All students, faculty and employees of the University at all of its campuses must abide by the requirements of the "Emory University Alcohol and Drug Abuse Policy for Faculty, Staff and Students," which is set forth in this Report.

D. ILLEGAL DRUG POLICY

The unlawful manufacturing, distributing, dispensing, possessing or using of a controlled substance is strictly prohibited at Emory University. Any students, staff, faculty or other members of the Emory University community who manufacture, distribute, dispense, possess or use controlled substances may be referred for prosecution according to state and or federal law, as well as referral for University disciplinary sanctions.  As a recipient of federal grants and contracts, Emory University adheres to the provisions of the Drug-Free Workplace Act of 1988 (as amended) and any applicable regulations issued pursuant thereto.

E. SEXUAL MISCONDUCT POLICY

Emory University has a Sexual Misconduct Policy Statement that applies to all students of the University. This Policy is published annually in handbooks that are provided to each student.

The following is a list of offices (located on and off-campus) that a student may contact to report a possible sexual assault and to seek mental health and counseling services:

1)  Making Reports

(a)Emory University Campus

·        --        To Make a Report Call: EPD ar (404) 727-6111; Residence Life Staff at (404) 727-4359; Campus Life Staff at (404) 727-4364; the Office of the Dean of any School or College at the number listed in Emory Directory; or the Emory Counseling Center at (404) 727-7450.

·        --        For Counseling Call: Sexual Assault Prevention Education and Response, Lauren

Bernstein, Coordinator at (404) 727-1514;Emory Counseling Center at (404) 727-7450 and the DeKalb Rape Crisis Center at (404) 377-1428.

(b)Oxford College Campus:

·        --        To Make a Report Call: EPD at (770) 784-8377; Campus Life at (770) 784-8391; (770) 784-8383; or contact any Residence Life Coordinator (RLC), by calling the Student Center Desk at (770) 784-8888.

·        --        For Counseling Call: Any and all RLCs are all available to assist sexual assault victims on a 24-hour a day basis.

(c)Emory University Hospital Midtown Campus

·        --        To Make a Report Call: The Emory Police Department and EHC PS at (404) 686-4357.

·        --        For Counseling Call: Sexual Assault Prevention Education and Response, Lauren

Bernstein, Coordinator at (404) 727-1514; Emory Counseling Center at (404) 727-7450; oGrady Rape Crisis Center at (404) 616-4861.

(d) Carter Center Campus:

·        --        To Make a Report Call: Carter Center Security Department at Ext. 106 (internal call) or at (404) 420-5106 (external call); or City of Atlanta Police at 911.

·        --        For Counseling Call: Sexual Assault Prevention Education and Response, Lauren

Bernstein, Coordinator at (404) 727-1514; Emory Counseling Center at (404) 727-7450; orGrady Rape Crisis Center at (404) 616-4861.

 

(e) Emory University Grady Area Campus

·        --        To Make a Report Call: Facility Security at 404-557-8106; or the City of Atlanta Police at 911.

·        --        For Counseling Call: Sexual Assault Prevention Education and Response, Lauren

Bernstein, Coordinator at (404) 727-1514; Emory Counseling Center at (404) 727-7450; or Grady Rape Crisis Center at (404) 616-4861.

 

2) Post Report Procedures

Once an alleged assault has been reported to the University, the appropriate campus police and/or local police authorities may be notified. If a student does not initially report the alleged assault to a law enforcement agency, the student should be aware that the option to report the occurrence to either the appropriate campus police or local police authorities exists, and upon request by the student, the University, through EPD, will provide assistance in doing so.

 

The victim of an alleged sexual assault should take care to preserve any evidence that may be necessary to prove the occurrence of the alleged criminal assault. In this respect, after an alleged assault has occurred, victims are advised to consult law enforcement authorities before showering/bathing or changing or laundering any clothing that was worn during the assault.

 

In order to accommodate the victim of a sex offense, the University may provide for certain changes in the victim's academic and living situation. With respect to the victim's academic schedule, the University may permit the victim to withdraw from courses, grant an incomplete in a course with arrangements to complete the coursework at a later time; and with the consent of the course instructor, rearrange coursework deadlines and exam times.

 

The University will permit the victim of an alleged sexual assault to make certain changes to the victim's living arrangements, including the following: cancel housing contract; arrange for alternate on-campus housing; arrange to live with family at home; require an alleged assailant to move to alternate housing until the case is resolved; bar an alleged assailant from entering a victim's residence hall; have a tap installed on telephone line; or arrange for an escort to classes.

 

The University shall proceed with disciplinary and/or remedial actions as needed when it appears that the University's prohibition against any form of sexual assault has been violated. A student charged with sexual assault may be disciplined under the applicable University Code of Conduct as well as prosecuted under Georgia's criminal statutes. Whether or not a criminal prosecution occurs, the University retains the right to proceed with disciplinary action at any time, and the University need not await the disposition of any criminal prosecution. University disciplinary action shall be handled in accordance with the Code of Conduct of the accused student's School or College of Emory University. Under these proceedings, the accuser and the accused shall be informed of the outcome of any campus disciplinary proceeding brought alleging a sexual assault (the term "outcome" meaning only the University's "final determination with respect to the alleged sex offense and any sanction that it imposes against the accused"). Sanctions that the University may impose following a final determination of a Code of Conduct violation include the following: written warnings; University and/or residence hall probation; loss of privileges; restitution; discretionary sanctions, such as work assignments or service to the University or community; or expulsion from the University. The sanction of residence hall suspension, University suspension and/or expulsion are entered permanently on a student's record; probation is entered on a student's record for the term of the probation.

 

The University conducts various educational programs to make both students and employees aware of and to attempt to minimize incidents of rape, acquaintance rape and other forcible and non-forcible sex offenses. The University has a Sexual Assault Prevention Education and Response program whose current Coordinator is Lauren Berstein, Telephone No. (404)727-1514).  The following are some of the programs conducted by the University for these purposes: Safe Campus Awareness Month Observances; Residence Hall Director and Advisor Orientation; Freshman  Health Seminars on Sexual Assault; Safety and Security Programs upon request; Sexual Assault Awareness Programs conducted throughout the year; Alcohol Awareness Programs; generalized safety and security programs conducted in residence halls; fraternity and sorority residence house programs; Personal Protection Programs; and Rape awareness and response programs including “Take Back the Night Observances”  co-sponsored by student organizations (includes participation on the University campus and with local law enforcement and the DeKalb County District Attorney Office). In addition, the University has partnered with the DeKalb County District Attorney to improve county wide sexual assault protocols with regard to the general response, investigation, interviews, and arrests, evidence collection and preservation, resource referral and counseling support, prosecution, pre-trial, trial and post-trial support, and probation and parole.

 

F. SEX OFFENDER REGISTRIES

The following is a list of websites on which can be found information required by the federal Campus Sex Crimes Prevention Act regarding registered sex offenders living in the City of Atlanta, Fulton, DeKalb and Newton Counties.

CITY OF ATLANTA: http://www.ganet.org/gbi/sorsch.cgi

This site is the Georgia Bureau of Investigation's Sex Offender Registry, which lists registered sex offenders for all counties and cities in Georgia.

 

FULTON COUNTY: http://www.fultonsheriff.org

Georgia Bureau of Investigation's Sex Offender Registry, which lists registered sex offenders for all counties and cities in Georgia. A link to this web page is provided through the Fulton County Sheriff Department's web page at http://services.georgia.gov/gbi/gbisor/SORSearch.jsp

 

DEKALB COUNTY: http://www.ganet.org/gbi/sorsch.cgi

This site is the Georgia Bureau of Investigation's Sex Offender Registry, which lists registered sex offenders for all counties and cities in Georgia.

 

NEWTON COUNTY: http://www.icrimewatch.net/index.php?AgencyID=54235&disc=

 

G.  CAMPUS LAW ENFORCEMENT POLICY

 

The Emory Police Department is a full-service Police Agency with the same law enforcement powers, including the power of arrest, as a law enforcement agency of the local government.  Officers have jurisdiction to exercise police authority:

•           On property owned/operated by Emory University

•           On any public/private property within 500 yards

 

On one-quarter mile of any public street or sidewalk connecting different buildings and campuses

 

The Emory Police Department provides complete law enforcement services for the Emory campus, Oxford campus, and Emory Midtown Campus (effective February, 2010).

 

The Emory Midtown Campus employs the use of in-house security personnel to provide on-site security services and utilizes the Emory Police Department for law enforcement services. The Carter Center Campus employs the use of in-house security personnel to provide on-site security services and utilizes the Atlanta Police Department for law enforcement services.  The Emory University Grady Area Campus employs the use of contract security personnel to provide on-site security services and utilizes the Atlanta Police Department for law enforcement services.  Security personnel at each campus have only those arrest powers that belong to any citizen of Georgia, i.e., the power to make arrests for misdemeanors and felonies committed in the presence of the officer or within the officer's immediate knowledge. Security personnel report crimes in progress and summon local law enforcement assistance from the Emory Police Department or Atlanta Police Department, as appropriate. The university maintains an active and cooperative working relationship with local municipal law enforcement agencies surrounding each campus.  There are no formal mutual aid agreements in place.

 

Emory strongly and actively encourages all of its students, faculty and employees to report crimes and any suspicious activity to the EPD, campus security personnel or local police authorities and to cooperate with those authorities in their law enforcement activities.  Below are links to Emory policies providing additional information on crime reporting:

 

Campus Violence

http://www.emory.edu/home/CEPAR/emergency_cards/Campus_Violence.html

 

Personal Safety

http://www.emory.edu/home/CEPAR/emergency_cards/Unlawful_Act.html

 

Campus Law Enforcement Policies (Oxford):

http://oxford.emory.edu/life/support_services/campus_safety/frequently_asked_questions.dot

 

Emory University Human Resources Policy 4.68

http://policies.emory.edu/4.68

H.  MISSING STUDENT NOTIFICATION POLICY & PROCEDURES

 

Purpose

The purpose of the Emory University Missing Student Policy is to establish procedures for the University’s response to a report of a missing student as required under the Higher Education Opportunity Act (HEOA) of 2008.

 

Policy

The HEOA of 2008 requires institutions of higher education to establish:

 

·           A missing student notification policy for students who reside in on-campus housing

·           A process for students to register a confidential contact for use under this policy

·           Procedures to implement this policy for students who reside in on-campus housing

 

Emory University expands this missing student notification policy to all students

If any member of the University community has reason to believe that at a student may be missing, he or she should immediately notify the following:

1.) Emory Police Department at 404-727-6111 or call 911 (for Emory main campus) or

2.) The Oxford College Campus Police Department at 770-784-8377 (Oxford campus).

A campus officer is available to respond to a call 24 hours a day and seven days a week.

 

This policy applies to students found to be missing or absent from the University for a period of more than 24 hours without any known reason or which may be contrary to usual patterns of behavior. A student will be considered missing immediately, if his/her absence has occurred under circumstances that are suspicious or cause concerns for her/his safety. Such circumstances include, but are not limited to: reports or suspicions of foul play, suicidal thoughts, drug use, any life threatening situations, or where a student may be known to be with individual(s) who may endanger the welfare of the student.

 

Procedures

Students will be given the opportunity during each semester registration process to designate an individual(s) to be contacted by the University in case of emergency.  This information is kept confidential but is accessible by authorized campus officials who are responsible for notification and law enforcement officers, in furtherance of a missing person investigation.

 

Official Notification Procedures for Missing Persons

1. Any member of the university community who has information that a student may be a missing person must notify the Emory Police Department as soon as possible.

 

2.  If the initial report that a student is missing is made to a department other than the Emory Policy Department, the staff member or faculty receiving the report will ensure that the Emory Police Department is contacted immediately.

 

3. The Emory Police Department will gather information about the student from the reporting person.  Such information may include, but may not be limited to the following:

Description

Clothes last worn

Where student might be

Who student might be with

Vehicle description

Information about the physical and mental well being of the student

Recent university photograph

 

4. Appropriate university staff will be notified to aid in the search for the student.

 

5. If the above actions are unsuccessful in locating the student within 24 hours of the report or it is apparent immediately that the student is a missing person (e.g., witnessed abduction), the Emory Police Department shall report the student as a missing person.

 

6. When  a residential student is determined to be a missing person, the Senior Vice President and Dean for Campus Life and/ or his/her designee will notify the emergency contact (*for students 18 and over) or the parent/guardian (for students under the age of 18) that the student is believed to be missing.

 

*Contact is contingent upon the correct emergency contact information being made available by the student.

 

7. Senior University Administration will be notified in accordance with this policy.

 

 Procedures for designation of emergency contact information

 

Students age 18 and older and emancipated minors. In the event a student is reported missing,  the nior Vice President and Dean for Campus Life and/or his/her designee will attempt to contact his/her emergency designee no more than 24 hours after the time that the student is determined to be missing in accordance with the procedures set forth above. An emergency contact designee will remain in effect until changed or revoked by the student.

Students under the age of 18. In the event a student who is not emancipated is determined to be missing pursuant to the procedures set forth above, the University is required to notify a custodial parent or guardian or confidential contact no more than 24 hours after the student is determined to be missing in accordance with the procedures set forth above.

 

Campus Communications About Missing Students

In all cases of a missing student, where the student is declared missing by the Emory Police Department after an initial investigation, the Emory University Office of  University Media Relations will provide information to the media that is designed to obtain public assistance in the search for any missing student. Any media requests to the college will be directed to the Office of University Media Relations. Prior to providing the Emory University community with any information about a missing student, the Office of University Media Relations shall consult with the Emory Police Department and with law enforcement authorities to ensure that communications do not hinder the investigation.

 

Public Communication

Emory University, Student Handbook

Emory University, Website

 

I.  EMERGENCY RESPONSE AND EVACUATION PROCEDURES POLICY

 

With any notice to Emory Police or campus officials of a possible emergency situation, an Emory Police Officer will be dispatched to the scene to assess the situation.  In the event of a confirmed emergency  or dangerous situation, that is determined to be an immediate threat to the safety, security or health of the University community, Emory will, without delay, activate various components of the University emergency notification system unless the notification will, in the professional judgment of the responding authorities, compromise efforts to assist victims or to contain, respond to, or otherwise mitigate the emergency.   The Emory Police Department is responsible for initiating the community alert.

 

The emergency notification system includes the following components: e-mail; text messaging; Emory home page banner; communication through on-campus television and an outdoor siren / loudspeaker system.  Initial messages will identify the emergency situation.  Emory’s website will provide the most-up-to-date information on the incident.   The emergency notification tools are tested on an annual basis. The components of the emergency notification system  are coordinated by the Office of Critical Event Preparedness and Response (CEPAR) and the Emory Police Department.

 

The Emory Police Dispatch will notify key representatives of the University leadership, CEPAR and the crisis management team.  CEPAR maintains comprehensive information about the University’s general emergency management processes.  General guidelines about what to do in an emergency can be found in the campus emergency guides, “Just in Time, What to do in an Emergency” and “Just-in-Time” Emergency the Oxford Campus, available throughout the campus and electronically at http://www.emory.edu/home/CEPAR/emergency_cards/index.html and http://emergency.emory.edu/docs/oxford_jit.pdf#Oxford%20JIT, respectively.

 

 

Building Evacuation / Procedure

 Depending on the circumstances, Emory University Police and other first responders may decide to either partially or totally evacuate any University building.   Under a partial evacuation request, occupants may be simply asked to relocate to another portion of the building deemed safe by the police, fire or other first responders.  Complete evacuation will result in all persons leaving the building and moving to a designated assembly area.

 

Drills and Exercises

Emory conducts emergency response and evacuations exercises in the form of tabletop and practical drills on at the least an annual basis.  The actual type of drill conducted is determined by the scenario and items necessary for evaluation.  Scheduled and unscheduled building fire and evacuation drills are conducted on a semi-annual basis in residence halls and an annual basis in all other campus buildings.    Emory tests components of the emergency notification system on a monthly basis.  CEDAR maintains records of drills and exercises, documenting the date, time, and description of the exercise, as well as whether it was announced or unannounced.  Records pertaining to the annual and semi-annual Fire Drills are maintained by the Office of the Director of Fire Safety.  These records are available by request.

 

SECTION IV:  SECURITY POLICIES AND INFORMATION THAT DIFFER FROM CAMPUS TO CAMPUS

A.  WHERE TO REPORT CRIMES AND EMERGENCIES

1)  Emory University Campus:

Report Crimes and Emergencies to EPD by:

·        Dialing  (404) 727-6111, 24 hrs./day, 7 days/wk.

·        Using emergency "blue light" phones located throughout campus or phones located inside elevators.

·        Using entrance phones at residence halls, which have one-touch emergency buttons to call EPD directly.

·        Visiting EPD's offices at Suite G-01, North Decatur Bldg., 1784 North Decatur Rd., Atlanta, GA 30322, Mon. to Fri., 8 a.m. to 5 p.m.

·        By calling (404) 727-TIPS for providing anonymous information concerning criminal or suspicious activity which may be left on voice mail for EPD.

·       Calling EPD's business office phone number at (404) 727-6115, and non-emergency service and after hours information can be obtained by calling (404) 727-8005.

2)  Oxford College Campus:

Report Crimes and Emergencies to EPD at Oxford College by:

·        Visiting EPD's offices at 601 Emory Street, Oxford, GA. 30054.

·        Utilizing emergency “blue light” phones on the Oxford College Campus

·        Contacting the Student Center Desk at (770) 784-8888.

·        Calling EPD at Oxford College's non-emergency service phone number at (770) 784-8377.

3)  Emory University Hospital Midtown Campus:

Report Crimes and Emergencies to the Emory  University Police and Emory University System of Healthcare Department of Public Safety by:

·        Dialing 6-HELP from any telephone in the Hospital 24 hrs./day, 7 days/wk.

·        Contacting any Police Officer or Hospital Security Officer on patrol in the Hospital.

·        Visiting Hospital Security's Offices located on the 8th floor of the Woodruff  Building         at 550 Peachtree St., Atlanta, GA,30308.

·        Calling Hospital Public Safety's emergency phone number is (404) 686-2597.

4)  Emory University Grady Area Campus:

Report Crimes and Emergencies to the Facilities Security Officer by:

·           Dialing (404) 557-8106, 24 hrs./day, 7 days/wk.

·           Or the City of Atlanta Police Department at 911

5)  Carter Center Campus:

Report Crimes and Emergencies to the Carter Center's Security Dept. by:

·        Dialing Ext. 106 or "0" internally or (404) 420-5106 externally, 24 hrs./day, 7 days/wk.

·        Visiting the Carter Center Security Dept. offices inside the Carter Center at One Copenhill Ave., Atlanta, GA.

·        Dialing The Carter Center Security Dept.'s non-emergency phone number at (404) 420-5106.

 

B.  WARNINGS TO THE CAMPUS COMMUNITIES REGARDING THE OCCURRENCE OF: murder, forcible and non-forcible sex offenses, robbery, burglary, aggravated assault and motor vehicle theft that are reported to campus security authorities or local police agencies and are considered to represent a continuing threat to students and/or employees of the University (collectively referred to as the "Notice Crimes").

 Emory has implemented a "Crisis Communication Plan" for providing all of its campus communities (as appropriate) with timely notification of occurrence of the notice crimes covered by the Clery Act.  The Crisis Communication Plan applies to all campuses listed below.

 

         CRISIS COMMUNICATION PLAN

 

1. All staff and security authorities shall report all criminal incidents to the Emory Police Department (“EPD”).
2. Upon receiving a report of a criminal incident, the Emory University Chief of Police (or designee), in consultation with the General Counsel (or designee), shall determine if the reported incident represents a crime reportable under the Clery Act and/or represents a continued threat to members of the Emory community.
3. The EPD Chief notifies the University Communications VP/AVP, the VP for Campus Services, Special Assistant to the Sr. VP and Dean for Campus Life, Health Sciences Communications AVP and the EHC ranking administrator (EHC President/CEO or designee) and provides pertinent information.  NOTE: This is notification purposes only; not consultation.
4. The EPD Chief (or designee) drafts a Campus Crime Notification utilizing the approved Crime Notification Template.
5. The draft notice is provided to University Communications and the General Counsel (or designee) in advance of notice distribution.
6. The Campus Crime Notification is distributed via listserv by University Communications or the EPD Chief (or designee).

 

     1)  Emory University Campus:

In order to have a warning posted under the Crisis Communication Plan and/or to have a crime included within the statistical section of this Report, the crime report should be made to the following persons/departments: EPD; any Residence Services staff member; any Campus Life staff member; or the Office of the Dean of any School or College of the University.

Any reports not initially made to EPD, shall be reported to EPD in turn. EPD shall contact DeKalb County law enforcement authorities as necessary and appropriate.

Under the Crisis Communication Plan, notice of the crime reported is provided to the campus community via the University's listserv e-mail systems and/or signs posted in and about the area in which the crime occurred.

The University's free, weekly student newspaper publishes a summary of crimes reported to EPD for that week.

2)  Oxford College Campus:

In order to have a warning issued and/or to have a crime included within the statistical section of this Report, the crime report should be made to the following persons/departments: EPD at Oxford College; any Residence Life staff member; or any Campus Life staff member.

Any reports not initially made to EPD at Oxford College, shall be reported to EPD at Oxford College in turn. For statistical reporting purposes, EPD at Oxford College shall provide crime report data to EPD at the Emory main campus. EPD at Oxford College shall contact the City of Oxford Police and/or the Newton County Sheriff's Dept. as necessary and appropriate.

3)  Emory University Hospital Midtown Campus:

In order to have a warning posted and/or to have a crime included within the statistical section of this Report, the crime report should be made to the Emory Police Department at the Midtown Campus.  

 

4)  Carter Center Campus:

In order to have a warning posted and/or to have a crime included within the statistical section of this Report, the crime report should be made to Carter Center Security.

For statistical reporting purposes, Carter Center Security shall provide crime report data to EPD at the Emory main campus. Carter Center Security shall contact City of Atlanta law enforcement authorities as necessary and appropriate.

5)  Emory University Grady Area Campus:

In order to have a warning posted under the Crisis Communication Plan and /or to have a crime included within the statistical section of this Report, the crime report should be made to Facility Security at 404-557-8106, who will, in turn, provide this information to EPD.  Facility Security will contact the City of Atlanta law enforcement authorities as necessary and appropriate.  

Under the Crisis communication plan, notice of the crime reported is provided to the campus community via the University's listserv e-mail systems and/or signs posted in and about the area in which the crime occurred.  

 

C.  POLICIES CONCERNING SECURITY OF AND ACCESS TO CAMPUS FACILITIES

1)  Emory University Campus:

·            Residence Halls—All residence halls are locked 24 hours per day. Residents who enter or leave by secured security doors are responsible for leaving the doors locked. Propping doors open is a violation of Residence Life policy. Residents are advised to lock their windows and doors at all times when not present. Keys and ID should be carried at all times. Keys are not to be loaned or duplicated. Facilities Management personnel do not carry keys to residential facilities' exterior doors or to residents' rooms; such personnel must be given access to these areas by the appropriate residential facilities personnel. Residents should report anyone or anything suspicious, or any lost or stolen items to the EPD.

·            Other Emory Facilities—Faculty and staff who must enter or remain within a facility after normal business hours must possess valid identification and a key or valid access card to the location. Facilities Management maintains a record of all keys that are issued to departmental representatives located at the various facilities; those representatives may then further issue such keys to appropriate personnel. Students who remain in or enter facilities after normal business hours must possess a valid student identification card and a valid facility use permit, which permits are issued by EPD at the request of deans or department. heads. Each spring, the Campus Development Committee's Lighting Subcommittee completes an annual survey of campus lighting. This Committee makes recommendations for the installation of additional lighting on campus. Each month, maintenance on-call personnel check exterior lights around the residence halls. Each week, the maintenance staff checks smoke detectors, fire extinguishers, emergency lights and exit lights in every residence hall for proper operation. Anything not working is reported and repaired within the week. In addition, Facilities Management developed a list and map of all exterior light on campus and instituted a procedure whereby each light on the list and map is inspected once every two weeks and repaired as necessary. EPD patrols all areas of campus regularly by car, bicycle and foot patrol.

2)  Oxford College Campus:

·            Residence Halls—Residence halls are equipped with exterior security lighting; smoke detectors; panic-bar type exit doors; and card access.  All Residence halls are equipped with sprinkler systems for fire suppression.  All emergency alarm systems at Oxford are directly wired to EPD Dispatch Center on the Emory main campus in Atlanta which monitors the systems.  A student must have a card key to enter any lobby or hallway off the lobby entrance.  EPD patrols the residence halls periodically in the evening and early morning hours.

·            Other Facilities—Many buildings on the campus are equipped with fire, intrusion, and panic alarms and these alarms are monitored by the EPD Dispatch Center.  Police officers routinely monitor all buildings on campus for any type of safety and security problems such as broken locks, malfunctioning alarms, and malfunctioning security lights. These problems are reported on a web-based maintenance repair request report, and appropriate departmental or maintenance personnel are notified to take appropriate corrective action.

3)  Emory University Hospital Midtown Campus:

Residence Halls - There are no residence halls located on this campus.

Other Facilities—All facilities on the Emory University Hospital Midtown Campus, including parking facilities, are patrolled by Hospital Security, 24 hours per day. From 9 p.m. to 5 a.m. each day, access to the Hospital is controlled at two points, the main lobby and the emergency room. During this period, Hospital Security personnel are stationed in the main lobby to sign visitors in and out. The Hospital has a photo-identification card access plan whereby access to certain facilities and parking areas is restricted to persons who have an appropriate photo-identification card.

4)  Carter Center Campus:

·            Residence Halls—There are no residence halls located on this campus.

·            Other Facilities—Security surveys of all Carter Center property are conducted on at least a quarterly basis. Carter Center Security personnel routinely patrol the property, and the U.S. Secret Service also maintains a presence at the Center. Access to certain areas of the Carter Center is limited to employees, while other areas are open to the public during specified hours.

5)  Emory University Grady Area Campus:

·            Residence Halls—There are no residence halls located on this campus.

·            Other Facilities—Emory facilities located at the Grady Memorial Hospital Complex include the Woodruff Extension Bldg. (WEB), the Steiner Bldg., the Emory Faculty Office Bldg.  and the Glenn Bldg.  Facility Security patrols these facilities on a regular basis. The issuance of keys and/or key cards to these facilities is regulated through the Office of the Dean of the Medical School. The facilities remain locked during the following weekday hours:

(a) Steiner Bldg.–6 p.m. until 6 a.m.;

(b) Glenn Building–6:30 p.m. until 6 a.m.

(c) WEB Building–locked at all hours; and

(d) Emory Faculty Office Bldg. – locked 6 p.m. to 8 a.m.

During the hours in which a facility is locked, only those individuals with the appropriate keys/key cards may enter. Facility Security also monitors various electronic security systems on the campus, such as access control systems, alarm systems and closed circuit TV systems.

D.  Crime and Security Awareness and Crime Prevention Programs.

1)  Emory University Campus:

Each fall, the EPD participates in the Freshman Orientation Program. A safety tip sheet is posted on the back of each student room door and a security statement is provided in the annual housing agreement. Brochures concerning campus security and fire safety are provided to each freshman room annually. The Residence Life Staff provides programs related to safety and security and on such topics as alcohol education, date rape, general safety, travel safety and the civilian observer program. The Human Resources Department offers courses on personal safety, driver safety, fire safety and safety in the workplace for all employees. EPD also makes every effort to educate faculty, staff and students about the prevention of crime. Various community-wide presentations are given each year, as well as individual programs scheduled within residence halls, fraternities and sororities. The Crime Prevention Unit of EPD sponsors Operation I.D. and Bicycle Registration, which allows for personal items, as well as bicycles, to be engraved, and pertinent information on the items to be recorded and registered with EPD.  All new employees at Emory University Hospital receive a security briefing as a part of their initial orientation on the first day of employment.

2)  Oxford College Campus:

The Oxford College Student Survival Guide is distributed to the Oxford College community members and this publications explains the proper procedures for reporting crimes to the EPD. Campus Life officials speak to student leaders at Freshman Orientation about the proper and necessary reporting of crimes to EPD. EPD representatives attend faculty and staff meetings, Resident Advisor Orientation, Safety Committee meetings and residence hall meetings. EPD personnel are also available, upon request, to meet with Resident Advisors and provide presentations on crime prevention and security policy.   In addition to EPD personnel, Campus Life, through its Residential Education and Services Department, provides a professional staff member who is on-call 7 days a week, while school is in session, for the purpose of aiding students in emergency situations. These Residence Life on-call employees reside in the residence halls.   EPD provides crime prevention programs upon request by student Resident Advisors which includes crime statistical information, emergency preparedness materials, and campus safety.

3)  Emory University Hospital Midtown Campus:

All new employees at the Hospital receive a security briefing as a part of their initial orientation on the first day of employment. Security and safety tips are published in the Hospital newsletter and posted on Hospital bulletin boards.

4)  Emory University Grady Area Campus
Students and other Emory personnel are encouraged to  cooperate with the security staff in their efforts to improve public safety on campus and to reduce the risk of loss of University property.

 5)  Carter Center:

Carter Center Security personnel provide seminars in the area of personal security to employees on a semi-annual basis.

E.  DRUG AND ALCOHOL ABUSE EDUCATION PROGRAMS

1)  Emory University Campus:

EPD regularly schedules presentations designed to educate the Emory community about drug and alcohol-related issues. These informative programs focus on alcohol and substance abuse and outline information regarding their possession, use and laws prohibiting driving under the influence. Campus Life develops programs on alcohol and drug abuse. In addition, the University operates programs that provide information and professional services (including consultation, assessment, counseling and referral) to its faculty, staff and students on matters related to drug and alcohol abuse, as described in the "Emory University Alcohol and Drug Policy for Faculty, Staff and Students," set forth herein.

2)  Oxford College Campus:

Alcohol and Other Drug Education is provided through the Office of Residential Education and Service Social and educational programs are offered to encourage students to make low-risk decisions regarding alcohol and other drug use.  The College has a full-time Health Educator who provides instruction in alcohol and drug education.  EPD provides an active support to this department.

3)  Carter Center Campus and Emory University Grady Area Campuses:

The University operates programs that provide information and professional services (including consultation, assessment, counseling and referral) to its faculty, staff and students on matters related to drug and alcohol abuse, as described in the "Emory University Alcohol and Drug Policy for Faculty, Staff and Students," set forth herein.

F.  Off-Campus Student Organizations.

Emory University does not recognize any off-campus student organization at any of its campuses.

 

SECTION V: EMORY UNIVERSITY ALCOHOL AND DRUG ABUSE POLICY FOR FACULTY, STAFF AND STUDENTS

 

Emory University Alcohol and Drug Abuse Policy for Faculty, Staff and Students (revised June 2007)

Pursuant to federal law, the University maintains an Alcohol and Drug Abuse Policy.   This policy is reviewed biennially, in accordance with Section H, and all revisions adopted by the review committee are included. The text of the policy follows:

 

Policy Sections:

I.          Overview

II.         Applicability

III.           Policy Details

IV.       Definitions

V.         Related Links

VI.       Forms and Attachments

VII.      Contact Information

VIII.     Revision History

 

Overview

Emory University is committed to the health and well-being of its faculty, staff, and student body. Alcohol and drug misuse and abuse can be detrimental to one’s overall physical and emotional health, as well as academic and/or professional performance.  As such, the University believes that it is the ethical responsibility of the University and its members to protect each other from high-risk and excessive use of alcohol and other drugs and to assist individuals who may have substance abuse problems in securing appropriate assistance.

As part of this commitment, Emory University complies with and upholds all federal, state, and local laws that regulate or prohibit the possession, use or distribution of alcoholic beverages or illicit drugs. Violations of such laws that come to the attention of University officials may be addressed within the University or through prosecution in the courts, or both.

 

As a recipient of federal grants and contracts, Emory University adheres to the provisions of the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act Amendments of 1989. As administrator of certain state-funded financial aid programs for students, Emory University also adheres to Georgia’s Drug-Free Postsecondary Education Act of 1990.

 

This Policy is also designed to convey the University’s care and concern for its members and their well-being, given that alcohol and other drug use on college campuses is a major public health concern, and to foster faculty, staff, and students helping one another.

 

Applicability

All Emory University full-time, part-time and temporary faculty, staff, and students are hereby notified that this Policy will apply to all activities conducted on University-owned property and to all other University-sponsored events.  This Policy is distributed annually to all Emory University faculty, staff, and students.

Emory University permits the purchase and use of alcoholic beverages with University funds under certain conditions but expects individuals and organizations to take measures to prevent alcohol and substance abuse. The University expects that individuals and organizations will take responsibility for complying with the Policy as outlined.

Specific offices have been designated to provide clarification about the procedures and guidelines for event planning, as well as services and resources available to faculty, staff and students for reducing at-risk behaviors related to alcohol and drug use.  The contact information for, and responsibility of, each of these offices is listed in Section XI below.

 

Policy Details

8.8.1  General Georgia and DeKalb County Restrictions 

8.8.1.1  Possession of Alcohol

8.8.1.2  Other Drugs

8.8.1.3  False Identification

8.8.2  Standards of Conduct

8.8.3  Sanctions and Penalties

8.8.4   Notification of Drug-Related Convictions

8.8.4.1  Employee Notification of Drug-Related Convictions

8.8.4.2  Student Notification of Drug-Related Convictions

8.8.5   Advertisements and Promotions

8.8.5.1  Advertisements and Promotion of Events

8.8.5.2  Use of Name, Logo, Seal, Insignia or Mascot

8.8.6  Purchasing Alcohol with University and Student Activity Fee Funds

8.8.7  Use of Alcohol in Residence Facilities

8.8.8  Use of Alcohol at Athletic Events

8.8.9  Procedures for Events with Alcohol

8.8.9.4  Off-Campus Events 

---

 

 

8.8.1  General Georgia and DeKalb County Restrictions

All students and employees are required to abide by Georgia and DeKalb County laws, ordinances, and regulations pertaining to the possession, sale and use of alcohol and other drugs and are expected to inform themselves as to what those require. As of the effective date of the policy, THE FOLLOWING IS A SUMMARY OF THOSE LAWS:

 

ORDINANCES AND REGULATIONS:

 

8.8.1.1  Possession of Alcohol

Possession or use of alcoholic beverages by persons under 21 years of age, or distribution of alcoholic beverages to persons under 21 years of age, is prohibited.

Furnishing alcoholic beverages to persons who are underage or intoxicated is prohibited.

The sale of alcoholic beverages without a license is prohibited. The sale of alcoholic beverages within 100 yards of a college campus in the State of Georgia is also prohibited, regardless of the existence of a license. “Sale” includes charging admission to any activity where alcoholic beverages are served, even if the beverage is “free” to those who have gained admission.

Public intoxication and possession of an open container of an alcoholic beverage in public are prohibited in the State of Georgia.

 

8.8.1.2  Other Drugs

It is illegal and prohibited by the University for an individual to manufacture, possess, use, dispense, sell or distribute controlled substances or illegal drugs (as defined by state and federal law).  

 

8.8.1.3  False Identification

It is illegal and prohibited by the University for an individual to provide false name, address or date of birth.

 

8.8.2  Standards of Conduct

8.8.2.1  All Emory University faculty, staff and students are prohibited by the University from unlawfully using, possessing, manufacturing, dispensing or distributing alcohol, controlled substances or illegal drugs on University-owned property or at University-sponsored activities.

8.8.2.2  Emory University expects all of its faculty, staff and students to comply with any applicable federal, state or local laws pertaining to the use, possession, manufacture, dispensation or distribution of alcohol, controlled substances, or illegal drugs.

8.8.2.3  Emory University expects all University-Sponsored Organizations to comply with any applicable federal, state or local laws pertaining to the use, possession, manufacture, dispensation or distribution of alcohol, controlled substances, or illegal drugs.

 

8.8.3  Sanctions and Penalties

8.8.3.1  Any member of the Emory University faculty, staff or student body who violates any of the Standards of Conduct shall be subject to corrective disciplinary actions and penalties up to and including expulsion from University academic programs, termination of employment and referral to the appropriate federal, state or local authorities for prosecution in the courts.

 

Depending on the nature of the infraction, alleged violations of this policy by an individual student shall also be referred to the Office of Student Conduct, Student Health Services, other appropriate programs or the appropriate school’s conduct body. The Office of Student Conduct shall have the authority to make appropriate referrals and to impose on undergraduate students and student organizations such sanctions for violations of the Policy as it may de.em appropriate, including but not limited to participating in educational programs, parental notification and/or loss of privileges.

8.8.3.2  Depending upon the nature of the crime, persons convicted of violating federal and state laws prohibiting the unlawful use, possession, dispensation, and distribution of alcohol, controlled substances, or illegal drugs may face stiff sanctions such as heavy fines; incarceration for various periods of time, including life; forfeiture of assets; or suspension or loss of driver’s, business or professional licenses.

8.8.3.3   A federal or state drug conviction can disqualify a student for Federal Student Aid funds. As of the effective date of the Policy, the period of ineligibility depends on whether the conviction was for sale or possession and whether the student had previous offenses, ranging from one year to an indefinite period of time. A student regains eligibility the day after the period of ineligibility ends, when he or she successfully completes a qualified drug rehabilitation program or if a conviction is reversed, set aside or removed from the student’s record so that fewer than two convictions for sale or three convictions for possession remain on the record.

          Please see the Related Links section below for the Federal Trafficking Penalties and Georgia Controlled Substance and Dangerous Drug Law charts for additional information.

 

8.8.4   Notification of Drug-Related Convictions

As of the effective date of the policy, the following is a summary of the notification requirements upon a drug-related conviction:

 

8.8.4.1  Employee Notification of Drug-Related Convictions

(a)        In accordance with the mandates of the Drug-Free Workplace Act of 1988, and as a condition of employment at Emory, all employees (including student employees) will:

(1) abide by the terms of this Policy; and

(2) notify, as appropriate, their supervisor, vice president, administrator, dean or department head if they have been convicted of any criminal drug statute violation occurring in the workplace no later than five days after such a conviction. If a federal grant is involved, the Emory University Office of Sponsored Programs must be notified immediately. Failure to notify within the five day period may result in disciplinary action.

(b)        Within thirty (30) calendar days of receiving notice of a conviction, the person notified under Paragraph 4.1(a) above shall consult with the human resources department of Emory University (human resources department may contact the Office of Equal Employment Opportunity, as appropriate), and said person shall then:

 (1) take appropriate personnel action against the employee, up to and including termination, consistent with the requirement of the Rehabilitation Act of 1973, as amended, or the Americans with Disabilities Act;

 (2) require the employee to participate successfully, and provide evidence of such participation, in a drug-abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health, law enforcement, or other appropriate agency.

 

8.8.4.2  Student Notification of Drug-Related Convictions

In accordance with the State of Georgia’s Drug-Free Postsecondary Education Act of 1990, any student convicted under the laws of Georgia, the United States or any other state of any felony offense involving the manufacture, distribution, sale, possession or use of marijuana, a controlled substance, or a dangerous drug must, within ten (10) days of said conviction, report it in writing to the Emory University or Oxford College of Emory University Office of Financial Aid, as appropriate.  Any student who suffers such a conviction shall, as of the date of the conviction, be denied state of Georgia funds for certain types of loans, grants or scholarships, including Georgia Higher Education Loan Program loans, student incentive grants or tuition equalization grants.

As of the effective date of the Policy, the denial of state funds shall become effective on the first day of the term for which the student was enrolled immediately following either the date of conviction or the date on which the court accepts a plea of nolo contendere or formally allows a student to receive first offender treatment. The denial of funds shall continue through the end of said term.

 

8.8.5   Advertisements and Promotions

 

8.8.5.1  Advertisements and Promotion of Events

Publications of any type and in any media, including The Wheel and other newspapers, pamphlets, flyers, websites, etc., that receive some or all of their funding from University sources (including the Student Activity Fee) must not accept or contain commercial advertising or other materials that promotes, depicts or encourages excessive or underage consumption or use, or underage purchase, of alcoholic beverages or controlled substances.

Depictions of the following may not be used in advertisements or in the promotion of events:

·   Excessive or underage consumption or use, or underage purchase, of alcoholic beverages or controlled substances

·   All-you-can-drink activities

·   Drinking games

·   Price specials on alcohol

·   Promotions or prizes featuring alcohol

 

This list is not exhaustive; it is meant to provide examples of the types of activities that are considered by the University as promoting excessive alcohol consumption. It is also not intended to cover alcohol consumption related to content of curriculum, research objectives or alumni events.

 

8.8.5.2  Use of Name, Logo, Seal, Insignia or Mascot

Neither the University’s name, the names of its organizations, nor its logos, mascots, marks or other identifying indicia may be used in conjunction with any materials, references or imagery, including commercial sponsorship, related to excessive or underage consumption or use, or underage purchase of alcoholic beverages or controlled substances.

 

8.8.6  Purchasing Alcohol with University and Student Activity Fee Funds

Alcoholic beverages may not be purchased with any state or federal appropriated funds. For more information, contact the Office of Grants and Contracts Accounting.

Schools, colleges, departments, or units determine the permissibility of charging alcoholic beverages to University accounts. In addition Purchasing Cards (“P-cards”) are not to be used to purchase alcoholic beverages unless there is a special exception. For more information, contact the head of the specific unit or department.

The Student Programming Council, Student Government Association, and all other registered student organizations and student organizations that have been chartered through the Student Government Association must obtain approval  from

 the Office of Student Leadership and Service for the purchase of any alcoholic beverage. In addition, undergraduate student groups must follow the Division of Campus Life Policy referenced below.

 

8.8.7  Use of Alcohol in Residence Facilities

Activities that take place within residence halls, cooperative or small living units, private residences and apartments are governed by applicable laws and regulations, the terms of the Residence Life Policy for Undergraduate Students and Undergraduate Code of Conduct and/or the housing agreement or lease.  Residents who are twenty-one years of age or older are permitted to consume alcohol in their rooms in these residential structures. The Use of University Property Form is applicable whenever the service of alcoholic beverages takes place within any university commons area.

 

8.8.8  Use of Alcohol at Athletic Events

Alcoholic beverages may not be possessed, consumed or served at University intramural and club sports contests or intercollegiate athletic contests but may be allowed at adjacent events. Interpretation of “adjacent events” will be under the authority of the Director of Athletics or his/her staff, as appropriate.

 

8.8.9  Procedures for Events with Alcohol

The following procedures apply to all University events where alcohol will be served, including, but not limited to, any internal or external sponsored events held on campus; fraternity and sorority events; campus organization events; divisional and departmental or unit events. The following procedures are provided to assist with the planning of events; however, the service of alcoholic beverages is permitted only in accordance with this Policy and state and local laws.

8.8.9.1  A licensed caterer or trained non-student server may serve alcoholic beverages on an individual basis to those 21 years old and over. For students and others attending events that are supported by Student-Activity Fees, EmoryCard readers will be required to verify each individual’s age. Kegs of beer are allowed at University events only if a licensed caterer or trained non-student server is hired to serve the beer.

8.8.9.2  All events where alcohol is served must have sufficient quantities of non-alcoholic beverages and substantial food offerings available at all times during the event.

8.8.9.3  Emory University Event Registration Form The following individuals or groups wishing to serve alcoholic beverages at any event that takes place on campus (excluding events at the Emory Conference Center, the Houston Mill House, the Miller Ward Alumni House or the Emory Inn) must complete an Emory University Event Registration Form:

a.   A campus organization;

b.   Any individual acting in a capacity other than on behalf of an academic or administrative department (this applies to both members and non-members of the University community);

c.   Anyone planning an open (public) event;

d.   Anyone planning an event at which a substantial number of expected attendees are under twenty-one years of age;

The Emory University Event Registration Form must be FAXed to the Meeting Services Office. The Form is available in Forms and Attachments below. Please download the form. Fill it out with the signature and date and FAX it to (404) 727-0277. The meeting services staff will send it to the building manager of the venue at which the event will be held.

8.8.9.4  Off-Campus Events

a.     An individual planning an off-campus event with alcohol on behalf of a department or unit, e.g. departmental party, must notify the head of the department or unit. Individuals and groups within academic or administrative department and units are not required to register their off-campus events with alcohol. However, hiring an insured and licensed caterer to control the service of alcohol is recommended. Additional procedures or guidelines may be required by individual university departments or governing bodies. Organizations or event sponsors should check with the particular department to make sure all requirements are understood.

b.    University-Sponsored Organizations are required to register their off-campus events with alcohol with the office of Meeting Services by following the steps in 8.8.9.3d (above)

 

 Additional Information

 Resources for Education, Consultation and Counseling

The scope and impact of health risks from alcohol and drug misuse and abuse are extensive and well documented, ranging from mood-altering to life-threatening, with consequences that extend beyond the individual to classmates, co-workers, family, friends, organizations and society at large. The University, therefore, conducts regular programs to educate its faculty, staff, and students that the misuse and abuse of alcohol and other drugs alters behavior, distorts perception, impairs thinking, impedes judgment and sabotages opportunity. Alcohol and drug abuse also may result in deterioration of physical health by causing or contributing to various diseases, illnesses, birth defects and even death. In addition, substance use negatively impacts health and wellness.  Please see the Related Links section below for Drugs of Abuse – Uses & Effects, for additional information.

The University sponsors several programs that provide information and professional services for its faculty, staff and students on matters related to the misuse and abuse of alcohol and drugs.  These programs provide education, consultation, assessment, counseling and referral in a professional environment that respects individual confidentiality and integrity. The University maintains the Faculty Staff Assistance Program for faculty and staff; the University Counseling Center for students; the Student Health Service for students; and the Department of Psychiatry and Behavioral Sciences for faculty, staff and students. Augmenting these formal programs, a variety of other campus programs and services educate and assist individuals who take the initiative to help themselves. Please see Attachments and Forms for additional information on these services.

Common to all of these programs is the ethic that personal responsibility and professional guidance are keys to success. Therefore, the University expects its faculty, staff, and students to take measures to prevent alcohol and drug misuse and abuse in the community by creating a culture that supports mentoring and protecting one another from high risk use of alcohol and other drugs. The University also encourages its members to seek assistance from the above programs if they think that they may have a problem with alcohol or drug use.

 

Distribution

This Policy, and any revisions thereto, shall be distributed to all faculty, staff, and students annually. Other applicable policies that have reference to this Policy are found in the Campus Life Handbook, the Faculty Handbook, the Staff Handbook, the Human Resources Handbook and Policies and Procedures Manual, the Student Conduct Code, the Medical School Bulletin and the Medical Student Handbook and Academic Planner.

 

Additional Policies Regarding Alcohol

All student organizations chartered by the Student Government Association are under the jurisdiction of the Student Government Association and its policies and the policies of the Center for Student Leadership and Engagement.

Fraternities and sororities must comply with their respective national organizations’ alcohol policies, the IFC and ISC policies, and the policies of the Office of Sorority and Fraternity Life.

Residence Hall events must comply with the Office of Residence Life policies.

Students, faculty and staff at Oxford College must comply with the Oxford College Alcohol Policy.

Miller Ward Alumni House events must comply with the Miller Ward Alumni House Alcohol Policy.

 

Review

A biennial review of this policy shall be conducted by a committee appointed by the president that shall include representatives from the following offices, programs, divisions and departments: Office of the President, Office of the Senior Vice President and General Counsel, Office of Research Compliance, Faculty Staff Assistance Program, Human Resources Division, Division of Campus Life, Office of Financial Aid, Emory Police Department, Office of the Provost, and Office of the Vice President for Health Affairs, as well as one or more student representatives.

Deans and directors of all schools, departments, and divisions will review and interpret policies and procedures.

 

Definitions

 

University-Sponsored Organization – A student organization that (1) is registered with the University; (2) is affiliated with a University department or unit that acknowledges the organization as part of its activities; or (3) sponsors activities that relate to the education, research and community service missions of the University or to the goals or objectives of the department or unit of affiliation.

 

Related Links:  Alcohol and Drug Abuse Policy: http://policies.emory.edu/8.8

·   Office of Student Leadership and Service (http//osls.emory.edu/leadership_emory/index.html)

·   Human Resources (http://tinyurl.com/2jqqdc)

·   Medical Amnesty Policy (http://conduct.emory.edu/medical_amnesty.html)

·   Medical Student Handbook and Academic Planner (http://conduct.emory.edu/policies/medical_amnesty/index.html)

·   Miller-Ward Alumni House Policy (http://www.alumni.emory.edu/siteimages/pdf/aeapdf/MWAH%20Policies07.pdf)

·   Office of Graduate Medical Education Drug-Free Workplace Policy (http://www.med.emory.edu/GME/house_staff_policies_section24.cfm)

·   Office of Residence Life (http://www.emory.edu/HOUSING/)

·   Office of Sorority and Fraternity Life (http://www.emory.edu/GREEKS)

· ·                                 Office of Student Conduct (http://conduct.emory.edu/)

·  Oxford College Alcohol Policy (http://tinyurl.com/3xobp3)

·   Purchasing Card Policy and Procedures (https://www.finance.emory.edu/external/polprod/pcardtoc.cfm)

·   Physicians Policy (http://Coming Soon)

·   SAAC Field Policies (http://www.emory.edu/HOUSING/CLAIRMONT/SAACFieldPolicies.pdf)

·   Student Government Association (http://students.emory.edu/SGA/)

·   Substance Abuse/Drug-Free Workplace (http://tinyurl.com/2gdmuf)

·   The Emory Clinic Substance Abuse Policy (http://Coming Soon)

·   Federal Trafficking Penalties (http://www.usdoj.gov/dea/agency/penalties.htm)

·   Georgia Controlled Substance and Dangerous Drug Laws Chart (http://tinyurl.com/26pfhy)

·   Drugs of Abuse: Uses and Effects (http://tinyurl.com/2gcprg)

 

Forms and Attachments

·   Emory University Event Registration Form : download

·   Campus Services Available for Drug Abuse : download

 

 

Contact Information

Subject	Contact	Phone	Email
Information about policies affecting the SPC, SGA, and other student organizations.	Office of Student Leadership and Service	404-727-6169	425 Dobbs University Center
Information about wellness services available to faculty and staff	Faculty Staff Assistance Program	404-727-4328	www.emory.edu/fsap
Information about health and free counseling services for students	Emory University Student Health Services	404-727-7551	www.emory.edu/UHS
Information about free counseling for students	Student Counseling Center	404-727-7450	www.emory.edu/SCOUNSEL
Information about assessments and therapy provided by psychiatry residents and psychology interns	Department of Psychiatry and Behavioral Sciences	404-727-0399	2004 Ridgewood Drive
Information about assessments and medication for psychiatric problems provided by medical residents	Department of Psychiatry and Behavioral Sciences	404-727-3903	1256 Briarcliff, Bldg. A, Room 311 South
Clarification of Policy	Division of Campus Life	404-727-4364	401 Dobbs University Center
	Emory Police Department	404-727-6111	Suite G01, 1784. N. Decatur Road
Notification of employee drug-related convictions	Human Resources - Employee Relations	404-727-7625	www.emory.edu/HR
Information about events at the Miller-Ward Alumni House	Miller-Ward Alumni House	404-712-8995	815 Houston Mill Road
Information about state and federal laws and the interpretation of the policy	Office of General Counsel	404-727-6011	www.emory.edu/OGC
Issues concerning medical residents and the GME Drug-Free Workplace Policy	Office of Graduate Medical Education	404-727-5658	http://www.med.emory.edu/GME/
Information about use of federal or state appropriated funds for the purchase of alcohol	Office of Grants and Contracts Accounting	404-727-4269	Suite 530, 1784 N. Decatur Road
Information about housing policies	Office of Residence Life and Housing	404-727-4144	1st Floor Alabama Hall
Information about policies affecting sororities and fraternities	Office of Sorority and Fraternity Life	404-727-4142	416 Dobbs University Center
Information about undergraduate student conduct proceedings	Office of Student Conduct	404-727-7190	401 Dobbs University Center
Questions about Purchasing Card use	Purchasing Office	404-727-5400	1762 Clifton Road
Information about assessments and treatment provided by graduate students in psychology	The Psychological Center, Dept. of Psychology	404-727-7451	1462 Clifton Road, Suite 235

 

 

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SECTION VI:  PENALTIES FOR VIOLATION OF GEORGIA CONTROLLED SUBSTANCE AND DANGEROUS DRUG LAWS CHART

Click here to download

SECTION VII:  FEDERAL DRUG TRAFFICKING PENALTIES CHART

Click here to view.

SECTION VIII:  CONTROLLED SUBSTANCES USES & EFFECTS CHART

Click here to download.

SECTION IX: ANNUAL FIRE SAFETY REPORT                                          

 

Emory University's Annual Fire Safety Report is prepared, published and distributed in accordance with the requirements of section 485(i) of The Higher Education Opportunity Act of 2008.  A notice shall be sent by e-mail to all faculty, staff, and students no later than October 1 of each calendar year that includes a statement of the report’s availability, the exact electronic address at which the report is posted, a brief description of the report’s contents, and a statement that the institution will provide a paper copy of the report upon request.

 

A.  Fire Log

 

The Emory Police Department maintains a written fire log in conjunction with the Daily Crime Log that records the date that a fire was reported as occurring in an on campus student housing facility. This log includes the nature, date, time, and general location of each fire.  This log is maintained for each campus at which residential housing facilities are present.

 

B. Fire Statistics

 

Information regarding the number of fires reported for each campus, the cause of each fire, the number of deaths related to each fire, the number of injuries related to each fire that resulted in treatment at a medical facility, and the value of property damage related to each fire is contained in the Fire Statistics Chart.

 

C.  Housing Fire Safety Policies

 

Emory Housing Facilities maintain the following policies and rules pertaining to fire safety (i.e. portable electrical appliances, smoking, and open flames):

 

Emory University Campus:

http://www.emory.edu/HOUSING/FORMS/PDFs/Policies09.pdf 

 

Emory University-Oxford Campus

http://www.oxford.emory.edu/dotAsset/162582.pdf

 

D.  Student Housing Evacuation

 

Emory maintains the following procedures for student housing evacuation:

 

Emory University Campus 

http://www.campserv.emory.edu/epd/Fire%20Safety/Fire%20Safety%20Forms/GenEvacProc_English.pdf

 

Emory University-Oxford Campus

http://oxford.emory.edu/life/support_services/campus_safety/fire-safety/general-evacuation-procedures.dot

 

 

E.  Facility Fire Safety Information

 

The Fire Safety Division upholds the adopted Georgia State Fire and Life Safety Codes to help protect the health, safety and welfare of the Emory Community.  The Emory University Policy on Open Flames and Candles explains acceptable use of candles and other sources of open flame on the University's Campus. Questions and concerns can be directed to the Office of the Director of Fire Safety Division at 404 727-7378 or by email.

Information regarding the name and location of each residential facility located on the Emory Campus and Oxford Campus, is contained in the attached chart.

 

The chart also contains information and/or links to information regarding the number of fire drills held during the previous calendar year, a description of the fire safety systems in place, the institutions policies or rules on portable electrical appliances, smoking, open flames, and procedures for student housing evacuation for the Emory and Oxford Campuses.

 

 

F.  Reporting a Fire

 

 (a)  Emory University Campus

            --            To Make a Report Call: the Emory Police Department at (404) 727-6111.  Also notify Residence Life Staff at (404) 727-4359 or Campus Life Staff at (404) 727-4364.

 

(b)  Oxford College Campus:

   

        --        To Make a Report Call: the Emory Police Department at Oxford at (770) 784-8377.  Also notify Campus Life Staff at (770) 784-8391; (770) 784-8383; or contact any Residence Life Coordinator (RLC), by calling the Student Center Desk at (770) 784-8888.

 

     

G.  Policies for Fire Safety Education and Training Programs

 

Fire Safety education information and training programs for the Emory and Oxford Campuses are offered through the Office of the Director of Fire Safety and the Division of Campus Life/Residence Life.  Training is offered on such topics as Fire Safety, Emergency Evacuations and Fire Extinguisher Use; Evacuation Assistance for Persons with Limited Mobility; Floor Warden programs; and, Child Care Professional Fire Safety.  Information about these programs can be viewed at the Fire Safety Training web page.

 

H.  Future Improvements in Fire Safety

A demolition and upgrade plan has been established to address five residential facilities currently without  sprinkler systems, with changes scheduled to occur through 2016.  This plan has been reviewed and

approved by the DeKalb County Fire Marshal.