Remote teaching information and resources for Emory faculty


This webpage and site are intended to help instructors identify support for adapting their courses to a remote format. There is ample support for these tools at Emory. Below, you can find more information about support available at Emory for transitioning your course to an online format.

Emory-wide announcements and policies

Satisfactory/​Unsatisfactory Grading

Guidance on Satisfactory/​Unsatisfactory Grading Policy – Spring Term 2020 (found below)

synchronous vs asynchronous instruction

Information about synchronous vs. asynchronous instruction

Synchronous InstructionAsynchronous InstructionCenter for Faculty Development and Excellence

Emory University’s efforts to mitigate the pandemic outbreak of the COVID-19 virus included the extraordinary action of suspending residential learning at the university for the remainder of the Spring 2020 semester. This is not the semester that any of us had planned. While our community has demonstrated extraordinary resilience in the face of this challenge, the move to remote learning will present significant disruption and strain on the entire community.

In recognition of these extraordinary circumstances, the Office of the Provost requested that the University Registrar allow added flexibility for grading options for this term, specifically concerning the use of evaluation on the basis of “Satisfactory” or “Unsatisfactory” (S/U). Working with your faculty and within your school and college governance processes, please develop school/college-specific processes to allow the following:

  • Students may elect to take courses on the basis of S/U (up to a date to be determined by the school or college)
  • Faculty may request to convert courses to S/U basis, effective upon approval by the dean, in the event that the shift to remote learning impedes the possibility of completing the course as originally planned.

In facilitating the implementation of this guidance, we ask that you support: equity/parity for students across the University; clarity for faculty; compliance with accreditation standards (especially Standard 9.2 Program Length, Standard 10.7 Credit Hour, and Standard 1.1 Integrity of the SACSCOC Principles of Accreditation); and the integrity of the academic record. 

Tools and platforms

Learning Management System

Canvas

All Emory courses already have an associated site on Canvas, which can be leveraged for many activities that instructors will want to employ, including sharing resources, delivering assessments, facilitating online discussions, and grading.

Videoconferencing

Zoom

Zoom is a web-based videoconferencing service that can be used for sharing live video feeds, recording video, and conducting meetings.

Exams and Assessments in Remote Courses

Connectivity

Working from home means relying on your residential internet service and you may experience down times or slower speeds — even more so with much of the population working from home. To manage this risk, we’d like to offer the following suggestions.

Set expectations with students

Develop and communicate a contingency plan for if/when a network disruption occurs.
Post the plan to Canvas and reiterate at the beginning of class.

Build in redundancy

If you have a TA, consider giving them directives if you do drop off (have them present the slides and you lecture).
Consider calling via telephone into your class.

Other connection options

If you do drop from your residential internet, know how to switch to a mobile hotspot.
Join and present from Zoom on your phone using the cellular data network.

Optimize for your course

Limit or turn off any other devices on your home network that may consume bandwidth (Netflix, Disney+, etc.).

Mobile Hotspot Feature

If your home internet degrades or goes out, you may use your cell phone as a mobile hotspot — connecting your wireless devices to your phone and getting on the internet. The FCC has worked with the major wireless carriers to allow hotspot capabilities on all plans (at no charge) and waive data usage limits.

Apple iPhone

  • 1. On your iPhone, go to Settings and select Personal Hotspot.
  • 2. Flip the switch to On.
  • 3. On your other device(s), go to your wireless settings.
  • 4. Look for “<Your name’s> iPhone” and join that network.
  • 5. Enter the Wi-Fi Password as it appears on your iPhone.

Android Phones

  • 1. On your phone, go to Settings.
  • 2. Go to Network & Internet -> Hotspot and Tethering.
  • 3. Tap on Wi-Fi Hotspot.
  • 4. Flip the switch to On.
  • 5. On your other device(s), go to your wireless settings.
  • 6. Look for the Wi-Fi network name and join that network.
  • 7. Enter the Wi-Fi Password as it appears on your phone.

Home Internet Options

For those in the USA, there is an FCC agreement stating that providers will waive late fees, not cutoff service for lack of payment, and open hot-spots.

Locate a free carrier-provided hotspot

Many providers have opened their public hotspots at no charge during the COVID-19 outbreak.

Request no charge in-home internet service

Comcast Internet Essentials or Charter Spectrum Broadband may provide service at your residence at no charge for 60 days.

Enable hotspot functionality on your mobile phone

T-Mobile and Sprint have offers of 20GB per month of mobile hotspot use at no charge for 60 days, but other carriers may have fees. Check with your cell phone provider to learn more.

Accessibility

  • The Department of Accessibility Services (DAS) will remain fully operational through virtual services from 8 a.m. to 5 p.m. Monday – Friday, Eastern Daylight Time.
  • Student and Faculty Accommodate portals allow for continued communications between student, faculty, and DAS staff.
  • DAS has some prepared guidance for supporting your students with disabilities in virtual settings. Please visit Accommodate for more information.
  • DAS staff is available to assist with any questions regarding implementing academic accommodations.

Emory Resources

U.S. Department of Education Information 

Additional Support

Resources with detailed guidance on how to ensure accessibility while teaching virtually are available on the Creating Accessible Convas Content webpage. A link to these resources has been added to the Keep Teaching in Canvas webpage. If you need additional guidance, you can also schedule a consultation with a LITS representative. (3/23)

The most commonly used online learning platforms allow faculty to extend the time of their exam for students who have accommodations. You can find more information about how to extend the time on an exam using Canvas here. (3/20)

Please note that for an 80-minute exam, a student with 50% (i.e. time and half) extended time should be given 120 minutes while a student with 100% (i.e. double time) extended time would get 160 minutes. (3/20)

If you are administering an exam online, students are responsible for finding an environment that can work for them. If possible, consider setting up your exam in a way that does not have to be taken at a specific time of day (for example, a student can take the exam anytime on Monday, March 30). This may allow students who are in a busy household to take the exam at a time of day when their house is quieter. (3/20)

If you allow students unlimited time to complete an exam before a deadline, extended testing time would not apply. For instance, if you have an essay exam that is due by March 30, you would not have to provided extended time if there is not time restriction imposed for the student to complete it in one sitting. (3/20)

If you have a student who needs to use a reader or scribe for their exams, please consult with the OAS staff member listed on the Accommodation Letter, so we can work this out with you and the student. Due to the online environment, there will need to be some flexibility considered when discussing solutions. (3/20)

There are some students who may need to take frequent breaks during their exam. Depending on how you plan to administer your exam this may or may not need to be addressed. If you or a student has concerns about how this will work, please reach out to DAS staff (Atlanta: accessibility@emory.edu; Oxford: oas_oxford@emory.edu). (3/20)

Some students may have issues or concerns around using proctoring software for any number of reasons. You could consider using alternatives such as a "paper" exam that you email them or design the exam in a way that would not necessitate proctoring software. Contact your program chair or academic deans to determine your approach. (3/20)

If you have a student who needs to use a calculator for their exams, please consider setting up your exam in a way that does not prevent a calculator on their work surface. If an online proctoring service is used, it is important to inform the proctor of specific items that will be allowed during the testing session. (3/20)

Students who are serving as note takers will receive communication from our office that they are still expected to take notes if any audio or video lecture material is being presented. If you or the student have specific questions about how notetaking will work for them please contact DAS (Atlanta: oas_notetaking@emory.edu; Oxford: oxfordnotetaking@emory.edu). (3/20)

It is understandable that many university students might be experiencing issues with accessing their courses or submitting assignments on time. For students who have these approved accommodations, DAS staff can assist the student and professor in navigating what this might look like on a course by course basis (Atlanta: oas_notetaking@emory.edu; Oxford: oxfordnotetaking@emory.edu). (3/20)

DAS has been in touch with faculty of those students who use American Sign Language Interpreters or Communication Access Realtime Translation in the classroom. If you have a student in your class using these accommodations, and haven't heard from the DAS, please contact the department (Atlanta: accessibility@emory.edu; Oxford: oas_oxford@emory.edu). (3/20)

DAS strongly encourages the use of captions for any video or audio created. You can find additional information about captioning in Canvas or Zoom: https://canvas-support.emory.edu/design/accessibility-in-canvas.html. (3/20)

If a student receives other accommodations that will be impacted by the change in course administration, please communicate with the student immediately to discuss options. DAS staff is available to assist as needed in conversations about how to apply accommodations. (3/20)

Emory-Wide Support

Libraries & Information Technology Services (LITS)

LITS provides support for essential tools such as Canvas, Zoom, and library resources.

Zoom-Specific Support

Zoom is supported by Emory's Messaging and Collaboration team, which supports messaging and collaboration tools, Microsoft Office 365, and Microsoft Azure.

Center for Faculty Development and Excellence (CFDE)

Contact the CFDE for guidance on redesigning content, activities, and assessments for online classes including lectures, group work, exams, and more.

Department of Accessibility Services (DAS)

The Department of Accessibility Services can answer questions about academic accommodations for students during your transition to remote learning.

Library Resources

The Emory Libraries buildings are closed but many services remain available. For more information visit Emory Libraries COVID-19 Remote Services and Contingency Plans for Users.

 

Messages

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DateMessageSchoolAudienceFull Message
March 30, 2020 10:03 AM Emory’s Commitment to Health and Safety Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

In any public health crisis, it is imperative that information be shared with community members while protecting patient privacy. As our community has shifted to distance learning and remote work in many areas, and the rate of cases in Georgia rapidly increases, it has become clear that it will be difficult for Emory to maintain an accurate count of members of our community who are diagnosed as positive for COVID-19. For this reason, we have revised our approach to reporting confirmed cases and will no longer send announcements about illnesses on campus. For the most accurate and up-to-date information about COVID-19 in Georgia or Metro Atlanta, please refer to the Georgia Department of Health and the Centers for Disease Control and Prevention for COVID-19 tracking. Our commitment to the health and safety of our community is unwavering as we continue to work closely with local and state health partners to monitor and manage COVID-19 and address its impact on our community.

Leadership in Academic Affairs and Business Administration is currently working with schools and units to define essential activities on campus and provide guidance to both faculty and staff. We will focus our attention on around-the-clock actions to protect students, faculty, and staff who remain on campus. If your function is deemed essential and you are required to come to campus but feel you are in a high-risk group due to your age or a medical condition, please talk to your supervisor or HR representative for working options.

In the event of illness— 

If you are a student who has relocated out of Atlanta, and have become symptomatic (fever >100F, cough, shortness of breath, sore throat), call your primary care provider.

If you are a student on campus or in the Atlanta area, please access the Student Health Patient Portal, message the “COVID Assessment Provider,” and notify Student Health Services. If you are having chest pain, serious difficulty breathing or any other type of medical emergency, call 911. 

For students who are symptomatic, please inform your professors if your illness will impact your studies.

If you are faculty or staff, and become symptomatic (fever >100F, cough, shortness of breath, sore throat) go home immediately, contact your health provider, and do not return to work. If you are ill and unable to work, contact your supervisor, program director, department chairperson, or dean’s office. So that we may understand critical workforce needs, it is very important for you to indicate your use of sick leave in the Exempt Leave Tracking or Time and Attendance System. After illness, the Office of Injury Management (OIM) can help assess an employee’s readiness to return to work.

If you are faculty or staff and concerned you have been exposed to someone with COVID-19, call the Emory Healthcare hotline: 404-71-COVID (404-712-6843), where you can be connected with a nurse for guidance. If you are asymptomatic, you may be able to continue to work and should self-monitor for symptoms. 

Everyone can do their part to keep themselves and their friends and families safe by practicing social distancing both inside and outside. Social distancing is defined as remaining out of group settings, avoiding gatherings, and maintaining a 6 feet distance from others when possible per the CDC guidelines. 

Emory takes the health of our faculty, students, and staff very seriously and we are doing everything within our power to keep our community safe. Please continue to go to the university’s COVID-19 website for the latest updates and resources. 


Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

March 28, 2020 9:57 AM Welcoming Oxford to Atlanta Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

Today, we welcome Oxford College students to Emory’s Atlanta campus to form a new community of more than 300 scholars actively engaging in remote learning while continuing to observe social distancing.  

To best serve our students who requested to remain on campus this semester, and maintain important community bonds, we have brought students from our Oxford and Atlanta campuses together on Emory’s Clairmont campus, where we can provide each student residential single-room accommodations.

Oxford students and their belongings were transported to their new accommodations by shuttles, which were staggered to support social distancing. Once settled, Oxford faculty and staff, along with Atlanta campus colleagues, will be available to continue to support all students remaining on campus throughout the semester.

Our Oxford students traditionally transition to Atlanta after their sophomore year with strong bonds in place, ready to take on leadership positions at Emory University. These same students are being welcomed to their new homes earlier than anticipated on a campus that is eager for them to feel at home. Resources have been put in place to help them create a new kind of bond with their fellow students and professors at Emory College during this unprecedented time.

Many thanks to our resilient Oxford College students for making this transition and also to the many dedicated staff members on both campuses who’ve helped support them throughout the move. We appreciate everyone’s patience as we continue to adapt to new challenges, and we wholeheartedly welcome Oxford to the Atlanta campus. 

In times of uncertainty, there is comfort in community.

We’re grateful you are part of ours.


Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

March 27, 2020 2:57 PM Emory Expands Support Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

Throughout the unfolding challenges presented by the COVID-19 pandemic, we’ve been proud of the many ways that Emory employees have rallied to support one another, working together as we adapt to a fast-changing landscape.

From staff members who’ve helped Emory students move and kept a labyrinth of campus operations running smoothly to our remarkable, resilient faculty who’ve deftly transitioned to online learning platforms — and countless others — we thank you for your hard, ongoing work.

Beginning this week, Emory Report is launching a series dedicated to shining a light on those critical efforts, exploring how our staff members are supporting the daily work of the university, laboring tirelessly behind the scenes to help advance our academic goals.

We remain committed to supporting those members of our community who are the most vulnerable to the impacts of the coronavirus pandemic. That extends to individuals who contribute to many facets of Emory’s operations and who are being significantly affected by changes brought by COVID-19.

In recognition of those impacts, we have advocated on behalf of Bon Appetit workers to ensure they are protected from a sudden loss of earnings. Through this collaboration, the Bon Appetit employees who support both campuses will continue to receive their regular earnings and benefits through the end of the semester.

Last week we announced a $5 million EmoryTogether Fund to support students. This week the Emory Together Fund was widened to cover faculty and staff experiencing direct challenges as a result of COVID-19. By helping meet their most pressing and immediate needs, the Emory Together Fund can give members of the Emory community the ability to overcome the difficult obstacles presented by COVID-19 and future emergencies. The Emory Together Fund includes a $50,000 matching challenge to encourage the Emory community to pitch in to help students, faculty, and staff address financial difficulties, like those presented by COVID-19. In the long-term, the Emory Together Fund will continue to provide financial resources to students, faculty, and staff of Emory University to overcome future challenges. More information, including an application form and guidelines for staff and faculty, is available on Emory’s Human Resources Emory Together Fund website

As we face the challenges of each new day, Emory will continue to honor our core values and mission, supporting our community and embracing our work with creativity, collaboration and commitment.

Together, we are stronger.


Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

March 27, 2020 10:02 AM Alumni Update from Dean Michael Elliott Emory College Students, Faculty, Staff

Dear Emory College alumni and friends,

I write from a campus empty of students and faculty, as Emory faces unprecedented disruption and as you all face the uncertainty and anxiety of the COVID-19 crisis. As you likely know by now, Emory has transitioned to remote learning for the rest of the semester, and we have made that shift with the extraordinary devotion and energy of countless people at Emory. 

It is not an easy shift, nor will the next period of time be easy, but the Emory community, including our alumni and friends, will help see us through. Our students are challenged as they return home to maintain their focus, to retain their friendships, to grieve their loss of anticipated experiences, and to see a future beyond the current moment. We will count on alumni to support students now and in the future, demonstrating the strength of the Emory family. 

We are committed too, to supporting you all as you navigate an unprecedented situation for your lives, careers, and families. Emory is far more than beautiful buildings set on the Quad. We have seen your acts of kindness, your leadership in your communities, and the care that you bring. 

We will stay in touch regarding the ways that we will build strength for Emory together through this crisis, and we are grateful for the many ways you have already demonstrated your support. 

Gratefully,

Dean Michael A. Elliott
College of Arts and Sciences

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Visit momentum.emory.edu to support the immediate needs of students, staff, and faculty experiencing hardship as a result of COVID-19. 

For more information on Emory's response to COVID-19, please visit the website.

March 26, 2020 5:33 PM Student Technology and Financial Hardship Resources Graduate Students, Faculty

We write to remind you of the resources that are available to support your technology and financial hardship needs.

Technology Resources

Please refer to the resources listed here for support related to technology needs. If you are facing technical challenges or need remote learning accommodations, please inform your instructors as soon as possible. 

Financial Hardship Resources

Please refer to the Emory COVID-19 FAQs webpage for the most up to date information on financial hardship resources.

  • Emergency Funding Request: Emory has launched the EmoryTogether Fund to support students with emergency funding needs for food, housing, health, travel, remote learning, family, or other needs related to the COVID-19 pandemic. The Emergency Funding Request form is available now for requests related to the Spring 2020 semester. Requests related to the Summer 2020 semester will open on May 1, 2020. More information about this resource is available through the Center for Student Success Programs and Services. If you are having trouble accessing the form, please close the browser, clear the cache, and open the form on a refreshed page.
  • Student Hardship Fund: Emory continues to provide funding for students facing financial hardship through the Student Hardship Fund. More information about the application process is available through the Office of Financial Aid.

Please keep the above resources in mind not only for yourself, but also for the undergraduate students you encounter through your research and teaching.

We are continually in awe of the character and commitment to learning and teaching demonstrated by LGS students every day. We are here to support you. Please contact the LGS leadership team members below with any questions or additional needs:

  • Student Affairs, Travel, Well-Being, ELSP: Mackenzie Bristow, Interim Assistant Dean, Student Affairs
  • Diversity & Community: Amanda Marie James, Associate Dean, Diversity, Inclusion, and Community Engagement
  • Professional Development & Career Planning, PDS: Rob Pearson, Assistant Dean, Professional Development and Career Planning
  • Faculty & Academic Affairs: Cathy Johnson, Senior Associate Dean
March 24, 2020 4:16 PM Faculty Focus Emory College Faculty, Staff

Volume 4 Issue 10

Today's Issue

Today’s issue of the Faculty Focus contains reminders and important updates on Academic Action Requests, student support resources, remote teaching office hours, and information on non-COVID-related activities, including the move to Faculty 180 and deadlines for named chairs nomination. The next issue of the Faculty Focus will be sent this Friday, March 27.

University Updates

The University’s COVID-19 Website was recently relaunched. In addition to the latest University-wide updates, the site now has useful information and resources specifically for facultystaff, and students.

Remote Teaching: Support for Faculty and Instructors

The Emory College Academic Continuity & Remote Teaching site includes a significant number of resources to help you in this transition to remote teaching, as well as important College-specific guidance and policies. Other resources are available on the University’s COVID-19 website.

Remote Teaching Office Hours

Emory College will host drop-in office hours for pedagogical issues this week from noon to 1 pm. You can join the Zoom here (Meeting ID: 356 613 444) at https://emory.zoom.us/j/356613444. If you have technical issues you can also ask your questions on this call.

Student Support During Remote Teaching

Some students may be facing uncertain circumstances involved with relocation, possible quarantines, and unreliable technology and internet access. No student should be penalized for missing synchronous class sessions due to circumstances outside of their control.

If you are aware of students who do not have access to a computer or laptop and/or who do not have internet connectivity, contact oue.advising@emory.edu. If possible, continue to remain in contact with the student via email as we work toward a solution.

If you become aware of students with financial challenges who need extra support, students may request help through the EmoryTogether Fund by visiting the Campus Life Student Success Programs website and clicking on the support link.

The University’s COVID-19 site also has useful tips and guidance for students.

MIA Students

If you have any student with whom you are unable to make contact with during this first week of remote teaching, or who falls out of contact (for 3+ days) at any point during the remainder of the term, please complete the Student of Concern Referral form.

Student Tech Support

For faculty receiving questions from students about tech support, please direct them to the following resources:

Academic Action Requests

Students now have various academic action request options as they complete their coursework this semester. Starting March 27, students can make the following changes outlined below. Students are encouraged to schedule an advising appointment through College Connect or ask questions via email to oue.advising@emory.edu or prehealth@emory.edu. Faculty may email oue.facultysupport@emory.edu for additional guidance.

Academic Action Requests include:

  • Option 1: Satisfactory/Unsatisfactory grading basis
    Students will be able to change the grading basis of any course from letter grade to satisfactory/unsatisfactory in OPUS.
    The option will remain available until 5 p.m., Friday, April 10.
  • Option 2: Course Withdrawal
    Withdrawing from a course means they will not complete the course or earn credit for the course, and a grade of "W" will appear on their transcript. Taking a course withdrawal may delay progress to graduation. This is particularly important for courses required as a GER or for a major/minor. It may also impact progress if they withdraw from a course that is a pre-requisite for another course.
    The option will remain available until 5 p.m., Friday, April 10.
  • Option 3: Request an Incomplete
    Taking an incomplete in a course means that the student and the faculty member of the course have made arrangements to complete the requirements of the course at a later period of time, typically in the immediate next semester. Once the requirements are completed, the incomplete grade will be changed to the earned grade.
    This option will remain available until the last day of classes this semester.

Study Abroad: Returning Study Abroad students must contact the Study Abroad office (studyabroad@emory.edu) with requests for academic action.

Remote IT and Classroom Tech Support

College IT and Classroom Tech are in service and ready to support faculty and staff.

We will be monitoring our tickets 7 days a week from 7 a.m. to 10 p.m. and will respond to emergency requests as soon as possible. If you need IT assistance for any reason, contact:

  • LITS Service Desk at either 404-727-7777 or at the web link https://emory.service-now.com/. If you have password related issues, call 404-727-7777.
    On that website, you can enter a service ticket or engage in a live chat function, which would be the quickest for emergency responses. The website also has a searchable knowledgebase.
  • Email echelp@emory.edu with a description of your problem and we will get back in touch as quickly as possible. Please leave your preferred contact number in your message.
  • Call the Emory College IT Help Desk at 404-727-5757. Note that this will automatically place you into voice mail, and your voice mail will auto-generate the service ticket.
  • Is your Zoom sluggish? If you are seeing messages like “Your Internet Connection is Unstable” while using Zoom, there is a good chance that your computer and your home WiFi are too far apart. Please see about situating your workspace closer to your router. Also, during Zoom calls, try to avoid other household members making heavy use of your Internet (for example, Netflix or Disney+ streaming).

Changes to Pre-Health Composite Letter Process

Attention faculty and staff who write recommendation letters for pre-medical and dental students: Pre-Health Advising has extended the Recommendation Letter deadline for our Composite Letter applicants to Friday, May 1 to give recommenders more time to complete their requested letters during the transition to remote learning. This information has been communicated to students If you or any of your colleagues have questions or need an extension beyond the new May 1 deadline, please email phaletters@emory.edu.

Honors Theses Deadlines Extended

The deadlines for Honors theses have been extended one week to April 14 (for ETD submissions) and April 16 (for Honors forms). Contact ec.honorsprogram@emory.edu for questions.

Building Access Now Limited

All Emory College buildings are locked to provide additional security and accessible by card access. If you have any other questions or concerns, contact ecasfacilities@emory.edu.

Faculty with outdated, damaged or lost ID cards can obtain a replacement card at no cost. EmoryCard Services now allows you to make an appointment to visit at a time that is convenient for you; click the “Get Your EmoryCard” link in the top navigation of the EmoryCard website.

Woodruff, Health Sciences, Business, and Rose Libraries Access and Service

The Woodruff, Health Sciences, Business, and Rose libraries are now closed for patrons. Staff are still working to provide services to assist with teaching, learning, and research goals. For details about accessing materials and other services, see the library’s website.

If You Have COVID-19 Symptoms

Any faculty or staff person having COVID-19 symptoms needs to contact their healthcare provider as well as their supervisor or chair. The supervisor is to also notify Nancy Bliwise, nancy.bliwise@emory.edu, in the Provost’s office. If they have been on campus within two weeks of becoming ill, they should also contact the Office of Occupational Injury Management, 404-686-8587. More information is available on the University COVID-19 website under FAQ’s.

Reminder: Charges Related to COVID-19

Reminder: College departments and programs may incur expenses related to COVID-19. In an effort to track these unexpected expenses, Emory’s Finance Division created a new SpeedType 8300100218 (Project ID 00094049) for the College.

If a related expense has posted already, you should process a journal to transfer the expense to this dedicated SpeedType. Otherwise, you may post these expenses directly to the SpeedType. Personnel expenses related to COVID-19 can also be charged either by submitting an RST or changing the labor distribution.

If you’re unsure if an expense should be charged to ST8300100218 or if you have additional questions, please contact your dedicated College Finance Representative. Thank you for your patience while College Business Operations attempts to provide support and guidance to your department through this extraordinary time.

In Other News: Faculty 180, Merit Process, Named Chairs and Other Deadlines

Chairs and Directors Session: Faculty and Staff Evaluation and Merit Process

Leaders: Carla Freeman and Laura Papotto

Tuesday, March 31, 2020, 9:30 – 10:30 a.m. (Outlook invite with Zoom link will be provided)

Faculty Evaluation and Merit Process

We are proceeding with replacing the Online Faculty Activity Report (OFARs) with Faculty 180 activity reporting as part of the faculty review and evaluation process. You will have access to the new program by the end of the month.

Faculty 180 is a system that allows faculty to enter all professional activities in one system that can then be used to generate CVs, reporting, biosketches, etc.

This platform will provide Emory-wide uniformity for university reporting that supports faculty, administrative, and accreditation needs. This easy-to-use system will streamline data collection for your use as well as for reporting purposes in Emory College, and Emory University. Faculty 180 is a powerful tool to capture the totality of faculty activity. For this year, our goal is to capture only the past year’s activity for the purposes of annual review.

This Year’s Faculty Activity Report for Performance Review: This spring all tenure-track and lecturer-track faculty will enter their activity information encompassing the past year (May 2019 – May 2020) in Faculty 180 instead of through OFARs. Activity information will need to be entered and complete by all regular faculty by Friday, May 15, 2020.

Faculty 180 Training Sessions: Your department chair may have already arranged for a department specific session but there are also general training sessions available through Zoom. They are scheduled:

  • 2 – 4 p.m., Wednesday, April 1
  • 8:30 – 10:30 a.m., Tuesday, April 14
  • 2 – 4 p.m., Monday, April 20

These sessions will be posted on the Dean of Faculty Outlook calendar so faculty can go there to claim the session link(s). You may also RSVP to the Dean_of_Faculty@emory.edu email and we will send you a calendar invite with the Zoom link information.

Heilbrun Distinguished Emeritus Fellows Program

This marks the 20th year of competition for the Heilbrun Distinguished Emeritus Fellowship. The program will support two fellowships in the amount of $10,000 each for the 2020-2021 academic year. Any faculty who have not previously received this award and have achieved emeritus status on or before September 1, 2020, are eligible to apply.

The criteria for selection will include:

  • The relationship of the proposed project to the candidate's previous research.
  • The feasibility of completing the project within the term of the Fellowship.
  • The overall value of the research to the applicant's field or discipline.
Fellowship recipients will be asked to agree to the following conditions:
  • Submission of a written report to the Committee upon completion of the Fellowship.
  • Formal acknowledgment of Fellowship support in any published work that results
  • Attendance at receptions and social gatherings sponsored by the Committee.

Application details:

  • Detailed description of the planned research project to be undertaken during the term of the fellowship
  • Budget detail of the research expenses
  • Curriculum vita that includes activities undertaken since gaining emeritus status

Applications should be sent to the email account Dean_of_Faculty@emory.edu with “Heilbrun Fellowship” in the subject line and be received by Friday, May 1. (Deadline was April 1)

Named Chair Nominations

It is the time of the year that you consider nominating your colleagues for a named chair. We are not certain how many such chairs we will be able to consider for the upcoming year, but your nominations play a crucial role in helping identify faculty deserving of further recommendation.

Three Winship Distinguished Research Awards are awarded every year. All nominations are kept on file for three years. In particular, nominations for the Dobbs and White chairs may be considered over several years, and new materials may be added to the file after the initial nomination. Generally speaking, nominees should not already be holders of named chairs.

Descriptions of Named Chairs and the Winship Award:

  • Samuel Candler Dobbs: Full professors who have shown extraordinary accomplishment and considerable future promise in research and teaching.
  • Goodrich C. White: Full professors who have distinguished themselves by extraordinary service to the university and by strong accomplishment in research and teaching.
  • Winship Distinguished Research Award: Tenured faculty who demonstrate singular accomplishments in research. Such recognition should honor achievement and further scholarly research and research-based teaching. Awarded for a three-year term.

To nominate a member of your faculty, submit a brief letter of nomination (no more than one page) and a copy of their detailed CV to the email address: Dean_of_Faculty@emory.edu by Friday, May 15. We encourage nominations that include letters of support (no more than one page) from more than one faculty, although all nominations will be considered carefully.

Hightower Speaker Funds: Fall 2020 Applications Now Open

Each year Emory College receives funds from the Hightower endowment, which memorializes the late Robert E. Hightower Sr. This endowment provides funds to bring outstanding visiting lecturers to Emory.

The College has typically committed funds of $75,000-$100,000 annually. These include small allocations for partial funding of a single speaker to large amounts to support conferences with several speakers. Applications for Fall 2020 events are currently being accepted. The deadline to submit the application is May 15.

More information about the application process can be found on the Office of Faculty website along with the Hightower Fund application.

Student and Faculty/Staff Hardship Funds

Please consider a donation to the Student Hardship Fund or the Faculty and Staff Hardship Fund if you would like to provide direct assistance to the Emory community. The Hardship Funds provide critical assistance to students or faculty and staff in need due to a crisis or catastrophic event. Give here.

Quick Contacts List

Advising: oue.advising@emory.edu 

Faculty: oue.facultysupport@emory.edu 

Parents: family@emory.edu 

Housing: housing@emory.edu 

Dining: dining@emory.edu 

Admissions: apply@emory.edu 

International students: isss@emory.edu 

Remote teaching: http://college.emory.edu/oisp/remoteteaching/index.html 

Covid-19 Emory Updates: https://www.emory.edu/coronavirus/ 


See original email: http://college.emory.edu/main/news/newsletter/faculty-focus/2020-03-24-faculty-focus.html

March 24, 2020 9:56 AM Emory Moves Forward Together Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community,

Together, we’ve now experienced our first day of campus-wide remote learning, the new normal for university students across the nation. That swift transition represents a cultural sea change from our normal academic routines and campus operations, and its success is due, in no small part, to each and every one of you. 

Congratulations on embracing the rapid changes necessary to keep our learning channels — and our community — strong, stable and functional.

For some of us, learning and working online will be familiar. For others, it may represent a first-time experience. Together, we are making it work — every day, finding our way forward. And with each success, both large and small, our confidence and resolve is strengthened.

We recognize that the rough edges of this transition have been smoothed by the dedication of many, many individuals, whose tireless, behind-the-scenes efforts have helped keep the very machinery of Emory humming. Our deepest thanks goes out to all Emory students, faculty and staff for the hard work, long hours and resilience you’ve demonstrated in going the extra mile to make this possible. It has been an extraordinary effort.

As we continue adapting to change, an important reminder: For students, faculty and staff who remain on campus, starting this week all Atlanta and Oxford campus buildings will be secured and only accessible with an active Emory ID card. This security measure is necessary for protection of personnel and property as a result of changes to the campus operating environment due to COVID-19.  

Amid these new developments, we also want to acknowledge important, long-standing traditions here at Emory. As we move together as a community through this spring semester — always a time of growth and renewal — we’re also preparing to welcome our newest cohort of student scholars, the Class of 2024.

The evening of Wednesday, March 25, our final round of admitted first-year students will receive their eagerly awaited confirmation emails, inviting them to join the Emory community. It’s not hard for students to recall the anticipation you may have felt as a high school senior awaiting that notification as you decided where to enroll. We absolutely share in that excitement.

We also want to recognize the important work being done by teams at the Office of Admission on the Atlanta campus and the Office of Enrollment Services on the Oxford campus to share admissions information with prospective Emory students. In the days ahead, those offices will continue working diligently to provide new remote opportunities for future Eagles to connect with current students, faculty, and staff. 

For the latest developments in our new normal together, we invite you to check out the recently relaunched Emory COVID-19 website, which now features information organized to provide quick answers for faculty, staff and students, including important resources for remote learning and working. 

Thank you for standing with Emory as we face our shared challenges — honoring the past, while building toward the future. 

Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

March 23, 2020 12:55 PM Remote Teaching Updates Emory College Faculty

Dear Emory College faculty and instructors, 

We wanted to reach out to you today with a few updates about remote teaching. This is obviously not the ideal way for the semester to play out, but we have full confidence in your abilities to rise to the challenges posed by remote teaching. We are here to support you in this new endeavor. 

Support for instructors

Our remote teaching website (http://college.emory.edu/remoteteaching) includes a significant number of resources to help you in this transition to remote teaching. If you run into immediate technical challenges, please email echelp@emory.edu. The Emory College IT Support Team is working to deal with critical issues as quickly as they can. 

In addition, Emory College will be hosting drop in office hours for pedagogical issues this week between 12pm and 1pm. You can join the Zoom here ((Meeting ID: 356 613 444) at https://emory.zoom.us/j/356613444.) If you have technical issues you can also ask your questions on this call. 

If you have password related issues, please call (404) 727-7777.

Support for students

Please remember that some students may be facing uncertain circumstances involved with relocation, possible quarantines, and unreliable technology and internet access. No student should be penalized for missing synchronous class sessions due to circumstances outside of their control. If you are aware of students who do not have access to a computer or laptop and/or who do not have internet connectivity, please contact oue.advising@emory.edu. If possible, please continue to remain in contact with the student via email as we work towards a solution.

Additionally, if you become aware of students with financial challenges and need extra support, they may request help through the Emory Together Fund by visiting the Campus Life Student Success Programs website and clicking on the support link.

Student Contact

If you have any student with whom you are unable to make contact by Wednesday, March 25th, or who falls out of contact (for 3+ days) at any point during the remainder of the term, please complete the Student of Concern Referral form

We are here to support you. Please do not hesitate to contact us at oue.facultysupport@emory.edu with any non-urgent issues and we’ll respond as quickly as we can. 

And one final reminder—don’t forget to hit the record button in Zoom! 


Sincerely,

Jason Ciejka, Associate Dean, Office for Undergraduate Education

Cora MacBeth, Assistant Dean, Office for Undergraduate Education

Steve Savage, Associate Director of Communications, Office for Undergraduate Education

March 23, 2020 8:56 AM Emory Together, We Transition Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community, 

To help students remain focused on their educational goals, this week Emory University formally launches the EmoryTogether Fund — a $5 million fund designed to support our undergraduate, graduate and professional students facing financial hardships as a result of COVID-19.

As we announced last week, the fund will help with the emergency financial needs of full and part-time degree-seeking students enrolled at Emory as of March 11, 2020, who demonstrate verifiable financial hardship related to COVID-19. Assistance may include help with a range of challenges associated with COVID-19, including basic needs (food, special housing circumstances, medicine, etc.), educational support needs (travel to a safe learning location, remote learning needs, etc.), and family/medical needs (job loss, medical deductible, etc.).

Starting today, qualified students with direct COVID-19 related financial hardships are encouraged to apply for support through this fund, which will be available from March 23, 2020, through June 30, 2020. Applications should be submitted through www.finance.emory.edu/sfdc. Emory’s Division of Campus Life, working with an oversight committee, will review all applications in consideration of special requests. Emory employees, who are enrolled in degree programs, are not eligible for support through this fund but are encouraged to seek support through the Emory University Hardship Fund, which assists faculty and staff.

A reminder for students, faculty and staff who remain on campus, beginning today, Monday, March 23, all Atlanta and Oxford campus buildings will be secured and only accessible with an active Emory ID card. This security measure is necessary for protection of personnel and property as a result of changes to the campus operating environment due to COVID-19.  

To help everyone in the Emory community gain access to quick reliable information, we will relaunch the Emory COVID-19 website with specific areas for faculty, staff and students to obtain the necessary resources for remote learning/working, latest guidelines and campus operations.

Lastly, everyone should be practicing social distancing whether you are remote or on campus.

The global pandemic COVID-19 has presented many moments of uncertainty, and together, we are navigating unprecedented challenges. As students enter a new week at Emory, beginning our new phase of remote learning, know that faculty, staff and administrators are here to offer support. Despite the distances that physically divide us, we are fully committed to ensuring your success and maintaining our bond as an academic community.

For Emory, and the nation, this is an historic moment — a time defined by our collective efforts to maintain our educational mission and momentum as we work to help mitigate a global pandemic. Those are remarkable, worthy goals, and we believe this community is up to the challenge.

Together, we are moving forward as educational pioneers. Our thanks goes out to everyone — students, faculty, staff and administrators — for all that you are doing, every day, to make that possible.

Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

March 23, 2020 8:42 AM Resources and Gratitude as Remote Learning Begins Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Faculty

Dear Emory Faculty, 

As teaching at Emory University transitions to remote learning, we are grateful for your willingness to adapt to this teaching environment and to continue providing students with an exceptional learning experience. Your flexibility and leadership during this time of uncertainty will help mitigate the spread of the outbreak, ensure your students continue to learn, and provide a sense of normalcy and structure for our students.

Our mission — to create, preserve, teach, and apply knowledge in the service of humanity — brings deeper meaning to this semester. This is not the semester we planned. The move to remote learning will present significant disruption and strain as well as new opportunities to reach and challenge your students. We hope there is comfort in knowing that, while our teaching environment may have changed, our mission has not and your excellence holds steady.

As we navigate these extraordinary circumstances, together we will learn as we go. We are already heartened by stories of compassion and ingenuity as you explore remote learning in the service of teaching great minds. We remain committed to supporting your teaching and to encouraging positive student outcomes.

We developed a remote teaching resource page to help you access resources that you may need. We will add to this page as we identify additional tools and resources that are available. Notable resources include:

  • Emory policy guidance: Remote learning, S/U grading, Online instruction
  • Remote learning tools: Canvas, Zoom, Connectivity & Accessibility
  • Remote exams and assessment tools: CFDE, Canvas & Proctoring
  • Internal Support: LITS, Zoom, CFDE, DAS & Libraries
  • External Support: National Center for Faculty Development and Diversity

As we respond to the unprecedented impact of COVID-19, our Emory community provides us with the tenacious spirit we need to protect – and grow – our connections, even at a distance. Knowing we will face challenges and make mistakes with new technologies, let this be a time of grace and resilience as well as excellence.

We are facing so much we cannot control; however, we are certain that the compassion and leadership we all demonstrate today will make for an even stronger Emory tomorrow.

Thank you for doing your part to practice social distancing, for adapting in overwhelming circumstance, and for maintaining your commitment to teaching. 

Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

March 21, 2020 9:13 AM Emory’s Transition to Remote Learning Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community:

On Monday, March 23, life at Emory University will begin to look different. 

The Emory community will advance into our new phase of remote learning and — for many staff members — working remotely. While that will necessarily bring changes, it won’t deter our mission to create and share knowledge, and it will not break our sense of community.

While the changes we are experiencing may feel isolating and even overwhelming, in a remarkable way they have also brought us closer together, as we navigate this shared experience. And there are parts of the Emory experience that will not change. Emory faculty remain among the very best in their fields, with the resources and creativity to deliver an exceptional learning experience. Our talented staff remain dedicated to our mission and service to our students. And the resiliency of our student body is inspiring. Thank you to everyone for your contributions to our community.

For everyone, confronting COVID-19 requires a big adjustment. But as you grapple with new challenges, please know that you are not alone — resources are available, along with people eager to help, even from afar.

We encourage everyone to prioritize their mental health and wellbeing in the coming days and weeks. If you are on campus or if you are at home, the following resources are available to you: Students: Counseling and Psychological Services and Oxford Counseling and Career Services  Staff:  Working Through COVID-19 and FSAP.   

And each day, please take time for self-care. Get some fresh air, take a walk, get some exercise —all of which can be accomplished while maintaining social distancing. We are impressed with the many ways our students are maintaining relationships across the miles, and are hard at work to provide additional opportunities to connect and maintain the heart of Emory, even at a distance. 

For those students, staff and faculty who must remain on campus, we ask you to continue exercising care and compassion by practicing social distancing. That includes avoiding gatherings of more than 10 people and remaining six feet apart at all times. Under these federal recommendations, parties and large social gatherings are discouraged at this time. 

To support security and social distancing measures, Emory’s Atlanta and Oxford College campuses have made adjustments to operating structures, which include campus building closures and reduced hours of operation and summer program cancellations:

Atlanta and Oxford Campus

Building Security and Access

Beginning Monday, March 23, all Atlanta and Oxford campus buildings will be secured and will only be accessible with an active Emory ID card. This security measure is necessary for protection of personnel and property as a result of changes to the campus operating environment due to COVID-19.  While most faculty, staff and students have active Emory ID cards that will permit access to their buildings, we anticipate some may not. Those who lack required building access should coordinate access with your department and the EmoryCard office. Questions may be directed to: emorycard@emory.edu. Additional information about pop-up EmoryCard Office access will be provided in a separate communication.

Atlanta Campus

Closed or Reduced Hours of Operation

  • Currently closed: Woodruff P.E. Center, Student Activity & Academic Center (excepting mail and dining), Emory Student Center, Alumni Memorial University Center, Schwartz Center for Performing Arts, Carlos Museum, Woodruff Library, Barnes & Noble
  • Reduced hours: Dining hall hours will vary. Visit the Dining website for updated hours and availability.
  • Boxed food options: For those remaining on the Druid Hills campus, boxed meals can be picked up in the Dobbs Common Table in the Emory Student Center at the hours indicated on the Dining website.

Parking and Transportation 

Beginning Friday, March 20, until further notice, the parking decks listed below will have free entry/exit for use by Emory and Emory Healthcare personnel who are considered essential. This change in parking policy is provided to support social distancing during the COVID-19 campus operating environment. Email any parking questions to parking@emory.edu. Email shuttle or commute questions to commute@emory.edu.

  • Peavine I and II Decks; located at 29 Eagle Row
  • Fishburn Deck; located at 1672 North Decatur Road
  • Michael Street Deck; located at 550 Houston Mill Road
  • Starvine Deck; located at 1945 Starvine Way
  • The Sorority Lot

Mail Services

Mail services will be reduced to once per week for non-essential departments. There will be two locations for pick up at Mail Center (Oxford) and 1762 Clifton (Atlanta).

Oxford Campus

Closed or Reduced Hours of Operation

  • Currently closed: Language Hall, Humanities Hall, Pierce Hall, Hopkins Hall, Seney Hall, Science Building, Chapel, Phi Gamma, Tarbutton/Few Hall, Williams Gym, Library, Candler Hall.
  • Reduced Hours: Oxford Student Center 9 m.-5 p.m.; Student Health Services 9 a.m.-5 p.m.
  • Oxford Dining Hall for boxed meals: 8 a.m.-10 a.m./11 a.m.-3 p.m./5 p.m.-8 m.

International Travel/Summer Study Abroad

In keeping with the university’s indefinite suspension of international travel, Emory is canceling all Emory-sponsored undergraduate international travel for Summer 2020, including summer study abroad programs. Emory also encourages faculty and staff responsible for organizing any Summer 2020 Emory-sponsored international travel for graduate or professional students, either group or individual, to reconsider their plans, as such travel may not be allowed given the uncertain duration of the international travel suspension.

This decision is being made in light of Emory’s international travel suspension and the possibility that planned summer travel could be disrupted by potential entry restrictions by the U.S. and other countries. Moreover, as Emory and its partners and colleagues abroad focus on their COVID-19 response, preparations that would normally be made to ensure safe and meaningful academic experiences abroad cannot be effectively executed.

Students who have been planning Emory-sponsored travel should work with their units on any logistical or administrative issues resulting from this cancelation, such as the refund of paid deposits. Emory understands the importance of summer experiences abroad to students’ Emory program and remains committed to working with them to ensure academic continuity during this challenging time.

As we continue to respond to the unprecedented impact of this historic COVID-19 pandemic, we remain inspired and grateful for your help in facing change together. We encourage you to be patient next week with the faculty as we launch our courses remotely, with our staff as we implement new technology, and with each other as we find our new normal. 

The strength of our combined efforts today will go far in protecting the health and safety of everyone in the days to come. We can all play a role in helping turn the tide of this ongoing public health crisis. Thank you for doing your part. 

Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

March 19, 2020 6:49 PM Emory financial support and updates to grading options Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community, 

Emory is here to support our students. As each day brings new challenges, we want to help students feel confident about maintaining their academic progress.

We also recognize a hard truth: Emory undergraduate, graduate and professional students of various income levels and backgrounds may incur financial hardships as a result of COVID-19.

In order to respond to these emerging needs and offer support to our students in crisis, Emory has established a $5 million EmoryTogether Fund which will be managed by Campus Life. More information about this new fund — and application guidelines — is anticipated to be released on Monday, March 23, 2020.

In addition, students may request the option of satisfactory/unsatisfactory grading in place of a letter grade for a course or courses taken during the Spring 2020 term. Faculty members may also request that a graded course be changed to satisfactory/unsatisfactory based on changes related to the move to remote learning. 

Schools and colleges will review these requests and respond to them through school-based governance policies and committees, and additional information will be provided to you soon by your school. As always, we appreciate the flexibility and willingness to embrace these grading modifications that have been demonstrated by our faculty and students.   

As we move forward together in adapting to new learning styles, know that Emory will continue to seek ways to best support our community.

Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

March 19, 2020 5:42 PM Emory University Update Regarding COVID-19 Testing of Students Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community, 

As part of our commitment to share important public health information, I am writing to inform you that an Emory University student who currently resides on campus has tested positive for COVID-19. The student, a resident at 12 Eagle Row, is in satisfactory condition and is self-isolating in off-campus housing provided by the university. 

The student’s roommate also is self-isolating and both are being supported by Student Health Services and Campus Life staff. The student’s residence has been cleaned and disinfected by Emory Environmental Health and Safety personnel.

The Emory community will be notified if an on-campus community member has tested positive for COVID-19 through move-out day on Sunday, March 22. In any public health crisis, it is imperative that information be shared with community members while protecting patient privacy. 

According to the Centers for Disease Control and Prevention, a large proportion of hospitalizations for COVID-19 in the U.S. includes people aged 20 to 54.  For this reason, and as the number of confirmed COVID-19 cases increases in Georgia and across the country, it is imperative that students leave campus as soon as possible, in advance of the March 22 deadline for their departure.

Emory has offered to pack and ship or store students’  belongings, for those who cannot return to campus or want to leave immediately. For students who may not have the option to leave immediately, Emory is reviewing requests to allow students in especially difficult circumstances to remain on campus. 

Students remaining on campus who develop symptoms, such as cough or fever, need to separate themselves from others and call Student Health Services at 404-727-7551 (Atlanta campus), or Oxford College Student Services at 770-784-8376.

Emory’s commitment to the health and safety of our community is paramount. A team of representatives from emergency preparedness, health care, campus life and other units are taking action around-the-clock to protect students, faculty, staff and visitors. We also continue to work closely with local and state partners to monitor and manage any public health issue that has the potential to affect our community, including COVID-19.

We appreciate your patience with the disruptions to your spring semester, as well as your serious attention to the health warnings that are being shared. We again ask that you leave campus as soon as possible so that we as a university community can do our part in helping to slow the spread of COVID-19.

Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs 

Christopher L. Augostini, Executive Vice President Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

March 18, 2020 3:01 PM Spring 2020 Commencement Update Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear members of the Emory community,

Commencement is a beloved tradition in our academic community and a singularly important moment for our graduating students and their families. It is with great sadness that I write to let you know we have made the difficult, but absolutely necessary decision, to cancel our traditional May commencement activities. However, I also want to share with you that planning already is underway to celebrate and commemorate the Class of 2020 as we are living in an extraordinary time. 

We did not make this decision lightly. I recognize that it will cause disappointment, especially for our graduates and their loved ones. But cancellation of the on-campus activities is, at present, the one option that ensures the safety and well-being of our Emory community members. We must be proactive in our mitigation efforts against COVID-19. Nevertheless, I apologize that we will not have our regular graduation celebrations, and wanted to let you know as soon as possible to help you with your plans.

Thankfully, cancellation will not be the last word. Together, we will recognize all that you have accomplished and celebrate your creativity, resilience, and resolve. I wish you great success as you move forward into the next phase of your lives.  

I appreciate your patience and continued understanding as we navigate these challenges. Most of all, I encourage each member of the Emory community to continue to care for yourselves and your families during these very stressful times. We will remain guided by our mission of putting knowledge to work in the service of all humanity. The present times call for compassion and for courage.

With gratitude,

Claire E. Sterk
President

March 18, 2020 12:08 PM Guidance for Managing Emory University Research Enterprise During COVID-19 Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Faculty, Staff

Dear colleagues,

Emory University’s strategic framework clearly signals our institutional commitment to be recognized as a top-ranked global leader in research and to drive societal impact. As we face new and unique challenges during the current COVID-19 pandemic, the urgency of this mission could not be clearer. At the same time, the health and safety of students, faculty, staff, patients, and the general community are of critical importance to Emory. Safe-guarding our community and stewarding health-care resources are among our highest priorities.

We are committed to balancing our essential research enterprise with the imperative to implement social distancing, as recommended by the CDC (CDC COVID-19), to flatten the curve of the pandemic and do our part to keep our community safe and healthy. As such, we are writing to provide Emory's guidance regarding on-campus laboratory research while we mitigate COVID-19 challenges. Effective immediately, laboratory researchers should begin a pandemic-mitigation process to suspend and conclude experiments and reduce direct contact study visits with participants for all non-essential, non-critical, on-campus research. The process to wind down these activities should be completed no later than Monday, March 23. Until further notice, only those activities designated by school or unit leaders as essential during this period should be conducted in on-site laboratories. You will need to communicate with your school or unit leaders for guidance in determining what is critical during this period. 

Peer institution responses to the pandemic—such as those by Harvard, Stanford, and Johns Hopkins—were considered in this guidance to redirect and wind down along with CDC guidelines and Emory guidelines. Thus, all but essential research activities (as defined for this situation and determined at the school level) should start the ramp down, effectively immediately and completed no later than March 23.

Emory's ramp down will include all on-sites research activities, including laboratory and certain human subjects research.  Access to laboratories ramping down will be minimal, only to allow maintenance of critical activities, such as completing ongoing research that is at a crucial phase, maintaining animals, and safeguarding unique reagents and essential materials and equipment.

Research that is deemed essential/critical during this period by your school or unit leaders may continue—but only upon implementation of stringent social distancing and handwashing precautions. Some examples of research to be designated as essential/critical at this time may include research related to COVID-19, that for which a halt would result in irreversible loss, and other critical and essential research as determined by your school or unit leader to be of substantive benefit. Requests for consideration to proceed as “essential research” should be submitted to the senior research officer in your school or unit as soon as possible and no later than March 20.

After March 23, all non-essential, in-person human subjects research, community-based and clinical research that does not meet the criteria noted above, should be suspended until further notice. All new studies that have not yet started should be postponed. Research that can be conducted remotely or virtually is strongly encouraged and can proceed.

To reduce non-essential clinical research activities, further guidance and tools will be forthcoming on a tiered approach.

If essential in-person work needs to be completed, this should be done on a limited basis, and lab staff should abide by social distancing practices including the option of shift work that minimizes personnel overlap.

We understand this will be disruptive, and it is not intended to be a full shut down of research at Emory. Rather, this policy is intended to minimize spread of COVID-19 through in-person contacts. Therefore, we encourage you, your students, and your research team to take this opportunity to focus on the activities that can be conducted remotely, such as completing data analysis, writing papers, and drafting grant proposals.

We encourage you to continue the structure of your teams of staff and postdocs, even while working remotely. Federal guidance has stated the salaries for remote workers will be allowable during this time, thus please continue charging them to grants as usual. The NIH is also working on lengthening timelines for certain activities such as progress reports, etc.  Additionally, a website has been created for the COVID-19 response for researchers and it is being updated daily.  We recommend someone on your team be assigned to check it frequently as we post updates from sponsors.

In addition, Emory’s research administration support offices are well prepared for remote support, and they will serve your research needs to the best of their ability over the coming weeks.

Please read the following carefully:

Immediate Steps

  • PIs should immediately identify essential research experiments that are at a critical phase. We anticipate this would mean that abandoning them would cause irreversible and irreparable loss.  With consideration of the issues raised above, school and unit leadership may wish to support the completion of critical experiments.
  • When considering research that requires a physical presence in the laboratory, labs should, at most, carry out limited amounts of only the highest priority work as established by PIs in consultation with their school leadership. We understand that there is some subjectivity in the definition of high priority and essential.  As such, these decisions should be made in concert with the PI and their school's designated leader.

Students and Other Learners in Laboratories

  • Undergraduates, volunteers, and visitors, including non-Emory students, are not permitted in any laboratory, even those conducting critical research.
  • Critical functions should not be assigned to graduate students. Graduate students should begin working remotely immediately, or as soon as the research ramp down process is complete, but no later than the March 23 deadline.  Mentors should work with graduate students to develop individualized plans to maintain progress towards completing their dissertations and other academic work. In the event that a laboratory engaged in essential research activities requires graduate students to maintain a functioning effort, graduate student participation must be approved by the student's program director or director of graduate studies, the department chair of the investigator, and the Laney Graduate School. The resulting decision should be reported to the School/Unit Dean.
  • If the criterion of “essential” is met and approved, a postdoc of a research team may, at their own discretion, continue to work physically in the laboratory. In other words, unless their presence is required for an essential role, trainees who wish to work remotely should be allowed to do so, and PIs should work to facilitate that effort.

What to Do In Case of Any Illness

  • If you think you may have been exposed to COVID-19 and develop a fever, cough or difficulty breathing, don’t come to work, separate yourself from others, and call your healthcare provider for medical advice. Students: Call Student Health Services, 404-727-7551. Faculty and staff: Call the Office of Occupational Injury Management, 404-686-8587. After hours or on weekends, call the OIM Nurse Practitioner on call at 404-686-5500 and enter the ID #50464. If you are having chest pain, serious difficulty breathing, or another type of medical emergency, please call 911.
  • Contact your supervisor and OIM to inform them of your illness.
  • If you are instructed to stay at home, don’t leave except to get medical care—review the steps to prevent the spread of COVID-19.
  • Once symptom-free, call OIM to get cleared to come back to work.
  • Additional information can be found at Coronavirus Updates for the Emory Community, a website dedicated to our response to COVID-19. 

Managing Laboratory Activities  

  • Laboratory work specifically related to COVID-19 is continuing to expand and should continue.
  • Disinfect the common lab areas and touchpoints according to the EHSO guidelines.
  • Beginning March 23, access to labs will be exclusively for school or unit approved essential personnel who perform critical procedures and experiments, equipment management, or animal management that require personal attention to maintain laboratory viability (e.g. liquid nitrogen tank filling, animal support, maintaining shared computational equipment). Notify your school leadership immediately about who these individuals are.
  • Essential work in labs should be staggered so that minimal personnel (in accord with social distancing concepts) are present at any one time. Consider using flex time and off-hours to achieve social distancing. Physical safety is a consideration in situations where a single person is in a laboratory—a virtual check-in/out should be implemented to in these situations.
  • Communicate frequently, and review contingency plans and emergency procedures with your group.
  • Meetings should be held online or by phone, including one-on-one meetings and formal lab or group meetings. Groups should use the available video conferencing and networking tools, such as Zoom or Skype business, to continue to interact regularly.
  • PIs should prepare for the eventuality that an individual in their group will test positive for COVID-19. Given the current projections, this is a likely scenario for many research groups. Laboratory spaces and offices used by an individual found to be COVID-19 positive will be closed, disinfected, and prepared for re-occupancy. Incidents should be reported immediately to OIM.

Guidance Regarding the Division of Animal Resources

  • The Office remains open and fully functional.
  • Large animal surgery, with the exception of terminal procedures, has been discontinued.
  • Animal ordering from approved vendors is winding down, but will remain intact for experiments and activities (e.g., cryopreservation) determined to be essential.
  • Animal imports into quarantine and exports have been suspended.
  • In-person training, such as Tuesday new facility orientation, has been discontinued.
  • The overall focus is on high-quality animal care and preservation of the environment to enable current experiments to continue.
  • Recommendations for our research partners:
    • Investigators encouraged to conclude experiments, not start lengthy or complicated ones, and consider euthanasia of surplus animals.
    • Labs are encouraged to ensure contact information is in place for communication with and from vet staff.

Our primary concern is for the safety of our faculty, staff, and trainees. Wash your hands frequently, and practice social distancing.

Thank you in advance for your efforts to keep our community safe in this global health crisis. Questions and feedback will be regularly monitored, and the FAQs on the ORA COVID-19 page will be routinely updated.

Sincerely,

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President Business and Administration, Chief Financial Officer 

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Resources

March 17, 2020 5:52 PM Message from Dean Elliott Emory College Faculty, Staff

To the Faculty and Staff of Emory College:

To keep you informed, we will be publishing the Faculty Focus twice a week for at least the next two-three weeks to help ensure you are getting the information you need the most as we navigate this challenge. The next issue will be sent to you on Friday.

I realize that this email contains a lot of information, but I ask that you read it with care. We have done our best to compile announcements related to the University’s transition to remote instruction. Because of the length of this message, I will add only briefly how deeply grateful I am to all of you for taking on the challenges of this moment with generosity and compassion.

Sincerely,

Michael

Michael Elliott, Dean, Emory College of Arts and Science

Remote Teaching and Resources

Emory College is working to equip all faculty with the tools and support that they need to transition to remote teaching as a means of providing academic continuity during this unprecedented time. You will find an array of guidance and information on the Emory College Academic Continuity & Remote Teaching site.

The College is not mandating a particular content delivery model that all courses must follow. Some faculty will choose to deliver content synchronously (via live Zoom sessions), while others will rely primarily on asynchronous modes of delivery (pre-recorded lectures, Canvas discussions, etc.). Most courses will contain a mix of both approaches. Your decision about content delivery in each course will depend on many factors, including course enrollments, course content, and the technological capacity of faculty and students.

All faculty of ECAS courses should follow a few common parameters in order to streamline the learning experience for students:

  • Please communicate with your students no later than Thursday, March 19 to let them know what to expect from you when classes reconvene remotely next week. This first communication should go out via email and Canvas.
  • Use Canvas as the primary organizational and communications tool for your students.
  • If faculty do hold synchronous sessions for their course, those sessions must be offered during the regularly scheduled class time in order to avoid conflicts with other courses. All synchronous sessions should be recorded and posted to Canvas in case students have difficulties in accessing the synchronous meeting.

Please review the Emory College Academic Continuity & Remote Teaching site for suggested approaches to transitioning particular activities and types of courses, information about accessibility, tutorials for Emory’s relevant technologies, and important support links.

If your department would like to schedule a remote teaching workshop or consultation with a member of the College’s team via Zoom, contact Sara Wade. Visit this page to register for one of the many “Remote Teaching with Canvas” workshops offered by Teaching & Learning Technologies this week. General questions on remote teaching may be addressed to oue.facultysupport@emory.edu, or you may find the appropriate resource here.

Essential Administrative and Policy Information for Remote Teaching

All of the current Emory College administration’s guidance and directives regarding remote teaching, expectations and changes in policy due to the current situation can be found on the Remote Teaching website. Information will be updated as it becomes available, including, but not limited to, expected updates on undergraduate research, semester dates, final exams, and Commencement.

Unmet Teaching Needs Survey

The College Administration would like to know of any exceptional unmet needs for remote teaching among graduate student instructors and temporary faculty – as well as regular faculty. Department chairs and program directors: Please complete the Qualtrics form to let us know about these unmet needs. Faculty should work with their chairs and directors. You can submit the form multiple times, should you discover new needs. Please let us know these needs as soon as you can, and the form will remain open until Monday, March 30.

IT Preparedness Checklist for Off-Campus Work

To assist you in working effectively and efficiently from home or from an off-campus location, Emory College Information Technology team has created an IT Checklist. If you need assistance with your technology, Contact College IT at echelp@emory.iedu or by calling 404-727-7777.

Online Trainings This Week

Emory IT has added two new online Zoom training sessions for this week. These two new sessions will be Zoom remote training sessions only (no in-person attendance). The remote training dates and times are:

  • Wednesday, March 18 from 1:15 - 2 p.m. (primarily focused on Zoom features)
  • Thursday, March 19, from 2:30 p.m. - 3:15 p.m. (primarily focused on Remote Teaching using Zoom)

If you are interested in participating in the sessions, RSVP to Jo Crawford, HR Associate, by noon tomorrow, jo'landra.crawford@emory.edu, prior to the class. Those that have responded via RSVP, you will receive a Zoom invite via email from Emory College IT prior to the online training session start time with login instructions included. You will be able to ask questions during the live online sessions.

For those of you who cannot attend either online sessions this week, additional information on how to use the Zoom application can be found on the EMUNV LITS site and on the College’s Remote Teaching site.

Transitioning to Remote Teaching Q&A Sessions

Emory College Online instructional designer Leah Chuchran will hold open Virtual Pedagogy Q&A sessions via Zoom from noon-1 p.m., Wednesday, March 18, Thursday, March 19 and Friday, March 20. Join the Zoom Meeting (Meeting ID: 356 613 444) at https://emory.zoom.us/j/356613444.

Please drop in to ask questions about how to transition your course to a remote learning environment. If you have specific IT or technology support questions, please reach out to the relevant contact. These sessions will not focus on Zoom, Canvas, and Studio basics, so please watch the Remote Teaching Workshop for a basic overview of those tools.

Fall 2020 Pre-Registration

Pre-registration for fall courses will be delayed one week for all undergraduate schools. Appointment times will remain the same, only the date has been changed. These times, which are all EDT, should be viewable in OPUS now. Students were asked to confirm advising appointments with faculty via email.

Student Support

Many of you have raised concerns about the university’s decision to move all students out of campus housing by March 22, and especially how that decision is impacting our low-income and international students. Campus Life, Residence Life and other units have been working rapidly through these issues with great sensitivity and compassion to address the needs of our students during these extraordinary circumstances.

The University today announced a wide variety of initiatives to assist students. You can read full details on the University’s COVID-19 website.

Student Hardship Fund

Many of you would like to have a way to provide direct assistance to students in need. Please consider a donation to the Student Hardship Fund if you would like to provide direct assistance to students. The Emory Student Hardship Fund provides critical assistance to Emory students in need due to a crisis or catastrophic event. It relies entirely on donations and is one of the mechanisms the University is using right now to assist students directly. A similar fund for staff is also available. Give here.

Zoom: Emory Together - An Update from the Dean

All Emory staff were invited to a Zoom meeting at 11 a.m., Thursday, March 18. Dean Elliott will provide updates directly to Emory College staff and take questions. Contact Susan Lee, slee05@emory.edu, if you did not receive it.

Remote Work and Staff

A reminder that we expect anyone who can work remotely to begin doing so as soon as possible. Supervisors should be as flexible as possible in allowing remote work. Departments without any physical presence should have clear signage and/or direction on how to obtain department assistance. Laura Papotto, lpapott@emory.edu, is available if there are questions about working remotely.

If You Have Symptoms

Any faculty or staff person having COVID-19 symptoms needs to contact their healthcare provider. If they have been on campus within two weeks of becoming ill, they should also contact the Office of Occupational Injury Management, 404-686-8587.

College Business Operations Updates

Charges Related to COVID-19

College departments and programs may incur expenses related to COVID-19. In an effort to track these unexpected expenses, Emory’s Finance Division created a new SpeedType 8300100218 (Project ID 00094049) for the College.

If a related expense has posted already, you should process a journal to transfer the expense to this dedicated SpeedType. Otherwise, you may post these expenses directly to the SpeedType.

If you’re unsure if an expense should be charged to ST8300100218 or if you have additional questions, please contact your dedicated College Finance Representative. Thank you for your patience while College Business Operations attempts to provide support and guidance to your department through this extraordinary time.

Mail Delivery

If departments would like to set up a custom mail delivery schedule for their office, please contact Shane Garrett in Emory Mail Services at sgarre3@emory.edu. They will hold your departmental mail until a time can be set up to deliver it to the office in question.

Events

A final decision on Commencement will be coming soon. In the meantime, please cancel all nonessential events your department may have planned per University guidelines.

Building Access Limited Starting March 20

At this time, most non-essential events have been cancelled, particularly those involving students and visitors from off campus. Therefore, starting at 5 p.m., Friday, March 20, all Emory College buildings will be locked to provide additional security.

We encourage all faculty to make sure they have the most up-to-date Emory ID to ensure they can access their offices. Faculty with outdated, damaged or lost ID cards can obtain a replacement card at no cost. EmoryCard Services now allows you to make an appointment to visit at a time that is convenient for you; click the “Get Your EmoryCard” link on the right side of the EmoryCard website.

If you are unable to make an appointment or come to campus, we are researching other options that may be available to you. If any department would like to have their building closed earlier than Friday, or if you have any other questions or concerns, please contact Dwight Raby, draby@emory.edu.

University Updates

For the latest University-wide updates and information, visit the COVID-19 Website.

March 17, 2020 4:00 PM Guidance for LGS Student Research & Academic Progress Graduate Students, Faculty, Staff

Dear LGS Community,

As you are aware, Emory University is taking extraordinary steps to prevent the transmission of COVID-19. I write to provide guidance on what this means for LGS.

All LGS students should begin working remotely immediately, to the fullest extent possible, with transitions completed no later than Friday, March 20, 2020. Faculty advisors should work with their graduate students to develop individualized plans to continue their research remotely. 

All LGS students who currently receive stipends, including those supported by research grants, will continue to receive their stipends.   

LGS students should not be assigned as essential lab personnel with on-campus responsibilities. No student may be compelled to come to campus for any purpose.Faculty must be flexible to support remote work arrangements for LGS students. In the event that a laboratory engaged in essential research activities requires an LGS student to maintain a physical presence in the lab, this must be approved by the Director of Graduate Studies/Program Director, the PI’s Department Chair, and the Dean of the Laney Graduate School. The resulting decision will be reported to the PI’s School/Unit Dean. LGS will provide additional guidance and update the FAQs on the LGS COVID-19 webpage.

LGS will work closely with graduate programs to mitigate the impact on student academic progress in order to meet the academic needs of each student. We recognize that transitioning certain kinds of research activities to remote work will require careful planning and may affect academic progress. We will provide further guidance as the implications for the research environment continue to unfold.

If you have questions or concerns about academic progress, please reach out to your Director of Graduate Studies/Program Director. Students outside of lab environments should contact Interim Assistant Dean Mackenzie Bristow. Students in lab environments should contact Associate Dean Amanda Marie James. Directors of Graduate Studies/Program Directors should contact Senior Associate Dean Cathryn Johnson.

During these rapidly evolving circumstances, we must work together and stay connected to protect our community. We appreciate your partnership and efforts to keep our community safe. Please regularly check the Emory University and LGS COVID-19 webpages for more information.

Stay strong and resolute in your practices to curtail and stop transmission. Be patient and responsibly flexible and take time for self-care.

March 17, 2020 11:14 AM Emory’s Commitment to our Community Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community,

To strengthen our investment of support for students, faculty and staff during a time of unprecedented disruption, Emory leadership will provide a series of financial initiatives, which are as follows: 

Refund of Unused Fee

Emory will refund student accounts with a calculated amount of unused housing, dining, athletic fees, activity fees, parking fees, and other fees unrelated to academic instruction. Since instruction will continue, no instructional costs will be reimbursed (tuition, technology fees, etc.) Other services that will remain available to students, such as health related fees, will also not be refunded. 

Federal Work Study Income Replacement

The Department of Education has authorized the payment of unutilized Federal Work Study funds to each impacted student. The Office of Financial Aid (OFA) has reviewed the funds available and is in the process of calculating the amount eligible under this program, to be awarded to eligible students in the next week.

High Financial Need Student Support Stipend

We understand that Emory undergraduate students with the highest financial need will experience the greatest impact associated with the expedited closure of the resident halls and shift in academic delivery. With that in mind, Emory will provide an immediate “Student Support Stipend” to eligible undergraduate students in the amount of $1,000 within the next week. Students will be contacted by the Office of Financial Aid.

Student Employee Salary Replacement

Emory students of various income levels and backgrounds hold jobs at Emory and are classified as student employees. These jobs may be administrative, research focused, athletic support or various other activities. The rate of pay is different for each student employee and the hours may vary by job as well as by week-to-week availability, depending upon the student’s academic load and the unit’s need. We are concerned about the impact of COVID-19 on the financial well-being of these students who depend on this income in their financial planning.

As a means of supporting our student employees as the university moves to remote work and students are leaving campus, we propose to pay estimated earnings for the remaining weeks of the term based on their historical time worked.  Students may check with their hiring unit to see if it is possible to continue to work remotely and may be paid for that time as well.

Emory Employees Pay and Compensation

We are making the commitment that regular faculty and staff employed by Emory University will be paid as usual for the current anticipated duration of the social distancing protocols, no matter their role within Emory and the altered learning/working environment. The process and details are still in development, but we are committed to continuation of pay from Emory during this time of uncertainty.

Emory’s administration is committed to our students’ health and well-being, and we are dedicated to supporting their educational journeys with creativity and innovation as they progress along chosen academic pathways.

Sincerely,

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President Business and Administration, Chief Financial Officer 

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

March 16, 2020 11:09 AM Emory University Update Regarding COVID-19 Testing of Students Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear members of the Emory community,

In any public health crisis, it is imperative that information be shared immediately with community members while protecting patient privacy. To follow up on that commitment, I am notifying you that the two Emory University students in undergraduate housing who were reported as being tested for possible COVID-19 on March 14 have both tested negative. The two students will remain in off-campus housing provided by the university until other arrangements can be made. A third student who lives off-campus also tested negative.

Also confirmed today, two undergraduate students residing at Emory Point have tested positive for COVID-19. Both students are in satisfactory condition and are self-isolating in their off-campus apartment. The two students, who were away for spring break, have not been on campus for more than a week and did not report feeling ill until they returned home from break. The students are being supported and closely monitored by Emory's student health services staff.  

More information is being gathered about their recent activity and will be shared with those who have been in direct contact with these students.  Whenever pertinent information becomes available, we will share it with the Emory community. 

As the number of confirmed COVID-19 cases increases in Georgia and across the country, students should self-assess for fever or cough. Students who develop symptoms need to separate themselves from others and call Student Health Services at 404-727-7551 (Clifton Rd. campus), or Oxford College Student Services at 770-784-8376. Off campus students should contact their primary care physician if they feel sick or call 911 if their symptoms warrant emergency care.

As the trajectory of cases is likely to increase, Emory will continue to report on COVID-19 testing among students, faculty and staff and will report outcomes to the community and the public via the Emory COVID-19 website. Additional resources and key updates can also be found on the webpage.

I am keenly aware of the anxiety, uncertainty, and concern that so many of us are experiencing during this global public health crisis. Profound disruptions to our daily lives are multiplying. In the midst of these major stressors, I encourage you to keep in mind that Emory’s commitment to the health and safety of our community is paramount. A team of representatives from emergency preparedness, health care, campus life and other units are working to protect students, faculty, staff and visitors. We also continue to partner closely with local, state, and federal agencies.

I want to thank the many members of our community who are rising to the occasion and caring for those in our community and beyond. I especially want to thank our courageous Emory healthcare workers who are on the front lines of this fight. While this is not how we hoped the spring semester would unfold, together we will see our way through this crisis. And together, we will emerge stronger as a community.

With gratitude,

Claire E. Sterk

President

March 15, 2020 8:50 PM The Week Ahead Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community,

As we enter our last week on campus together before beginning a new phase of remote learning, it’s critical to acknowledge the resilience, support and courage we’ve already seen demonstrated by students, faculty and staff throughout this challenging transition.

Here is our pledge: As Emory enters this next chapter, we will strive to stay connected, maintaining our essential bond. Even though our community may not be together physically for an unforeseen time, we are committed to moving forward together, united in spirit and service and preserving the care and compassion that have long been a hallmark of this university. 

That is foundational to who we are as a community, and it will not change. 

Over the past 24 hours, we’ve understandably received many questions — concerns about housing, remote learning and working, and especially how to best help the Emory community, particularly our students. Many answers to those questions will be updated daily at Coronavirus Updates for the Emory Community, a website dedicated to our response to COVID-19.

It is heartening to be joined by the broader Emory community in our commitment to serving our students. In fact, it’s been moving to see just how quickly support can coalesce. 

Even as students began packing to leave campus, the Emory Student Government Association  was distributing free MARTA passes to help with transportation. We’ve seen staff members working long hours to assist students with specific needs, faculty rapidly developing online lesson plans, and caring alumni who’ve stepped forward to volunteer their help. 

That outpouring of support has been heartwarming and, of course, not unexpected. For those who are able and eager to help, please consider contributing to the student hardship fund. In addition, the faculty and staff hardship fund offers assistance to other members of our campus community who might be impacted by COVID-19.

Moving forward, perhaps one of the most important things we can all do is stay strong and healthy for each other — for our communities, our families and our friends. Let’s work to preserve those connections, our fundamental human bonds. 

Amid these remarkable times, let us prove what a community can be. 

Together, we will be stronger for it. 


In community, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs 

Christopher L. Augostini, Executive Vice President Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

March 14, 2020 9:30 PM Two Emory Undergraduates Tested for Possible COVID-19 Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff, Healthcare Staff

Dear Emory Community,

In any public health crisis, it is imperative that information be shared immediately with community members while protecting patient privacy.

With that in mind, we wanted to notify our community that two Emory University students in undergraduate housing are being tested for possible COVID-19. Neither case has been confirmed but, out of an abundance of caution, both students are self-isolating in off-campus housing provided by the university. The Emory community will be notified if one or both students test positive. 

The undergraduates live in Dobbs Hall and at the Clairmont Campus, respectively.  Their roommates have been notified and are being supported by student health services staff.  The students’ rooms have been cleaned and disinfected by Emory Environmental Health and Safety personnel.   

Emory’s commitment to the health and safety of our community is paramount. A team of representatives from emergency preparedness, health care, campus life and other units are taking action around-the-clock to protect students, faculty, staff and visitors. We also continue to work closely with local and state partners to monitor and manage any public health issue that has the potential to affect our community, including COVID-19.  

We understand that the uncertainty and quickly changing dynamic around COVID-19 can bring stress and anxiety.  Emory is committed to keeping our community informed and to provide as many resources as possible. Many of these resources and key updates can be found at Emory’s COVID-19 website.

As the number of confirmed COVID-19 cases increases in Georgia and across the country, students should self-assess for fever or cough. Students who develop symptoms need to separate themselves from others and call Student Health Services at 404-727-7551 (Clifton Rd. campus), or Oxford College Student Services at 770-784-8376.

Sincerely,

Jan Love, Interim Provost and Executive Vice President for Academic Affairs 

Christopher L. Augostini, Executive Vice President Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

March 14, 2020 4:20 PM Confronting the COVID-19 challenge Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

To our students, faculty and staff,

At the end of what has been a difficult week, we want to reach out to express our appreciation and admiration for the entire Emory community.

We are all disappointed about the need to transition to remote learning and, for many employees, remote working. But we are all dedicated to making the changes necessary to keep each other safe as we continue with the vital mission of the university “to create, preserve, teach, and apply knowledge in the service of humanity,” which is needed now more than ever.

Already, you are showing the strength and service that defines the Emory community. Students are reaching out to support each other. Faculty are coming together to adapt their courses for remote learning and plan how they will continue their research. At every level of the university, staff members are going the extra mile to make sure that everyone receives the information and resources they need for our community to continue to thrive even in the uncertainty caused by COVID-19. 

Some of you may be frustrated or anxious in the face of these unprecedented circumstances for you, your family, the university and our broader community. Please know that we are working to answer your questions as quickly and thoroughly as possible in a rapidly evolving situation. Please visit our dedicated website, Coronavirus Updates for the Emory Community, daily for newly updated information and answers to common questions on topics ranging from health and support resources to classes, housing, travel, events, finances and other logistics as we all make this transition together. Please note especially the information on travel and events. 

In the coming days, we know that the Emory community will remain strong and connected by our common purpose, even if we are no longer together in person on our campuses. Beyond your courses or work assignments, continue to reach out to each other by phone or video to sustain our networks of care and compassion. And as you support each other, know that we are here to support you as well.

In community,

Jan Love, Interim Provost and Executive Vice President for Academic Affairs 

Christopher L. Augostini, Executive Vice President Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

March 13, 2020 5:50 PM Laney Graduate School- Remote Instruction Graduate Students, Faculty, Staff

Dear Laney Graduate School Community,

Effective Monday, March 23, 2020, all Emory University classes will transition to remote instruction.

We recommend that teaching assistants, teaching associates, and faculty explore the use of tools such as Canvas and Zoom. These tools are equipped with built-in features that support a quick shift to remote instruction. Below is additional information and resources to assist faculty and graduate students serving as teaching assistants/associates. 

Emory schools and colleges have instructional support teams that are able to answer questions about transitioning your courses to a remote format. Laney graduate students serving as Teaching Assistants / Associates (TA) can access support for this transition from existing instructional support teams on campus. Graduate faculty are also encouraged to use these resources as well. Contact information for these resources can be found below. 

Candler School of Theology

Emory College

Goizueta Business School

Law School

Neil Hodgson Woodruff School of Nursing

Oxford College

Rollins School of Public Health

School of Medicine

Laney Graduate School Teaching Assistants and Associates who have reached out to the contacts above and still require support are invited to contact Rob Pearson, Assistant Dean of Professional Development and Career Planning at rdpears@emory.edu

Resources on Transitioning to Remote Delivery of Instruction

Below is a list of helpful resources from Emory’s campus and other institutions. 

Emory Teaching Resources:

Other Teaching Resources:

  • The Center for the Integration of Research, Teaching, and Learning (CIRTL) is a network of 46 institutions committed to implementing and advancing evidence-based teaching practices for diverse learners in STEM education. By creating an account, you can access resources and recordings of past topics that will be of use in transitioning your course to a remote format. Navigate to Events à Past Events to see past workshops and programs, some of which are accompanied by recordings, slides, and other resources.
  • University of Michigan’s Remote Resource Guide: Technology for remote teaching, learning, research, and work.
  • Harvard University’s website Teach Remotely
  • View a crowdsourced list of resources from various universities across North America about transitioning to a remote environment.

We recognize that faculty and students may have questions. This is an extraordinary time that requires flexibility and responsiveness, and we will continue to share new Emory resources to support remote teaching and learning as they become available.

March 13, 2020 4:13 PM Update on COVID-19 Planning for Student Support Emory College, Oxford College, Business, Nursing Faculty, Staff

Dear Emory Faculty and Staff:

We are writing to you as leaders of Emory University and Emory’s four undergraduate schools to state our support for all students as we all work to mitigate the impact to your student of the global pandemic COVID-19.  

During this unprecedented time, we have been heartened by our community’s efforts to support each other and express concern for members of the Emory family. We have heard you and want to reassure you that we have planning underway to aid members of our community who may need extra assistance or have housing considerations as we move to remote teaching and learning.

We are honored to be the educational home for all students including international, FLI, Posse, and those who face health risks, all of whom remain vital and special parts of our university community. We are in direct contact with these students to work toward solutions to their concerns and housing needs, and are asking students who have not been contacted but would like to request an exemption to contact us as soon as possible.

Know the hard but necessary decision to move our courses to remote learning for the remainder of the spring semester was made to protect our students, faculty, staff and wider community. While this is not an optimal situation, we are confident that our faculty will continue to provide a world-class education for all our students and we are thankful for the time our faculty and staff have spent transitioning to our new, but temporary, normal.

As we continue to develop plans to address this disruption, know that the well-being of our students and community is our central focus. Please do not hesitate to contact your dean directly if you have additional questions.

Sincerely,

Jan Love, Provost and Executive Vice President for Academic Affairs

Michael A. Elliott, Dean of Emory College of Arts and Sciences

Douglas Hicks, Dean of Oxford College

Erika James, Dean of Goizueta Business School

Linda McCauley, Dean of Nell Hodgson Woodruff School of Nursing

March 13, 2020 2:52 PM Remote Work for Emory University Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Faculty, Staff

Dear Emory University Faculty and Staff,

The health and safety of our faculty, staff and students is of utmost importance.  We want to inform you about Emory’s policy regarding remote work in the light of the COVID-19 crisis. As recommended by the CDC to support social distancing, Emory University will be transitioning to remote work over the next few weeks for employees who are able to do so. All employees who are able to work remotely should be doing so on a routine basis by March 30, 2020 and until further notice is provided. This is mandatory to support the health and safety both for the remote workers, and for the workers who must work on campus; the fewer people on campus, the less chance of spreading infection.

Because we are here to serve the academic, research and healthcare missions of the university, there are many employees whose presence on campus is required, either to care for animals, provide necessary services to faculty, students or patients, conduct research in onsite settings, and many other responsibilities. Many employees will be working to support students during this transition time, or to support the conduct of remote learning. These employees must continue to report to campus.

Each unit will make the determination as to which employees are required to be on campus, and which can work remotely. Please check with your supervisor to understand the specifics of your job. They will let you know whether you will be expected to continue to work on campus, or whether you are expected to work remotely. 

To assist supervisors and employees who will transition to remote work, guidelines for remote work are posted on the Human Resources website. These include several resources for teleworking successfully, such as technology and training links.

Pay and Redeployment

Emory’s executive leadership has committed that no regular employee’s pay will be affected by their ability or inability to perform work remotely. There may be some employees whose jobs are not suitable to remote work, but are not considered essential for on campus work.  The university may decide to redeploy some employees, when possible, into jobs that can be performed remotely. Employees will be expected to be flexible in accepting assignments in these cases. If there is no possible way for these employees to continue to work, they will nevertheless remain at home. These employees will continue to receive their regular pay for the current anticipated duration of the “social distancing” protocols.

We are currently working to develop additional policies that will apply during this difficult time. This includes guidance for employees who must care for children whose schools are closed or who must care for others, or become ill themselves. Please be aware that we expect policies to evolve as time goes by and more information becomes available.

We know this is a challenging transition, and moving to remote work will not be perfect. However, we believe our talented and dedicated employees will be able to adapt, remain committed, and get even better as time goes along.

Please continue to stay informed by checking Emory’s Coronavirus website regularly. Thank you for your commitment to making Emory safe and productive during this time.

Theresa Milazzo
VP, Human Resources

Del King
VP, Human Resources

March 13, 2020 10:15 AM Qualifying Exams/Thesis and Dissertation Defenses Graduate Students, Faculty, Staff

Extended Spring Break

As a reminder, Emory University will extend spring break for students until Sunday, March 22, 2020. During this time, no in-person or remote classes should take place. The University will transition to remote learning beginning Monday, March 23.  

Qualifying Exams/Thesis and Dissertation Defenses

Qualifying examinations and thesis and dissertation defenses may take place on campus as scheduled. However, meetings should limit in-person participation to committee members only and options for remote participation must be offered. If desired, public participation may be arranged via remote connection. 

We strongly advise meeting participants who are considered at higher risk to participate remotely.

Please consider social distancing and respiratory hygiene best practices for all meetings. 

For the remainder of the term, approval forms should be submitted electronically and include scanned signatures.   

Emory Zoom is recommended and useful for the practices above. Emory’s Teaching and Learning Technologies provides workshops, practice sessions, and instruction videos.

Please submit any questions about defenses and exams to Ulf Nilsson at unilsso@emory.edu.

March 12, 2020 8:30 PM Emory Travel Restrictions Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Emory is indefinitely suspending all official and previously authorized international travel for students, faculty and staff. This restriction includes travel for university-related activities such as teaching, study abroad, conferences, internships, research, recruiting, business meetings and special events. Any requests for approval of international travel must be made through the Executive Travel Safety Committee and submitted to: global@emory.edu.

Cases in the United States are increasing as is evidence of community spread. Emory most strongly urges you to postpone all university-sponsored domestic travel and find ways where possible to conduct the work online. Older adults and those who have certain medical conditions should avoid situations that put them at increased risk for more severe disease. This entails avoiding crowded places and avoiding non-essential travel.

Emory Healthcare, Grady Health System, and the VA Medical Center may implement more restrictive travel policies for healthcare personnel. Faculty and staff who have clinical responsibilities or whose workspaces are located in a clinical facility should follow the travel guidelines provided by their respective clinical institutions.

Emory strongly encourages you to reconsider your personal domestic and international travel in the context of the COVID-19 pandemic. Avoid all travel to countries with ongoing widespread sustained transmission of the illness and consider the implications of any travel that might require 14 days of social distancing upon return to the United States. As noted above, older adults and those who have certain medical conditions should avoid situations that put them at increased risk; this entails avoiding crowded places and avoiding non-essential travel on long plane trips.

Travel guidance is being reviewed regularly and will be updated as new information becomes available.

March 12, 2020 2:56 PM March 12 - Goizueta: Message to faculty and staff Business Faculty, Staff

To the Goizueta Community:

As a follow up to the message to the Emory Community sent last evening, I am writing to keep you updated on Goizueta Business School specific actions that will effect class delivery and day-to-day operations.

Academic and Class Delivery

Goizueta is committed to maintaining our daily operations to the greatest extent possible and ensuring that all students can fulfill their academic requirements as planned. We will, however, institute some social distancing practices to protect the health and continuity of our community.

As you now know, Spring Break will be extended by one week with no classes conducted during this period (March 16 – 22, 2020). Starting on March 23, 2020, undergraduate and graduate classes will transition to remote learning (Zoom, Canvas, and other forms of delivery) through the end of the semester. As campus will remain open through the end of the semester, faculty can come to campus in order to utilize the expertise of the instructional design team, registrar, and Goizueta Technology Services to help convert material. Faculty may use their offices and other spaces within Goizueta to deliver classes remotely. Goizueta Technology Services is crafting a message that will be sent to students via the Program Offices to ensure they are able to access course content during this period.

Faculty and Staff

We are aware that there are faculty and staff who are themselves, or live with, individuals considered to be in high risk populations. Thus we want to provide as much flexibility as possible while ensuring that the operations of the business school happen with minimal disruption through the end of the semester. Therefore, faculty and staff should continue to do the majority of their work consistent with how they have ordinarily performed their duties. For most of us that means working from Goizueta Business School. Staff can discuss remote work options or use of personal leave time with their supervisors if there are reasons they are unable to work on campus during this time frame.

Events

Effective immediately all in-person Goizueta sponsored events for students, alumni, and prospects occurring through March 22 should be canceled, postponed, or moved to remote delivery. This is to accommodate the unusual circumstances associated with an additional week of spring break. This change extends to events happening on or off-campus and includes but is not limited to recruitment and networking events, student programs, conferences, social events, and board meetings.

At this point, it will be left to the organizer’s discretion whether or not to proactively postpone, cancel or utilize remote delivery for events happening after March 22. We are awaiting guidance from the University on this matter and will update our guidance as soon as we receive additional information. Best practices suggest utilizing virtual delivery when possible for larger gatherings. Organizers will need to ensure any auxiliary services such as catering, facilities/events management, marketing and communications, etc. can be fulfilled well in advance. Please work with Susan-Anne MacKenna on negotiating contract policies.

Community and Self Care

Campus Services has implemented an additional cleaning process. This step utilizes a disinfectant that will be sprayed in common spaces across all campus facilities. The disinfectant will not be applied in private spaces. The process occurs during the overnight shift. Outside of these hours, Campus Services will continue cleaning and disinfecting high traffic areas.

For all events and meetings, we urge faculty, staff and students to remind each other of good hygiene practices including frequent hand washing; to voluntarily remove yourself from the event if you are not feeling well; and to make accommodations for ill or self-quarantined individuals.

Questions

Additional information about the following topics will be available as soon as possible: commencement, summer and fall semester registration, and domestic and international travel restrictions.

  • For questions related to teaching continuity and program delivery please contact Ed Leonard or Andrea Hershatter
  • For questions related to faculty affairs please contact Anandhi Bhardwaj
  • For questions related staffing and human resources please contact Alicia Sierra

Emory University has a comprehensive website that is updated frequently.

Best,

Erika H. James
John H. Harland Dean
Pronouns: she/her/hers
goizueta.emory.edu

March 11, 2020 8:50 PM Spring break extension and move to remote learning Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community,

Like many of you, we have been following the developments of the coronavirus (COVID-19) very closely. We recognize the tremendous anxiety our community is feeling. In recent communications, the Centers for Disease Control and Prevention (CDC) and the World Health Organization have emphasized the importance of taking active measures to contain the spread of the virus in communities and mitigate the risk to vulnerable populations. As a world leader in public health and the metro region’s largest employer, Emory has a special responsibility to heed this guidance.

Effective immediately, Emory University will extend spring break for students until Sunday, March 22, 2020, and transition to remote learning for graduate and undergraduate classes on Monday, March 23, 2020.

Residential learning will be suspended for the remainder of the semester while the university remains open.

Academic and Residential Life

We will extend spring break until Sunday, March 22, and transition to remote learning for graduate and undergraduate classes on Monday, March 23. Students who are able should remain at home following the break.

  • All students residing in Emory residential facilities should collect belongings and move out of their spaces between now and Sunday, March 22 at 5:00 p.m. Residential facilities will close at this time and will remain closed for the spring semester.
  • Residence Life and Housing Operations will be following up with residential students with specific instructions. Students who may have housing related extenuating circumstances can contact housing@emory.edu for additional assistance.
  • Students can expect to hear from their faculty about plans for the continuation of their classes.
  • Faculty should expect to hear from their deans’ offices about school and college plans for transitioning to remote learning.
  • The university is developing contingency plans for students and faculty who might need technical assistance and support during and through the transition to remote learning.

Emory Staff

Given the altered learning environment, Emory staff should be guided by their unit or school leadership regarding work status and other updates as they become available.

Events

We recommend canceling all gatherings not essential to the academic mission in order to reduce the risk of exposure to and transmission of the virus. This guidance is rapidly evolving, as we work with a panel of subject matter experts to determine the best actions to protect our community. We anticipate releasing additional guidance regarding events in the next 24-48 hours, and staff can expect to receive more information from their supervisors concerning work status, telecommuting options, timing, and other updates as they become available.

Travel

Emory continues the indefinite suspension of all official and previously authorized travel for students, faculty and staff to China, Iran, Italy and South Korea. Given the dynamic nature of the outbreak, we strongly recommend that all Emory faculty, students, and staff reconsider domestic and international travel, especially for senior members of the community and individuals at increased risk for severe illness. We anticipate releasing additional guidance related to travel restriction in the next 24-48 hours.

The decision to transition to remote learning, limit events, and offer telecommuting options is consistent with CDC guidelines to prevent the further spread of COVID-19 and reflect similar actions from peer institutions. We carefully considered all options to ensure that our entire community can feel safe in these uncertain times. We appreciate your flexibility, patience, and commitment to our community as we navigate the path forward together.  While we do not have all of the answers to the very many questions that will naturally follow from our decision to take these measures to protect our community and those in the greater Atlanta region, we pledge to keep you informed as the path forward becomes clear. Please watch for future communications and expect that regular updates will appear on the university’s dedicated website: Coronavirus Updates for the Emory Community.

Sincerely,

Jan Love, PhD

Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini

Executive Vice President Business and Administration, Chief Financial Officer

March 11, 2020 Laney- Spring Break Extension notice. Graduate Students, Faculty, Staff

Dear LGS Community,                     

I write to follow up on the announcement that Emory University will extend Spring Break for students until Sunday, March 22, 2020. Effective Monday, March 23, 2020, all classes will transition to remote instruction for the remainder of the semester. The University remains open and will continue operations during that time, until further notice.

LGS will follow University guidelines and work closely with graduate students and faculty to ensure that there is minimal disruption to academic progress. We will continue to communicate the latest updates and guidance through email and the Emory University COVID-19 Updates and LGS COVID-19 Updates websites. 

Remote Instruction

LGS is committed to providing support for graduate students and faculty as the University transitions to remote instruction. Remote instruction incorporates video and other online delivery methods that allow continued teaching and learning. We will provide additional guidance and recommendations to ensure academic continuity.

All in-person graduate classes will transition to remote classes taught online.

Graduate students serving in teaching assistantship and teaching associateship roles should work with their faculty instructors to transition to remote teaching. LGS will ensure graduate students are equipped with the necessary tools and resources, such as Canvas and Zoom. Preliminary information is available from Emory College Remote Teaching and Teaching and Learning Technologies. Additional guidance is forthcoming.

Graduate education that involves clinical and in-lab training and research activities will continue, consistent with current University protocols, until further notice. 

Graduate Student Travel

Emory continues the indefinite suspension of all travel to China, Iran, Italy, and South Korea. The restriction includes travel for University-related activities such as teaching, study abroad, conferences, internships, research, recruiting, business meetings, and special events. Any requests for approval of travel to any of these countries must be made through the Executive Travel Safety Committee and submitted to global@emory.edu

As travel restrictions continue to evolve, we strongly recommend the reconsideration of all international and domestic travel.

All LGS students should complete the LGS Student International Travel Survey by March 13, 2020. 

Professional Development Support (PDS) Funds

We are aware that many conferences are being canceled or postponed. We are working with each impacted student to ensure that canceled conference expenses do not affect PDS amount limits. We ask students to make a good-faith effort to work with meeting organizers and travel agencies to recover any fees before submitting for PDS reimbursement.

Graduate students who were approved for PDS Conference Award funds will receive reimbursement through the standard PDS process:

  • Keep all documentation related to conference travel expenses.
  • Submit a PDS Report to your Program Administrator to update the reimbursement amount in the ApplyWeb system.
  • Refer to the PDS website for instructions and answers to FAQs.
  • Contact the LGS Professional Development team if you have questions or concerns: lgs.profdev@emory.edu.

LGS Contacts

As always, we are committed to supporting our graduate students, faculty, and staff. If you have questions or concerns, please contact LGS leadership:

  • Student Affairs: Mackenzie Bristow, Interim Assistant Dean, Student Affairs
  • Professional Development Support: Rob Pearson, Assistant Dean, Professional Development and Career Planning
  • Community: Amanda Marie James, Associate Dean, Diversity, Inclusion, and Community Engagement
  • Admissions: Ulf Nilsson, Associate Dean, Academic Operations
  • Faculty & Academic Affairs: Cathy Johnson, Senior Associate Dean 
  • Staff & HR: Donna Lynch-Cunningham, HR Senior Manager

Uncertain times like these easily lead to feelings of stress, anxiety, and fear. Campus Life provides a range of support services for students to help navigate these feelings. We should remember to call on the many strengths we have in ourselves to care for members of our community, supporting each other through this unprecedented time. If it arises, I ask that we work together to help counter social stigma during the COVID-19 response. 

Your partnership, patience, and commitment to navigate this next path forward together is appreciated.  

With you, 

-Lisa

Lisa A. Tedesco, Ph.D.

Vice Provost for Academic Affairs – Graduate Studies
Dean, James T. Laney School of Graduate Studies
Professor, Rollins School of Public Health
Emory University

March 10, 2020 4:24 PM Emory Healthcare COVID-19 update Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff, Healthcare Staff

Emory Healthcare has admitted our first patient who has tested positive for COVID-19. We are committed to maintaining patient privacy in accordance with federal regulations. The coronavirus situation remains fluid and we are prepared to see more admissions and ambulatory visits moving forward. For patients who test presumptive positive, depending on their condition, they may or may not remain in the hospital. In some instances, patients may be sent home for home quarantine in coordination with Georgia Department of Public Health to await a confirmation from the CDC. If a test result is confirmed and the patient requires hospital care, Emory Healthcare is fully prepared and equipped to treat the patient. We are following all established screening protocols and have implemented infection control best practices throughout the health system.

Emory Healthcare is working closely with state and local public health agencies in following potential COVID-19 cases. Emory Healthcare has unique expertise with infectious disease care and research, and we are actively monitoring the coronavirus situation. We are following all protocols and safety measures to ensure patients, their families and our health care community remain safe and we will continue to keep the public educated and informed.

March 6, 2020 8:58 AM March 6 - Rollins School of Public Health: Message to students, faculty and staff Public Health Students, Faculty, Staff

Dear Rollins Community,

As Dean Jim Curran articulated in his message to everyone at Rollins earlier this week, we have developed a COVID-19 preparation and response team at Rollins to inform our planning and response surrounding COVID-19. The preparation and response team is composed of faculty with relevant expertise and representatives from several of Rollins’ operating units who will advise the dean and the RSPH Leadership Team to ensure our alignment with the central University and CDC guidelines. A list of team members and their respective sub groups is posted at the bottom of this message.

During our first meeting on March 5, we formed four working groups charged with specific areas of focus: faculty, students, Rollins’ infrastructure (HR, IT, staff, research administration, facilities/building operations), and communications. The working groups, along with the larger team, will meet on a regular basis in the weeks and months to come. We will provide you with regular updates regarding the outcomes of these meetings and how day-to-day operations at Rollins may be affected as COVID-19 develops. A Rollins web page dedicated to these updates is forthcoming. At the current moment, all classes and programming at Rollins are operating normally.  

We are fortunate to have substantial expertise here at Rollins to support this preparation and response effort. We continue to ask for your patience and flexibility as we continue to navigate this process. Thank you for your partnership in keeping Rollins safe and well-informed.

Sincerely, 

Rollins’ COVID-19 Preparation and Response Team

Reputable Resources for COVID-19 Updates

Rollins COVID-19 Preparation and Response Team

  • Moose Alperin- EMPH (Faculty)
  • Kimberly Jacob Arriola-Dean’s Office (Faculty)
  • Sarah Blake- HPM (Faculty)
  • Allison Chamberlain-EPI (Faculty)
  • Mark Conde-IT (Infrastructure)
  • Dabney Evans-GH (Communications)
  • Matthew Freeman-EH (Faculty)
  • Prudence Goss-Student Services (Students)
  • Vanda Palmer Hudson-Fulfillment Services (Infrastructure)
  • Kelly Jordan-Student Services (Communications)
  • Delia Lang-Dean’s Office (Faculty)
  • Tiarra Lewis-HR (Infrastructure)
  • Ben Lopman-EPI (Communications)
  • Kim Maune-Dean’s Office (Infrastructure)
  • Carmen Marsit-Dean’s Office (Infrastructure)
  • Kara Robinson-Student Services (Students)
  • Ashaki Williams-Student Services (Communications)
  • Heather Zesiger-Student Services (Students)
March 5, 2020 8:00 PM COVID-19 updates for the Emory Community Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff, Healthcare Staff

The Centers for Disease Control and Prevention issued new guidance regarding travelers returning to the U.S. from countries that have a Level 3 travel health notice (wide-spread, ongoing transmission). These countries include China, Iran, Italy and South Korea. The new guidance requires travelers stay home for 14 days from the time they left these countries in order to maintain social distancing.

Effectively immediately, Emory University will observe this guidance for all returning travelers, including faculty staff, and students. This means that all returning travelers must wait 14 days before returning to campus; travelers returning from these areas are prohibited from all areas of campus, including residence halls, classrooms, dining facilities, athletic facilities, workspaces and other university common space, as well as at other off-campus gatherings.

Given that many community members are leaving for spring break, it is imperative that all understand the ramifications of these new guidelines related to travel in China, Iran, Italy and South Korea. An update sent to the Emory community provides details on how to follow this directive and resources for questions and assistance.

March 3, 2020 2:13 PM Coronavirus Update Nursing Faculty, Staff

Hello Everyone,

I am writing to share information regarding the coronavirus, also known as COVID-19. As members of the global health care community, I believe we should, whenever possible, offer an informed, calm, discerning, and encouraging voice in the midst of a rapidly-changing situation in public health and safety. 

The Emory University community feels the effects of coronavirus. International students from affected regions are understandably concerned about family and friends and what a continued outbreak could mean for their travel home. To address this—and other aspects of the virus—the university created a webpage full of helpful resources. The page is updated regularly. Additionally, a page on the Centers for Disease Control and Prevention’s website details the virus, how it is transmitted, and the extent of the outbreak. To note, steps to slow the spread are the same as those taken in response to other respiratory viruses: Wash your hands regularly, sneeze and cough into your elbow, stay home if sick, etc.

The university’s response to coronavirus is coordinated between many offices, including (but not limited to): The Office of the Provost, Campus Life, Office of the Executive Vice President for Business and Administration, Human Resources, and the Office of Critical Event Preparedness and Response (CEPAR). Their decisions are reflected on the university website. Regular, ongoing conversations occur on preparation and response should the situation evolve in a way it directly impacts Emory campuses. 

The nursing school will continue to take guidance and follow policies set forth by the university, especially those related to student travel and study abroad opportunities. We will also support our international students in any way possible, choosing empathy for all backgrounds and standing up against cases of xenophobia that may arise in this time of intense media scrutiny and (oftentimes) misinformation. As an inclusive community, such behaviors will not be tolerated. The university provides resources to help students in distress. You can also reach out to Arnita Howard in the Office of Enrollment and Student Affairs if you have any questions or concerns.

Times like these present opportunities to bring out the best in nursing and nurse education. Pandemics are part of professional life; this is a chance for many of our students to showcase skills and compassion in a safe, clinical environment. Kristy Martyn has agreed to be the school’s primary contact in regards to the coronavirus and how it may affect course delivery and clinicals.

As I mentioned, this situation is changing rapidly. Please check the Emory and CDC update sites regularly. I will update everyone as necessary, especially if the university restricts travel to one of our study destinations or there are changes in access to our students’ clinical environments or classroom activities.

Thanks to everyone for being representatives of our community and standing for our values each and every day.

Warm Regards,
Linda 

March 3, 2020 12:12 PM March 3 - Rollins School of Public Health: Message to students, faculty and staff Public Health Students, Faculty, Staff

Dear Rollins Community, 

As novel coronavirus 2019 (COVID-19) continues to spread, we are working closely with our colleagues across campus to monitor risk and to keep our community safe and informed. We have formed a committee at Rollins composed of faculty with relevant expertise and representatives from several of Rollins’ operating units to help inform our planning and response surrounding COVID-19.  

Emory University is working closely with the CDC and Georgia Department of Public Health and is following their recommendations. The Emory University Center for Emergency Preparedness and Response (CEPAR), Campus Life, Communication and Public Affairs, and the Office of the Provost are coordinating resources and plans for deans and others so that disruptions to academic programs, student progress, and research are minimal. Rollins has been included in these discussions and is involved with planning related to the specific needs and circumstances of our community. 

Please refer to the following resources for the most current information surrounding COVID-19. We will continue to send updates as COVID-19 guidance evolves. In the interim, please continue to take care of yourself, stay informed by relying on reputable sources, treat one another with kindness and respect, and please feel free to reach out with any questions or concerns.

Sincerely

James W. Curran, MD, MPH
James W. Curran Dean of Public Health

Updates on Emory-Sponsored Travel

The U.S. Department of State and the CDC have advisories regarding travel in response to the outbreak and Emory has taken the following steps:

  • Emory-sponsored study abroad and all other student programming in Italy are suspended indefinitely due to health concerns arising from COVID-19. Faculty and staff are encouraged to evaluate their own travel in light of the CDC and State Departmentadvisories. Emory’s action is in keeping with the CDC advisory to avoid non-essential travel to the area. Emory continues to monitor this rapidly developing situation and follows advisories issued by the State Department and the CDC. All students currently in Italy should work with their programs or schools to make arrangements to leave.
  • As Emory considers the need for changes or modifications to summer study abroad programs, they will be announced by March 20, 2020.
  • Emory-sponsored study abroad and all other student programming in South Korea are suspended indefinitely due to health concerns arising from COVID-19. Faculty and staff are encouraged to evaluate their own travel in light of the CDC and State Department advisories. Emory’s action is in keeping with the CDC advisory to avoid non-essential travel to the area.
  • Emory continues the indefinite suspension of all official and previously authorized travel to mainland China for students, faculty, and staff. This restriction includes travel for university-related activities such as teaching, study abroad, conferences, internships, research, recruiting, business meetings, and special events. Any requests for approval of travel to China must be made through the Executive Travel Safety Committee and submitted to: global@emory.edu.

Given the dynamic nature of the outbreak, all Emory students, staff and faculty who are planning international travel are encouraged to review the CDC’s up-to-date information on travelers’ health issues. Emory also contracts with International SOS to provide travelers on Emory business a variety of online health, safety and security resources.

Best Practices for Protecting Yourself Against COVID-19

There currently is no vaccine to prevent COVID-19. CDC and WHO recommend taking general preventative hygiene measures to prevent COVID-19. These include:

  • Stay home when you’re sick.
  • Cover your cough or sneeze with a tissue, then throw it in the trash.
  • Clean frequently touched surfaces daily.
  • Avoid touching your face.
  • Avoid contact with sick people.
  • Wash hands frequently for at least 20 seconds at a time. If soap and water is not available, use hand sanitizer with at least 60% alcohol.

Reputable Resources for COVID-19 Updates

Campus Resources

March 3, 2020 8:47 AM Goizueta School of Business Message to Faculty and Staff Business Faculty, Staff

Dear Colleagues,

This message is to inform you about the robust set of measures being taken at Emory in response to the Coronavirus (COVID-19) outbreak. 

Guidance and Updates

Schools and units across the university are working in coordination with the Office of Critical Event Preparedness and Response (CEPAR), which is the center for Emory’s enterprise-wide planning for a coordinated response to catastrophic events affecting Emory and the broader community. The university has created a page, Coronavirus Updates for the Emory Community, to provide updates, phone numbers, links and support resources. This website is continually updated through consultation with CEPAR to reflect the most recent guidance and developments.

Emory and its academic and campus operations will be informed by guidance from the Centers for Disease Control and Prevention (CDC) and state and local health departments. Emory will be prepared to implement the recommendations of the public health authorities. The university has been and will continue to communicate with students, staff and faculty regarding infection prevention strategies, what to do if one becomes ill and how the university will make adjustments to preparations as this situation continues to evolve.

Travel

University decisions and guidance regarding business related travel are informed by the CDC and the US State Department.

Currently, Emory-sponsored study abroad and all other student programming in Italy and South Korea are suspended indefinitely due to health concerns arising from COVID-19. Faculty and staff are encouraged to evaluate their own travel in light of the CDC and State Department advisories. Emory continues the indefinite suspension of all official and previously authorized travel to mainland China for students, faculty and staff. More information about travel precautions is available here.

On-Campus Conduct

Emory University has taken a strong stand in offering support for members of our community from around the world who have been impacted by the virus. I know many of you have already reached out to offer support and comfort to the members of our community who have family and loved ones in affected areas, and I thank you for those efforts. I encourage you to continue to keep an eye out for ways to help and to urge students to show the empathy and compassion needed at this difficult time.

Here at Emory, we are fortunate to have access to the best available information and recommendations for protecting our community.  Thanks to each of you for all that you are doing as we work to respond to these challenging circumstances.

Regards, 

Erika H. James
John H. Harland Dean
404-727-6377goizueta.emory.edu

March 3, 2020 8:18 AM Emory College - March 3: Message to faculty and staff Emory College Faculty, Staff

Dear Faculty and Staff of Emory College of Arts and Sciences,

As we prepare for spring break next week, I wanted to update you on the latest developments related to coronavirus (COVID-19) for our community.

The College, along with administrators and experts across the university, continue to closely monitor the COVID-19 outbreak and prepare for a variety of contingencies for this rapidly evolving situation, as I said in my email last week. Most recently: 

  • Monday afternoon, Student Health Services distributed comprehensive information and guidance to all undergraduate and graduate students regarding spring break travel and coronavirus COVID-19.  The letter to students is here. I encourage you to read and follow the guidance offered to help advise our students and for your own personal travel plans.
  • As of Friday, Feb. 28, Emory-sponsored study abroad and all other student programming in Italy are suspended. Faculty and staff are encouraged to evaluate their own travel in light of the CDC and State Department advisories. 
  • The need for changes or modifications to summer study abroad programs will be announced in coming weeks.  We are currently targeting a decision date of Friday, March 20, 2020.
  • As part of our contingency planning related to COVID-19, the Office of International and Summer Programs, in partnership with the CFDE, will offer three training workshops for faculty, graduate students, and staff from all units this week on Wednesday, March 4 and Thursday, March 5.  These workshops will review the basics of Zoom and Canvas in order to better prepare faculty to hold classes remotely in the unlikely event that the university closes or that face-to-face classes are cancelled.

Emory Remote Teaching Preparedness Workshops

10-11 a.m., Wednesday, March 4, PAIS 290

Noon-1p.m., Wednesday, March 4, ANTH 303

11:45  a.m.-12:45 p.m., Thursday, March 5, White Hall 207

OISP will record this workshop and make it available for those who cannot attend, and we plan to hold additional sessions in the future as needed. Attendees should bring their own laptops and/or tablets to the workshop to follow along with the presentation.

I hope that in light of our current moment, you are able to capture some rest during spring break. We will continue to stay in touch as this rapidly evolving situation continues.  Thank you for the care that you extend to one another and to our students during a time of stress and uncertainty.

Sincerely,

Michael

-- 

Michael A. Elliott
Dean, Emory College of Arts and Sciences
Charles Howard Candler Professor of English
Emory University
Atlanta, GA 30322
404.727.6062

March 2, 2020 Laney - March 2: Message to students, faculty and staff Graduate Students, Faculty, Staff

Dear members of the LGS community,

As the number of confirmed cases of Coronavirus (COVID-19) increases, questions and concerns will arise regarding the University’s current and future preparedness and response. I write to share guidance around coronavirus developments and to assure you that the health and wellbeing of our community, as well as the continued academic progress of our students, remain at the forefront of our conversations and plans around this unfolding event.  

The University is working closely with the Centers for Disease Control and Prevention (CDC) and the Georgia Department of Public Health. The Emory University Center for Emergency Preparedness and Response (CEPAR) and the Office of the Provost are coordinating resources and plans for deans and others so that disruptions to academic programs, student progress, and research are minimal. LGS is part of the discussion and planning related to the specific needs and circumstances of our graduate community and families.

At this time, there are no disruptions to on-campus operations. We recognize and expect some inconveniences and/or delays with university-related travel and will continue to handle those on a case-by-case basis. 

LGS remains in close communication with faculty, Directors of Graduate Studies, Program Directors, and Program Administrators to ensure that everyone is aware of any change to normal procedures and operations. We encourage anyone planning domestic and international travel to also stay informed. Below are travel-specific and coronavirus-related webpages for your information. These sites provide guidance and the most current information on health and safety-related travel advisories. 

Recognizing that these current events can cause us all to experience feelings of anxiety, fear, and even isolation, please remember that the CDC has emphasized that there is currently no coronavirus epidemic in the United States. Please feel comfortable resuming your normal on-campus routines. In the meantime, students can remain vigilant and prepared by taking the following action steps:

  • Registering International Travel Through Emory’s ISOS: We strongly encourage all students to register your travel through Emory’s International SOS (ISOS). This service, housed within the Office of Global Strategies and Initiatives, provides security and medical evacuation services, and a variety of health, safety, and security resources for the university community traveling abroad on university business or sponsored activities.
  • Use Emory Resources for Mental Health Support: A range of Campus Life resources and community referral options are available. 
  • Connect with LGS Staff about Travel/Student Affairs Needs: A list of contacts is provided below that includes LGS staff who can assist students, faculty, or staff who are currently or planning to travel abroad.
  • Communicate with Faculty/Mentors: To ensure that academic progress is not compromised or delayed, it is important that students communicate with faculty, mentors, regarding any special accommodations or needs that may arise related to Coronavirus developments.

Additionally, we can all help to eliminate and reduce the spread of infectious diseases by remembering to follow common health best practices such as handwashing, respiratory hygiene and cough etiquette, reducing interaction with others while sick, and surface cleaning of commonly used areas. 

As ever, it remains important for us to stand together in support of our students here at Emory, who have been affected by these events, and students and faculty working abroad. We will continue to provide LGS related updates as they become available. Our goal is to stay in contact with you and others so that expertise and guidance are widely shared.

Coronavirus-specific issues within the LGS community should be addressed to the following individuals with responsibility for the listed areas:

  • Academic and Program:  Cathryn Johnson, LGS Senior Associate Dean 
  • HR and Staff: Donna Lynch Cunningham, LGS HR Sr. Manager
  • Student Affairs, Student Travel, Student Well-being:  Mackenzie Bristow, LGS Interim Assistant Dean for Student Affairs
  • PDS, Professional Development: Robert Pearson Assistant Dean for Professional Development and Career Planning

With appreciation, 

 -- 

Lisa A. Tedesco, Ph.D. 
Vice Provost for Academic Affairs – Graduate Studies 
Dean, James T. Laney School of Graduate Studies
Professor, Rollins School of Public Health 
Emory University 

Relevant Links

February 29, 2020 11:39 AM Candler School of Theology- Feb. 29: Message to students, faculty and staff about travel to Italy Theology Students, Faculty, Staff

Dear Members of the Candler Community,

Please see the notice below about travel to Italy. I am unaware of any Candler-related trips planned but thought you would want this information nonetheless.

Have a wonderful weekend, especially on this beautiful sunny day.

Grace and peace,

Jan Love
Interim Provost and Executive Vice President for Academic Affairs
Mary Lee Hardin Willard Dean, Candler School of Theology
Emory University
1531 Dickey Drive, Suite 533
Atlanta, GA 30322
Tel: 404-727-6324
Fax: 404-727-3182
jan.love@emory.edu
www.candler.emory.edu

Outbound Student Travel to Italy Temporarily Suspended

Effective immediately, Emory-sponsored outbound student travel to Italy is temporarily suspended until March 20th due to health concerns and assessment of likely travel disruptions arising from COVID-19.  Emory continues to monitor this rapidly developing situation closely. If the conditions warrant, any changes or modifications to Emory’s summer study abroad programs to Italy will be updated by March 20th.  

Faculty and staff are encouraged to evaluate their own travel in light of the CDC and State Department advisories:


February 27, 2020 9:45 AM Emory College - Feb. 27: Message to faculty and staff Emory College Faculty, Staff

Dear faculty and staff of the College of Arts and Sciences:

Yesterday, at the faculty meeting, I had the chance to outline some of the contingency planning that is taking place at both the College and University levels related to coronavirus (COVID-19).  I want to share that with you via email as well.  Please keep in mind that this is only an outline.  As you know from reading the news, the spread of coronavirus is a rapidly evolving situation; we are both trying to address the current moment and plan for possible contingencies.  In doing so, the University is working closely with the CDC and Georgia Public Health.  In fact, between the CDC and Emory’s own history of working with infectious disease, it is hard to imagine a more substantial collection of expertise than what we have on the Clifton corridor.  

I’ll break the planning and response into categories, even though they overlap:

  • First, you should know the Office of International and Summer Programs (OISP) has been working and focusing on students who either were planning or are currently studying in areas heavily affected by coronavirus and/or travel restrictions.  For instance, we have worked on alternate pathways for students who were planning to study in China this semester, and we are monitoring how students in areas like Italy are faring.  Fortunately, the study abroad providers have been both responsive and communicative, which has made this work much easier.
  • OISP and Campus Life have also been working on contingency planning for the coming summer.  This includes the possibility that some of our international students may not be able to return home, as well as the possibility that some of our summer programs may be affected.  We are exploring summer housing and study options for affected students, and are also communicating with students who have signed up for summer study abroad.  We have not yet made any decisions about summer programs, but will of course need to do so in the coming weeks.

If you have questions about summer programs or study abroad, your best contact at this point is Dean Sally Gouzoules; her team is deeply involved in planning and can address more specifics about a particular program.

  • In addition, we are planning for the possibility that some of our undergraduates, including some first students, may not be able to arrive this fall because of travel restrictions.  Like some of our peers, we are considering how we would deliver an on-line curriculum for such students so that they could make academic progress.  If you have built an on-line course, or if you teach a class that regularly enrolls first-year students, you may be hearing from us as we work through the options. 
  • Of course, we are also deeply concerned about international students and others from heavily affected regions, or with family there.  At this point, we have focused primarily on international students, especially students from China.  We want to ensure that they have the personal and academic support that they need at a moment of intense stress.  Frank Gaertner in the Office of Undergraduate Education has been central to this work.  We are also working with Campus Life to ensure that all students have the right information about the coronavirus and commonsense prevention.  A particular concern is that students may not seek medical attention for possible influenza or other illnesses for fear of being stigmatized.

If you have concerns about an undergraduate student, please do not hesitate to write directly to the Office for Undergraduate Education via Joanne Brzinski.  The student support network is working hard to address the needs of our students, but you are critical to this process.

  • Finally, there is another level of contingency planning that is transpiring regarding the possibility of coronavirus cases near or on our campus.  This has not yet occurred, but of course is a possibility.  Again, we have a great deal of expertise on which to draw, and the Office of Critical Event Preparedness and Response (CEPAR) is working closely with the Georgia Department of Public Health and the CDC.  Among the questions that they are considering is under what conditions we might need to cancel classes or close the university—and how we would respond if there were cases of coronavirus in the residence halls.  For faculty, this is a good time to review our policy about how we would make up classes in the case of inclement weather, as we would likely follow this same procedure if we needed to close the University because of coronavirus.  If you look at the resources in the inclement weather policy you can think through how would proceed if a week of classes were canceled. 

I realize that even though this is long email, I have raised as many questions here as I have answered.  I also urge you to look to the University webpage that is being updated with new information and resources. I will paste some links below.  

Most of all, what I want to convey is the seriousness with which Emory is taking this contingency planning at every level.  As you know, I have been a member of this community for more than two decades, and I am constantly impressed by the level of care with which College staff and faculty treat our students and each other.  At a moment of real uncertainty, I have every confidence that you will rise to this occasion.  Thank you for what you do to make this academic community such a welcoming and supportive place for all.

Sincerely, 

Michael
Michael A. Elliott
Dean, Emory College of Arts and Sciences

February 27, 2020 9:15 AM Feb. 27 - Emory College: Message to faculty and staff Emory College Faculty, Staff

Sent on behalf of Michael A. Elliott, Dean

Dear faculty and staff of the College of Arts and Sciences:

Yesterday, at the faculty meeting, I had the chance to outline some of the contingency planning that is taking place at both the College and University levels related to coronavirus (COVID-19).  I want to share that with you via email as well.  Please keep in mind that this is only an outline.  As you know from reading the news, the spread of coronavirus is a rapidly evolving situation; we are both trying to address the current moment and plan for possible contingencies.  In doing so, the University is working closely with the CDC and Georgia Public Health.  In fact, between the CDC and Emory’s own history of working with infectious disease, it is hard to imagine a more substantial collection of expertise than what we have on the Clifton corridor. 

I’ll break the planning and response into categories, even though they overlap:

  • First, you should know the Office of International and Summer Programs (OISP) has been working and focusing on students who either were planning or are currently studying in areas heavily affected by coronavirus and/or travel restrictions.  For instance, we have worked on alternate pathways for students who were planning to study in China this semester, and we are monitoring how students in areas like Italy are faring.  Fortunately, the study abroad providers have been both responsive and communicative, which has made this work much easier.
  • OISP and Campus Life have also been working on contingency planning for the coming summer.  This includes the possibility that some of our international students may not be able to return home, as well as the possibility that some of our summer programs may be affected.  We are exploring summer housing and study options for affected students, and are also communicating with students who have signed up for summer study abroad.  We have not yet made any decisions about summer programs, but will of course need to do so in the coming weeks.

If you have questions about summer programs or study abroad, your best contact at this point is Dean Sally Gouzoules; her team is deeply involved in planning and can address more specifics about a particular program.

  • In addition, we are planning for the possibility that some of our undergraduates, including some first-year students, may not be able to arrive this fall because of travel restrictions.  Like some of our peers, we are considering how we would deliver an on-line curriculum for such students so that they could make academic progress.  If you have built an on-line course, or if you teach a class that regularly enrolls first-year students, you may be hearing from us as we work through the options. 
  • Of course, we are also deeply concerned about international students and others from heavily affected regions, or with family there.  At this point, we have focused primarily on international students, especially students from China.  We want to ensure that they have the personal and academic support that they need at a moment of intense stress.  Frank Gaertner in the Office of Undergraduate Education has been central to this work.  We are also working with Campus Life to ensure that all students have the right information about the coronavirus and commonsense prevention.  A particular concern is that students may not seek medical attention for possible influenza or other illnesses for fear of being stigmatized.

If you have concerns about an undergraduate student, please do not hesitate to write directly to the Office for Undergraduate Education via Joanne Brzinski.  The student support network is working hard to address the needs of our students, but you are critical to this process.

Finally, there is another level of contingency planning that is transpiring regarding the possibility of coronavirus cases near or on our campus.  This has not yet occurred, but of course is a possibility.  Again, we have a great deal of expertise on which to draw, and the Office of Critical Event Preparedness and Response (CEPAR) is working closely with the Georgia Department of Public Health and the CDC.  Among the questions that they are considering is under what conditions we might need to cancel classes or close the university—and how we would respond if there were cases of coronavirus in the residence halls.  For faculty, this is a good time to review our policy about how we would make up classes in the case of inclement weather, as we would likely follow this same procedure if we needed to close the University because of coronavirus.  If you look at the Inclement Weather Policy you can think through how we would proceed if a week of classes were canceled. 

I realize that even though this is long email, I have raised as many questions here as I have answered.  I also urge you to look to the University webpage that is being updated with new information and resources. I will paste some links below.  

Most of all, what I want to convey is the seriousness with which Emory is taking this contingency planning at every level.  As you know, I have been a member of this community for more than two decades, and I am constantly impressed by the level of care with which College staff and faculty treat our students and each other.  At a moment of real uncertainty, I have every confidence that you will rise to this occasion.  Thank you for what you do to make this academic community such a welcoming and supportive place for all.

Sincerely,

Michael

Michael A. Elliott
Dean, Emory College of Arts and Sciences

Relevant Links

February 26, 2020 11:35 AM Candler School of Theology - Feb 26: Message to students, faculty and staff Theology Students, Faculty, Staff

Dear Candler Community, 

Greetings on this holy day, Ash Wednesday.

I know that you have been monitoring the outbreak of COVID-19 in many parts of the world and praying for all those affected by this disease, including friends and family members near and far of those who are ill across the globe.

Many Emory offices are mobilized in response to the COVID-19 outbreak, including (but not limited to): the Office of the Provost, Campus Life, Office of the Executive Vice President for Business and Administration, Human Resources, and the Office of Critical Event Preparedness and Response (CEPAR). CEPAR serves as the center for Emory’s enterprise-wide planning for a coordinated response to catastrophic events affecting Emory and the broader community.

Together, we are working to proactively examine and to prepare the Emory community. We understand that this could very quickly become a very serious situation with direct impact to our campuses. We are working to be sure that we are having regular, ongoing conversations on how to prepare and better communicate these preparations.

Emory and its academic and campus operations will in many ways be informed by guidance from the CDC and the State and local health departments. Emory will be prepared to implement the recommendations of the public health authorities. While we have the 2009 H1N1 pandemic as a most recent precedent, we are working on platforms and capacity in preparation for many possibilities. The university has been and will continue to communicate with students, staff, and faculty regarding infection prevention strategies, what to do if one becomes ill, and how the university will make adjustments to preparations as this situation continues to evolve.

Additionally, university decisions and guidance regarding business related travel are informed by our partners at International SOS (ISOS), the CDC and the US State Department. It will be important for all of us to stay abreast of evolving travel advisories given the dynamic nature of this outbreak. The university will assist business travelers to make informed decisions and will apply its resources to assist travelers in need. The university’s dedicated webpage provides a list of resources for other specific concerns (last updated February 25, 2020).

Please let us know if you have particular concerns or questions about this evolving situation, and we will keep you updated about Emory’s response.

Grace and peace,

Jan Love
Interim Provost and Executive Vice President for Academic Affairs
Mary Lee Hardin Willard Dean, Candler School of Theology
Emory University
1531 Dickey Drive, Suite 533
Atlanta, GA 30322
Tel: 404-727-6324
Fax: 404-727-3182
jan.love@emory.edu
www.candler.emory.edu

February 7, 2020 5:32 PM Coronavirus Support Resources Graduate Students, Faculty, Staff

Dear Laney Graduate School Community,

As information surrounding the Coronavirus outbreak continues to unfold, the Laney Graduate School is working closely with Emory’s Office of Critical Event Preparedness and Response (CEPAR) to ensure that you are aware of the latest developments concerning the virus. LGS will provide timely updates, however, we encourage you to also view the Coronavirus Updates for the Emory Community webpage that includes important resources and information about Coronavirus. This website is continually updated through consultation with CEPAR to reflect the most recent guidance and developments.

While news of Coronavirus has received widespread attention and conflicting commentary in the media, it is important that we remain supportive and thoughtful in our conversations and actions as many within our LGS community, particularly international students, have family and loved ones in the most affected areas. We must stand together during these times as an expression of support and compassion. To those impacted by these events, we extend our concern and care. We recognize that coping with events like this while being away from family and friends is challenging. Please remember that there are resources available listed below, to provide counseling and support to anyone in need.

  • Emory Helpline is an anonymous, peer counseling telephone service for students. It is open from 8:30 p.m. to 1 a.m., seven days a week, during the regular academic year (excluding major holidays). Students with non-urgent mental health situations may contact the Helpline at 404.727.4357 (HELP).
  • Let’s Talk! is an informal, free, confidential, drop-in consultation service that allows graduate students to speak with a clinician and receive support for challenges they may be experiencing. 
    • Dates: Tuesdays (11:15am-12:45pm) and Wednesdays (2:30pm-4:30pm) 
    • Location: Robert Woodruff (main) Library Room 315.  
  • Counseling and Psychological Services (CAPS) provides individual, group, and couples counseling; stress management classes; and community outreach to provide support for students and assist them in negotiating emotional and interpersonal difficulties as they matriculate through Emory University. For more information, call 404.727.7450.
  • Student Success Programs and Services provides support and resources for students experiencing barriers to their academic success and for assistance through life's ongoing challenges. For assistance, call 404.430.1120.
  • Student Health Services (SHS) offers free psychiatric services for all enrolled Emory students. Services include diagnostic psychiatric evaluations, medication evaluations, long-term management of psychiatric medications, and community referrals. For after-hours emergencies contact: 404.727.7551.
  • Emergency/After Hours access is for urgent situations. If you are an enrolled Emory student requiring assistance after hours, call the on-call Student Intervention Services (SIS) professional at 404.430.1120.
  • Office of Spiritual and Religious Life is located in the Alumni Memorial University Center (AMUC 125) and Cannon Chapel (Suite 316). The staff is available for students, faculty, and staff. Contact: 404.727.6226. 

Thank you LGS community for demonstrating the kindness and resilience needed at this time.

January 30, 2020 2:25 PM Jan. 30 - Rollins School of Public Health: Message to students, faculty and staff Public Health Students, Faculty, Staff

Sent on behalf of Dean Curran

Dear Rollins Community, 

As you are likely aware, recently a respiratory illness caused by a new coronavirus (2019-nCov) emerged in Wuhan, a city in the Hubei province of China, and has spread to several cities across China as well as additional countries. At this time, according to the CDC, there are no cases in Georgia and only five confirmed cases in the United States.

Due to the contagious nature of the virus, which can cause pneumonia, CDC recommends that travelers avoid all nonessential travel to China at this time. CDC and public health agencies are closely monitoring the disease. On Emory campus, a team of leaders from emergency preparedness, health care, campus life, and other units has been monitoring the outbreak closely to protect students, faculty, staff, and visitors. Emory officials also continue to work closely with local and state partners.

If you are in a situation where essential travel to Wuhan or other areas of China are required, please refer to the guidelines listed on the CDC’s website.

As public health practitioners, we know that knowledge and preparedness are our greatest tools when faced with outbreaks of this nature. Since we are also in the midst of the flu season, please take care of yourselves, and follow the CDC-recommended steps to prevent the spread of viruses. To stay up to date on the latest developments, please refer to the CDC’s website mentioned above and the World Health Organization’s website.

To all of our faculty, staff, and students with family, friends, or research projects in Wuhan or surrounding areas, please know that we are here to support you during this time. A few campus resources available to you are listed below:

Sincerely, 

James W. Curran, MD, MPH
James W. Curran Dean of Public Health 

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