University Staff


Whether you are working on campus or working remotely, your work day undoubtedly looks a lot different than it did before the COVID-19 pandemic. As Emory looks forward to the fall, it has never been more important to stay healthy, stay safe and take care of ourselves.

Support Resources

Emory recognizes this is a difficult and stressful time for everyone. Human Resources offers several programs and resources to help you with the many challenges the COVID-10 pandemic has created.

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September 18, 2020 12:00 AM Emory’s Operating Status and Gathering Policy Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Faculty, Staff

Dear faculty and staff,

This past spring, a set of foundational principles guided the many decisions we made related to COVID-19 and directed our fall plan. The principles affirmed our commitments to compassion, honesty, respect and concern for the greater good, which were rooted within Emory’s long-standing values. When President Fenves started in August, he added and prioritized transparency in decision-making. With this standard in mind, last month Emory launched the COVID-19 dashboard

Today we are sharing key indicators and a resultant operating status that informs decisions related to campus activities and gatherings. The university’s operating status will be updated daily based on the COVID-19 dashboard data, and will in turn determine what types of events can be held and hosted on campus. The up-to-date gathering policy condition and guidance can be found on the Emory Forward webpage.

Based on the current COVID-19 numbers in our community, the request by faculty to meet with their students outside of class, the desire of students for co-curricular programming, and the responsible way in which our students, faculty and staff have handled our opening, we are lifting the moratorium on campus events and will allow restricted events as follows:

At the ORANGE gathering policy level, all gatherings must include no more than 10 people and requires the presence of a faculty or staff advisor for the duration of the in-person event/meeting and the faculty or staff advisor will serve as a liaison should contract tracing be necessary. If students do not have a faculty or staff advisor present in person, then meetings must remain virtual.

It is the responsibility of the individual student, staff, or faculty member to ensure they have completed all the steps required for return to campus before attending an Emory-sponsored event or gathering. Only community members who have been cleared to be on campus can attend Emory sponsored activity. All activities will continue to adhere to the COVID-19 safety precautions (wearing a mask, keeping a 6-foot physical distance and washing hands often). 

In-person faculty or student colloquia and guest speakers remain prohibited through Fall 2020. Off-campus Emory-sponsored events and gatherings are also prohibited through Fall 2020. 

It is expected that all members of the Emory community will adhere to the gathering policy and campus gathering conditions may return to a more restrictive level if COVID-19 numbers rise and/or other dashboard indicators change. 

Please note the university’s leadership and administrators, in consultation with the deans, are determining a plan for the spring semester and the data and inputs outlined in this email, as well as the continued observance of all safety measures, will inform our decisions and the spring calendar. We anticipate announcing a decision in the coming weeks.

Thank you, again, for all you are doing to keep COVID-19 off campus.

Sincerely,

Jan Love
Interim Provost and Executive Vice President for Academic Affairs 

Christopher L. Augostini 
Executive Vice President for Business and Administration, 
Chief Financial Officer

Jonathan S. Lewin
Executive Vice President for Health Affairs, 
Executive Director, Woodruff Health Sciences Center, 
CEO and Chairman of the Board, Emory Healthcare 

Enku Gelaye
Vice President and Dean of Campus Life

August 28, 2020 7:30 PM COVID-19 Tracking | Community Update Presentation Follow Up Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff, Healthcare Staff

Dear Emory community, 

Yesterday, I was joined by faculty, staff and student leaders for a webinar to talk about Emory’s strategies and progress in preventing and containing the spread of COVID-19. We had a wide-ranging conversation about the status on campus and I’m grateful to all who participated.

Another purpose of the webinar was to announce the university’s new COVID-19 Dashboard — an online resource to provide daily updates on COVID-19 cases within our community. The dashboard can be found on Emory Forward. In addition to the number of COVID-19 positive cases reported for Emory faculty, staff and students, the dashboard shows information on infection rates for the counties in which our campuses are located and Atlanta area hospital capacity.

We’ve also launched “For You. For Us. For Emory,” a public health campaign to unite all members of the Emory community around our shared responsibility to keep COVID-19 off campus so that we can stay on campus. You can read more about it here

In recent weeks, Emory student groups have created their own initiatives to help slow the spread of COVID-19. The Emory Student Government Association (SGA) has used social media takeovers, videos and a student logo design competition to reinforce health practices. The Oxford College SGA has been doing great work in spreading the word about safe protocols, and I saw them in action during my visit to Oxford yesterday. The Graduate Student Government Association has created a robust engagement strategy, in collaboration with all graduate and professional divisional councils, to build community via virtual events while encouraging students to stay safe. I’m proud of our students who have answered the call and instilled a sense of shared purpose among their classmates. 

I want to reiterate how important it is for anyone with COVID-19 symptoms to get tested and self-isolate, pending test results. We are pleased to announce that we’re adding additional testing on campus for students. Right now, we have capacity for more than 2,500 tests per week. Tests will also be available to off-campus students, faculty and staff who have been approved to be on campus. 

On Tuesday, I convened the first meeting of Emory’s new COVID-19 Presidential Advisory Committee — a panel of public health experts and student and university leaders. We had an excellent discussion and identified important considerations for shaping the university’s strategy for the weeks and months ahead. Their expertise and counsel will be invaluable as we meet throughout the academic year. 

I am inspired by how the Emory community has come together during this challenging time. Thank you for your ongoing commitment.

Sincerely,

Gregory L. Fenves
President

August 20, 2020 7:17 PM COVID-19 Prevention Update: Mandatory Follow-up Testing for Residential Students Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Faculty, Staff

Dear Emory faculty and staff,

As the fall semester begins, we want to thank everyone in the Emory community — faculty, staff and students — for all that you’ve done to make this moment possible. Our goal was to start bringing students back to campus in a safe, measured way this term, and achieving that has required months of intense planning, hard work and motivated community members.

Employing campus-wide health and safety protocols — including face coverings, physical distancing, handwashing and COVID-19 tests — was a critical and necessary step in our ability to bring back our students. And as the semester unfolds, the ongoing commitment of everyone to uphold these guidelines will be essential to the ability of students to live and learn on campus.

As indicated in the Emory Community Compact, we will continue to aggressively monitor the effectiveness of our campus health and safety measures. For that reason, we are announcing plans to conduct additional mandatory residential student testing for COVID-19. This follow-up testing will be critical to help evaluate the ongoing effectiveness of our health and safety protocols. Testing will begin on Emory’s Atlanta campus on Saturday, Aug. 22, and at Oxford College on Friday, Aug. 21. Additional testing options for off-campus students are being explored and will be communicated soon.

With the help of our new protocols, we’re starting the semester in a strong position. As you know, all students living on Emory’s Atlanta and Oxford College campuses this semester were required to participate in COVID-19 testing. Out of 8,527 tests performed on faculty, staff and students between Aug. 1 and Aug. 18, we’re pleased to report that the incidence of positive tests was significantly lower than state averages:

  • Of the total campus population tested, there were 14 positive results, a prevalence of .16 percent.
  • Out of 6,888 student tests, there were 10 positive results, a prevalence of .15 percent.
  • Out of 1,639 tests administered to Emory faculty and staff, there were four positive results, a prevalence of .24 percent.
  • The Atlanta campus accounted for 8,052 participants, or 94.4 percent of the total test population. Oxford College represented 475 of the total tests taken, or 5.6 percent.
  • All positive test results occurred on the Atlanta campus; to date, Oxford College has reported no positives. Students testing positive were required to isolate for at least 10 days, either at home or with campus support at designated locations.
  • Beginning next week, updates on reported cases of COVID-19 in our community will be posted on the Emory Forward website. 

As encouraging as this may seem, please remember that these numbers are only a snapshot of one moment. Without our continued vigilance, the numbers could swiftly change. Nor do they dilute our heartfelt concern for those in our community — and their family members — who have tested positive. 

Our return to campus for the fall semester is an important first step in proving that there is a way we can live and learn safely amid a global pandemic. But in order to remain on campus as a community, to preserve our progress, we must continue to take care of ourselves and each other — a form of service written into our very mission.

Sincerely, 

Gregory L. Fenves, President

Jan Love, Interim Provost and Executive Vice President for Academic Affairs 

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

July 29, 2020 9:53 AM On Campus COVID-19 Testing for Faculty/Staff Working on Campus Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Faculty, Staff

In preparation for the fall semester, Emory University has partnered with Peachtree Immediate Care to provide on campus COVID-19 testing to all students who are returning to campus. We also have limited capacity to offer optional tests for asymptomatic (those without COVID-19 symptoms) faculty and staff who will be working on campus this fall.

This testing will be offered from August 1-August 18, 2020 on both the Atlanta and Oxford campuses. Peachtree Immediate Care will conduct a Rapid Antigen test with a Nasal (Anterior Nares) collection and test results will be available within 20-30 minutes. The entire testing visit should take about 1 hour.

This testing is ONLY open to faculty and staff who will be working on campus this fall. Due to the prevalence of COVID-19 in the community and the low availability of testing supplies, we are unable to offer testing to all asymptomatic faculty and staff at this time.

Those faculty and staff who have already received approval to return to campus this summer as part of the return to research, as well as those who are being asked to return to work on campus this fall, will receive an email invitation later today to make an appointment for this optional COVID-19 test. If you receive an email invitation but do not plan on working on campus this fall, please do not make an appointment. Due to limited capacity, testing is only available for those who need to be on campus and would like to be tested.

This testing is only for individuals who do not have symptoms of COVID-19. If you have symptoms, or you have been in close contact with someone who has been diagnosed as positive for COVID-19, you should not come to this appointment. Instead, you should call Emory Healthcare’s COVID-19 hotline at 404-712-COVID (404-712-6843) for guidance.

After this initial testing period, testing will be available for those faculty and staff who are working on campus and who develop COVID-19 symptoms. Emory has also launched its own internal case investigation and contact tracing program to help mitigate the spread of COVID-19 on campus.

Those who are working on campus and develop COVID-19 symptoms must:

  • Notify their manager;
  • Immediately leave campus;
  • Call Emory Healthcare’s COVID hotline to schedule an initial test: 404-712-COVID (404-712-6843); and
  • Self-isolate until test results are received.

Our biggest priority is the health and safety of our community. Access to testing is one of many safety measures Emory is putting in place as we prepare for the return to fall semester. To stay safe, remember to:

  • Wear a face covering while on while on site on an Emory University or Affiliate property;
  • Adhere to physical distancing guidance (minimum of 6 feet or two arm lengths);
  • Cough or sneeze into the crook or your arm or a tissue;
  • Routinely sanitize frequently touched surfaces and items; and
  • Wash your hands (minimum of 20 seconds with hot, soapy water).

For more information on protecting yourself, view the CDC’s How to Protect Yourself & Others.

Thank you for everything you do to keep our Emory community safe.

Del King, Vice President, Human Resources

Theresa Milazzo, Vice President, Human Resources

July 17, 2020 11:00 AM IMPORTANT Fall Semester Update Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community,

As noted in a message to you last week, when planning for a fall return we have balanced our core principles with the ability to deliver in-person courses because of the COVID-19 pandemic. Two principles rise above all others during this unprecedented time: the continued pursuit of our mission to provide the quality of education associated with Emory’s rigorous standards and the protection of the health and safety of our community. 

Based on the current COVID-19 conditions in Atlanta, we have made very difficult decisions that will affect all members of our community but are necessary to create a safe learning environment while upholding our principles. Emory University will be reducing the number of students allowed to live in residence halls and take in-person classes this fall. We will still deliver a first-class education to all students but will do so in ways that allow us to maintain community health for students, faculty and staff. 

Specifically, we will limit on-campus housing to students who have an approved housing agreement for the coming academic year and fit into the following categories: first-year and new transfer students, international students, undergraduate students receiving scholarships as part of a Scholarship Program specifying on-campus housing as a condition of their scholarship, and students with specific on-campus housing needs pending review and approval of a form found here.

Undergraduate, on-campus classes will be limited to: courses that must be taken in-person for students to make meaningful progress toward graduation in the coming academic year (this will predominantly apply to seniors), international students, select first-year seminars, and a small number of courses that mandate in-person labs, performance and studio time, academic research or necessitate campus-specific library access.

Sophomores, juniors and seniors not included in the categories listed above will have remote-only learning this fall. This decision will be revisited for the spring semester and will be contingent upon a decrease in COVID-19 prevalence in Atlanta and the ability of Emory community members to practice safety measures this fall. Students who are not identified above should stay where they are and not travel to Atlanta for the fall semester. All faculty and students may elect remote academic options, and in this regard, we are encouraging everyone to make their own decisions for their Emory fall semester experience.

We know that the COVID-19 pandemic has affected the finances of every Emory family. In recognition of the financial stress on students, Emory will be holding undergraduate tuition at 2019-2020 rates for the coming year. Previously approved tuition rates for graduate and professional programs will remain in place for 2020-21. In addition, families can request to have their financial aid reassessed if they have experienced changes in economic status since filing their FAFSA. Additional information can be obtained by contacting the Office of Financial Aid

Graduate and professional programs are being addressed on a case-by-case basis with online classes offered for those courses that do not necessitate in-person instruction. Schools and programs will reach out with specific details. 

Please know that we appreciate and value all of our students, faculty and staff, and our hope for the spring is to expand the in-person opportunities if conditions allow. We look forward to the collective impact we all will have in Atlanta and in the world, whether remote or in person.

Our campuses will be different this fall. The items below outline the new community landscape and include details for your planning purposes.

Student Experience

Housing and Dining. Students with an approved housing agreement for the coming academic year and who fit the categories listed above will receive further communications outlining their housing assignment and meal plan options and pricing. Housing will now assign one student per room and bathrooms will be shared between smaller numbers of students. Not all residence halls or buildings will be used this fall. Residence hall move in will occur August 13-17, and students will receive further information with their specific move in date and new move in procedures. 

Student-led Programming Including Fraternities and Sororities. All undergraduate and graduate student clubs and activities, including fraternities and sororities, will be held virtually for the fall semester. Off campus events will not be allowed and travel associated with student groups will be prohibited. Campus Life will be working with these organizations to ensure they continue to thrive during the fall semester and that all students have access to the Emory Community.

Alumni Mentors. The Oxford and Emory alumni network is a great resource for you as you explore your professional pathways and provides an opportunity to connect to other Emory graduates. Alumni can be helpful in serving as mentors, locating internships or volunteer opportunities, conducting informational interviews, or finding other points of connection. We encourage you to visit EmoryConnects, fill out a profile and begin your lifelong professional connection with Emory’s global network. 

Intercollegiate Athletics, Club Sports and Intramural Teams. The University will not have competition for Division III athletics, club sports or intramurals through January; the DIII decision aligns with a recent announcement from the University Athletic Association. Emory will also restrict practices for all teams until public health conditions allow for safe participation for all of our student-athletes. Students should not return to Atlanta this fall solely for intercollegiate athletic, club sport or intramural opportunities. 

Academic Experience

Orientation. Orientation for first-year students, new transfer students, and their families will be online this August for students studying on campus or remotely. To learn more about Orientation, visit the Orientation page for your school. For undergraduates, visit the orientation page for your campus: Atlanta campus; Oxford campus.

Course Registration and Advising. Each school and college has specific procedures and associated dates for course registration, add/drop and advising. There is one consistency — we welcome the opportunity to help students develop their schedule for the fall. We have consolidated information for the undergraduate and graduate and professional schools online for ease. We apologize for the changes that have been made to schedules thus far and appreciate your patience moving forward. 

Safety of the Community

The safety of every member of the community is paramount and central to the return this fall semester. Every community member is expected to adhere to safety measures and practices that include face coverings, social distancing, hygiene, and reporting any symptoms of illness. Furthermore, containment of illness is dependent upon a robust process of testing, contact tracing and quarantine and isolation. This section describes the safety requirements at Emory University for the fall.

Note: Face coverings will be required at all times on campus. The face covering requirement applies to students, faculty and staff.

COVID-19 Testing. Emory University will be implementing testing protocols as follows:

Undergraduate and graduate students:

  • COVID-19 testing will be required for those students in categories outlined above before they can return to campus.
  • Students will receive an email with details, including how to schedule their on-campus testing to align as close as possible with their return to campus arrival date.
  • Peachtree Immediate Care will conduct rapid antigen testing on anterior nasal samples (using Quidel’s Sofia 2 technology).
  • Results will be processed on-site and generally take 20-30 minutes.
  • Students will also be tested if they become symptomatic or are determined to be a close contact of a COVID-19 positive individual. By returning to the on-campus Emory community, students are agreeing to cooperate with case investigators and tracers.

Faculty and staff:

  • Employees who are symptomatic should call the COVID-19 hotline for evaluation and instructions about testing.
  • By returning to the on-campus Emory community, faculty and staff are agreeing to cooperate with case investigators and tracers.

Student, Faculty and Staff Expectations. The COVID-19 2020-2021 Emory Community Compact outlines behavioral expectations for members of our community for the 2020-2021 academic year. Faculty/staff and student versions of the Compact apply to members of our community who are/will be physically on campus. The expectations are built on our collective responsibility to maintain a safe, educational and vibrant living and learning environment for all. By returning to the on-campus Emory community during the 2020-2021 academic year, students, faculty and staff are agreeing to adhere to the behavioral expectations in the Compact. You will receive an email once the Compact is available for the community to access in the Emory Learning Management System. 

Contact Tracing. Contact tracing is an essential public health function during infectious disease epidemics that aims to identify persons who have come into close contact with an infected individual. Close contacts are quarantined and tested with the goal of reducing the chain of transmission of infections in a population. To enhance the health and safety of our community, Emory University has implemented a case investigation and contact tracing program to augment the work of the local and state public health departments. By returning to the on-campus Emory community, students, faculty and staff are agreeing to cooperate with case investigators and tracers. Students will be tested if they are determined to have been in close contact with a COVID-19 positive individual.

Student Isolation and Quarantine. We recognize that students may be exposed to others who are COVID-19 positive or may themselves test positive. Students living on campus in Atlanta for whom quarantine (exposed to others) or isolation (test positive) is determined necessary will receive a temporary housing assignment at the Emory Conference Center Hotel. For students at Oxford College, a parallel process is in place using a local hotel and campus facilities. Students will receive a list of personal items to pack in a ‘go bag’ should they need to transition to a temporary housing assignment. Emory will provide transportation to temporary housing, meals, laundry, academic, medical and wellbeing support while in quarantine or isolation. 

Emory Learning Management System (ELMS) Module. All students, faculty  and staff will be required to complete online training and onboarding modules that outline health and safety background information and expectations, which can be found by logging into the ELMS portal.

  • For undergraduate, graduate and professional students, the ELMS module will be available soon and will be titled "Putting Our Health and Safety First (200773-17218)." You will receive further information in the coming weeks.
  • Faculty and staff can access "COVID-19 Return to Campus Training - (200845-17045)" now by logging into the ELMS portal.

Cleaning and Coordination of Academic Space. Emory has developed detailed plans for cleaning classroom spaces for in-person classes and safety measures for other classroom and common spaces. Routine classroom cleaning, which follows CDC guidance, is as follows:

  • Deep cleaning each evening, including a disinfectant fogging of classrooms.
  • Cleaning of high touch surfaces throughout the day.
  • Cleaning stations with disinfectant wipes and other disinfectant cleaning supplies to allow additional cleaning of desks or lecterns, if desired.

Additional measures for safety in academic areas include:

  • Seating removed, if possible, to ensure physical distancing of students in classrooms.
  • In rooms with fixed seating there will be clear markings to identify available seats that maintain physical distancing.
  • All students, faculty and staff will be required to wear face coverings in classrooms, hallways and academic spaces in which they will interact with others.
  • In the classroom faculty will have a choice of wearing a face covering, using a face shield, and/or teaching behind a plexiglass barrier.
  • Voice amplification will be available to faculty as they teach to compensate for the use of face coverings.
  • Installation of additional hand sanitizer stations in academic buildings. 

Other Information

Campus Parking and Transportation. This fall there will be changes to shuttle operations and safety protocols, including physical distancing, mask requirements, increased disinfection and maximum shuttle capacity. Likewise, fall parking assignments will be made to decrease shuttle demand for shorter trips, whenever possible. Flexibility with these changes will allow resources to be allocated to non-walkable routes and to implement social distancing. We are also shifting to a parking pricing structure based on usage, which may result in cost-saving alternatives. Transportation and Parking Services will adjust and finalize all details of parking and shuttle changes by July 20. Please refer to the Parking and Transportation website to learn more.

Visitor Policy. Visitors are not allowed on campus at this time; this decision will be revisited once COVID-19 conditions improve in Atlanta. For this reason, both Family Weekend and Homecoming will be offered as virtual events this fall. This means that we will not be encouraging members of our community to come to campus during those weekends but will provide programming that allows them to share their Eagle pride.

Note that our intention was to bring all members of our community back this fall but the current conditions in our region prevent this option. We value all members of our community and apologize to those we are currently unable to host on campus. We will revisit this decision for the spring and our hope is to expand the number of in-person opportunities. We, too, are disappointed that we must limit the number of people in our residence halls and on our grounds and look forward to a time when we can all be together on the Atlanta and Oxford campuses. We appreciate your understanding and are thankful to have you in our community. 

Sincerely, 

Claire E. Sterk, President

Gregory L. Fenves, President-elect

July 14, 2020 12:30 PM HR Policy Updates Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Faculty, Staff

As we continue to monitor the COVID-19 pandemic and the impact it has on our workforce, we also continue to make updates to our existing policies and programs. We have recently made some HR policy changes that we wanted to make you aware of. Please note that some of these policies apply to University staff only (not faculty).

Guidelines for Faculty and Staff on the Use of Face Coverings While on Emory University or Affiliate Property

Emory University faculty and staff are required to wear face coverings as an integral part of their business, personal, or uniform attire to ensure the safety and protection of all Emory constituents while on site on an Emory University or Affiliate property. Emory will provide face coverings for those employees who are required to work on campus.

Every employee who has been approved to work on campus has agreed to observe the face covering requirement as part of the return to work expectations, and anyone who does not comply with this requirement is subject to disciplinary action.

The new face covering guidelines provide more specific details on the use of face coverings, including wearing personal face coverings and the allowance for units to require certain types of face coverings as part of a uniform. View the face covering guidelines.

COVID-19 Emory-Paid Leave

Effective July 6, 2020, Emory will provide benefits-eligible staff members a one-time bank of up to 4 weeks of COVID-19 Emory-Paid Leave. This leave can be used if you cannot work on campus or from home because of any of the following reasons:

  • You are diagnosed with the COVID-19 virus;
  • You are subject to a federal, state, or local quarantine or isolation order related to COVID-19;
  • You have been advised by your medical provider to self-quarantine due to concerns related to COVID-19;
  • You are caring for immediate family members who are subject to a federal, state, or local quarantine or isolation order related to COVID-19;
  • You are caring for immediate family members who are experiencing the symptoms of COVID-19 or who have been advised by your family members’ medical provider to self-quarantine due to concerns related to COVID-19.

To use this leave, you must provide documentation supporting your request. For details, please refer to https://hr.emory.edu/eu/rewards/time-away/covid-leave.html

Cap on Maximum Vacation Hours

In April, we announced that the 320 hour (40 day) maximum accrual for vacation leave would be temporarily suspended due to the COVID-19 outbreak. This temporary suspension will end on August 31, 2020. If you have a vacation balance that exceeds 320 hours on September 1, 2020, you will not lose these additional hours that you have accrued. However, if your balance exceeds 320 hours as of September 1, you will not accrue any new vacation hours until your balance falls below the maximum of 320 hours. Tip: Use up any excess vacation hours prior to September 1.

Changes to Voting Policy

Emory strongly encourages all employees to exercise their right to vote. Due the difficulties many voters experienced during Georgia’s recent primary election, Emory is making changes to our Voting Policy (Policy 4.89). The policy now allows staff to take up to 4 hours (changed from 2 hours) paid time for the purpose of voting in the upcoming 2020 election. Additionally, these 4 hours can be used for early voting as well as Election Day voting. If you intend to use this paid time in order to vote, please let your manager know ahead of time.

Labor Day Holiday

Emory recently announced that classes will be held on Labor Day which has raised some questions about the holiday. For the majority of staff, there are no changes to the Labor Day Holiday. In some cases, staff may be needed to work on the holiday to support faculty and students who are on campus. Please check with your manager to determine whether or not you will be required to work.  Staff members required to work on the holiday will be paid in accordance with our policies:

Summer Flexibility Programs
As a reminder, we have launched two voluntary summer leave programs to help you with personal needs over the summer. The Voluntary Summer Leave Program and Voluntary Summer Reduced Hours Program allow staff members, in consultation with and subject to approval by their supervisor, to reduce their work time through the end of August.

Remote Work to Continue

While some faculty and staff have returned to campus for the purposes of research, many are continuing to work remotely. We anticipate that remote working will continue through January 4, 2021. In order to maintain as low a density on campus as possible, no one should come to work on campus until they are notified by their unit they can do so. If you have any questions about returning or coming to campus, please direct those to your manager or HR leader.

If you have any questions about any of these policy changes, please direct them to your department or school HR leader. As Emory continues to monitor the COVID-19 situation and plan for a return to campus, be sure to check the Emory Forward website for the latest community updates.

July 7, 2020 5:03 PM Update on Fall 2020 Planning Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

As we begin a new month during the COVID-19 pandemic, we want to recognize the effort and long hours the faculty, staff and administrators are contributing to the ongoing effort to build the academic, research and co-curricular opportunities for our students this fall. We are thankful for the patience of our students and their families as our timelines have stretched to allow us to make sound decisions and share accurate information for our community that keep health and safety at the forefront of our planning. 

We recognize the heightened anxiety and share the concerns being raised regarding the rising number of COVID-19 cases in Atlanta and Georgia. We are accessing data and following the directions of the Georgia Department of Public Health and the Centers for Disease Control and Prevention, and relying on our Rollins School of Public Health, Emory School of Medicine, Emory Healthcare colleagues and other experts to provide guidance to assist in health and safety decisions.

Our decision announced in June, to have in-person and remote academic offerings this fall, was made through a scientific review of available data at that time and its application to our campus needs. Our goal is to make a sound decision for our Emory community that balances a set of core principles with our ability to deliver in-person courses that meet Emory’s rigorous standards. We plan to allow members of the academic campus community to have access to the in-person and remote resources of our research university to enhance their scholarship. 

If we feel at any point we cannot meet our goal through the current plan while also maintaining the health and safety of our community, then we will shift course on some or all of our previous decisions for the fall semester. Should this occur, we will communicate as swiftly as possible with you as we recognize that our decisions impact the lives of our faculty, staff, students and their families.

Please make sure that you are reading emails from the university as many routine and fall-specific updates are planned for the coming days and weeks. Information will continue to be emailed from relevant offices/schools and archived on the Emory Forward website. In addition, information will continue to be shared through the Emory Report e-bulletin and Dooley Report newsletter.

And as always, you are welcome to ask questions of deans, administrators and staff members. Our offices are happy to share what we know, connect you with other offices, outline what decisions are still to come and provide options for you to make informed choices and to have confidence in our planning. 

Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

June 11, 2020 GS Fall 2020 | Return to Campus Graduate Students, Faculty, Staff

Dear LGS Community, 

Earlier today President Claire Sterk and President-elect Gregory Fenves announced the University’s preliminary plans to offer a mix of on-campus and online instruction in fall 2020. You can find that message here. 

The academic calendar will shift to start on August 19, with classes ending by Thanksgiving and exams conducted remotely. The traditional schedule will be further modified by holding classes on Labor Day and eliminating fall break. This change in schedule will affect previously announced dates that will be updated shortly on a revised Registrar’s academic calendar found here 

All LGS preterm activities will be online and begin on August 10. The LGS New Student Orientation will take place on Monday, August 10. JPE 600 will take place on Tuesday, August 11, and TATTO 600 will take place on Wednesday, August 12 and Thursday, August 13. We will provide a detailed schedule and additional updates soon. 

The University developed a health and safety plan, based on scientific and public health evidence. Consultations occurred with our own medical, public health, and other experts in scientific areas. Federal, state and local health directives were part of the consultative process, as well. LGS participated in this planning process, which was cautious and thorough. We are guided by two absolute and complementary core principles:  

  • An uncompromising commitment to the health and safety of the Emory community and beyond. 
  • A fervent dedication to the highest quality education.

Health and Safety 

Last month, the University instituted rigorous policies governing the return to campus as part of the research ramp-up. Those policies will remain in effect through fall 2020. In order to maintain low density on campus, it is crucially important for faculty, staff, and students to evaluate their ability to work from home and all are urged to do so, where possible. For those who come to campus, the University will implement a three-pronged strategy to minimize exposure. 

  1. Testing: All students enrolled in on-campus classes will be required to be tested for COVID-19 shortly before classes begin. Testing will be available at any time during the semester for those who are symptomatic and for their close contacts.  
  2. Monitoring: All members of the Emory community who come to campus will be required to self-monitor on a daily basis for signs of COVID-19. Trained university staff will conduct random temperature checks across campus each day. Those individuals with fevers will be required to have a clinical evaluation and to be tested, as appropriate.  
  3. Cleaning: Strict cleaning protocols for classrooms and other common spaces will be implemented. Students will be appropriately spaced in classrooms and will be required to follow protocols for entering/exiting classrooms to avoid overlap with other students. We will employ multiple measures to ensure cleanliness and safety and will communicate those to the campus community in advance of the resumption of courses. 

It is our collective responsibility to uphold the practices of hygiene, distancing, health testing and reporting of conditions in order to keep ourselves and our community safe. We ask this in the spirit of respect for each other and for what it means to be in community during the time of this pandemic. These include: 

  • Wearing masks in all public places, including labs, classrooms, and offices 
  • Physically distancing at all times 
  • Avoiding campus when ill or feeling ill  
  • Reporting confirmed cases appropriately 
  • Upholding quarantine and isolation protocols, when necessary 
  • Limiting in-person gatherings 

Highest Quality Education 

LGS boasts a world-class faculty committed to teaching and mentoring master’s and doctoral students of the highest caliber. Graduate faculty and graduate students who teach online in fall 2020 will have the benefit of a suite of new training resources offered by the Center for Faculty Development and Excellence.

LGS remains committed to offering an array of support programs, including writing and language support, community building, professional development and career planning. In fall 2020, these services will be provided virtually in a combination of synchronous and asynchronous sessions.  Please visit our diversity and professional development pages and weekly LGS notices of upcoming events to stay informed and connected.    

In the coming weeks, as programs confirm their fall teaching plans and the University finalizes fall planning, we will keep you informed.  

Finally, the University will send a survey invitation soon. Please take a moment to complete the survey. 

Thank you for your patience and your feedback. We recognize that this is not easy and appreciate your flexibility as we continue to navigate a path forward. Please visit the LGS website for updated information. Stay well.  

With you, 

-Lisa

Lisa A. Tedesco, Ph.D.

Vice Provost for Academic Affairs – Graduate Studies

Dean, James T. Laney School of Graduate Studies

Professor, Rollins School of Public Health

Emory University

June 11, 2020 11:00 AM Emory University Fall Semester Update Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory faculty, staff and students,

We are writing to provide important updates on Emory University’s plans for the fall semester. As we have prepared to share this plan with you, we have been heartened by the requests from many in our campus community to reconvene this fall in person. We have heard your hopes and aspirations to have options to return to campus or study remotely and we are confident that this plan allows us to partner with you to work toward these goals. 

Over the past several months, we have convened leadership across the university, engaged with our leading medical and science experts and consulted federal, state and local health directives to develop a science- and data-based plan that works for Emory. We have made decisions on which we are confident we can deliver, including contingency plans for various scenarios, and that allow us to best serve the academic needs of our students. 

Our topline decisions are as follows:

  • We will offer both online and in-person classes this fall, allowing us to provide the excellence of an Emory education to all students.
  • The academic calendar will shift to start on August 19, with classes ending by Thanksgiving and exams conducted remotely.
  • Residence halls will be open with a standard of no more than two students per room. 

We want to stress that faculty, staff and students will have options for returning to campus or interacting remotely. Our goal is for everyone to feel comfortable participating in the community and to have options that reflect your preferences for continuing your education, conducting research and teaching, or serving our students. We want to provide options for you to make the best decisions and to have confidence in our planning should you decide to return in person.

While much will be different this fall, there are core elements of the Emory experience that will remain the same: We will deliver courses that meet Emory’s rigorous standards and that are taught by our world-renowned faculty, members of the academic campus community will have access to the tremendous resources of our research university, and students will be part of a community known for its support while our students are pursuing degrees with us and throughout their careers. We will deliver an equivalent Emory experience, knowing the necessity of health and safety protocols will prevent us from providing an identical experience to past years.

One lesson from the current pandemic is that plans must stay flexible to adapt to global, national and regional changes. For this reason, we ask that as you review how we envision the fall experience at this time, you also understand there may be a need for us to pivot our plan to maintain community health and preserve academic continuity. Know we have contingency plans in place should we need them.

Fall Classes

With faculty, student and staff health and safety as necessary considerations, the academic calendar was modified so that undergraduate classes will begin no later than August 19 and conclude by Thanksgiving, with the final evaluation period conducted remotely. The traditional schedule will be further modified by holding classes on Labor Day and eliminating fall break. Graduate and professional schools may amend this schedule slightly to meet curricular needs. (Note: The calendars for graduate, professional and select undergraduate programs may start a bit earlier or later and include different milestone dates. Please refer to your school’s website for further details.)

To maintain choices for our students, Emory will offer expanded online class options that are designed for a comprehensive remote learning experience. For our classroom environments, we will cap most in-person, large lectures to minimize class sizes and to follow physical distancing guidelines. Any rare but essential large lecture classes will be held in facilities that can accommodate appropriate physical distancing measures. It is important to note that we expect students will need to adjust their schedules to accommodate changes in course offerings and formats. Further, we expect that students’ schedules will have either online courses or a mix of in-person and online courses, based on their preference. It may be rare for students to have entirely in-person schedules. Students will receive forthcoming emails explaining the new process and options in detail. Tuition will be applied uniformly regardless of the mix of online and in-person courses as we will provide equivalent experiences regardless of type of delivery.

We are committed to working with faculty to accommodate their preferred course format and with students to offer courses that meet their preferences and continue their progress toward graduation. Again, our efforts are focused on providing choice while maintaining our community’s health.

Please note that strict cleaning protocols for classroom spaces will be implemented. Students will be appropriately spaced in classrooms and will be required to follow protocols for entering/exiting classrooms to avoid overlap with other students.  We will implement multiple measures to ensure cleanliness and safety and will communicate those to the campus community in advance of resumption of courses.

Residence Halls

Emory and Oxford Colleges are designed to offer residential learning opportunities that are valued by students. Therefore, we will offer on-campus housing options for the fall but will limit dorm room occupancy to two students per room. We will work with students to accommodate single room requests for those who are immunocompromised or have other health considerations. We are also expanding housing options beyond the residence halls to include Emory Conference Center Hotel for Atlanta students, and hotel options for Oxford students. Housing decisions were made after consultation with national housing experts and our own medical and health-based faculty and in accordance with multi-level health directives. As importantly, we know we have the ability, resources and expertise to implement this plan.

Similar to our planning for classroom and common spaces, we will implement enhanced cleaning protocols, and all residence hall students will be made aware of our shared responsibilities to maintain cleanliness.

For our students in our residence halls, know that this fall’s experience will be different. Students may be taking online courses from their rooms, community spaces will have new distancing and restricted occupancy expectations, and we will limit the size of gatherings—including those held in residence halls—to maintain a healthy environment. 

If you are planning to reside in the residence halls this fall, please watch for an email from our housing staff that outlines move-in dates and procedures, fee schedules and policies, additional checklists and considerations, and tools to help with the transition back to campus.

Testing, Social Norming and Expectations for Students

COVID-19 testing will be mandatory for all students living in residence halls, along with those taking in-person classes, upon or shortly before returning to campus, and will be available at any time during the semester for those who are symptomatic and for their close contacts. Faculty and staff will have access to testing on demand.

Testing of symptomatic people, as well as those in close contact with people diagnosed with COVID-19, is currently underway on campus and will continue in the fall. Testing, contact tracing, isolation, quarantine, and other measures will be implemented to limit transmission of COVID-19 in our community. We cannot guarantee you will not get sick, but together we can support each other in our academic pursuits, in community and in health.

All members of the Emory community who come to campus will be required to self-monitor on a daily basis for signs of COVID-19. Trained university staff will conduct random temperature checks across campus each day. Those with fevers will be required to have a clinical evaluation and to be tested, as appropriate.

We are developing health education programs and materials to ensure community awareness and understanding of indications of illness as well as risks that lead to the spread of the disease. We will also clearly delineate what we expect from members of our community to maintain health and cleanliness standards, including face covering, distancing, cleaning protocols and general health guidance. Students may not opt out of community expectations for health and safety—everyone must participate for our campus community to stay healthy. Further information on testing and community awareness efforts will be sent to you in the coming weeks.

Details Still Forthcoming

While this letter outlines the broad strokes of what we know, decisions that have been made and health-based protocols, there are still elements we are working through based on a changing virus and world. In addition to adjusting our plan as the external environment may necessitate, we are still working through specific details that are dependent upon how many members of our campus come back in person versus online and how we can safely allow community experiences. These decisions will be based on a scientific review of information and its application to our campus needs so that we can continue to make sound decisions on behalf of our Emory community.

Additional information will be sent with specifics on social distancing and norming to best reflect growing knowledge of COVID-19 and how it is transmitted. This information will also influence policies regarding campus visitors and decisions about traditions like Family Weekend and Homecoming. Our protocols for cleaning, testing and contact tracing may need to be updated and any changes will be clearly articulated. We have heard requests to retain as much of the college experience as possible and we ask for your understanding as we implement equivalent, but not identical, experiences.

Next Steps

We know you will have a number of questions about your return online or in person this fall. You will receive communications from additional leaders across campus over the coming days that will provide additional specificity and resources. We apologize for any repetition, but we want all members of the community to make decisions about returning to campus that are in their best interest.

Ongoing resources will be available on the Emory website. Please bookmark the Emory Forward page for questions or concerns. And please mark your calendar for a campus presentation today at 4:30 PM with President-elect Fenves, Interim Provost Love and Executive Vice Presidents Lewin and Augostini. They will provide further depth on the fall planning details and rationale behind the decisions. In the coming days, deans and additional campus leaders will hold town hall discussions to delineate what the fall decisions mean for their communities. We encourage you to attend and participate. These presentations will be archived on the Emory Forward site, where you can also view a video message from President Sterk.

In addition, you will receive a survey. It is critically important that you participate in the survey as it will help us to make final decisions that need community input and to plan for your return to campus. We want your experience this fall to reflect your preferences, and this will be a critical step in our planning process.  

We know that our community wants to be back together on campus and we look forward to welcoming you or introducing ourselves upon your return, too. It will be a different kind of semester, one filled with changes and choices, with new ways to connect and build relationships. But it will still be a uniquely Emory experience. Please look for additional information in the weeks to come and we welcome your feedback and questions. 


Sincerely,

Claire E. Sterk, President

Gregory L. Fenves, President-elect

June 8, 2020 3:01 PM Summer Flexibility Programs for Staff Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Faculty, Staff

On behalf of the leadership of Emory University, we extend our sincere appreciation for your remarkable commitment and dedication to our shared work in the face of considerable disruption due to the COVID-19 epidemic. 

We understand that many of you may be anxious about meeting the needs of your family this summer. In recognition of those concerns, we are pleased to offer two voluntary programs for staff who may desire extra flexibility this summer. Please keep in mind that the needs of your work area, as Emory’s plans for the fall semester become clear, may affect your ability to participate.

The Voluntary Summer Leave Program and Voluntary Summer Reduced Hours Program allow staff members, in consultation with and subject to approval by their supervisor, to reduce their work time through the end of August. Additional details are available here, but in short, the Voluntary Summer Leave Program will allow staff to request longer periods of leave (between two and 10 weeks) while using a combination of accrued vacation days and unpaid leave. The Voluntary Summer Reduced Hours Program will allow staff to reduce either their hours worked per day or their days worked per week while accepting a commensurate – and temporary – reduction in pay.

We encourage you to review the details of these programs on the HR website and speak with your supervisor to determine if either of the volunteer programs are of interest and available to you. Regardless of whether you participate in these programs, Emory remains committed to providing a flexible work environment to support your life and family needs, to the extent we can do so, while still meeting the needs of our mission.

Thank you again for your commitment to Emory.

May 29, 2020 4:56 PM May 29: Updates from Laney Gradate School - Return to Research at Lower Density Graduate Students, Faculty, Staff

Dear Members of the Laney Graduate School Community:

As you know, Emory has initiated a plan to gradually return to campus, beginning with a phased return to research facilities at a lower density. LGS has continued to work with University leadership to establish an effective and comprehensive clearance process for students to be part of this return. The plan ensures students are equipped with the knowledge and understanding of public health safety protocols and affirm their readiness to return to laboratory research and research in other settings.  

Over the next week, lists from research units will be submitted to and processed by the Office of the Provost. As LGS receives the lists, students who were identified by their advisor/mentor and approved by their research unit as part of the limited return to research facilities will receive an email from LGS to begin the clearance process to return to campus. Students should not come to campus until they have completed the full process.

Students who were previously exempted and allowed to conduct essential research on campus must also be identified as part of the limited return by their advisor/mentor and then will complete this clearance process too.

All others should engage in remote activity to continue academic progress. To protect the health and safety of the Emory community, it is critical to maintain a low density of people on campus. Students should not come to campus unless they have received prior approval to do so and have completed the required clearance process.

As the University prepares to move into the next phases of on-campus activity, other facilities and services that support research and teaching may also be approved to reopen in limited ways. When these plans develop, we will update you.

--

Lisa A. Tedesco, Ph.D.


Vice Provost for Academic Affairs – Graduate Studies


Dean, James T. Laney School of Graduate Studies

Professor, Rollins School of Public Health


Emory University


May 26, 2020 9:06 AM Return to Research at Lower Density Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

As you know, Emory University has initiated a multi-phased plan to gradually return to campus to support our missions of research and teaching. The plan begins with a return to research at lower density. Over the past month, the various schools and colleges, as well as research, academic, and administrative support units have worked very hard to prepare for the first wave of researchers to return to campus. We want to provide you with an overview of where we are.

The target date for metered, small-scale research activity to resume is May 28, 2020. Only those faculty and staff who are identified as part of the selected research efforts, as well as those who had previously been identified as essential to work on campus, will be approved to return to campus. All others should continue to work remotely. It is critical to maintain a low density of people on campus at this time to protect the health and safety of those whose work requires them to be on campus. Do not come to campus unless you have received prior approval to do so and have completed the required clearance process described below. 

Over the next month, other functions and services may also be approved to return. As these plans are completed and if you are needed to return to campus, you will be notified by your supervisor and HR. 

During the initial ramp up phase, visitors to campus will be prohibited, and our buildings will remain card-access only. Suspension of all university-sponsored travel will remain in effect, except as approved by the Office of the Provost for research purposes.

Emory is implementing health and safety measures to protect faculty, staff and students who will be returning to work on campus. Each of the individuals who will be working on campus has a critical role to play in keeping the campus safe. 

Health and Safety Measures

Working with the Office of Critical Event Preparedness and Response (CEPAR), the Environmental Health and Safety Office (EHSO), the Office of Injury Management (OIM), Student Health Services (SHS), Emory Healthcare colleagues, and Emory medical and public health experts, and in compliance with state and local public health and regulatory guidance, Emory has taken a number of actions to protect the health of our community. These actions include: 

  • Development of a mandatory confidential screening questionnaire to assess the health of faculty and staff prior to their return to campus.
  • Implementation of mandatory physical distancing, hygiene, and face covering protocols.
  • Implementation of a testing and contact-tracing process with clear guidance for anyone working on campus who develops symptoms of COVID-19.
  • Implementation of random temperature checks.
  • Installation of signage to support physical distancing requirements.
  • Rearrangement of physical spaces, where possible, to support physical distancing.
  • Escalation of frequent cleaning and disinfection of all public spaces, including Emory shuttles.
  • Provision of supplies for cleaning, face coverings, and other necessary PPE.

It is important to note that maintaining the health and safety of those working on campus is highly dependent on each of us rigorously observing the required individual behaviors. These behaviors are outlined in the Return to Campus Guidelines. This guide also contains helpful information about working on campus.

It is critical that those of us who are returning, and those of us who have already been working regularly on campus, follow certain steps as part of the return process. This requirement applies even if you are only working occasionally on campus. You will receive a separate communication that gives you specific instructions about this, but the required steps include:

  • Review and acknowledge an understanding of the expectations and guidelines as you return to campus.
  • Complete necessary training that gives guidance about physical distancing, face covering and other PPE, hygiene, self-monitoring for symptoms, and other important health and safety aspects.
  • Complete a confidential health screening questionnaire online that asks about your exposure to COVID-19, contact with persons who have tested positive, travel, and symptoms.
  • Ensure your mobile phone number is up to date in the Emergency Notification System in PeopleSoft Self Service. If you have not enrolled in the Emergency Notification System, you will be required to do so. This is a key part of the contact tracing process.
  • Provide a list of “close contacts” through a PeopleSoft Self Service module. This is a key part of the contact tracing process.

Clearly, we have a shared responsibility for implementing the practices that will support our community’s safety during the return to research at a lower density. Whether you are returning to campus or continuing to work remotely, we thank you for your commitment to Emory during these challenging times.

Attachment: Return to Research at Lower Density 

May 22, 2020 5:30 PM Updates from Laney - Return to campus for research framework Graduate Students, Faculty, Staff

Dear Members of the Laney Graduate School Community: 

LGS continues to work with University leadership and faculty leaders across campus to refine the process we will use for students to affirm their readiness and facility safety to return to resume laboratory research and research in other settings.  

The LGS form will look for three pieces of information from graduate students.  

  1. Confirmation that re-entry into an Emory research facility is needed for your academic progress. The LGS form will require you to upload an email sent to you from your Advisor, cc-d to your Director of Graduate Studies or Program Director, affirming that your access at this stage meets the academic criterion provided in the research return guidance: “Graduate students will be allowed to return to laboratories that have been cleared for limited reopen, and only where critically necessary to maintain or establish research initiatives related to their academic progress.” 

  2. Confirmation that the facility has been approved for limited re-opening in accordance with the guidance from the Office of the Provost. This approval process will be initiated by the department, school or unit that houses a specific facility, and must be centrally verified. The process of re-opening will happen in a limited and phased way for different kinds of facilities in different areas across campus. 

  3. Confirmation that you have completed the University-required training to ensure compliance with COVID-19 safety standards in your research environment. The training will be required of any member of the Emory community entering facilities during this phase. The LGS form will ask you to upload a certificate that is generated at the conclusion of the training.  

Once all elements of the process for the Office of the Provost have been completed, LGS will open the form, using the three items above, for graduate students to submit their affirmation and statement of readiness to re-enter research facilities. 

Our concern is for your safety and the safety of those you work with. We will open the LGS process when all elements are in place and can be easily verified. 

Best,

Lisa 

---

Lisa A. Tedesco, Ph.D.


Vice Provost for Academic Affairs – Graduate Studies


Dean, James T. Laney School of Graduate Studies

Professor, Rollins School of Public Health


Emory University


May 19, 2020 4:20 PM Emory Updates on Fall Semester Status and Leadership Compensation Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff, Healthcare Staff

Dear Emory community,

I hope this message finds you safe and well. We are writing to provide updates for you on two important matters.

We know that everyone’s first question is the status of the fall semester. Answering that question is the focus of our daily work, as we plan for what we hope will be in-person instruction, albeit with many important adaptations and protections in place to prevent the spread of COVID-19 within our community. This work is guided by the principles for decision making that we discussed during last month’s town hall. While we would like to share with you a definitive decision about our status for the fall, we are simply not yet prepared to do so and likely cannot for some weeks. However, we commit to providing an update on our progress by June 15. 

As was shared during last month’s town hall, we continue to assess the financial impact COVID-19 will have on the university. While we anticipate an approximately $10 million shortfall for our current fiscal year due to lost revenue related to the suspension of mission-related activities, costs related to supporting students’ financial needs, faculty and staff salary continuation, and new incurred COVID-19 related costs, we do not know the full scope of loss for the upcoming fiscal year. As we approach the traditional beginning of the fall semester, we expect a clearer financial picture, but we should not wait any longer to implement additional financial measures that will help mitigate additional losses. 

In keeping with our decision-making principles, noted above, we are writing today to share the first of what will be several actions in the coming months. Effective July 1, President Sterk, the President’s Leadership Team and the deans will reduce their compensation by 15 percent. This reduction, which will be subject to review at the end of calendar year 2020, is not just a cost-savings step, but also a representation of the commitment the leadership team has to preserving Emory’s academic and research missions in the face of financial challenges. 

Thank you for your continued resilience during these uncertain times and for your patience as we thoughtfully and systematically work through many decisions for our Emory community to continue to move forward this Fall.


Sincerely, 

Claire E. Sterk, President 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs 

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

May 18, 2020 3:18 PM May 18: Laney - Return to campus for research framework Graduate Students, Faculty, Staff

Dear Members of the Laney Graduate School Community:

First, let me express my sincere wishes for your health and the health of your loved ones. I spent much of the weekend signing master’s theses and doctoral dissertations, and I continue to be moved by the breadth and depth of scholarship produced by Laney Graduate School students. Even in these unspeakable times, graduate students relentlessly push the boundaries of our knowledge in exciting directions. 

On Friday, May 15, the Office of the Provost released a Return to Campus for Research Framework, a phased plan informed by public health guidance, pragmatism, and caution. If you have not read the document, I urge you to do so. You will find it here.

To support this plan, LGS is developing a simple form to be completed by graduate students who decide to return to research facilities that have been approved for re-opening by the appropriate departments, offices, schools, or units. The form will be posted Friday, May 22.   

In Phase 2, starting on May 31, once a facility has been approved for limited opening, graduate students will gain access only if their presence is determined to be “critically necessary to maintain or establish research initiatives related to their academic progress” by their advisor and Director of Graduate Studies or Program Director.   

As Emory evaluates our readiness for Phase 3, on-campus research facilities, including libraries and other areas, may become available to a broader segment of graduate students, insofar as mitigation protocols for different facilities can sustain increased density. 

Detailed instructions will be available on Friday, May 22, with the form.

In the meantime, stay in close touch with your advisors and your DGS or PD. And stay well.

With best regards,

Lisa

May 15, 2020 9:33 AM Resumption of Research -- Plan for Phased Return to Campus Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff, Healthcare Staff

Dear members of the Emory community,

Since the beginning of the COVID-19 crisis, Emory’s focus has been on the academic continuity of the university while protecting the health and safety of our faculty, staff, students, and trainees. This communication is to let you know that beginning immediately, Emory University will commence a multi-phased plan to gradually return to campus for research. As described below, the first phase involves planning at the levels of schools and colleges as well as research support units. Safely resuming additional on-campus and community-based research activities is crucial to our mission to create, preserve, teach, and apply knowledge in the service of humanity. What we learn will inform our decisions about how and when to return to campus for other activities, including teaching and learning.

Our priority is to protect the health and safety of all members of our community and campus visitors. Our overarching and long-range goals include a return to on-campus, clinical and community-based research, teaching, and learning as soon as it is safe to do so.

To be clear, our campus is presently a safe place, but higher levels of activity will require implementation of a variety of public health measures that necessitate careful planning and monitoring. We will use all available public health data and guidance as well as data relating specifically to the health and safety of the Emory community to inform decisions and make any necessary updates or adjustments to this plan. This means that our plans may change. Circumstances may require us to adjust timelines, change venues, and shift the format of our planned activities, but our priorities, commitments, and values will be unwavering: we will deliver extraordinary educational and research outcomes while implementing the highest standards of care for the well-being of our community.

The following plan outlines how we will do this together. In making this announcement, we want to underscore what this togetherness entails—we have a shared responsibility for implementing the practices that will support our collective success.

Activities to be supported

The return to campus to support research in all its forms—physical laboratory and non-laboratory (clinical and epidemiological), funded and non-funded, humanistic, creative, and social scientific, as well as libraries and core facilities, and offices both local and global—must be done gradually and pragmatically based on the best medical, scientific, and public health evidence. It should also be informed by our institutional commitments to support and maintain progress for students and trainees, and to diversity, equity, and inclusion as we make decisions that necessitate prioritization and the exercise of authority and oversight. Re-engagement of research and scholarly activities must also comply with all federal, state, and local laws and regulations and requirements of our accrediting bodies. The larger principles for decision-making that are informing the university return to campus research activity will also guide this effort. 

Importantly, the COVID-19 pandemic remains dynamic. All steps in this process are subject to legal and public health contingencies, such as new governmental restrictions or other public health measures that emerge in response to a resurgence. To support effective communication, necessary collaboration, and clear designation of responsibilities, a return to campus calendar is detailed in the Return to Campus for Research Framework documents, and will be updated and maintained on the university website. Implementation dates and procedures may need to be adapted to fit community- and public health-circumstances. Thus, activities should be resumed with resilience strategies in mind to minimize set-backs in the event of revisions to the calendar or process. 

Resumption of campus- and community-based research activity will be linked with a systematic approach to detecting and controlling the spread of infection in the Emory community. Human Resources (HR) will provide a process to support those with underlying conditions or living situations that put them at greater risk for infection or severe complications from the disease. Those working in clinical partner sites should follow the instructions and requirements for the specific facilities:

Key strategies

A robust practice of health monitoring and testing will be combined with public health guidance for mitigating risk. Data will inform real-time assessment of whether and when to advance in the staged recovery efforts.

Phases

Progress through phases will be determined by the Office of the Provost in consultation with the Executive Vice President for Health Affairs. Decisions about changes in phases will take into account guidance and data from the CDC and from local public health authorities.

Phase 1: Preliminary Planning & Assessment of Readiness (Immediately-May 27)

Phase 1 involves a review of guidance by the Office of the Provost in the Return to Campus for Research Framework. The various schools and colleges as well as research and academic support units on campus are tasked with preparing unit-specific planning documents to identify faculty, staff and postdoctoral fellows and trainees who will participate in increased activity necessary for the support of research on campus. Among the plans to be developed are those providing for the limited reopening of critical research facilities such as research cores, libraries, the museum, and laboratories.

While we implement Phase 1, all faculty and staff who are able to work remotely should continue to do so unless otherwise instructed by their dean, department or program director, or supervisor. Visitors to campus are prohibited, and our buildings will remain card-access only. Additionally, the suspension of all university-sponsored travel remains in effect.

Phase 2: Metered Small-Scale Restart (May 28-June 21)

Based on what we learn from Phase 1 and our assessments of operational readiness, we will work to carefully bring back additional personnel to increase capacity and functionality as needed to support core academic operations and related student services. The target date for commencement of this phase is May 28, 2020. During this phase, we expect to include, once approved, postdoctoral fellows and trainees as well as graduate students in return to research-related campus activities. Once again, it will be important for all faculty and staff who are able to work remotely to continue to do so unless otherwise instructed by their dean, department or program director, or supervisor. It is expected that during this phase, visitors to campus will continue to be prohibited, and our buildings will remain card-access only. Suspension of all university-sponsored travel is expected to remain in effect. The data we collect as part of Phases 1 and 2 will inform our assessments of both the health and safety of the community and our institutional operational capacity to support greater numbers of students, faculty, and staff on campus. What we learn from these two phases will make us more resilient and capable in the months ahead.

Phase 3: Expansion of Activity (June 22-date to be determined)

On or about June 22, 2020, we are planning for a metered and monitored re-opening of broader on-campus research activities aligned with university guidelines to maintain a sustainable total population density on campus. Local population densities monitored by local unit leaders, in collaboration as required for shared-use facilities, including:

  • Faculty (per guidelines from dean/director/chair);
  • Staff required on campus to perform their duties;
  • Postdocs and related trainees; and
  • Graduate and professional students (per guidelines from the Laney Graduate School and relevant dean).

Once again, it will be important for all faculty and staff who are able to work remotely to continue to do so unless otherwise instructed by their dean, department or program director, or supervisor. It is expected that during this phase, visitors to campus will continue to be restricted, and our buildings will remain card-access only. At this time, we will revisit suspension of university-sponsored travel.

The Return to Campus for Research Framework was developed through a collaborative and highly consultative process arising from the activities of the Faculty and Research Academic Continuity Group led by Vice Provost for Faculty Affairs Tim Holbrook, and Vice Provost for Strategic Research Initiatives Lanny Liebeskind. We are deeply grateful for their leadership and for the contributions of many others who participated in the planning activities. 

We will continue to communicate decisions, updates and next steps once available, and thank you for your help in bringing Emory together again.

Sincerely,

Jan Love, Interim Provost and Executive Vice President for Academic Affairs 

Jon Lewin, Executive Vice President for Health Affairs

May 13, 2020 2:03 PM Emory Celebrates Staff Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff, Healthcare Staff

Dear Emory community,

We’ve been proud to see Emory faculty and staff continually working to support our students, maintain essential campus operations and help Emory discover innovative new ways to achieve its mission during the pandemic.

The path forward hasn’t always been easy. But we’ve been impressed to watch our campus communities — comprised of more than 12,600 staff and faculty members — working together with dedication, professionalism and unflagging energy to make it happen.

Our appreciation also goes out to the courageous health care employees who put their own health at risk working on the front lines of the current pandemic, from healers and hospital chaplains to cleaning crews and those who keep patients fed and well-cared for.

To recognize these outstanding efforts, Emory Report has launched “All Hands on Deck,” a series that profiles individuals who are working tirelessly behind the scenes to help Emory during the COVID-19 pandemic. From police officers who keep our campus safe and faculty members who’ve swiftly transitioned to remote teaching to staff members at the Michael C. Carlos Museum who’ve created new ways to share exhibits online with the public, Emory staff and faculty are doing what is required to keep our institution operating every day. 

Sometimes, the work is invisible. But many hands make it happen. And so often, the success of keeping Emory open and functioning rests squarely upon the shoulders of those who aren’t in the spotlight. Please know that we see you.

If you would like to recognize an Emory staff or faculty member — or a group of individuals — for going above and beyond to navigate the current crisis, a new web-based tool is available to provide a public shout-out. Submissions may be offered anonymously or with a name; all submissions will be reviewed by Emory Human Resources and shared here. To thank an Emory Health Hero, or share a note of encouragement, we invite you to leave a note here.

Typically, this is the week when we celebrate the end of the academic year by gathering on the Emory Quad for Staff Fest, an annual community celebration filled with food, activities and fun. A time-honored tradition, the Emory Staff Fest has brought us together for the past 41 years. And while we may not be able to gather physically quite yet, we can still come together as a community to celebrate each other and the successes of the past academic year.

With a theme of “Stronger Together,” Emory’s 42nd annual Staff Fest will take place from 12 to 2 p.m. on Friday, May 15 — our first ever virtual celebration. Please take a break from your workday, slip on a favorite Staff Fest t-shirt from years past and reconnect with co-workers with engaging, interactive activities that focus on fun and wellbeing.

Festivities kick off at noon with a special message from Emory President Claire E. Sterk. You can step outside to participate in a virtual fun run/walk, join a team for an Emory trivia challenge, participate in Zumba and WERQ dance fitness classes, learn about healthy eating at home, and more. A full schedule of activities can be found on the Staff Fest website

To Emory faculty, staff and health care workers, please take a moment to celebrate your own contributions, all that you’ve done to help us make it through a challenging academic year — both those working at home and employees who are still on campus.

Your hard work not only inspires others, it helps set a standard for educational excellence.

For all that you do, we thank you.


Sincerely,

Claire E. Sterk, President

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

May 6, 2020 10:25 AM Celebration of Commencement and University Awards Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

In the life of a university, Commencement is a time for celebration and reflection — an opportunity to recognize the fulfillment of long-held goals and dreams, the transformational arc of the academic journey and the supportive community that has made it all possible. 

As we prepare to celebrate the remarkable achievements of the Class of 2020, we also want to take time to recognize the essential work of the entire campus community in seeing us through an academic year that has presented historic challenges. For demonstrating the resolve and perseverance needed to make this happen, we thank you.

Beyond recognizing the considerable achievements of our students, Emory’s Commencement exercises have also traditionally offered a public forum to honor faculty and staff members with the presentation of university awards for exceptional teaching, leadership, citizenship and distinguished service.

In the coming days, you will learn more about these major university awards and about the inspirational individuals who will be receiving them this year. 

These awards represent some of the most prestigious honors bestowed by the university. For students, they include the Marion Luther Brittain Award, Emory’s highest student honor, and the Lucius Lamar McMullan Award. For faculty and staff, university honors include the Thomas Jefferson Award, the Exemplary Teacher Award, the Emory Williams Teaching Award, the Provost’s Distinguished Teaching Award and the George P. Cuttino Award for Excellence in Mentoring, among many others.

We hope you’ll join us in expressing our heartfelt admiration and gratitude to this year’s award recipients for their extraordinary commitment to enriching the intellectual and civic life of the Emory community, which is foundational to our academic mission. For all that you do, we thank you. 

The qualities these individuals embody help to make Emory what it is today — a vibrant incubator for the creation and sharing of knowledge, a community deeply rooted in service and civic impact, and an innovative academic leader in both scientific research and the humanities.

For the entire Emory community, this time of year brings us closer — if not physically, certainly emotionally — as the larger community joins with students and their families to celebrate the completion of one journey and the beginning of an even greater one. Please visit emory.edu/2020 to join in Commencement presentations and ceremonies, as well as to share messages with graduates.

Commencement brings with it so many stories to celebrate, but also a wonderful reminder of why Emory exists – to support and educate exceptional scholars who, in turn, will help shape our communities, our world, our very future. 

And that is something to celebrate.


Sincerely, 

Claire E. Sterk, President

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer 

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

April 30, 2020 9:27 AM Emory Principles for Decision Making and Fall Planning Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community, 

At last week’s virtual town hall, we discussed some of the foundational principles that have helped shape the many decisions we’ve made in guiding Emory University through the new challenges of COVID-19. They affirm our commitments to compassion, honesty, respect and concern for the greater good, which are rooted within Emory’s long-standing values.

The principles include: 

  • Emory will continue to vigorously pursue our mission to create, preserve, teach and apply knowledge in the service of humanity.
  • The health and safety of Emory’s students, faculty and staff is paramount in moving forward into recovery. We will make decisions based on the best medical, scientific and public health evidence and will be compliant with all federal, state and local laws and regulations and requirements of our accrediting bodies.
  • Emory will continue to provide excellent academic offerings, ensure student progress and protect our students’ ability to afford to attend Emory.
  • The ability of faculty, staff and students to conduct research and engage in scholarship will be fully supported. Interrupted and suspended activities will resume as soon as it is safe to do so.
  • Decisions will be reached in the context of shared governance and through processes that are transparent and collaborative. They will be supported by the best available data and draw upon the considerable expertise and intellectual capital of the university.
  • Decisions will allow for flexibility to respond to rapid and perhaps unanticipated changes in circumstances.
  • Financial well-being will be assessed with respect to the short-, medium- and long-term impacts on our community and Emory’s financial health.
  • Cost reductions through efficiencies and discretionary spending will be prioritized so as to minimize the impact on employment or compensation of our employees. If reductions affecting employment or compensation become necessary, they will be done in a fair and equitable manner that protects the most vulnerable (lowest paid) populations to the greatest extent possible.
  • We will communicate the basis and rationale for decisions to our community.

While we have been called to make many decisions during this pandemic, one pending decision is the plan for reopening campus this fall. To that end, we assembled a Recovery Implementation Team that is using the principles above to outline solutions for a safe return to campus.

This process includes a thoughtful review of important elements, including availability for COVID-19 testing, contact tracing procedures, isolation of COVID-19 positive individuals, plans to maximize social distancing and protection for the most vulnerable or for those who could be disproportionately impacted on campus. We will need to have procedures in place to continue physical distancing, oversee cleaning processes, establish universal face covering protocols and adhere to infection prevention strategies to maintain the health and safety of the Emory community.  

Our planning scenarios outline options for both in-person and remote learning modules as well as a combination of the two and are designed to dynamically adapt to public health guidelines and safety recommendations. However, there are still many variables to be considered for a fall reopening and many questions that need to be answered before we can release a definitive plan. We will communicate a decision and share what this means for the Emory community once important information is collected and analyzed, and a plan is developed for our community. 

While we thank you for your patience and understanding during this time, we also charge the entire Emory community — faculty, staff and students — to be imaginative and innovative as we work on creative and flexible solutions to meet our collective needs. It is certainly in Emory’s nature to be optimistic, and it is through interdisciplinary thought and courageous action that we can keep our community safe and healthy. 


Sincerely,

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

April 29, 2020 9:44 AM Best Wishes for a Strong Finish Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

This week marks the beginning of final exams, a time that brings late nights and heightened stress as students and faculty conclude months of teaching and learning, preparing for next steps along the academic journey. 

Finals can be demanding in the best of times. But for everyone, this year has posed challenges unlike anything we’ve ever before experienced, as our spring semester was disrupted by a global pandemic.

We want to acknowledge the remarkable resilience demonstrated by students, faculty and staff in adapting to significant changes, including an abrupt transition to online education. 

Our students had to adjust to a new way of learning in a very different environment. Faculty members swiftly pivoted to remote teaching, and across campus, staff members coordinated the technology and training needed to make it all work. Together, you’ve tackled these changes with creativity, talent and resolve. For that, we thank you.

This is a very different kind of semester. Students may be feeling anxious about online tests or studying under stressful conditions at home without the convenience and reassurances of in-person study groups. They may be missing friends or finding it hard to concentrate and stay motivated. Meanwhile, faculty and staff are balancing their Emory-related responsibilities with additional demands at home as they care for family members and, in many cases, invest considerable time in their own children’s remote learning. We’re all juggling a lot and experiencing increased stress and anxiety.

There are people and services here to help you make it through what has, for everyone, been an incredibly difficult time. 

If you are a student feeling stressed and unmotivated, please don’t hesitate to reach out to faculty members or academic advisors to answer questions, to better understand your academic support options. They understand the challenges you’ve had to face and are invested in seeing you succeed.

For additional mental health and emotional support, a range of services are available to help with end-of-the-semester pressures, even if you are no longer on campus. Emory’s Counseling and Psychological Services (CAPS) now offers telehealth clinical services, where you can speak with a counselor or talk with a member of a triage team who can make assessments and help guide next steps. Learn more about CAPS services during COVID-19.

We’ve created opportunities for social connections, which can be accessed through the Emory Virtual Community Hub, and you can also find messages of encouragement and support and connect with student voices through Emory social media accounts

Support is available to faculty and staff through the Faculty Staff Assistance Program (FSAP), which offers free and confidential services to help promote emotional, behavioral and organizational health. To support the increasing needs of our faculty, staff, physicians, trainees and their families throughout the COVID-19 pandemic, FSAP now offers tele-mental health services through telephonic and video-conferencing sessions and consultations.

As the end of the semester quickly approaches, we want to extend our best wishes to all Emory students, faculty and staff for a safe and healthy conclusion to what has been an extraordinary year.

Sincerely,

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

April 24, 2020 4:31 PM Emory Academic Continuity Planning Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

--This message is sent on behalf of the leadership of Emory’s Academic Continuity Group, which is coordinating Emory’s response to COVID-19--

Dear Emory community,  

Without a doubt, this semester has provided lessons for all of us. Many of us have become newly acquainted with public health terminology, and extraordinary measures such as quarantine, stay-at-home orders, and physical distancing have clarified just how interconnected our lives — and our health — really are. Many of us have also experienced uncertainty the likes of which we might never have imagined. We all want to know how and when it will end, and we all want to bring a semblance of order, predictability and regularity to our lives. 

Since early February, the Office of the Provost, working with colleagues throughout the university, has been laser-focused on the spread of COVID-19, its impacts on our community, and the forms of support our students, faculty, and staff need as we do our part to respond and seek to flatten the curve.

This required many decisions and rapid actions, including:

  • Implementing remote learning for 4,239 classes taught by 1,662 professors;
  • Supporting thousands of employees in transitioning to remote working;
  • Developing a pandemic mitigation plan that resulted in ramping down and redirecting all but critical activities in our nearly $690 million research operation;
  • Recalling more than 150 undergraduate students from study abroad;
  • Helping 4,100 students move out of the residence halls;
  • Accommodating and relocating more than 300 students, including 49 from our Oxford campus, who were unable to return home before the end of the semester to the Clairmont campus;
  • Issuing student credits for housing, dining, and fees totaling nearly $14 million;
  • Providing students with lump sum payments of nearly $400,000 for federal work study, and paying non-federal work-study student employees $1,075,197 for anticipated on campus work contributions;
  • Providing $1.55 million in cash stipends to undergraduate students with the greatest financial need;
  • Disbursing $2.2 million to graduate and undergraduate students through the EmoryTogether fund, processing more than 6,000 requests for aid; and we expect to process another 1,000 applications for assistance;
  • Creating a virtual community hub to pull together ways that students can connect online with old friends, make new friends and take care of themselves and others;
  • Treating more than 700 student patients in student health services, and preparing a secondary facility in the event of a surge in illness;
  • Adapting grading policies for students, and extending the tenure clocks for faculty;
  • Combatting health stigmatization and racism by reaffirming and communicating our core values;
  • Aligning academic affairs, health sciences, and business administration to effectively manage our resources with the greatest of care so that we can be in the strongest possible position for the fall.     

Alongside all this activity, we have been planning for the future by drawing on the expertise of our world-renown and pioneering faculty in public health. We are assessing the capacities of our extraordinary health care system, learning from our peers, and consulting our partners at the Centers for Disease Control and Prevention, the CDC. 

The outstanding question on the minds of all of us at Emory is what will happen in the fall? We don’t have a decision for you just yet. However, we do want you to know that we are working on a plan for the coming academic year, and we thought you might appreciate more insight into the process and framework we’re using to reach decisions.                                                        

The health and safety of our students, faculty, and staff is paramount. And we’ll settle for nothing less than excellence in the arenas of teaching and learning. Colleagues from across the university have been meeting in teams with leaders from each and every school and college, including Campus Life, Campus Services, Occupational Safety, Research Administration, Student Health, General Counsel, Communications and Public Affairs, Business Affairs, Enrollment Services, Admissions, Financial Aid, the Registrar’s Office, and Procurement to tackle problems and rapidly identify possible solutions.  

Together with CEPAR, we are drawing on all of these insights and operational expertise to develop a plan that will allow us to deliver on our academic mission, maintain standards, support path-breaking research, and advance the priorities of the university.  

All of us want to be together again to study and learn, explore and share just as soon as it safe for us to do so. We all want a return to life on campus, to classrooms and residence halls, libraries and labs, and clinical placements. When might we do so? How can we best support a healthy campus? These are among the many factors we are integrating in our planning.  

As we do this work, we’re inspired by the creativity, commitment, and resolve of our community. We will get through this together. Moreover, we are confident that — because of the efforts of so many — we are building an Emory that is even more capable and adaptive to change. That resilience will serve us well in both the short- and the long-term.  

Thank you for your patience as we explore what’s possible. Our resolve remains to “create, preserve, teach, and apply knowledge in the service of humanity.” And that mission matters now more than ever.   

Sincerely, 

Christa Acampora, Deputy Provost for Academic Affairs

Enku Gelaye, Vice President and Dean of Campus Life

Please visit the Academic Continuity page on Emory’s Coronavirus website for additional information.

April 22, 2020 8:56 AM Laney - Update for Students Graduate Students, Faculty, Staff

Dear LGS Students,

I know you have received many messages over the past few weeks related to the COVID-19 pandemic. I appreciate your patience as we adjust to the new reality and continue to comply with public health guidance.

We recognize that the changes have been disruptive, and we understand there are concerns about how this crisis will impact your plans. We are working closely with your program faculty to address immediate needs and emerging challenges. Together, we are committed to providing flexibilities and resources to best support you during this time. Please be assured that we are working on ways to move forward as we navigate these uncertain times with you. 

Town Halls & Virtual Forums

In addition to the ongoing LGS virtual sessions, many programs have organized virtual forums to learn more about your questions and concerns. The feedback you have provided has been instrumental during this transition. In addition to the upcoming university-wide town hall, LGS will host virtual conversations with students after the spring term ends. 

Academic Progress

We have asked programs to be as flexible as possible regarding degree requirements, such as qualifying exams and defenses. LGS will also offer flexibilities for policies and deadlines related to leave of absence, candidacy, and degree completion.

We understand that restricted access to laboratories, libraries, museums, fieldwork sites, and other research resources will delay progress for many students. We also recognize that these issues are complex and that it may take time both to assess obstacles and to adapt plans. We are working with Directors of Graduate Studies and Program Directors to address these needs.

Financial Support

We know that you are concerned about funding support. We remain steadfast in fulfilling our commitments in the form of stipends, admissions fellowships, tuition scholarships, health insurance subsidies, back-up care, PDS funds, awards, and advanced fellowships. If you have immediate needs related to your individual funding situation, please let your advisor and Director of Graduate Studies/Program Director know as soon as possible.

For the summer 2020 term, LGS students will not be responsible for paying student fees (Enrollment, Computing, Mental Health, Athletics, and Activity Fees). Please note that you will continue to have access to these services remotely.

As a reminder, if you are facing financial hardship related to COVID-19, please apply for assistance through the EmoryTogether Fund.

Health, Well-being, Community

We care deeply about your health and well-being, and want to remind you of the ongoing opportunities to connect virtually:

In the coming days, I will share self-care tips on Twitter, and I encourage you to share yours as well. Please tag me @LisaATedesco and use #SelfCareLGS.

We will continue updating you as more information becomes available. Please monitor the Emory and LGS COVID-19 websites for ongoing updates.

Stay safe, stay well.

With you, 

--Lisa 

Lisa A. Tedesco, Ph.D.
Vice Provost for Academic Affairs – Graduate Studies
Dean, James T. Laney School of Graduate Studies
Professor, Rollins School of Public Health
Emory University 

April 21, 2020 10:32 AM Emory Town Hall | Friday, April 24 Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

As we enter our seventh week of remote learning and work due to the COVID-19 pandemic, we know that you likely have many questions about how Emory is planning for the future and the basis for its decision making. While a video meeting certainly isn’t the same as coming together on campus face-to-face, we want to connect with you and address your questions via a virtual town hall meeting on Friday, April 24, 2020, from 2-3 p.m. EDT.

Please note that while attendees are capped at 10,000 people, we will record the discussion and send any materials presented via email shortly after the meeting concludes to all students, faculty and staff.

Questions for the town hall will be collected in advance to ensure that we can get to as many as possible. To submit a question for consideration, please visit this Google Form. Questions that are not answered during the town hall will inform additions and updates to our COVID-19 FAQs, which can be found here.

We look forward to the conversation and continue to wish for health and safety for the entire Emory community.

Please click the link below to join the webinar:

https://emory.zoom.us/j/91454601423

Or iPhone one-tap:

US: +14703812552,,91454601423#  or +14702509358,,91454601423#

Or Telephone:

Dial (for higher quality, dial a number based on your current location):

US: +1-470-381-2552 or +1-470-250-9358 or +1-646-558-8656 or +1-312-626-6799 or +1-301-715-8592 or +1-346-248-7799 or +1-669-900-6833 or +1-253-215-8782

Webinar ID: 914 5460 1423

International numbers available: https://emory.zoom.us/u/acObjeOLBn


Sincerely,

Claire E. Sterk, President

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

April 17, 2020 4:20 PM Commencement Update: Celebrating the Class of 2020 Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

--The following message was sent to Emory students who will be graduating in the spring of 2020--

Dear Emory Class of 2020,

Emory’s Commencement ceremonies represent a soaring pinnacle of student achievement as our entire academic community comes together — along with beloved family and friends — to celebrate the culmination of your academic journey. We understand and share in your sense of loss not only for the formal Commencement festivities, but also for the very personal farewell and “thank you” moments with friends, faculty, mentors, and staff. While these in-person moments will have to wait for another day, we are eager to join your family and friends in celebrating the extraordinary accomplishments of your class in May.

Over the past few weeks, a Commencement Task Force has gathered invaluable ideas and input from students, faculty, staff, and alumni. Students specifically — both undergraduate and graduate — were integral in guiding the final decisions and shared valuable feedback regarding key aspects of the traditional event they hold most dear. The goal was to create meaningful experiences that honor some of our beloved Commencement traditions and invite your voices to be part of the celebration in a way that can be preserved and cherished for years to come.

In addition to the individual school events, a new interactive website will launch on May 4, to allow the entire community — family, friends, faculty members, staff, alumni and students — to honor graduates through uploaded messages, photos, and videos celebrating both your time within the Emory community and your induction as our newest alumni class. One website example is the “Y/our Moment,” a short film that helps tell the story of the Class of 2020 from your perspective and that of your faculty. These videos, along with many other ceremonial and celebratory pieces, will be featured on the website and shareable with your network of friends and family.

We hope that you will take the time to engage in these interactive opportunities and add your personal thoughts and memories. Throughout the week of May 4, several other events will be featured on the site including Class Day and Baccalaureate presentations. Oxford College and several of Emory’s schools will host unique live and recorded award presentations and ceremonies, all leading up to the special events on May 11 when your degrees will be conferred (Oxford will be conferred on May 9). One special opportunity on that day will be an interactive address from our 2020 Commencement speaker, Bryan Stevenson, acclaimed human rights lawyer, activist, founder, and executive director of the Montgomery, Alabama-based Equal Justice Initiative.

Rest assured, Emory plans to invite graduates from the class of 2020 back to campus to gather, celebrate, and be recognized with family and friends. In today’s uncertain environment, we do not know the date that may be possible or exactly what the Commencement celebrations will look like —but we are committed to figuring out a path forward with you, Class of 2020. We know how important this is to so many of you and acknowledge the challenges that segments of the class may face in attending a future event on campus. The feedback of student representatives has been a critical part of the Commencement planning process and will remain so as we plan for these celebrations.

In the meantime, we hope that these special Commencement activities, both university-wide and from your schools, will provide a real sense of completion and acknowledgement of a job well done under extraordinary circumstances. You’ve earned it, and we cannot wait to share in these experiences with you. We applaud your accomplishments, and look forward to joining you online soon, and in-person very soon.


Sincerely,

Claire E. Sterk, President

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Joshua R. Newton, Senior Vice President for Advancement and Alumni Engagement

Enku Gelaye, Vice President and Dean of Campus Life

April 16, 2020 10:18 AM Emory Student Organizations Provide Support Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community, 

In our rapid transition to a new style of learning, teaching and working, many members of our community have helped ease the way for others. It’s within those moments that we find individuals who support the greater good. While examples of such service can be found in every corner of our campus and health care communities, we particularly want to acknowledge the creativity, patience and determination that have been demonstrated by our Emory students.

Graduate and undergraduate students at Emory’s Atlanta and Oxford College campuses have worked with other graduate and undergraduate students, staff, faculty and administrators to create new systems and portals and to identify resources that have helped make our new model work.

Even amid the disruptions of packing to leave campus and adjust to remote learning, Emory students helped one another. During last month’s move-out, the Emory Student Government Association (SGA) quickly arranged free MARTA passes to help with transportation needs and collected and shared student concerns about remote learning. At the same time, the Emory College Council shifted to public online meetings and produced COVID-19-specific resources. 

The Emory Graduate Student Government Association (GSGA) has provided a range of resources, including sharing virtual fitness, health and wellness activities via social media; hosting a weekly online “Quarantine Quiz Show;” and facilitating discussions about ways to create and maintain a sense of community online. GSGA has maintained open lines of communication with each division to keep abreast of the remote student experience and related needs.

The Oxford SGA also played a driving role in providing support and secured free boxes for students who returned to campus to pack up their rooms, while Oxford student residence life staff offered hands-on help to pack belongings for the transition to remote learning. Using social media, the Oxford SGA also launched a spotlight series to illustrate how students are managing the call for physical distancing.

And as everyone has settled into a new online learning, graduate and undergraduate governance on both campuses opened new avenues for student involvement, moving governance meetings online, hosting virtual town halls and providing digital voting options for this month’s regularly scheduled elections.

When students choose Emory, we know that they bring with them exceptional qualities, including leadership skills, creative minds, a desire to serve others, and an appreciation for the rewards that come from hard work.

During these challenging times, it has been inspiring to see these skills applied to the larger good. From a grateful community, please know that your investments in supporting Emory are both acknowledged and deeply appreciated.


Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

April 14, 2020 10:30 AM Emory’s Virtual Community Hub Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

Living through a global pandemic has driven home a truth that we’ve known all along: Emory is much more than a physical place. Whether you are on campus or a world away, we know that you carry with you the connections, the spirit and the values that, woven together, constitute the fibers of our cherished Emory bond. 

As we continue to adjust to the realities of remote learning, teaching and working, we want to make it easier for you to feel your connection to the Emory community. While we miss the ease of running into friends on the quad or attending our favorite club and athletic events, know that we are working on new ways to sustain a sense of community and stay connected.

Student organizations, clubs and departments have created a growing selection of online meet-ups and virtual events that we hope you’ll explore and experience. Whether you’re used to meeting at the library for a study group, making new friends at the Emory Student Center or taking a break at the Michael C. Carlos Museum, please know that many Emory events and activities are available to you in new, online platforms.

To make it easier to find the types of events and activities now available online—both familiar and exciting new opportunities—we have created the Emory Virtual Community Hub. This informational hub is designed for students to connect with friends and engage in Emory activities no matter where they may be. 

Here, you’ll find a place to connect, whether it’s joining the Buddhist Club for weekly meditation sessions or attending a virtual symposium or webinar. Explore how others are processing this unprecedented experience by visiting the Student Artist Virtual Gallery. There is even a place to record your own thoughts by writing a “Note to Self”—a reflection that will be kept in a “digital time capsule” and emailed back to you a year from now.

To learn more, or to submit information about online events that you are organizing, we invite you to visit https://links.emory.edu/community. As we respond to the limitations of COVID-19 with new ideas and innovations, we invite you to join the conversation with your own creative suggestions. 

Together, let us face our shared challenges with community and connection.


Sincerely,

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

April 10, 2020 1:19 PM Emory Summer Offerings Online and Fall Study Abroad Canceled Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community, 

I have been so inspired by the creativity and commitment of our community as we have drawn together to meet the unprecedented challenges this semester presented. As we approach the end of the academic year, I wanted to provide you with updates on two important decisions so that you can plan accordingly for both summer and fall semesters. The health and safety of our students, faculty and staff remain our top priority and guide our decision-making process. 

First, an update on summer academic programming at Emory: To protect public health and minimize risks for disruption, Emory University will offer only summer programming that can be completed off-campus and in remote learning formats. Information about online programming for the summer is available through your school registrar and on the Course Atlas website. Many of Emory’s summer offerings were specifically designed for online learning and are routinely offered in that format. If you were considering enrolling in summer courses, I encourage you to review these offerings, connect with your advisor if necessary, and complete your summer registration by the deadline established by your school or program.  

As previously announced, residential learning has been suspended for the remainder of the semester. Emory transitioned to remote learning for graduate and undergraduate classes on Monday, March 23. All university-sponsored events and gatherings of any size are indefinitely suspended.

All university events and gatherings, both on and off campus, should shift to virtual venues or be postponed. If essential, brief meetings may be held in spaces large enough to accommodate appropriate social distancing. 

Also, Emory made the difficult but necessary decision to cancel Commencement exercises planned for May. We realize that this is enormously disappointing, but this was the one option that ensures the safety and well-being of our Emory community members in the face of the spread of COVID-19. Planning is already underway to celebrate and commemorate the Class of 2020 later in the year, once we are able to do so safely. More information will be shared as these plans proceed. 

Second, an update on the status of undergraduate study abroad programs for fall 2020: University-sponsored study abroad for undergraduate students in fall 2020 is canceled. We have made this difficult and disappointing decision based on the health and safety concerns associated with global and domestic travel and the uncertainty of conditions in various countries abroad. These considerations are also combined with concerns about the stability and resilience of the sponsoring organizations responsible for providing a quality experience that would allow students to achieve their academic and personal goals. 

For those of you who were planning on a study abroad experience this fall, I know this is difficult news to hear. While the uncertainty surrounding COVID-19 makes planning for fall difficult, know that as we work to provide a year of rich learning experiences for students during the 2020-21 academic year, we will strive to create new and unique travel and study opportunities for students.

I remain profoundly impressed by the resilience, patience and understanding shown by the Emory community as we all adjust to the many changes being forced upon us by COVID-19. I thank you all for your continued commitment to the life and work of the university, even at a distance, and wish you and your loved ones continued health and safety. 


Sincerely,

Jan Love

Interim Provost and Executive Vice President for Academic Affairs

April 8, 2020 10:59 AM Emory Mental and Emotional Support Resources Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

By now, we’ve all experienced what it feels like to teach, learn and work remotely during a global pandemic. And what a sweeping transition it has been — from adjusting to new virtual classroom experiences to expanded responsibilities at home, balancing work with the challenges of homeschooling our children or caring for loved ones as we shelter in place. 

While these changes are necessary to fight COVID-19, they aren’t always easy. Social isolation and physical distancing is hard. Working long hours amid looming economic uncertainties is trying. Being forced to abruptly develop a new way of teaching and learning mid-semester has been a challenge. 

Please know that you are not alone. At Emory, we recognize the many adjustments you face and feel the stress of those changes, too. We also have the resources and ability to help, even in this new age of physical distancing.

Undergraduate and graduate students should know that Emory’s Counseling and Psychological Services (CAPS) is offering telehealth clinical services, where you can speak with a counselor or talk with a member of a triage team who can make assessments and help guide next steps. CAPS is also offering virtual workshops at 2 p.m. on Friday afternoons via Zoom to help manage stress, anxiety and feelings of social isolation. In addition, a series of peer-led virtual discussion groups begins April 13 to address academics, concerns about the future, home life and feelings of loneliness. Learn more about CAPS services during COVID-19.

Student Health Services is offering telehealth appointments for both COVID-19 and Non-COVID-19 related health questions. To learn more, please visit Campus Life

For faculty and staff who may need emotional support, the Faculty Staff Assistance Program (FSAP) offers free and confidential services to help promote emotional, behavioral and organizational health. To support the increasing needs of our faculty, staff, physicians, trainees and their families throughout the COVID-19 pandemic, FSAP now offers tele-mental health services through telephonic and video-conferencing sessions and consultations. Videoconferencing services are conducted through a HIPAA-compliant Zoom platform. To learn more about the emotional support services offered by FSAP or to find help for you or a family member, please contact FSAP at 404-727-WELL (9355), efsap@emory.edu, or www.fsap.emory.edu.

FSAP also offers a range of educational webinars and group support sessions focused on leadership and team services, addressing topics that range from stress management strategies and tips for healthy remote working to resilience and conflict management coaching.

For more information about working through the COVID-19 pandemic, Emory Human Resources has launched a dedicated website offering guidance, support and tips for the unique challenges we now face, whether it’s balancing work and family life, learning how to work remotely, taking care of ourselves, or figuring out how to get bills paid.

Usha Rackliffe, associate professor of practice at Emory’s Goizueta Business School, consolidated publicly available resources that we have added to the COVID-19 site to help students, faculty and staff access information and resources, including information on mortgage payments, student loans, rent, taxes and credit cards to help our community get the help that we need during this unprecedented time.  

Knowing where to find reliable, accessible support along the way can help in managing challenging times, and we encourage you to explore and take advantage of the resources available to you. 

Throughout the journey, Emory stands with you. 


Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

April 6, 2020 10:54 AM Emory’s Commitment to Belonging Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

Emory University’s motto — the wise heart seeks knowledge — underscores one of our key institutional principles: Our work here is driven by the heart. Care and compassion are essential to our mission of education and service. These values have proven crucial in guiding our response to the coronavirus pandemic.

Emory has long strived to create a community of belonging. Within that charge, we recognize the importance of standing together during difficult times to support and encourage one another.

Across the nation and the world, however, fears over COVID-19 have sometimes erupted into anger and accusations, racism and xenophobia. Globally, reports of anti-Asian bias and blatant harassment have been on the increase. Sadly, these behaviors have even been directed at frontline health care workers in hospitals throughout the U.S. as they work to treat patients, save lives and serve the public — all under incredibly stressful conditions. And our students, while pursuing their education and resuming their lives, have not been spared from the hate.

As we find our way forward, let us not forget our essential Emory values. Mean-spirited, untruthful, socially stigmatizing remarks, slurs and actions do not represent who we are as a community. In fact, they stand in direct opposition to our most foundational principles.

Simply put, there is no room for hate at Emory.

Please know that bias and harassment within our community will not be tolerated. Indeed, harassment of any person or group of persons on the basis of race, color, national origin, religion, sex, sexual orientation, age, handicap or veteran’s status is a form of discrimination specifically prohibited by university policy.

If members of the Emory community encounter such behaviors, on or off campus, we want to hear from you. For more information and support, please contact the Emory University Office of Diversity, Equity, and Inclusion at 404-727-9867 or oei@emory.edu.

We recognize that harassment takes many forms. Some members of the Emory community have recently reported encountering incidents of “Zoombombing” — instances of uninvited guests crashing online Zoom meetings, classrooms and webinars in order to shout slurs and share offensive materials.

While Zoom has options to combat such intrusions, Emory’s Library and Information Technology Services (LITS) team recommends that those concerned with unwanted intrusions should require meeting passwords or, for smaller meetings, use a “waiting room.” For step-by-step guidance, please visit here. Additional questions may be directed to videoservices@emory.edu.

Spreading inaccurate information can too easily lead to scapegoating and other forms of disrespect, particularly aimed at persons of Asian descent. During this challenging time, we also urge members of the Emory community to seek out factual information, consulting official and evidence-based sources. For accurate information and updates on how the coronavirus is impacting Emory, please visit COVID-19 updates.

At Emory, we all have a role in building our community of belonging aided by members who are respectful of one another and find value in the richness and complexity of our shared diversity. Our inability to be physically present with one another offers an opportunity for us to demonstrate support for each other and to form an even deeper connection to our core values.

Now more than ever, let us celebrate our Emory values and strengthen our fundamental bond, affirming the dignity and humanity of each other through our words and actions.

Though apart, we remain, as always, in community.


Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

April 3, 2020 4:30 PM Preventing Zoombombing Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Some Emory community members have reported incidents of “Zoombombing” where uninvited guests crash their Zoom meetings, classrooms and webinars, and sometimes share upsetting or offensive content using the screen share option.

Tips for preventing Zoombombing

To avoid having your Zoom meetings interrupted, take the following precautions: 

  • Do not share Zoom links on social media or external facing websites; only communicate your Zoom links through email or other secure means.
  • In your meeting settings, add a Password, which you would then communicate to your participants. They will be prompted to enter the password any time they attempt to enter the meeting room.
  • In your meeting settings, enable a Waiting Room. This means you have to manually allow in any of your participants. Be sure to keep an eye on the waiting room, and click “admit” in the participant window to allow people in. Encouraging participants to enter the room with their full name will help you keep track of them. If you have a second meeting leader, this is a great job for them, so that you can lead the meeting and someone else can manage the participant list.
  • While in the room, you can also limit the screen sharing capacity just to the host. This will not work if your participants need to share their screens, but if they do not, follow these steps to limit the sharing.

Be sure to take the time to familiarize yourself with Zoom’s settings and features so you understand how to protect your virtual space when you need to.

Resources

What to do if you experience Zoombombing

If you are hosting a Zoom call with an Emory-sponsored Zoom account and the call gets Zoombombed, please report the incident to the Emory Police Department by calling 404.727.6111 (TDD/TTY 404.320.1024) or by reporting the incident via LiveSafe.

March 30, 2020 10:03 AM Emory’s Commitment to Health and Safety Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

In any public health crisis, it is imperative that information be shared with community members while protecting patient privacy. As our community has shifted to distance learning and remote work in many areas, and the rate of cases in Georgia rapidly increases, it has become clear that it will be difficult for Emory to maintain an accurate count of members of our community who are diagnosed as positive for COVID-19. For this reason, we have revised our approach to reporting confirmed cases and will no longer send announcements about illnesses on campus. For the most accurate and up-to-date information about COVID-19 in Georgia or Metro Atlanta, please refer to the Georgia Department of Health and the Centers for Disease Control and Prevention for COVID-19 tracking. Our commitment to the health and safety of our community is unwavering as we continue to work closely with local and state health partners to monitor and manage COVID-19 and address its impact on our community.

Leadership in Academic Affairs and Business Administration is currently working with schools and units to define essential activities on campus and provide guidance to both faculty and staff. We will focus our attention on around-the-clock actions to protect students, faculty, and staff who remain on campus. If your function is deemed essential and you are required to come to campus but feel you are in a high-risk group due to your age or a medical condition, please talk to your supervisor or HR representative for working options.

In the event of illness

  • If you are a student who has relocated out of Atlanta, and have become symptomatic (fever >100F, cough, shortness of breath, sore throat), call your primary care provider.
  • If you are a student on campus or in the Atlanta area, please access the Student Health Patient Portal, message the “COVID Assessment Provider,” and notify Student Health Services. If you are having chest pain, serious difficulty breathing or any other type of medical emergency, call 911. 
  • For students who are symptomatic, please inform your professors if your illness will impact your studies.
  • If you are faculty or staff, and become symptomatic (fever >100F, cough, shortness of breath, sore throat) go home immediately, contact your health provider, and do not return to work. If you are ill and unable to work, contact your supervisor, program director, department chairperson, or dean’s office. So that we may understand critical workforce needs, it is very important for you to indicate your use of sick leave in the Exempt Leave Tracking or Time and Attendance System. After illness, the Office of Injury Management (OIM) can help assess an employee’s readiness to return to work.
  • If you are faculty or staff and concerned you have been exposed to someone with COVID-19, call the Emory Healthcare hotline: 404-71-COVID (404-712-6843), where you can be connected with a nurse for guidance. If you are asymptomatic, you may be able to continue to work and should self-monitor for symptoms. 

Everyone can do their part to keep themselves and their friends and families safe by practicing social distancing both inside and outside. Social distancing is defined as remaining out of group settings, avoiding gatherings, and maintaining a 6 feet distance from others when possible per the CDC guidelines. 

Emory takes the health of our faculty, students, and staff very seriously and we are doing everything within our power to keep our community safe. Please continue to go to the university’s COVID-19 website for the latest updates and resources. 


Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

March 28, 2020 9:57 AM Welcoming Oxford to Atlanta Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

Today, we welcome Oxford College students to Emory’s Atlanta campus to form a new community of more than 300 scholars actively engaging in remote learning while continuing to observe social distancing.  

To best serve our students who requested to remain on campus this semester, and maintain important community bonds, we have brought students from our Oxford and Atlanta campuses together on Emory’s Clairmont campus, where we can provide each student residential single-room accommodations.

Oxford students and their belongings were transported to their new accommodations by shuttles, which were staggered to support social distancing. Once settled, Oxford faculty and staff, along with Atlanta campus colleagues, will be available to continue to support all students remaining on campus throughout the semester.

Our Oxford students traditionally transition to Atlanta after their sophomore year with strong bonds in place, ready to take on leadership positions at Emory University. These same students are being welcomed to their new homes earlier than anticipated on a campus that is eager for them to feel at home. Resources have been put in place to help them create a new kind of bond with their fellow students and professors at Emory College during this unprecedented time.

Many thanks to our resilient Oxford College students for making this transition and also to the many dedicated staff members on both campuses who’ve helped support them throughout the move. We appreciate everyone’s patience as we continue to adapt to new challenges, and we wholeheartedly welcome Oxford to the Atlanta campus. 

In times of uncertainty, there is comfort in community.

We’re grateful you are part of ours.


Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

March 27, 2020 2:57 PM Emory Expands Support Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

Throughout the unfolding challenges presented by the COVID-19 pandemic, we’ve been proud of the many ways that Emory employees have rallied to support one another, working together as we adapt to a fast-changing landscape.

From staff members who’ve helped Emory students move and kept a labyrinth of campus operations running smoothly to our remarkable, resilient faculty who’ve deftly transitioned to online learning platforms — and countless others — we thank you for your hard, ongoing work.

Beginning this week, Emory Report is launching a series dedicated to shining a light on those critical efforts, exploring how our staff members are supporting the daily work of the university, laboring tirelessly behind the scenes to help advance our academic goals.

We remain committed to supporting those members of our community who are the most vulnerable to the impacts of the coronavirus pandemic. That extends to individuals who contribute to many facets of Emory’s operations and who are being significantly affected by changes brought by COVID-19.

In recognition of those impacts, we have advocated on behalf of Bon Appetit workers to ensure they are protected from a sudden loss of earnings. Through this collaboration, the Bon Appetit employees who support both campuses will continue to receive their regular earnings and benefits through the end of the semester.

Last week we announced a $5 million EmoryTogether Fund to support students. This week the Emory Together Fund was widened to cover faculty and staff experiencing direct challenges as a result of COVID-19. By helping meet their most pressing and immediate needs, the Emory Together Fund can give members of the Emory community the ability to overcome the difficult obstacles presented by COVID-19 and future emergencies. The Emory Together Fund includes a $50,000 matching challenge to encourage the Emory community to pitch in to help students, faculty, and staff address financial difficulties, like those presented by COVID-19. In the long-term, the Emory Together Fund will continue to provide financial resources to students, faculty, and staff of Emory University to overcome future challenges. More information, including an application form and guidelines for staff and faculty, is available on Emory’s Human Resources Emory Together Fund website

As we face the challenges of each new day, Emory will continue to honor our core values and mission, supporting our community and embracing our work with creativity, collaboration and commitment.

Together, we are stronger.


Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

March 27, 2020 10:02 AM Alumni Update from Dean Michael Elliott Emory College Students, Faculty, Staff

Dear Emory College alumni and friends,

I write from a campus empty of students and faculty, as Emory faces unprecedented disruption and as you all face the uncertainty and anxiety of the COVID-19 crisis. As you likely know by now, Emory has transitioned to remote learning for the rest of the semester, and we have made that shift with the extraordinary devotion and energy of countless people at Emory. 

It is not an easy shift, nor will the next period of time be easy, but the Emory community, including our alumni and friends, will help see us through. Our students are challenged as they return home to maintain their focus, to retain their friendships, to grieve their loss of anticipated experiences, and to see a future beyond the current moment. We will count on alumni to support students now and in the future, demonstrating the strength of the Emory family. 

We are committed too, to supporting you all as you navigate an unprecedented situation for your lives, careers, and families. Emory is far more than beautiful buildings set on the Quad. We have seen your acts of kindness, your leadership in your communities, and the care that you bring. 

We will stay in touch regarding the ways that we will build strength for Emory together through this crisis, and we are grateful for the many ways you have already demonstrated your support. 

Gratefully,

Dean Michael A. Elliott
College of Arts and Sciences

-----------------------------------------------

Visit momentum.emory.edu to support the immediate needs of students, staff, and faculty experiencing hardship as a result of COVID-19. 

For more information on Emory's response to COVID-19, please visit the website.

March 24, 2020 4:16 PM Faculty Focus Emory College Faculty, Staff

Faculty Focus

Volume 4 Issue 10

Today's Issue

Today’s issue of the Faculty Focus contains reminders and important updates on Academic Action Requests, student support resources, remote teaching office hours, and information on non-COVID-related activities, including the move to Faculty 180 and deadlines for named chairs nomination. The next issue of the Faculty Focus will be sent this Friday, March 27.

University Updates

The University’s COVID-19 Website was recently relaunched. In addition to the latest University-wide updates, the site now has useful information and resources specifically for facultystaff, and students.

Remote Teaching: Support for Faculty and Instructors

The Emory College Academic Continuity & Remote Teaching site includes a significant number of resources to help you in this transition to remote teaching, as well as important College-specific guidance and policies. Other resources are available on the University’s COVID-19 website.

Remote Teaching Office Hours

Emory College will host drop-in office hours for pedagogical issues this week from noon to 1 pm. You can join the Zoom here (Meeting ID: 356 613 444) at https://emory.zoom.us/j/356613444. If you have technical issues you can also ask your questions on this call.

Student Support During Remote Teaching

Some students may be facing uncertain circumstances involved with relocation, possible quarantines, and unreliable technology and internet access. No student should be penalized for missing synchronous class sessions due to circumstances outside of their control.

If you are aware of students who do not have access to a computer or laptop and/or who do not have internet connectivity, contact oue.advising@emory.edu. If possible, continue to remain in contact with the student via email as we work toward a solution.

If you become aware of students with financial challenges who need extra support, students may request help through the EmoryTogether Fund by visiting the Campus Life Student Success Programs website and clicking on the support link.

The University’s COVID-19 site also has useful tips and guidance for students.

MIA Students

If you have any student with whom you are unable to make contact with during this first week of remote teaching, or who falls out of contact (for 3+ days) at any point during the remainder of the term, please complete the Student of Concern Referral form.

Student Tech Support

For faculty receiving questions from students about tech support, please direct them to the following resources:

Academic Action Requests

Students now have various academic action request options as they complete their coursework this semester. Starting March 27, students can make the following changes outlined below. Students are encouraged to schedule an advising appointment through College Connect or ask questions via email to oue.advising@emory.edu or prehealth@emory.edu. Faculty may email oue.facultysupport@emory.edu for additional guidance.

Academic Action Requests include:

  • Option 1: Satisfactory/Unsatisfactory grading basis
    Students will be able to change the grading basis of any course from letter grade to satisfactory/unsatisfactory in OPUS.
    The option will remain available until 5 p.m., Friday, April 10.
  • Option 2: Course Withdrawal
    Withdrawing from a course means they will not complete the course or earn credit for the course, and a grade of "W" will appear on their transcript. Taking a course withdrawal may delay progress to graduation. This is particularly important for courses required as a GER or for a major/minor. It may also impact progress if they withdraw from a course that is a pre-requisite for another course.
    The option will remain available until 5 p.m., Friday, April 10.
  • Option 3: Request an Incomplete
    Taking an incomplete in a course means that the student and the faculty member of the course have made arrangements to complete the requirements of the course at a later period of time, typically in the immediate next semester. Once the requirements are completed, the incomplete grade will be changed to the earned grade.
    This option will remain available until the last day of classes this semester.

Study Abroad: Returning Study Abroad students must contact the Study Abroad office (studyabroad@emory.edu) with requests for academic action.

Remote IT and Classroom Tech Support

College IT and Classroom Tech are in service and ready to support faculty and staff.

We will be monitoring our tickets 7 days a week from 7 a.m. to 10 p.m. and will respond to emergency requests as soon as possible. If you need IT assistance for any reason, contact:

  • LITS Service Desk at either 404-727-7777 or at the web link https://emory.service-now.com/. If you have password related issues, call 404-727-7777.
    On that website, you can enter a service ticket or engage in a live chat function, which would be the quickest for emergency responses. The website also has a searchable knowledgebase.
  • Email echelp@emory.edu with a description of your problem and we will get back in touch as quickly as possible. Please leave your preferred contact number in your message.
  • Call the Emory College IT Help Desk at 404-727-5757. Note that this will automatically place you into voice mail, and your voice mail will auto-generate the service ticket.
  • Is your Zoom sluggish? If you are seeing messages like “Your Internet Connection is Unstable” while using Zoom, there is a good chance that your computer and your home WiFi are too far apart. Please see about situating your workspace closer to your router. Also, during Zoom calls, try to avoid other household members making heavy use of your Internet (for example, Netflix or Disney+ streaming).

Changes to Pre-Health Composite Letter Process

Attention faculty and staff who write recommendation letters for pre-medical and dental students: Pre-Health Advising has extended the Recommendation Letter deadline for our Composite Letter applicants to Friday, May 1 to give recommenders more time to complete their requested letters during the transition to remote learning. This information has been communicated to students If you or any of your colleagues have questions or need an extension beyond the new May 1 deadline, please email phaletters@emory.edu.

Honors Theses Deadlines Extended

The deadlines for Honors theses have been extended one week to April 14 (for ETD submissions) and April 16 (for Honors forms). Contact ec.honorsprogram@emory.edu for questions.

Building Access Now Limited

All Emory College buildings are locked to provide additional security and accessible by card access. If you have any other questions or concerns, contact ecasfacilities@emory.edu.

Faculty with outdated, damaged or lost ID cards can obtain a replacement card at no cost. EmoryCard Services now allows you to make an appointment to visit at a time that is convenient for you; click the “Get Your EmoryCard” link in the top navigation of the EmoryCard website.

Woodruff, Health Sciences, Business, and Rose Libraries Access and Service

The Woodruff, Health Sciences, Business, and Rose libraries are now closed for patrons. Staff are still working to provide services to assist with teaching, learning, and research goals. For details about accessing materials and other services, see the library’s website.

If You Have COVID-19 Symptoms

Any faculty or staff person having COVID-19 symptoms needs to contact their healthcare provider as well as their supervisor or chair. The supervisor is to also notify Nancy Bliwise, nancy.bliwise@emory.edu, in the Provost’s office. If they have been on campus within two weeks of becoming ill, they should also contact the Office of Occupational Injury Management, 404-686-8587. More information is available on the University COVID-19 website under FAQ’s.

Reminder: Charges Related to COVID-19

Reminder: College departments and programs may incur expenses related to COVID-19. In an effort to track these unexpected expenses, Emory’s Finance Division created a new SpeedType 8300100218 (Project ID 00094049) for the College.

If a related expense has posted already, you should process a journal to transfer the expense to this dedicated SpeedType. Otherwise, you may post these expenses directly to the SpeedType. Personnel expenses related to COVID-19 can also be charged either by submitting an RST or changing the labor distribution.

If you’re unsure if an expense should be charged to ST8300100218 or if you have additional questions, please contact your dedicated College Finance Representative. Thank you for your patience while College Business Operations attempts to provide support and guidance to your department through this extraordinary time.

In Other News: Faculty 180, Merit Process, Named Chairs and Other Deadlines

Chairs and Directors Session: Faculty and Staff Evaluation and Merit Process

Leaders: Carla Freeman and Laura Papotto

Tuesday, March 31, 2020, 9:30 – 10:30 a.m. (Outlook invite with Zoom link will be provided)

Faculty Evaluation and Merit Process

We are proceeding with replacing the Online Faculty Activity Report (OFARs) with Faculty 180 activity reporting as part of the faculty review and evaluation process. You will have access to the new program by the end of the month.

Faculty 180 is a system that allows faculty to enter all professional activities in one system that can then be used to generate CVs, reporting, biosketches, etc.

This platform will provide Emory-wide uniformity for university reporting that supports faculty, administrative, and accreditation needs. This easy-to-use system will streamline data collection for your use as well as for reporting purposes in Emory College, and Emory University. Faculty 180 is a powerful tool to capture the totality of faculty activity. For this year, our goal is to capture only the past year’s activity for the purposes of annual review.

This Year’s Faculty Activity Report for Performance Review: This spring all tenure-track and lecturer-track faculty will enter their activity information encompassing the past year (May 2019 – May 2020) in Faculty 180 instead of through OFARs. Activity information will need to be entered and complete by all regular faculty by Friday, May 15, 2020.

Faculty 180 Training Sessions: Your department chair may have already arranged for a department specific session but there are also general training sessions available through Zoom. They are scheduled:

  • 2 – 4 p.m., Wednesday, April 1
  • 8:30 – 10:30 a.m., Tuesday, April 14
  • 2 – 4 p.m., Monday, April 20

These sessions will be posted on the Dean of Faculty Outlook calendar so faculty can go there to claim the session link(s). You may also RSVP to the Dean_of_Faculty@emory.edu email and we will send you a calendar invite with the Zoom link information.

Heilbrun Distinguished Emeritus Fellows Program

This marks the 20th year of competition for the Heilbrun Distinguished Emeritus Fellowship. The program will support two fellowships in the amount of $10,000 each for the 2020-2021 academic year. Any faculty who have not previously received this award and have achieved emeritus status on or before September 1, 2020, are eligible to apply.

The criteria for selection will include:

  • The relationship of the proposed project to the candidate's previous research.
  • The feasibility of completing the project within the term of the Fellowship.
  • The overall value of the research to the applicant's field or discipline.

Fellowship recipients will be asked to agree to the following conditions:

  • Submission of a written report to the Committee upon completion of the Fellowship.
  • Formal acknowledgment of Fellowship support in any published work that results
  • Attendance at receptions and social gatherings sponsored by the Committee.

Application details:

  • Detailed description of the planned research project to be undertaken during the term of the fellowship
  • Budget detail of the research expenses
  • Curriculum vita that includes activities undertaken since gaining emeritus status

Applications should be sent to the email account Dean_of_Faculty@emory.edu with “Heilbrun Fellowship” in the subject line and be received by Friday, May 1. (Deadline was April 1)

Named Chair Nominations

It is the time of the year that you consider nominating your colleagues for a named chair. We are not certain how many such chairs we will be able to consider for the upcoming year, but your nominations play a crucial role in helping identify faculty deserving of further recommendation.

Three Winship Distinguished Research Awards are awarded every year. All nominations are kept on file for three years. In particular, nominations for the Dobbs and White chairs may be considered over several years, and new materials may be added to the file after the initial nomination. Generally speaking, nominees should not already be holders of named chairs.

Descriptions of Named Chairs and the Winship Award:

  • Samuel Candler Dobbs: Full professors who have shown extraordinary accomplishment and considerable future promise in research and teaching.
  • Goodrich C. White: Full professors who have distinguished themselves by extraordinary service to the university and by strong accomplishment in research and teaching.
  • Winship Distinguished Research Award: Tenured faculty who demonstrate singular accomplishments in research. Such recognition should honor achievement and further scholarly research and research-based teaching. Awarded for a three-year term.

To nominate a member of your faculty, submit a brief letter of nomination (no more than one page) and a copy of their detailed CV to the email address: Dean_of_Faculty@emory.edu by Friday, May 15. We encourage nominations that include letters of support (no more than one page) from more than one faculty, although all nominations will be considered carefully.

Hightower Speaker Funds: Fall 2020 Applications Now Open

Each year Emory College receives funds from the Hightower endowment, which memorializes the late Robert E. Hightower Sr. This endowment provides funds to bring outstanding visiting lecturers to Emory.

The College has typically committed funds of $75,000-$100,000 annually. These include small allocations for partial funding of a single speaker to large amounts to support conferences with several speakers. Applications for Fall 2020 events are currently being accepted. The deadline to submit the application is May 15.

More information about the application process can be found on the Office of Faculty website along with the Hightower Fund application.

Student and Faculty/Staff Hardship Funds

Please consider a donation to the Student Hardship Fund or the Faculty and Staff Hardship Fund if you would like to provide direct assistance to the Emory community. The Hardship Funds provide critical assistance to students or faculty and staff in need due to a crisis or catastrophic event. Give here.

Quick Contacts List

See original email

March 24, 2020 9:56 AM Emory Moves Forward Together Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community,

Together, we’ve now experienced our first day of campus-wide remote learning, the new normal for university students across the nation. That swift transition represents a cultural sea change from our normal academic routines and campus operations, and its success is due, in no small part, to each and every one of you. 

Congratulations on embracing the rapid changes necessary to keep our learning channels — and our community — strong, stable and functional.

For some of us, learning and working online will be familiar. For others, it may represent a first-time experience. Together, we are making it work — every day, finding our way forward. And with each success, both large and small, our confidence and resolve is strengthened.

We recognize that the rough edges of this transition have been smoothed by the dedication of many, many individuals, whose tireless, behind-the-scenes efforts have helped keep the very machinery of Emory humming. Our deepest thanks goes out to all Emory students, faculty and staff for the hard work, long hours and resilience you’ve demonstrated in going the extra mile to make this possible. It has been an extraordinary effort.

As we continue adapting to change, an important reminder: For students, faculty and staff who remain on campus, starting this week all Atlanta and Oxford campus buildings will be secured and only accessible with an active Emory ID card. This security measure is necessary for protection of personnel and property as a result of changes to the campus operating environment due to COVID-19.  

Amid these new developments, we also want to acknowledge important, long-standing traditions here at Emory. As we move together as a community through this spring semester — always a time of growth and renewal — we’re also preparing to welcome our newest cohort of student scholars, the Class of 2024.

The evening of Wednesday, March 25, our final round of admitted first-year students will receive their eagerly awaited confirmation emails, inviting them to join the Emory community. It’s not hard for students to recall the anticipation you may have felt as a high school senior awaiting that notification as you decided where to enroll. We absolutely share in that excitement.

We also want to recognize the important work being done by teams at the Office of Admission on the Atlanta campus and the Office of Enrollment Services on the Oxford campus to share admissions information with prospective Emory students. In the days ahead, those offices will continue working diligently to provide new remote opportunities for future Eagles to connect with current students, faculty, and staff. 

For the latest developments in our new normal together, we invite you to check out the recently relaunched Emory COVID-19 website, which now features information organized to provide quick answers for faculty, staff and students, including important resources for remote learning and working. 

Thank you for standing with Emory as we face our shared challenges — honoring the past, while building toward the future. 

Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

March 23, 2020 8:56 AM Emory Together, We Transition Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community, 

To help students remain focused on their educational goals, this week Emory University formally launches the EmoryTogether Fund — a $5 million fund designed to support our undergraduate, graduate and professional students facing financial hardships as a result of COVID-19.

As we announced last week, the fund will help with the emergency financial needs of full and part-time degree-seeking students enrolled at Emory as of March 11, 2020, who demonstrate verifiable financial hardship related to COVID-19. Assistance may include help with a range of challenges associated with COVID-19, including basic needs (food, special housing circumstances, medicine, etc.), educational support needs (travel to a safe learning location, remote learning needs, etc.), and family/medical needs (job loss, medical deductible, etc.).

Starting today, qualified students with direct COVID-19 related financial hardships are encouraged to apply for support through this fund, which will be available from March 23, 2020, through June 30, 2020. Applications should be submitted through the Finance website. Emory’s Division of Campus Life, working with an oversight committee, will review all applications in consideration of special requests. Emory employees, who are enrolled in degree programs, are not eligible for support through this fund but are encouraged to seek support through the Emory University Hardship Fund, which assists faculty and staff.

A reminder for students, faculty and staff who remain on campus, beginning today, Monday, March 23, all Atlanta and Oxford campus buildings will be secured and only accessible with an active Emory ID card. This security measure is necessary for protection of personnel and property as a result of changes to the campus operating environment due to COVID-19.  

To help everyone in the Emory community gain access to quick reliable information, we will relaunch the Emory COVID-19 website with specific areas for faculty, staff and students to obtain the necessary resources for remote learning/working, latest guidelines and campus operations.

Lastly, everyone should be practicing social distancing whether you are remote or on campus.

The global pandemic COVID-19 has presented many moments of uncertainty, and together, we are navigating unprecedented challenges. As students enter a new week at Emory, beginning our new phase of remote learning, know that faculty, staff and administrators are here to offer support. Despite the distances that physically divide us, we are fully committed to ensuring your success and maintaining our bond as an academic community.

For Emory, and the nation, this is an historic moment — a time defined by our collective efforts to maintain our educational mission and momentum as we work to help mitigate a global pandemic. Those are remarkable, worthy goals, and we believe this community is up to the challenge.

Together, we are moving forward as educational pioneers. Our thanks goes out to everyone — students, faculty, staff and administrators — for all that you are doing, every day, to make that possible.

Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

March 21, 2020 9:13 AM Emory’s Transition to Remote Learning Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community:

On Monday, March 23, life at Emory University will begin to look different. 

The Emory community will advance into our new phase of remote learning and — for many staff members — working remotely. While that will necessarily bring changes, it won’t deter our mission to create and share knowledge, and it will not break our sense of community.

While the changes we are experiencing may feel isolating and even overwhelming, in a remarkable way they have also brought us closer together, as we navigate this shared experience. And there are parts of the Emory experience that will not change. Emory faculty remain among the very best in their fields, with the resources and creativity to deliver an exceptional learning experience. Our talented staff remain dedicated to our mission and service to our students. And the resiliency of our student body is inspiring. Thank you to everyone for your contributions to our community.

For everyone, confronting COVID-19 requires a big adjustment. But as you grapple with new challenges, please know that you are not alone — resources are available, along with people eager to help, even from afar.

We encourage everyone to prioritize their mental health and wellbeing in the coming days and weeks. If you are on campus or if you are at home, the following resources are available to you: Students: Counseling and Psychological Services and Oxford Counseling and Career Services  Staff:  Working Through COVID-19 and FSAP.   

And each day, please take time for self-care. Get some fresh air, take a walk, get some exercise —all of which can be accomplished while maintaining social distancing. We are impressed with the many ways our students are maintaining relationships across the miles, and are hard at work to provide additional opportunities to connect and maintain the heart of Emory, even at a distance. 

For those students, staff and faculty who must remain on campus, we ask you to continue exercising care and compassion by practicing social distancing. That includes avoiding gatherings of more than 10 people and remaining six feet apart at all times. Under these federal recommendations, parties and large social gatherings are discouraged at this time. 

To support security and social distancing measures, Emory’s Atlanta and Oxford College campuses have made adjustments to operating structures, which include campus building closures and reduced hours of operation and summer program cancellations:

Atlanta and Oxford Campus

Building Security and Access

Beginning Monday, March 23, all Atlanta and Oxford campus buildings will be secured and will only be accessible with an active Emory ID card. This security measure is necessary for protection of personnel and property as a result of changes to the campus operating environment due to COVID-19.  While most faculty, staff and students have active Emory ID cards that will permit access to their buildings, we anticipate some may not. Those who lack required building access should coordinate access with your department and the EmoryCard office. Questions may be directed to: emorycard@emory.edu. Additional information about pop-up EmoryCard Office access will be provided in a separate communication.

Atlanta Campus

Closed or Reduced Hours of Operation

  • Currently closed: Woodruff P.E. Center, Student Activity & Academic Center (excepting mail and dining), Emory Student Center, Alumni Memorial University Center, Schwartz Center for Performing Arts, Carlos Museum, Woodruff Library, Barnes & Noble
  • Reduced hours: Dining hall hours will vary. Visit the Dining website for updated hours and availability.
  • Boxed food options: For those remaining on the Druid Hills campus, boxed meals can be picked up in the Dobbs Common Table in the Emory Student Center at the hours indicated on the Dining website.

Parking and Transportation 

Beginning Friday, March 20, until further notice, the parking decks listed below will have free entry/exit for use by Emory and Emory Healthcare personnel who are considered essential. This change in parking policy is provided to support social distancing during the COVID-19 campus operating environment. Email any parking questions to parking@emory.edu. Email shuttle or commute questions to commute@emory.edu.

  • Peavine I and II Decks; located at 29 Eagle Row
  • Fishburn Deck; located at 1672 North Decatur Road
  • Michael Street Deck; located at 550 Houston Mill Road
  • Starvine Deck; located at 1945 Starvine Way
  • The Sorority Lot

Mail Services

Mail services will be reduced to once per week for non-essential departments. There will be two locations for pick up at Mail Center (Oxford) and 1762 Clifton (Atlanta).

Oxford Campus

Closed or Reduced Hours of Operation

  • Currently closed: Language Hall, Humanities Hall, Pierce Hall, Hopkins Hall, Seney Hall, Science Building, Chapel, Phi Gamma, Tarbutton/Few Hall, Williams Gym, Library, Candler Hall.
  • Reduced Hours: Oxford Student Center 9 m.-5 p.m.; Student Health Services 9 a.m.-5 p.m.
  • Oxford Dining Hall for boxed meals: 8 a.m.-10 a.m./11 a.m.-3 p.m./5 p.m.-8 m.

International Travel/Summer Study Abroad

In keeping with the university’s indefinite suspension of international travel, Emory is canceling all Emory-sponsored undergraduate international travel for Summer 2020, including summer study abroad programs. Emory also encourages faculty and staff responsible for organizing any Summer 2020 Emory-sponsored international travel for graduate or professional students, either group or individual, to reconsider their plans, as such travel may not be allowed given the uncertain duration of the international travel suspension.

This decision is being made in light of Emory’s international travel suspension and the possibility that planned summer travel could be disrupted by potential entry restrictions by the U.S. and other countries. Moreover, as Emory and its partners and colleagues abroad focus on their COVID-19 response, preparations that would normally be made to ensure safe and meaningful academic experiences abroad cannot be effectively executed.

Students who have been planning Emory-sponsored travel should work with their units on any logistical or administrative issues resulting from this cancelation, such as the refund of paid deposits. Emory understands the importance of summer experiences abroad to students’ Emory program and remains committed to working with them to ensure academic continuity during this challenging time.

As we continue to respond to the unprecedented impact of this historic COVID-19 pandemic, we remain inspired and grateful for your help in facing change together. We encourage you to be patient next week with the faculty as we launch our courses remotely, with our staff as we implement new technology, and with each other as we find our new normal. 

The strength of our combined efforts today will go far in protecting the health and safety of everyone in the days to come. We can all play a role in helping turn the tide of this ongoing public health crisis. Thank you for doing your part. 

Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

March 19, 2020 6:49 PM Emory financial support and updates to grading options Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community, 

Emory is here to support our students. As each day brings new challenges, we want to help students feel confident about maintaining their academic progress.

We also recognize a hard truth: Emory undergraduate, graduate and professional students of various income levels and backgrounds may incur financial hardships as a result of COVID-19.

In order to respond to these emerging needs and offer support to our students in crisis, Emory has established a $5 million EmoryTogether Fund which will be managed by Campus Life. More information about this new fund — and application guidelines — is anticipated to be released on Monday, March 23, 2020.

In addition, students may request the option of satisfactory/unsatisfactory grading in place of a letter grade for a course or courses taken during the Spring 2020 term. Faculty members may also request that a graded course be changed to satisfactory/unsatisfactory based on changes related to the move to remote learning. 

Schools and colleges will review these requests and respond to them through school-based governance policies and committees, and additional information will be provided to you soon by your school. As always, we appreciate the flexibility and willingness to embrace these grading modifications that have been demonstrated by our faculty and students.   

As we move forward together in adapting to new learning styles, know that Emory will continue to seek ways to best support our community.

Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

March 19, 2020 5:42 PM Emory University Update Regarding COVID-19 Testing of Students Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community, 

As part of our commitment to share important public health information, I am writing to inform you that an Emory University student who currently resides on campus has tested positive for COVID-19. The student, a resident at 12 Eagle Row, is in satisfactory condition and is self-isolating in off-campus housing provided by the university. 

The student’s roommate also is self-isolating and both are being supported by Student Health Services and Campus Life staff. The student’s residence has been cleaned and disinfected by Emory Environmental Health and Safety personnel.

The Emory community will be notified if an on-campus community member has tested positive for COVID-19 through move-out day on Sunday, March 22. In any public health crisis, it is imperative that information be shared with community members while protecting patient privacy. 

According to the Centers for Disease Control and Prevention, a large proportion of hospitalizations for COVID-19 in the U.S. includes people aged 20 to 54.  For this reason, and as the number of confirmed COVID-19 cases increases in Georgia and across the country, it is imperative that students leave campus as soon as possible, in advance of the March 22 deadline for their departure.

Emory has offered to pack and ship or store students’  belongings, for those who cannot return to campus or want to leave immediately. For students who may not have the option to leave immediately, Emory is reviewing requests to allow students in especially difficult circumstances to remain on campus. 

Students remaining on campus who develop symptoms, such as cough or fever, need to separate themselves from others and call Student Health Services at 404-727-7551 (Atlanta campus), or Oxford College Student Services at 770-784-8376.

Emory’s commitment to the health and safety of our community is paramount. A team of representatives from emergency preparedness, health care, campus life and other units are taking action around-the-clock to protect students, faculty, staff and visitors. We also continue to work closely with local and state partners to monitor and manage any public health issue that has the potential to affect our community, including COVID-19.

We appreciate your patience with the disruptions to your spring semester, as well as your serious attention to the health warnings that are being shared. We again ask that you leave campus as soon as possible so that we as a university community can do our part in helping to slow the spread of COVID-19.

Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs 

Christopher L. Augostini, Executive Vice President Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

March 18, 2020 3:01 PM Spring 2020 Commencement Update Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear members of the Emory community,

Commencement is a beloved tradition in our academic community and a singularly important moment for our graduating students and their families. It is with great sadness that I write to let you know we have made the difficult, but absolutely necessary decision, to cancel our traditional May commencement activities. However, I also want to share with you that planning already is underway to celebrate and commemorate the Class of 2020 as we are living in an extraordinary time. 

We did not make this decision lightly. I recognize that it will cause disappointment, especially for our graduates and their loved ones. But cancellation of the on-campus activities is, at present, the one option that ensures the safety and well-being of our Emory community members. We must be proactive in our mitigation efforts against COVID-19. Nevertheless, I apologize that we will not have our regular graduation celebrations, and wanted to let you know as soon as possible to help you with your plans.

Thankfully, cancellation will not be the last word. Together, we will recognize all that you have accomplished and celebrate your creativity, resilience, and resolve. I wish you great success as you move forward into the next phase of your lives.  

I appreciate your patience and continued understanding as we navigate these challenges. Most of all, I encourage each member of the Emory community to continue to care for yourselves and your families during these very stressful times. We will remain guided by our mission of putting knowledge to work in the service of all humanity. The present times call for compassion and for courage.

With gratitude,

Claire E. Sterk
President

March 18, 2020 12:08 PM Guidance for Managing Emory University Research Enterprise During COVID-19 Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Faculty, Staff

Dear colleagues,

Emory University’s strategic framework clearly signals our institutional commitment to be recognized as a top-ranked global leader in research and to drive societal impact. As we face new and unique challenges during the current COVID-19 pandemic, the urgency of this mission could not be clearer. At the same time, the health and safety of students, faculty, staff, patients, and the general community are of critical importance to Emory. Safe-guarding our community and stewarding health-care resources are among our highest priorities.

We are committed to balancing our essential research enterprise with the imperative to implement social distancing, as recommended by the CDC (CDC COVID-19), to flatten the curve of the pandemic and do our part to keep our community safe and healthy. As such, we are writing to provide Emory's guidance regarding on-campus laboratory research while we mitigate COVID-19 challenges. Effective immediately, laboratory researchers should begin a pandemic-mitigation process to suspend and conclude experiments and reduce direct contact study visits with participants for all non-essential, non-critical, on-campus research. The process to wind down these activities should be completed no later than Monday, March 23. Until further notice, only those activities designated by school or unit leaders as essential during this period should be conducted in on-site laboratories. You will need to communicate with your school or unit leaders for guidance in determining what is critical during this period. 

Peer institution responses to the pandemic—such as those by Harvard, Stanford, and Johns Hopkins—were considered in this guidance to redirect and wind down along with CDC guidelines and Emory guidelines. Thus, all but essential research activities (as defined for this situation and determined at the school level) should start the ramp down, effectively immediately and completed no later than March 23.

Emory's ramp down will include all on-sites research activities, including laboratory and certain human subjects research.  Access to laboratories ramping down will be minimal, only to allow maintenance of critical activities, such as completing ongoing research that is at a crucial phase, maintaining animals, and safeguarding unique reagents and essential materials and equipment.

Research that is deemed essential/critical during this period by your school or unit leaders may continue—but only upon implementation of stringent social distancing and handwashing precautions. Some examples of research to be designated as essential/critical at this time may include research related to COVID-19, that for which a halt would result in irreversible loss, and other critical and essential research as determined by your school or unit leader to be of substantive benefit. Requests for consideration to proceed as “essential research” should be submitted to the senior research officer in your school or unit as soon as possible and no later than March 20.

After March 23, all non-essential, in-person human subjects research, community-based and clinical research that does not meet the criteria noted above, should be suspended until further notice. All new studies that have not yet started should be postponed. Research that can be conducted remotely or virtually is strongly encouraged and can proceed.

To reduce non-essential clinical research activities, further guidance and tools will be forthcoming on a tiered approach.

If essential in-person work needs to be completed, this should be done on a limited basis, and lab staff should abide by social distancing practices including the option of shift work that minimizes personnel overlap.

We understand this will be disruptive, and it is not intended to be a full shut down of research at Emory. Rather, this policy is intended to minimize spread of COVID-19 through in-person contacts. Therefore, we encourage you, your students, and your research team to take this opportunity to focus on the activities that can be conducted remotely, such as completing data analysis, writing papers, and drafting grant proposals.

We encourage you to continue the structure of your teams of staff and postdocs, even while working remotely. Federal guidance has stated the salaries for remote workers will be allowable during this time, thus please continue charging them to grants as usual. The NIH is also working on lengthening timelines for certain activities such as progress reports, etc.  Additionally, a website has been created for the COVID-19 response for researchers and it is being updated daily.  We recommend someone on your team be assigned to check it frequently as we post updates from sponsors.

In addition, Emory’s research administration support offices are well prepared for remote support, and they will serve your research needs to the best of their ability over the coming weeks.

Please read the following carefully:

Immediate Steps

  • PIs should immediately identify essential research experiments that are at a critical phase. We anticipate this would mean that abandoning them would cause irreversible and irreparable loss.  With consideration of the issues raised above, school and unit leadership may wish to support the completion of critical experiments.
  • When considering research that requires a physical presence in the laboratory, labs should, at most, carry out limited amounts of only the highest priority work as established by PIs in consultation with their school leadership. We understand that there is some subjectivity in the definition of high priority and essential.  As such, these decisions should be made in concert with the PI and their school's designated leader.

Students and Other Learners in Laboratories

  • Undergraduates, volunteers, and visitors, including non-Emory students, are not permitted in any laboratory, even those conducting critical research.
  • Critical functions should not be assigned to graduate students. Graduate students should begin working remotely immediately, or as soon as the research ramp down process is complete, but no later than the March 23 deadline.  Mentors should work with graduate students to develop individualized plans to maintain progress towards completing their dissertations and other academic work. In the event that a laboratory engaged in essential research activities requires graduate students to maintain a functioning effort, graduate student participation must be approved by the student's program director or director of graduate studies, the department chair of the investigator, and the Laney Graduate School. The resulting decision should be reported to the School/Unit Dean.
  • If the criterion of “essential” is met and approved, a postdoc of a research team may, at their own discretion, continue to work physically in the laboratory. In other words, unless their presence is required for an essential role, trainees who wish to work remotely should be allowed to do so, and PIs should work to facilitate that effort.

What to Do In Case of Any Illness

  • If you think you may have been exposed to COVID-19 and develop a fever, cough or difficulty breathing, don’t come to work, separate yourself from others, and call your healthcare provider for medical advice. Students: Call Student Health Services, 404-727-7551. Faculty and staff: Call the Office of Occupational Injury Management, 404-686-8587. After hours or on weekends, call the OIM Nurse Practitioner on call at 404-686-5500 and enter the ID #50464. If you are having chest pain, serious difficulty breathing, or another type of medical emergency, please call 911.
  • Contact your supervisor and OIM to inform them of your illness.
  • If you are instructed to stay at home, don’t leave except to get medical care—review the steps to prevent the spread of COVID-19.
  • Once symptom-free, call OIM to get cleared to come back to work.
  • Additional information can be found at Coronavirus Updates for the Emory Community, a website dedicated to our response to COVID-19. 

Managing Laboratory Activities  

  • Laboratory work specifically related to COVID-19 is continuing to expand and should continue.
  • Disinfect the common lab areas and touchpoints according to the EHSO guidelines.
  • Beginning March 23, access to labs will be exclusively for school or unit approved essential personnel who perform critical procedures and experiments, equipment management, or animal management that require personal attention to maintain laboratory viability (e.g. liquid nitrogen tank filling, animal support, maintaining shared computational equipment). Notify your school leadership immediately about who these individuals are.
  • Essential work in labs should be staggered so that minimal personnel (in accord with social distancing concepts) are present at any one time. Consider using flex time and off-hours to achieve social distancing. Physical safety is a consideration in situations where a single person is in a laboratory—a virtual check-in/out should be implemented to in these situations.
  • Communicate frequently, and review contingency plans and emergency procedures with your group.
  • Meetings should be held online or by phone, including one-on-one meetings and formal lab or group meetings. Groups should use the available video conferencing and networking tools, such as Zoom or Skype business, to continue to interact regularly.
  • PIs should prepare for the eventuality that an individual in their group will test positive for COVID-19. Given the current projections, this is a likely scenario for many research groups. Laboratory spaces and offices used by an individual found to be COVID-19 positive will be closed, disinfected, and prepared for re-occupancy. Incidents should be reported immediately to OIM.

Guidance Regarding the Division of Animal Resources

  • The Office remains open and fully functional.
  • Large animal surgery, with the exception of terminal procedures, has been discontinued.
  • Animal ordering from approved vendors is winding down, but will remain intact for experiments and activities (e.g., cryopreservation) determined to be essential.
  • Animal imports into quarantine and exports have been suspended.
  • In-person training, such as Tuesday new facility orientation, has been discontinued.
  • The overall focus is on high-quality animal care and preservation of the environment to enable current experiments to continue.
  • Recommendations for our research partners:
    • Investigators encouraged to conclude experiments, not start lengthy or complicated ones, and consider euthanasia of surplus animals.
    • Labs are encouraged to ensure contact information is in place for communication with and from vet staff.

Our primary concern is for the safety of our faculty, staff, and trainees. Wash your hands frequently, and practice social distancing.

Thank you in advance for your efforts to keep our community safe in this global health crisis. Questions and feedback will be regularly monitored, and the FAQs on the ORA COVID-19 page will be routinely updated.

Sincerely,

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President Business and Administration, Chief Financial Officer 

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Resources

March 17, 2020 5:52 PM Message from Dean Elliott Emory College Faculty, Staff

To the Faculty and Staff of Emory College:

To keep you informed, we will be publishing the Faculty Focus twice a week for at least the next two-three weeks to help ensure you are getting the information you need the most as we navigate this challenge. The next issue will be sent to you on Friday.

I realize that this email contains a lot of information, but I ask that you read it with care. We have done our best to compile announcements related to the University’s transition to remote instruction. Because of the length of this message, I will add only briefly how deeply grateful I am to all of you for taking on the challenges of this moment with generosity and compassion.

Sincerely,

Michael

Michael Elliott, Dean, Emory College of Arts and Science

Remote Teaching and Resources

Emory College is working to equip all faculty with the tools and support that they need to transition to remote teaching as a means of providing academic continuity during this unprecedented time. You will find an array of guidance and information on the Emory College Academic Continuity & Remote Teaching site.

The College is not mandating a particular content delivery model that all courses must follow. Some faculty will choose to deliver content synchronously (via live Zoom sessions), while others will rely primarily on asynchronous modes of delivery (pre-recorded lectures, Canvas discussions, etc.). Most courses will contain a mix of both approaches. Your decision about content delivery in each course will depend on many factors, including course enrollments, course content, and the technological capacity of faculty and students.

All faculty of ECAS courses should follow a few common parameters in order to streamline the learning experience for students:

  • Please communicate with your students no later than Thursday, March 19 to let them know what to expect from you when classes reconvene remotely next week. This first communication should go out via email and Canvas.
  • Use Canvas as the primary organizational and communications tool for your students.
  • If faculty do hold synchronous sessions for their course, those sessions must be offered during the regularly scheduled class time in order to avoid conflicts with other courses. All synchronous sessions should be recorded and posted to Canvas in case students have difficulties in accessing the synchronous meeting.

Please review the Emory College Academic Continuity & Remote Teaching site for suggested approaches to transitioning particular activities and types of courses, information about accessibility, tutorials for Emory’s relevant technologies, and important support links.

If your department would like to schedule a remote teaching workshop or consultation with a member of the College’s team via Zoom, contact Sara Wade. Visit this page to register for one of the many “Remote Teaching with Canvas” workshops offered by Teaching & Learning Technologies this week. General questions on remote teaching may be addressed to oue.facultysupport@emory.edu, or you may find the appropriate resource here.

Essential Administrative and Policy Information for Remote Teaching

All of the current Emory College administration’s guidance and directives regarding remote teaching, expectations and changes in policy due to the current situation can be found on the Remote Teaching website. Information will be updated as it becomes available, including, but not limited to, expected updates on undergraduate research, semester dates, final exams, and Commencement.

Unmet Teaching Needs Survey

The College Administration would like to know of any exceptional unmet needs for remote teaching among graduate student instructors and temporary faculty – as well as regular faculty. Department chairs and program directors: Please complete the Qualtrics form to let us know about these unmet needs. Faculty should work with their chairs and directors. You can submit the form multiple times, should you discover new needs. Please let us know these needs as soon as you can, and the form will remain open until Monday, March 30.

IT Preparedness Checklist for Off-Campus Work

To assist you in working effectively and efficiently from home or from an off-campus location, Emory College Information Technology team has created an IT Checklist. If you need assistance with your technology, Contact College IT at echelp@emory.iedu or by calling 404-727-7777.

Online Trainings This Week

Emory IT has added two new online Zoom training sessions for this week. These two new sessions will be Zoom remote training sessions only (no in-person attendance). The remote training dates and times are:

  • Wednesday, March 18 from 1:15 - 2 p.m. (primarily focused on Zoom features)
  • Thursday, March 19, from 2:30 p.m. - 3:15 p.m. (primarily focused on Remote Teaching using Zoom)

If you are interested in participating in the sessions, RSVP to Jo Crawford, HR Associate, by noon tomorrow, jo'landra.crawford@emory.edu, prior to the class. Those that have responded via RSVP, you will receive a Zoom invite via email from Emory College IT prior to the online training session start time with login instructions included. You will be able to ask questions during the live online sessions.

For those of you who cannot attend either online sessions this week, additional information on how to use the Zoom application can be found on the EMUNV LITS site and on the College’s Remote Teaching site.

Transitioning to Remote Teaching Q&A Sessions

Emory College Online instructional designer Leah Chuchran will hold open Virtual Pedagogy Q&A sessions via Zoom from noon-1 p.m., Wednesday, March 18, Thursday, March 19 and Friday, March 20. Join the Zoom Meeting (Meeting ID: 356 613 444) at https://emory.zoom.us/j/356613444.

Please drop in to ask questions about how to transition your course to a remote learning environment. If you have specific IT or technology support questions, please reach out to the relevant contact. These sessions will not focus on Zoom, Canvas, and Studio basics, so please watch the Remote Teaching Workshop for a basic overview of those tools.

Fall 2020 Pre-Registration

Pre-registration for fall courses will be delayed one week for all undergraduate schools. Appointment times will remain the same, only the date has been changed. These times, which are all EDT, should be viewable in OPUS now. Students were asked to confirm advising appointments with faculty via email.

Student Support

Many of you have raised concerns about the university’s decision to move all students out of campus housing by March 22, and especially how that decision is impacting our low-income and international students. Campus Life, Residence Life and other units have been working rapidly through these issues with great sensitivity and compassion to address the needs of our students during these extraordinary circumstances.

The University today announced a wide variety of initiatives to assist students. You can read full details on the University’s COVID-19 website.

Student Hardship Fund

Many of you would like to have a way to provide direct assistance to students in need. Please consider a donation to the Student Hardship Fund if you would like to provide direct assistance to students. The Emory Student Hardship Fund provides critical assistance to Emory students in need due to a crisis or catastrophic event. It relies entirely on donations and is one of the mechanisms the University is using right now to assist students directly. A similar fund for staff is also available. Give here.

Zoom: Emory Together - An Update from the Dean

All Emory staff were invited to a Zoom meeting at 11 a.m., Thursday, March 18. Dean Elliott will provide updates directly to Emory College staff and take questions. Contact Susan Lee, slee05@emory.edu, if you did not receive it.

Remote Work and Staff

A reminder that we expect anyone who can work remotely to begin doing so as soon as possible. Supervisors should be as flexible as possible in allowing remote work. Departments without any physical presence should have clear signage and/or direction on how to obtain department assistance. Laura Papotto, lpapott@emory.edu, is available if there are questions about working remotely.

If You Have Symptoms

Any faculty or staff person having COVID-19 symptoms needs to contact their healthcare provider. If they have been on campus within two weeks of becoming ill, they should also contact the Office of Occupational Injury Management, 404-686-8587.

College Business Operations Updates

Charges Related to COVID-19

College departments and programs may incur expenses related to COVID-19. In an effort to track these unexpected expenses, Emory’s Finance Division created a new SpeedType 8300100218 (Project ID 00094049) for the College.

If a related expense has posted already, you should process a journal to transfer the expense to this dedicated SpeedType. Otherwise, you may post these expenses directly to the SpeedType.

If you’re unsure if an expense should be charged to ST8300100218 or if you have additional questions, please contact your dedicated College Finance Representative. Thank you for your patience while College Business Operations attempts to provide support and guidance to your department through this extraordinary time.

Mail Delivery

If departments would like to set up a custom mail delivery schedule for their office, please contact Shane Garrett in Emory Mail Services at sgarre3@emory.edu. They will hold your departmental mail until a time can be set up to deliver it to the office in question.

Events

A final decision on Commencement will be coming soon. In the meantime, please cancel all nonessential events your department may have planned per University guidelines.

Building Access Limited Starting March 20

At this time, most non-essential events have been cancelled, particularly those involving students and visitors from off campus. Therefore, starting at 5 p.m., Friday, March 20, all Emory College buildings will be locked to provide additional security.

We encourage all faculty to make sure they have the most up-to-date Emory ID to ensure they can access their offices. Faculty with outdated, damaged or lost ID cards can obtain a replacement card at no cost. EmoryCard Services now allows you to make an appointment to visit at a time that is convenient for you; click the “Get Your EmoryCard” link on the right side of the EmoryCard website.

If you are unable to make an appointment or come to campus, we are researching other options that may be available to you. If any department would like to have their building closed earlier than Friday, or if you have any other questions or concerns, please contact Dwight Raby, draby@emory.edu.

University Updates

For the latest University-wide updates and information, visit the COVID-19 Website.

March 17, 2020 4:00 PM Guidance for LGS Student Research & Academic Progress Graduate Students, Faculty, Staff

Dear LGS Community,

As you are aware, Emory University is taking extraordinary steps to prevent the transmission of COVID-19. I write to provide guidance on what this means for LGS.

All LGS students should begin working remotely immediately, to the fullest extent possible, with transitions completed no later than Friday, March 20, 2020. Faculty advisors should work with their graduate students to develop individualized plans to continue their research remotely. 

All LGS students who currently receive stipends, including those supported by research grants, will continue to receive their stipends.   

LGS students should not be assigned as essential lab personnel with on-campus responsibilities. No student may be compelled to come to campus for any purpose.Faculty must be flexible to support remote work arrangements for LGS students. In the event that a laboratory engaged in essential research activities requires an LGS student to maintain a physical presence in the lab, this must be approved by the Director of Graduate Studies/Program Director, the PI’s Department Chair, and the Dean of the Laney Graduate School. The resulting decision will be reported to the PI’s School/Unit Dean. LGS will provide additional guidance and update the FAQs on the LGS COVID-19 webpage.

LGS will work closely with graduate programs to mitigate the impact on student academic progress in order to meet the academic needs of each student. We recognize that transitioning certain kinds of research activities to remote work will require careful planning and may affect academic progress. We will provide further guidance as the implications for the research environment continue to unfold.

If you have questions or concerns about academic progress, please reach out to your Director of Graduate Studies/Program Director. Students outside of lab environments should contact Interim Assistant Dean Mackenzie Bristow. Students in lab environments should contact Associate Dean Amanda Marie James. Directors of Graduate Studies/Program Directors should contact Senior Associate Dean Cathryn Johnson.

During these rapidly evolving circumstances, we must work together and stay connected to protect our community. We appreciate your partnership and efforts to keep our community safe. Please regularly check the Emory University and LGS COVID-19 webpages for more information.

Stay strong and resolute in your practices to curtail and stop transmission. Be patient and responsibly flexible and take time for self-care.

March 17, 2020 11:14 AM Emory’s Commitment to our Community Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community,

To strengthen our investment of support for students, faculty and staff during a time of unprecedented disruption, Emory leadership will provide a series of financial initiatives, which are as follows: 

Refund of Unused Fee

Emory will refund student accounts with a calculated amount of unused housing, dining, athletic fees, activity fees, parking fees, and other fees unrelated to academic instruction. Since instruction will continue, no instructional costs will be reimbursed (tuition, technology fees, etc.) Other services that will remain available to students, such as health related fees, will also not be refunded. 

Federal Work Study Income Replacement

The Department of Education has authorized the payment of unutilized Federal Work Study funds to each impacted student. The Office of Financial Aid (OFA) has reviewed the funds available and is in the process of calculating the amount eligible under this program, to be awarded to eligible students in the next week.

High Financial Need Student Support Stipend

We understand that Emory undergraduate students with the highest financial need will experience the greatest impact associated with the expedited closure of the resident halls and shift in academic delivery. With that in mind, Emory will provide an immediate “Student Support Stipend” to eligible undergraduate students in the amount of $1,000 within the next week. Students will be contacted by the Office of Financial Aid.

Student Employee Salary Replacement

Emory students of various income levels and backgrounds hold jobs at Emory and are classified as student employees. These jobs may be administrative, research focused, athletic support or various other activities. The rate of pay is different for each student employee and the hours may vary by job as well as by week-to-week availability, depending upon the student’s academic load and the unit’s need. We are concerned about the impact of COVID-19 on the financial well-being of these students who depend on this income in their financial planning.

As a means of supporting our student employees as the university moves to remote work and students are leaving campus, we propose to pay estimated earnings for the remaining weeks of the term based on their historical time worked.  Students may check with their hiring unit to see if it is possible to continue to work remotely and may be paid for that time as well.

Emory Employees Pay and Compensation

We are making the commitment that regular faculty and staff employed by Emory University will be paid as usual for the current anticipated duration of the social distancing protocols, no matter their role within Emory and the altered learning/working environment. The process and details are still in development, but we are committed to continuation of pay from Emory during this time of uncertainty.

Emory’s administration is committed to our students’ health and well-being, and we are dedicated to supporting their educational journeys with creativity and innovation as they progress along chosen academic pathways.

Sincerely,

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President Business and Administration, Chief Financial Officer 

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

March 16, 2020 11:09 AM Emory University Update Regarding COVID-19 Testing of Students Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear members of the Emory community,

In any public health crisis, it is imperative that information be shared immediately with community members while protecting patient privacy. To follow up on that commitment, I am notifying you that the two Emory University students in undergraduate housing who were reported as being tested for possible COVID-19 on March 14 have both tested negative. The two students will remain in off-campus housing provided by the university until other arrangements can be made. A third student who lives off-campus also tested negative.

Also confirmed today, two undergraduate students residing at Emory Point have tested positive for COVID-19. Both students are in satisfactory condition and are self-isolating in their off-campus apartment. The two students, who were away for spring break, have not been on campus for more than a week and did not report feeling ill until they returned home from break. The students are being supported and closely monitored by Emory's student health services staff.  

More information is being gathered about their recent activity and will be shared with those who have been in direct contact with these students.  Whenever pertinent information becomes available, we will share it with the Emory community. 

As the number of confirmed COVID-19 cases increases in Georgia and across the country, students should self-assess for fever or cough. Students who develop symptoms need to separate themselves from others and call Student Health Services at 404-727-7551 (Clifton Rd. campus), or Oxford College Student Services at 770-784-8376. Off campus students should contact their primary care physician if they feel sick or call 911 if their symptoms warrant emergency care.

As the trajectory of cases is likely to increase, Emory will continue to report on COVID-19 testing among students, faculty and staff and will report outcomes to the community and the public via the Emory COVID-19 website. Additional resources and key updates can also be found on the webpage.

I am keenly aware of the anxiety, uncertainty, and concern that so many of us are experiencing during this global public health crisis. Profound disruptions to our daily lives are multiplying. In the midst of these major stressors, I encourage you to keep in mind that Emory’s commitment to the health and safety of our community is paramount. A team of representatives from emergency preparedness, health care, campus life and other units are working to protect students, faculty, staff and visitors. We also continue to partner closely with local, state, and federal agencies.

I want to thank the many members of our community who are rising to the occasion and caring for those in our community and beyond. I especially want to thank our courageous Emory healthcare workers who are on the front lines of this fight. While this is not how we hoped the spring semester would unfold, together we will see our way through this crisis. And together, we will emerge stronger as a community.

With gratitude,

Claire E. Sterk

President

March 15, 2020 8:50 PM The Week Ahead Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community,

As we enter our last week on campus together before beginning a new phase of remote learning, it’s critical to acknowledge the resilience, support and courage we’ve already seen demonstrated by students, faculty and staff throughout this challenging transition.

Here is our pledge: As Emory enters this next chapter, we will strive to stay connected, maintaining our essential bond. Even though our community may not be together physically for an unforeseen time, we are committed to moving forward together, united in spirit and service and preserving the care and compassion that have long been a hallmark of this university. 

That is foundational to who we are as a community, and it will not change. 

Over the past 24 hours, we’ve understandably received many questions — concerns about housing, remote learning and working, and especially how to best help the Emory community, particularly our students. Many answers to those questions will be updated daily at Coronavirus Updates for the Emory Community, a website dedicated to our response to COVID-19.

It is heartening to be joined by the broader Emory community in our commitment to serving our students. In fact, it’s been moving to see just how quickly support can coalesce. 

Even as students began packing to leave campus, the Emory Student Government Association  was distributing free MARTA passes to help with transportation. We’ve seen staff members working long hours to assist students with specific needs, faculty rapidly developing online lesson plans, and caring alumni who’ve stepped forward to volunteer their help. 

That outpouring of support has been heartwarming and, of course, not unexpected. For those who are able and eager to help, please consider contributing to the student hardship fund. In addition, the faculty and staff hardship fund offers assistance to other members of our campus community who might be impacted by COVID-19.

Moving forward, perhaps one of the most important things we can all do is stay strong and healthy for each other — for our communities, our families and our friends. Let’s work to preserve those connections, our fundamental human bonds. 

Amid these remarkable times, let us prove what a community can be. 

Together, we will be stronger for it. 


In community, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs 

Christopher L. Augostini, Executive Vice President Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

March 14, 2020 9:30 PM Two Emory Undergraduates Tested for Possible COVID-19 Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff, Healthcare Staff

Dear Emory Community,

In any public health crisis, it is imperative that information be shared immediately with community members while protecting patient privacy.

With that in mind, we wanted to notify our community that two Emory University students in undergraduate housing are being tested for possible COVID-19. Neither case has been confirmed but, out of an abundance of caution, both students are self-isolating in off-campus housing provided by the university. The Emory community will be notified if one or both students test positive. 

The undergraduates live in Dobbs Hall and at the Clairmont Campus, respectively.  Their roommates have been notified and are being supported by student health services staff.  The students’ rooms have been cleaned and disinfected by Emory Environmental Health and Safety personnel.   

Emory’s commitment to the health and safety of our community is paramount. A team of representatives from emergency preparedness, health care, campus life and other units are taking action around-the-clock to protect students, faculty, staff and visitors. We also continue to work closely with local and state partners to monitor and manage any public health issue that has the potential to affect our community, including COVID-19.  

We understand that the uncertainty and quickly changing dynamic around COVID-19 can bring stress and anxiety.  Emory is committed to keeping our community informed and to provide as many resources as possible. Many of these resources and key updates can be found at Emory’s COVID-19 website.

As the number of confirmed COVID-19 cases increases in Georgia and across the country, students should self-assess for fever or cough. Students who develop symptoms need to separate themselves from others and call Student Health Services at 404-727-7551 (Clifton Rd. campus), or Oxford College Student Services at 770-784-8376.

Sincerely,

Jan Love, Interim Provost and Executive Vice President for Academic Affairs 

Christopher L. Augostini, Executive Vice President Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

March 14, 2020 4:20 PM Confronting the COVID-19 challenge Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

To our students, faculty and staff,

At the end of what has been a difficult week, we want to reach out to express our appreciation and admiration for the entire Emory community.

We are all disappointed about the need to transition to remote learning and, for many employees, remote working. But we are all dedicated to making the changes necessary to keep each other safe as we continue with the vital mission of the university “to create, preserve, teach, and apply knowledge in the service of humanity,” which is needed now more than ever.

Already, you are showing the strength and service that defines the Emory community. Students are reaching out to support each other. Faculty are coming together to adapt their courses for remote learning and plan how they will continue their research. At every level of the university, staff members are going the extra mile to make sure that everyone receives the information and resources they need for our community to continue to thrive even in the uncertainty caused by COVID-19. 

Some of you may be frustrated or anxious in the face of these unprecedented circumstances for you, your family, the university and our broader community. Please know that we are working to answer your questions as quickly and thoroughly as possible in a rapidly evolving situation. Please visit our dedicated website, Coronavirus Updates for the Emory Community, daily for newly updated information and answers to common questions on topics ranging from health and support resources to classes, housing, travel, events, finances and other logistics as we all make this transition together. Please note especially the information on travel and events. 

In the coming days, we know that the Emory community will remain strong and connected by our common purpose, even if we are no longer together in person on our campuses. Beyond your courses or work assignments, continue to reach out to each other by phone or video to sustain our networks of care and compassion. And as you support each other, know that we are here to support you as well.

In community,

Jan Love, Interim Provost and Executive Vice President for Academic Affairs 

Christopher L. Augostini, Executive Vice President Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

March 13, 2020 5:50 PM Laney Graduate School- Remote Instruction Graduate Students, Faculty, Staff

Dear Laney Graduate School Community,

Effective Monday, March 23, 2020, all Emory University classes will transition to remote instruction.

We recommend that teaching assistants, teaching associates, and faculty explore the use of tools such as Canvas and Zoom. These tools are equipped with built-in features that support a quick shift to remote instruction. Below is additional information and resources to assist faculty and graduate students serving as teaching assistants/associates. 

Emory schools and colleges have instructional support teams that are able to answer questions about transitioning your courses to a remote format. Laney graduate students serving as Teaching Assistants / Associates (TA) can access support for this transition from existing instructional support teams on campus. Graduate faculty are also encouraged to use these resources as well. Contact information for these resources can be found below. 

Candler School of Theology

Emory College

Goizueta Business School

Law School

Neil Hodgson Woodruff School of Nursing

Oxford College

Rollins School of Public Health

School of Medicine

Laney Graduate School Teaching Assistants and Associates who have reached out to the contacts above and still require support are invited to contact Rob Pearson, Assistant Dean of Professional Development and Career Planning at rdpears@emory.edu

Resources on Transitioning to Remote Delivery of Instruction

Below is a list of helpful resources from Emory’s campus and other institutions. 

Emory Teaching Resources:

Other Teaching Resources:

  • The Center for the Integration of Research, Teaching, and Learning (CIRTL) is a network of 46 institutions committed to implementing and advancing evidence-based teaching practices for diverse learners in STEM education. By creating an account, you can access resources and recordings of past topics that will be of use in transitioning your course to a remote format. Navigate to Events à Past Events to see past workshops and programs, some of which are accompanied by recordings, slides, and other resources.
  • University of Michigan’s Remote Resource Guide: Technology for remote teaching, learning, research, and work.
  • Harvard University’s website Teach Remotely
  • View a crowdsourced list of resources from various universities across North America about transitioning to a remote environment.

We recognize that faculty and students may have questions. This is an extraordinary time that requires flexibility and responsiveness, and we will continue to share new Emory resources to support remote teaching and learning as they become available.

March 13, 2020 4:13 PM Update on COVID-19 Planning for Student Support Emory College, Oxford College, Business, Nursing Faculty, Staff

Dear Emory Faculty and Staff:

We are writing to you as leaders of Emory University and Emory’s four undergraduate schools to state our support for all students as we all work to mitigate the impact to your student of the global pandemic COVID-19.  

During this unprecedented time, we have been heartened by our community’s efforts to support each other and express concern for members of the Emory family. We have heard you and want to reassure you that we have planning underway to aid members of our community who may need extra assistance or have housing considerations as we move to remote teaching and learning.

We are honored to be the educational home for all students including international, FLI, Posse, and those who face health risks, all of whom remain vital and special parts of our university community. We are in direct contact with these students to work toward solutions to their concerns and housing needs, and are asking students who have not been contacted but would like to request an exemption to contact us as soon as possible.

Know the hard but necessary decision to move our courses to remote learning for the remainder of the spring semester was made to protect our students, faculty, staff and wider community. While this is not an optimal situation, we are confident that our faculty will continue to provide a world-class education for all our students and we are thankful for the time our faculty and staff have spent transitioning to our new, but temporary, normal.

As we continue to develop plans to address this disruption, know that the well-being of our students and community is our central focus. Please do not hesitate to contact your dean directly if you have additional questions.

Sincerely,

Jan Love, Provost and Executive Vice President for Academic Affairs

Michael A. Elliott, Dean of Emory College of Arts and Sciences

Douglas Hicks, Dean of Oxford College

Erika James, Dean of Goizueta Business School

Linda McCauley, Dean of Nell Hodgson Woodruff School of Nursing

March 13, 2020 2:52 PM Remote Work for Emory University Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Faculty, Staff

Dear Emory University Faculty and Staff,

The health and safety of our faculty, staff and students is of utmost importance.  We want to inform you about Emory’s policy regarding remote work in the light of the COVID-19 crisis. As recommended by the CDC to support social distancing, Emory University will be transitioning to remote work over the next few weeks for employees who are able to do so. All employees who are able to work remotely should be doing so on a routine basis by March 30, 2020 and until further notice is provided. This is mandatory to support the health and safety both for the remote workers, and for the workers who must work on campus; the fewer people on campus, the less chance of spreading infection.

Because we are here to serve the academic, research and healthcare missions of the university, there are many employees whose presence on campus is required, either to care for animals, provide necessary services to faculty, students or patients, conduct research in onsite settings, and many other responsibilities. Many employees will be working to support students during this transition time, or to support the conduct of remote learning. These employees must continue to report to campus.

Each unit will make the determination as to which employees are required to be on campus, and which can work remotely. Please check with your supervisor to understand the specifics of your job. They will let you know whether you will be expected to continue to work on campus, or whether you are expected to work remotely. 

To assist supervisors and employees who will transition to remote work, guidelines for remote work are posted on the Human Resources website. These include several resources for teleworking successfully, such as technology and training links.

Pay and Redeployment

Emory’s executive leadership has committed that no regular employee’s pay will be affected by their ability or inability to perform work remotely. There may be some employees whose jobs are not suitable to remote work, but are not considered essential for on campus work.  The university may decide to redeploy some employees, when possible, into jobs that can be performed remotely. Employees will be expected to be flexible in accepting assignments in these cases. If there is no possible way for these employees to continue to work, they will nevertheless remain at home. These employees will continue to receive their regular pay for the current anticipated duration of the “social distancing” protocols.

We are currently working to develop additional policies that will apply during this difficult time. This includes guidance for employees who must care for children whose schools are closed or who must care for others, or become ill themselves. Please be aware that we expect policies to evolve as time goes by and more information becomes available.

We know this is a challenging transition, and moving to remote work will not be perfect. However, we believe our talented and dedicated employees will be able to adapt, remain committed, and get even better as time goes along.

Please continue to stay informed by checking Emory’s Coronavirus website regularly. Thank you for your commitment to making Emory safe and productive during this time.

Theresa Milazzo
VP, Human Resources

Del King
VP, Human Resources

March 13, 2020 10:15 AM Qualifying Exams/Thesis and Dissertation Defenses Graduate Students, Faculty, Staff

Extended Spring Break

As a reminder, Emory University will extend spring break for students until Sunday, March 22, 2020. During this time, no in-person or remote classes should take place. The University will transition to remote learning beginning Monday, March 23.  

Qualifying Exams/Thesis and Dissertation Defenses

Qualifying examinations and thesis and dissertation defenses may take place on campus as scheduled. However, meetings should limit in-person participation to committee members only and options for remote participation must be offered. If desired, public participation may be arranged via remote connection. 

We strongly advise meeting participants who are considered at higher risk to participate remotely.

Please consider social distancing and respiratory hygiene best practices for all meetings. 

For the remainder of the term, approval forms should be submitted electronically and include scanned signatures.   

Emory Zoom is recommended and useful for the practices above. Emory’s Teaching and Learning Technologies provides workshops, practice sessions, and instruction videos.

Please submit any questions about defenses and exams to Ulf Nilsson at unilsso@emory.edu.

March 12, 2020 8:30 PM Emory Travel Restrictions Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Emory is indefinitely suspending all official and previously authorized international travel for students, faculty and staff. This restriction includes travel for university-related activities such as teaching, study abroad, conferences, internships, research, recruiting, business meetings and special events. Any requests for approval of international travel must be made through the Executive Travel Safety Committee and submitted to: global@emory.edu.

Cases in the United States are increasing as is evidence of community spread. Emory most strongly urges you to postpone all university-sponsored domestic travel and find ways where possible to conduct the work online. Older adults and those who have certain medical conditions should avoid situations that put them at increased risk for more severe disease. This entails avoiding crowded places and avoiding non-essential travel.

Emory Healthcare, Grady Health System, and the VA Medical Center may implement more restrictive travel policies for healthcare personnel. Faculty and staff who have clinical responsibilities or whose workspaces are located in a clinical facility should follow the travel guidelines provided by their respective clinical institutions.

Emory strongly encourages you to reconsider your personal domestic and international travel in the context of the COVID-19 pandemic. Avoid all travel to countries with ongoing widespread sustained transmission of the illness and consider the implications of any travel that might require 14 days of social distancing upon return to the United States. As noted above, older adults and those who have certain medical conditions should avoid situations that put them at increased risk; this entails avoiding crowded places and avoiding non-essential travel on long plane trips.

Travel guidance is being reviewed regularly and will be updated as new information becomes available.

March 12, 2020 2:56 PM March 12 - Goizueta: Message to faculty and staff Business Faculty, Staff

To the Goizueta Community:

As a follow up to the message to the Emory Community sent last evening, I am writing to keep you updated on Goizueta Business School specific actions that will effect class delivery and day-to-day operations.

Academic and Class Delivery

Goizueta is committed to maintaining our daily operations to the greatest extent possible and ensuring that all students can fulfill their academic requirements as planned. We will, however, institute some social distancing practices to protect the health and continuity of our community.

As you now know, Spring Break will be extended by one week with no classes conducted during this period (March 16 – 22, 2020). Starting on March 23, 2020, undergraduate and graduate classes will transition to remote learning (Zoom, Canvas, and other forms of delivery) through the end of the semester. As campus will remain open through the end of the semester, faculty can come to campus in order to utilize the expertise of the instructional design team, registrar, and Goizueta Technology Services to help convert material. Faculty may use their offices and other spaces within Goizueta to deliver classes remotely. Goizueta Technology Services is crafting a message that will be sent to students via the Program Offices to ensure they are able to access course content during this period.

Faculty and Staff

We are aware that there are faculty and staff who are themselves, or live with, individuals considered to be in high risk populations. Thus we want to provide as much flexibility as possible while ensuring that the operations of the business school happen with minimal disruption through the end of the semester. Therefore, faculty and staff should continue to do the majority of their work consistent with how they have ordinarily performed their duties. For most of us that means working from Goizueta Business School. Staff can discuss remote work options or use of personal leave time with their supervisors if there are reasons they are unable to work on campus during this time frame.

Events

Effective immediately all in-person Goizueta sponsored events for students, alumni, and prospects occurring through March 22 should be canceled, postponed, or moved to remote delivery. This is to accommodate the unusual circumstances associated with an additional week of spring break. This change extends to events happening on or off-campus and includes but is not limited to recruitment and networking events, student programs, conferences, social events, and board meetings.

At this point, it will be left to the organizer’s discretion whether or not to proactively postpone, cancel or utilize remote delivery for events happening after March 22. We are awaiting guidance from the University on this matter and will update our guidance as soon as we receive additional information. Best practices suggest utilizing virtual delivery when possible for larger gatherings. Organizers will need to ensure any auxiliary services such as catering, facilities/events management, marketing and communications, etc. can be fulfilled well in advance. Please work with Susan-Anne MacKenna on negotiating contract policies.

Community and Self Care

Campus Services has implemented an additional cleaning process. This step utilizes a disinfectant that will be sprayed in common spaces across all campus facilities. The disinfectant will not be applied in private spaces. The process occurs during the overnight shift. Outside of these hours, Campus Services will continue cleaning and disinfecting high traffic areas.

For all events and meetings, we urge faculty, staff and students to remind each other of good hygiene practices including frequent hand washing; to voluntarily remove yourself from the event if you are not feeling well; and to make accommodations for ill or self-quarantined individuals.

Questions

Additional information about the following topics will be available as soon as possible: commencement, summer and fall semester registration, and domestic and international travel restrictions.

  • For questions related to teaching continuity and program delivery please contact Ed Leonard or Andrea Hershatter
  • For questions related to faculty affairs please contact Anandhi Bhardwaj
  • For questions related staffing and human resources please contact Alicia Sierra

Emory University has a comprehensive website that is updated frequently.

Best,

Erika H. James
John H. Harland Dean
Pronouns: she/her/hers
goizueta.emory.edu

March 12, 2020 8:38 AM Message to the Rollins community Public Health Students, Faculty, Staff

Dear Rollins Community,

Last night, the Provost’s Office sent a message to the Emory community with important updates regarding university closures and future events on campus in response to the continued spread of coronavirus (COVID-19). The decision has been made by the university to extend spring break until March 22 for students. Classes will resume in a remote learning environment on March 23 through the end of the semester. The university currently recommends cancelling all gatherings not essential to the academic mission of the school, and will send additional guidance in this area soon.

The university is making decisions based on the latest available information from the CDC and public health experts. As a school, it is important that we align with and complement university-level guidelines. We know that sudden shifts in operations can be challenging. Please know that we are here to assist and support you throughout this transition. We learned a lot about how to most effectively target faculty and staff for relevant technology training based on the survey that many of you completed earlier this week, so thank you for taking the time to provide this valuable information.

Our goal for the next 10 days is to prepare our faculty and students for the immediate shift to remote course delivery effective March 23. The Rollins COVID-19 Preparation and Response team has drafted guidance for faculty, staff, and students to support this transition and to ensure the smooth continuation of all operations. Included in this guidance are detailed instructions on how to access the necessary support to transition coursework to Internet-based platforms (this includes online support, webinars, and in-person technical support).We will share this guidance document with all of you later today. Please note that this is a working document that will be adjusted daily as the situation rapidly evolves. Please also regularly visit the Rollins website for up-to-date COVID-19-related information as it pertains to Rollins, including the latest version of the guidance document.

At this point in time, faculty and staff should continue to report to work as normal. We ask that staff work closely with their supervisors to make teleworking arrangements as needed and that faculty and supervisors be flexible in making these arrangements, particularly for those staff who are at higher risk for disease transmission. It is important for all faculty and staff to make preparations to transition to teleworking (to the extent possible) in the event that university guidance changes. This aspect of preparation is outlined in the guidance document mentioned above. 

We know that there are several in our community who are immunosuppressed or a member of a high risk group as defined by the CDC.  Please use your own discretion as you make decisions about how to manage your health concerns alongside work and school responsibilities. If you have any symptoms, please stay home and contact the Office of Injury Management. We encourage you to maintain regular communication with your instructors and/or supervisors, especially if you are ill. Controlling transmission continues to rely heavily on common health promotion efforts, such as handwashing, sanitizing work spaces, avoiding hand/facial contact, and social distancing, so let us all continue to do our part in controlling the spread of disease.

While there are very few positive cases of COVID-19 in Georgia at the time of this writing, we remain vigilant and continue to consult with colleagues in the Provost’s Office, Emory’s Office of Critical Event Preparedness and Response, the Georgia Department of Public Health, and the U.S. Centers for Disease Control and Prevention as the situation continues to develop. Our top priority is protecting the health, safety, and wellbeing of our community.  Please continue to reference Emory’s COVID-19 website for up-to-date information from the university, and to refer to the CDC’s website and Georgia Department of Public Health’s website for accurate information surrounding COVID-19.

Often, times of uncertainty can serve as opportunities for fear and discrimination to take hold. Please be reminded that stigma and discrimination related to COVID-19 transmission goes against our values as an Emory community. Moreover, it undermines our desire to cultivate an inclusive environment and our ability to control the spread of transmission. To that end, we request that you continue to treat others with respect and generosity. We do our best work when we work together.

We understand that the shift to remote teaching, the indefinite suspension of all official and previously authorized travel, and cancellation of all gatherings not essential to the academic mission poses challenges. Thank you for your patience, understanding, and support during this constantly evolving situation. We will continue to update you regularly as new information unfolds. Let’s commit to adopting a spirit of inclusion, empowerment, and justice as we work collaboratively to combat this pandemic.


Sincerely,

James W. Curran, MD, MPH
James W. Curran Dean of Public Health
Rollins School of Public Health of Emory University
jcurran@emory.edu 

Kimberly Jacob Arriola, PhD, MPH
Executive Associate Dean for Academic Affairs
Rollins School of Public Health of Emory University
kjacoba@emory.edu

Kara Robinson, EdD, MS
Associate Dean of Admission & Student Affairs
Rollins School of Public Health
Emory University
klbrow2@emory.edu

March 11, 2020 8:50 PM Spring break extension and move to remote learning Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community,

Like many of you, we have been following the developments of the coronavirus (COVID-19) very closely. We recognize the tremendous anxiety our community is feeling. In recent communications, the Centers for Disease Control and Prevention (CDC) and the World Health Organization have emphasized the importance of taking active measures to contain the spread of the virus in communities and mitigate the risk to vulnerable populations. As a world leader in public health and the metro region’s largest employer, Emory has a special responsibility to heed this guidance.

Effective immediately, Emory University will extend spring break for students until Sunday, March 22, 2020, and transition to remote learning for graduate and undergraduate classes on Monday, March 23, 2020.

Residential learning will be suspended for the remainder of the semester while the university remains open.

Academic and Residential Life

We will extend spring break until Sunday, March 22, and transition to remote learning for graduate and undergraduate classes on Monday, March 23. Students who are able should remain at home following the break.

  • All students residing in Emory residential facilities should collect belongings and move out of their spaces between now and Sunday, March 22 at 5:00 p.m. Residential facilities will close at this time and will remain closed for the spring semester.
  • Residence Life and Housing Operations will be following up with residential students with specific instructions. Students who may have housing related extenuating circumstances can contact housing@emory.edu for additional assistance.
  • Students can expect to hear from their faculty about plans for the continuation of their classes.
  • Faculty should expect to hear from their deans’ offices about school and college plans for transitioning to remote learning.
  • The university is developing contingency plans for students and faculty who might need technical assistance and support during and through the transition to remote learning.

Emory Staff

Given the altered learning environment, Emory staff should be guided by their unit or school leadership regarding work status and other updates as they become available.

Events

We recommend canceling all gatherings not essential to the academic mission in order to reduce the risk of exposure to and transmission of the virus. This guidance is rapidly evolving, as we work with a panel of subject matter experts to determine the best actions to protect our community. We anticipate releasing additional guidance regarding events in the next 24-48 hours, and staff can expect to receive more information from their supervisors concerning work status, telecommuting options, timing, and other updates as they become available.

Travel

Emory continues the indefinite suspension of all official and previously authorized travel for students, faculty and staff to China, Iran, Italy and South Korea. Given the dynamic nature of the outbreak, we strongly recommend that all Emory faculty, students, and staff reconsider domestic and international travel, especially for senior members of the community and individuals at increased risk for severe illness. We anticipate releasing additional guidance related to travel restriction in the next 24-48 hours.

The decision to transition to remote learning, limit events, and offer telecommuting options is consistent with CDC guidelines to prevent the further spread of COVID-19 and reflect similar actions from peer institutions. We carefully considered all options to ensure that our entire community can feel safe in these uncertain times. We appreciate your flexibility, patience, and commitment to our community as we navigate the path forward together.  While we do not have all of the answers to the very many questions that will naturally follow from our decision to take these measures to protect our community and those in the greater Atlanta region, we pledge to keep you informed as the path forward becomes clear. Please watch for future communications and expect that regular updates will appear on the university’s dedicated website: Coronavirus Updates for the Emory Community.

Sincerely,

Jan Love, PhD

Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini

Executive Vice President Business and Administration, Chief Financial Officer

March 11, 2020 Laney- Spring Break Extension notice. Graduate Students, Faculty, Staff

Dear LGS Community,                     

I write to follow up on the announcement that Emory University will extend Spring Break for students until Sunday, March 22, 2020. Effective Monday, March 23, 2020, all classes will transition to remote instruction for the remainder of the semester. The University remains open and will continue operations during that time, until further notice.

LGS will follow University guidelines and work closely with graduate students and faculty to ensure that there is minimal disruption to academic progress. We will continue to communicate the latest updates and guidance through email and the Emory University COVID-19 Updates and LGS COVID-19 Updates websites. 

Remote Instruction

LGS is committed to providing support for graduate students and faculty as the University transitions to remote instruction. Remote instruction incorporates video and other online delivery methods that allow continued teaching and learning. We will provide additional guidance and recommendations to ensure academic continuity.

All in-person graduate classes will transition to remote classes taught online.

Graduate students serving in teaching assistantship and teaching associateship roles should work with their faculty instructors to transition to remote teaching. LGS will ensure graduate students are equipped with the necessary tools and resources, such as Canvas and Zoom. Preliminary information is available from Emory College Remote Teaching and Teaching and Learning Technologies. Additional guidance is forthcoming.

Graduate education that involves clinical and in-lab training and research activities will continue, consistent with current University protocols, until further notice. 

Graduate Student Travel

Emory continues the indefinite suspension of all travel to China, Iran, Italy, and South Korea. The restriction includes travel for University-related activities such as teaching, study abroad, conferences, internships, research, recruiting, business meetings, and special events. Any requests for approval of travel to any of these countries must be made through the Executive Travel Safety Committee and submitted to global@emory.edu

As travel restrictions continue to evolve, we strongly recommend the reconsideration of all international and domestic travel.

All LGS students should complete the LGS Student International Travel Survey by March 13, 2020. 

Professional Development Support (PDS) Funds

We are aware that many conferences are being canceled or postponed. We are working with each impacted student to ensure that canceled conference expenses do not affect PDS amount limits. We ask students to make a good-faith effort to work with meeting organizers and travel agencies to recover any fees before submitting for PDS reimbursement.

Graduate students who were approved for PDS Conference Award funds will receive reimbursement through the standard PDS process:

  • Keep all documentation related to conference travel expenses.
  • Submit a PDS Report to your Program Administrator to update the reimbursement amount in the ApplyWeb system.
  • Refer to the PDS website for instructions and answers to FAQs.
  • Contact the LGS Professional Development team if you have questions or concerns: lgs.profdev@emory.edu.

LGS Contacts

As always, we are committed to supporting our graduate students, faculty, and staff. If you have questions or concerns, please contact LGS leadership:

  • Student Affairs: Mackenzie Bristow, Interim Assistant Dean, Student Affairs
  • Professional Development Support: Rob Pearson, Assistant Dean, Professional Development and Career Planning
  • Community: Amanda Marie James, Associate Dean, Diversity, Inclusion, and Community Engagement
  • Admissions: Ulf Nilsson, Associate Dean, Academic Operations
  • Faculty & Academic Affairs: Cathy Johnson, Senior Associate Dean 
  • Staff & HR: Donna Lynch-Cunningham, HR Senior Manager

Uncertain times like these easily lead to feelings of stress, anxiety, and fear. Campus Life provides a range of support services for students to help navigate these feelings. We should remember to call on the many strengths we have in ourselves to care for members of our community, supporting each other through this unprecedented time. If it arises, I ask that we work together to help counter social stigma during the COVID-19 response. 

Your partnership, patience, and commitment to navigate this next path forward together is appreciated.  

With you, 

-Lisa

Lisa A. Tedesco, Ph.D.

Vice Provost for Academic Affairs – Graduate Studies
Dean, James T. Laney School of Graduate Studies
Professor, Rollins School of Public Health
Emory University

March 10, 2020 4:24 PM Emory Healthcare COVID-19 update Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff, Healthcare Staff

Emory Healthcare has admitted our first patient who has tested positive for COVID-19. We are committed to maintaining patient privacy in accordance with federal regulations. The coronavirus situation remains fluid and we are prepared to see more admissions and ambulatory visits moving forward. For patients who test presumptive positive, depending on their condition, they may or may not remain in the hospital. In some instances, patients may be sent home for home quarantine in coordination with Georgia Department of Public Health to await a confirmation from the CDC. If a test result is confirmed and the patient requires hospital care, Emory Healthcare is fully prepared and equipped to treat the patient. We are following all established screening protocols and have implemented infection control best practices throughout the health system.

Emory Healthcare is working closely with state and local public health agencies in following potential COVID-19 cases. Emory Healthcare has unique expertise with infectious disease care and research, and we are actively monitoring the coronavirus situation. We are following all protocols and safety measures to ensure patients, their families and our health care community remain safe and we will continue to keep the public educated and informed.

March 10, 2020 10:35 AM March 10 - Emory Business and Administration Division: Message to staff Staff

The EVPBA office is committed to sharing the latest updates regarding COVID-19 and will continue to send email updates.

Dear Business and Administration Colleagues,

Given the rapidly evolving information surrounding COVID-19, I want to personally update you on the steps and contingency plans we are taking to ensure we can mitigate impacts to the Emory community. A team of representatives from emergency preparedness, health care, campus life, academics and other units are taking action around-the-clock to protect students, faculty, staff and visitors. Emory routinely prepares for such scenarios, and we have been through similar situations with H1N1, SARS and Ebola viral diseases. 

As an academic medical leader, we have many public health and medical experts affiliated with our University, Emory Healthcare and the Centers for Disease Control and Prevention (CDC).  We are in contact with these leaders to provide expert and timely information for our community. Most of our healthcare colleagues and front-line staff are working around the clock, and for that we are most grateful for their hard work and commitment to their profession and our safety.

Given that the information about the virus is evolving rapidly, I encourage you to stay knowledgeable by visiting Emory’s Coronavirus Website.  This site includes the latest information, FAQ’s, resources for faculty/staff/students, links to the CDC website, and a place to ask questions. In addition, we will continue to email you to keep you fully informed as situations, and Emory’s guidance evolves so that you are receiving pertinent and timely information.

Sincerely,

Chris Augostini

New Information

Fulton County Schools

Fulton County Schools are closed today, Tuesday March 10th, due to a teacher that has tested positive for COVID-19. As a result, parents with students in Fulton County schools may either need to take leave or work remotely. According to HR policy guidelines regarding the coronavirus outbreak, parents/caretakers who are required to remain at home to care for their children will be allowed to use sick leave, annual leave, or floating holidays, as available. It is unclear how long the Fulton County School System closure will last, and we will provide additional information once it becomes available. 

Emory Campus Events and Visitors

At this time, Emory has not moved to limit gatherings on campus or related to Emory programming, consistent with the guidance issued by the CDC and state public health department. However, some schools and units are using their best judgments as it pertains to their individual audiences and have decided to cancel upcoming events. Emory officials are actively monitoring the situation and will send an update if guidance changes.    Older adults with underlying health conditions are considered to be at increased risk for severe illness and complications from COVID-19. People in high-risk groups should consult with their healthcare provider about attending large events.

Travel

The Centers for Disease Control and Prevention issued new guidance regarding travelers returning to the U.S. from countries that have a Level 3 travel health notice. Presently, these countries include China, Iran, Italy and South Korea. The new guidance requires travelers returning to the U.S. to stay home for 14 days from the time they left these countries in order to maintain social distancing.Emory University is observing this guidance, including faculty, staff, students and visitors. This means all travelers entering the U.S. must wait 14 days before returning to campus. An update sent to the Emory community provides details on how to follow this directive and resources for questions and assistance.Emory continues the indefinite suspension of all official and previously authorized travel for students, faculty and staff to China, Iran, Italy and South Korea. This restriction includes travel for university-related activities such as teaching, study abroad, conferences, internships, research, recruiting, business meetings and special events. Given the dynamic nature of the outbreak, all Emory students, staff and faculty who are planning international travel are encouraged to review the CDC’s up-to-date information on travelers’ health issues. Emory also contracts with International SOS to provide travelers on Emory business a variety of online health, safety and security resources. There are currently no travel restrictions within the U.S., we will update you if this changes. 

Health Assessments for Emory Stakeholders

New CDC guidance directs travelers stay home for 14 days from the time they left countries that have a Level 3 travel health notice. Currently this includes China, Iran, Italy and South Korea. Emory University is following this directive for all returning travelers, including faculty staff, and students. This means all returning to the U.S. travelers must stay home for 14 days from the time they left these countries before coming back to Emory in order to maintain social distancing. Students are being instructed to contact Student Health Services.  Faculty and staff with recent travel to affected areas seek guidance from the Office of Occupational Injury Management. Please note that Express Care Clinic is closed (for Emory employees). They announced on March 6, 2020, that it will be suspending its services until further notice, to avoid exposing Emory employees to contagious illnesses in the waiting room.

Student Housing

Our Campus Life and Master Planning teams are working diligently to identify housing locations capable of housing larger numbers of affected students in the event this impacted population increases. 

Campus Services

Campus Services will continue cleaning and disinfecting efforts in high traffic areas, such as public restrooms in university buildings and residence halls, fraternity and sorority housing, recreation facilities, the Emory Student Center and Woodruff Library. Hand sanitizer stations are also located in high use areas across campus. Faculty, staff and students are encouraged to continue the practice of cleaning personal areas, such as offices and private rooms. Campus Services is following the recommendations of the CDC and other public health experts and will adjust plans if guidelines change.

Preparation for Telecommuting

The Human Resources teams are working with stakeholders across campus to ensure telecommuting effort is rolled out appropriately should social distancing or telecommuting be warranted for those that are able to work remotely. 

Supply Chain Management

Our supply chain is actively being monitored, and we are particularly concerned with medical and academic supply availability.

March 6, 2020 8:58 AM March 6 - Rollins School of Public Health: Message to students, faculty and staff Public Health Students, Faculty, Staff

Dear Rollins Community,

As Dean Jim Curran articulated in his message to everyone at Rollins earlier this week, we have developed a COVID-19 preparation and response team at Rollins to inform our planning and response surrounding COVID-19. The preparation and response team is composed of faculty with relevant expertise and representatives from several of Rollins’ operating units who will advise the dean and the RSPH Leadership Team to ensure our alignment with the central University and CDC guidelines. A list of team members and their respective sub groups is posted at the bottom of this message.

During our first meeting on March 5, we formed four working groups charged with specific areas of focus: faculty, students, Rollins’ infrastructure (HR, IT, staff, research administration, facilities/building operations), and communications. The working groups, along with the larger team, will meet on a regular basis in the weeks and months to come. We will provide you with regular updates regarding the outcomes of these meetings and how day-to-day operations at Rollins may be affected as COVID-19 develops. A Rollins web page dedicated to these updates is forthcoming. At the current moment, all classes and programming at Rollins are operating normally.  

We are fortunate to have substantial expertise here at Rollins to support this preparation and response effort. We continue to ask for your patience and flexibility as we continue to navigate this process. Thank you for your partnership in keeping Rollins safe and well-informed.

Sincerely, 

Rollins’ COVID-19 Preparation and Response Team

Reputable Resources for COVID-19 Updates

Rollins COVID-19 Preparation and Response Team

  • Moose Alperin- EMPH (Faculty)
  • Kimberly Jacob Arriola-Dean’s Office (Faculty)
  • Sarah Blake- HPM (Faculty)
  • Allison Chamberlain-EPI (Faculty)
  • Mark Conde-IT (Infrastructure)
  • Dabney Evans-GH (Communications)
  • Matthew Freeman-EH (Faculty)
  • Prudence Goss-Student Services (Students)
  • Vanda Palmer Hudson-Fulfillment Services (Infrastructure)
  • Kelly Jordan-Student Services (Communications)
  • Delia Lang-Dean’s Office (Faculty)
  • Tiarra Lewis-HR (Infrastructure)
  • Ben Lopman-EPI (Communications)
  • Kim Maune-Dean’s Office (Infrastructure)
  • Carmen Marsit-Dean’s Office (Infrastructure)
  • Kara Robinson-Student Services (Students)
  • Ashaki Williams-Student Services (Communications)
  • Heather Zesiger-Student Services (Students)
March 5, 2020 8:00 PM COVID-19 updates for the Emory Community Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff, Healthcare Staff

The Centers for Disease Control and Prevention issued new guidance regarding travelers returning to the U.S. from countries that have a Level 3 travel health notice (wide-spread, ongoing transmission). These countries include China, Iran, Italy and South Korea. The new guidance requires travelers stay home for 14 days from the time they left these countries in order to maintain social distancing.

Effectively immediately, Emory University will observe this guidance for all returning travelers, including faculty staff, and students. This means that all returning travelers must wait 14 days before returning to campus; travelers returning from these areas are prohibited from all areas of campus, including residence halls, classrooms, dining facilities, athletic facilities, workspaces and other university common space, as well as at other off-campus gatherings.

Given that many community members are leaving for spring break, it is imperative that all understand the ramifications of these new guidelines related to travel in China, Iran, Italy and South Korea. An update sent to the Emory community provides details on how to follow this directive and resources for questions and assistance.

March 3, 2020 5:31 PM HR - March 3: Message to staff Staff

Dear Emory University staff,

As you may be aware, Emory’s leadership has been highly engaged in discussions about the COVID-19 virus and the potential impact on our community. Institution-wide preparations and guidelines are ongoing and extensive.

Our main method of communication at this time is the university's Coronavirus Updates for the Emory Community. This page provides regular updates on travel advisories, phone numbers, links and support resources to reflect the most recent guidance and developments. It is important to bookmark this website and check it regularly, for the most updated information about Emory’s plans and guidelines.

As a reminder, here are basic steps that each person should take to protect their own health:

  • Use hand sanitizer routinely (at least 60% alcohol) and wash your hands frequently with warm water and soap for at least 20 seconds.
  • Cover your cough and sneezes with your sleeve or a tissue.
  • Use a face mask only if you are ill (not necessary when you are well). All ill students with fever and cough will be masked prior to entering Student Health Services.
  • Stay at home if you are ill, especially if you have a fever. Resume regular routines when you are fever free for 24 hours without fever reducing medications.
  • For environmental hygiene, use bleach wipes and wipe down all commonly touched surfaces.
  • As COVID-19 mimics the flu, it is not too late to get your flu shot to limit your risk of having a similar illness.
  • These and other measures can be reviewed at the CDC website.

Please continue to check the website daily. Thank you.

Del King
VP, Human Resources

Theresa Milazzo
VP, Human Resources

March 3, 2020 2:13 PM Coronavirus Update Nursing Faculty, Staff

Hello Everyone,

I am writing to share information regarding the coronavirus, also known as COVID-19. As members of the global health care community, I believe we should, whenever possible, offer an informed, calm, discerning, and encouraging voice in the midst of a rapidly-changing situation in public health and safety. 

The Emory University community feels the effects of coronavirus. International students from affected regions are understandably concerned about family and friends and what a continued outbreak could mean for their travel home. To address this—and other aspects of the virus—the university created a webpage full of helpful resources. The page is updated regularly. Additionally, a page on the Centers for Disease Control and Prevention’s website details the virus, how it is transmitted, and the extent of the outbreak. To note, steps to slow the spread are the same as those taken in response to other respiratory viruses: Wash your hands regularly, sneeze and cough into your elbow, stay home if sick, etc.

The university’s response to coronavirus is coordinated between many offices, including (but not limited to): The Office of the Provost, Campus Life, Office of the Executive Vice President for Business and Administration, Human Resources, and the Office of Critical Event Preparedness and Response (CEPAR). Their decisions are reflected on the university website. Regular, ongoing conversations occur on preparation and response should the situation evolve in a way it directly impacts Emory campuses. 

The nursing school will continue to take guidance and follow policies set forth by the university, especially those related to student travel and study abroad opportunities. We will also support our international students in any way possible, choosing empathy for all backgrounds and standing up against cases of xenophobia that may arise in this time of intense media scrutiny and (oftentimes) misinformation. As an inclusive community, such behaviors will not be tolerated. The university provides resources to help students in distress. You can also reach out to Arnita Howard in the Office of Enrollment and Student Affairs if you have any questions or concerns.

Times like these present opportunities to bring out the best in nursing and nurse education. Pandemics are part of professional life; this is a chance for many of our students to showcase skills and compassion in a safe, clinical environment. Kristy Martyn has agreed to be the school’s primary contact in regards to the coronavirus and how it may affect course delivery and clinicals.

As I mentioned, this situation is changing rapidly. Please check the Emory and CDC update sites regularly. I will update everyone as necessary, especially if the university restricts travel to one of our study destinations or there are changes in access to our students’ clinical environments or classroom activities.

Thanks to everyone for being representatives of our community and standing for our values each and every day.

Warm Regards,
Linda 

March 3, 2020 12:12 PM March 3 - Rollins School of Public Health: Message to students, faculty and staff Public Health Students, Faculty, Staff

Dear Rollins Community, 

As novel coronavirus 2019 (COVID-19) continues to spread, we are working closely with our colleagues across campus to monitor risk and to keep our community safe and informed. We have formed a committee at Rollins composed of faculty with relevant expertise and representatives from several of Rollins’ operating units to help inform our planning and response surrounding COVID-19.  

Emory University is working closely with the CDC and Georgia Department of Public Health and is following their recommendations. The Emory University Center for Emergency Preparedness and Response (CEPAR), Campus Life, Communication and Public Affairs, and the Office of the Provost are coordinating resources and plans for deans and others so that disruptions to academic programs, student progress, and research are minimal. Rollins has been included in these discussions and is involved with planning related to the specific needs and circumstances of our community. 

Please refer to the following resources for the most current information surrounding COVID-19. We will continue to send updates as COVID-19 guidance evolves. In the interim, please continue to take care of yourself, stay informed by relying on reputable sources, treat one another with kindness and respect, and please feel free to reach out with any questions or concerns.

Sincerely

James W. Curran, MD, MPH
James W. Curran Dean of Public Health

Updates on Emory-Sponsored Travel

The U.S. Department of State and the CDC have advisories regarding travel in response to the outbreak and Emory has taken the following steps:

  • Emory-sponsored study abroad and all other student programming in Italy are suspended indefinitely due to health concerns arising from COVID-19. Faculty and staff are encouraged to evaluate their own travel in light of the CDC and State Departmentadvisories. Emory’s action is in keeping with the CDC advisory to avoid non-essential travel to the area. Emory continues to monitor this rapidly developing situation and follows advisories issued by the State Department and the CDC. All students currently in Italy should work with their programs or schools to make arrangements to leave.
  • As Emory considers the need for changes or modifications to summer study abroad programs, they will be announced by March 20, 2020.
  • Emory-sponsored study abroad and all other student programming in South Korea are suspended indefinitely due to health concerns arising from COVID-19. Faculty and staff are encouraged to evaluate their own travel in light of the CDC and State Department advisories. Emory’s action is in keeping with the CDC advisory to avoid non-essential travel to the area.
  • Emory continues the indefinite suspension of all official and previously authorized travel to mainland China for students, faculty, and staff. This restriction includes travel for university-related activities such as teaching, study abroad, conferences, internships, research, recruiting, business meetings, and special events. Any requests for approval of travel to China must be made through the Executive Travel Safety Committee and submitted to: global@emory.edu.

Given the dynamic nature of the outbreak, all Emory students, staff and faculty who are planning international travel are encouraged to review the CDC’s up-to-date information on travelers’ health issues. Emory also contracts with International SOS to provide travelers on Emory business a variety of online health, safety and security resources.

Best Practices for Protecting Yourself Against COVID-19

There currently is no vaccine to prevent COVID-19. CDC and WHO recommend taking general preventative hygiene measures to prevent COVID-19. These include:

  • Stay home when you’re sick.
  • Cover your cough or sneeze with a tissue, then throw it in the trash.
  • Clean frequently touched surfaces daily.
  • Avoid touching your face.
  • Avoid contact with sick people.
  • Wash hands frequently for at least 20 seconds at a time. If soap and water is not available, use hand sanitizer with at least 60% alcohol.

Reputable Resources for COVID-19 Updates

Campus Resources

March 3, 2020 8:47 AM Goizueta School of Business Message to Faculty and Staff Business Faculty, Staff

Dear Colleagues,

This message is to inform you about the robust set of measures being taken at Emory in response to the Coronavirus (COVID-19) outbreak. 

Guidance and Updates

Schools and units across the university are working in coordination with the Office of Critical Event Preparedness and Response (CEPAR), which is the center for Emory’s enterprise-wide planning for a coordinated response to catastrophic events affecting Emory and the broader community. The university has created a page, Coronavirus Updates for the Emory Community, to provide updates, phone numbers, links and support resources. This website is continually updated through consultation with CEPAR to reflect the most recent guidance and developments.

Emory and its academic and campus operations will be informed by guidance from the Centers for Disease Control and Prevention (CDC) and state and local health departments. Emory will be prepared to implement the recommendations of the public health authorities. The university has been and will continue to communicate with students, staff and faculty regarding infection prevention strategies, what to do if one becomes ill and how the university will make adjustments to preparations as this situation continues to evolve.

Travel

University decisions and guidance regarding business related travel are informed by the CDC and the US State Department.

Currently, Emory-sponsored study abroad and all other student programming in Italy and South Korea are suspended indefinitely due to health concerns arising from COVID-19. Faculty and staff are encouraged to evaluate their own travel in light of the CDC and State Department advisories. Emory continues the indefinite suspension of all official and previously authorized travel to mainland China for students, faculty and staff. More information about travel precautions is available here.

On-Campus Conduct

Emory University has taken a strong stand in offering support for members of our community from around the world who have been impacted by the virus. I know many of you have already reached out to offer support and comfort to the members of our community who have family and loved ones in affected areas, and I thank you for those efforts. I encourage you to continue to keep an eye out for ways to help and to urge students to show the empathy and compassion needed at this difficult time.

Here at Emory, we are fortunate to have access to the best available information and recommendations for protecting our community.  Thanks to each of you for all that you are doing as we work to respond to these challenging circumstances.

Regards, 

Erika H. James
John H. Harland Dean
404-727-6377goizueta.emory.edu

March 3, 2020 8:18 AM Emory College - March 3: Message to faculty and staff Emory College Faculty, Staff

Dear Faculty and Staff of Emory College of Arts and Sciences,

As we prepare for spring break next week, I wanted to update you on the latest developments related to coronavirus (COVID-19) for our community.

The College, along with administrators and experts across the university, continue to closely monitor the COVID-19 outbreak and prepare for a variety of contingencies for this rapidly evolving situation, as I said in my email last week. Most recently: 

  • Monday afternoon, Student Health Services distributed comprehensive information and guidance to all undergraduate and graduate students regarding spring break travel and coronavirus COVID-19.  The letter to students is here. I encourage you to read and follow the guidance offered to help advise our students and for your own personal travel plans.
  • As of Friday, Feb. 28, Emory-sponsored study abroad and all other student programming in Italy are suspended. Faculty and staff are encouraged to evaluate their own travel in light of the CDC and State Department advisories. 
  • The need for changes or modifications to summer study abroad programs will be announced in coming weeks.  We are currently targeting a decision date of Friday, March 20, 2020.
  • As part of our contingency planning related to COVID-19, the Office of International and Summer Programs, in partnership with the CFDE, will offer three training workshops for faculty, graduate students, and staff from all units this week on Wednesday, March 4 and Thursday, March 5.  These workshops will review the basics of Zoom and Canvas in order to better prepare faculty to hold classes remotely in the unlikely event that the university closes or that face-to-face classes are cancelled.

Emory Remote Teaching Preparedness Workshops

10-11 a.m., Wednesday, March 4, PAIS 290

Noon-1p.m., Wednesday, March 4, ANTH 303

11:45  a.m.-12:45 p.m., Thursday, March 5, White Hall 207

OISP will record this workshop and make it available for those who cannot attend, and we plan to hold additional sessions in the future as needed. Attendees should bring their own laptops and/or tablets to the workshop to follow along with the presentation.

I hope that in light of our current moment, you are able to capture some rest during spring break. We will continue to stay in touch as this rapidly evolving situation continues.  Thank you for the care that you extend to one another and to our students during a time of stress and uncertainty.

Sincerely,

Michael

-- 

Michael A. Elliott
Dean, Emory College of Arts and Sciences
Charles Howard Candler Professor of English
Emory University
Atlanta, GA 30322
404.727.6062

March 2, 2020 Laney - March 2: Message to students, faculty and staff Graduate Students, Faculty, Staff

Dear members of the LGS community,

As the number of confirmed cases of Coronavirus (COVID-19) increases, questions and concerns will arise regarding the University’s current and future preparedness and response. I write to share guidance around coronavirus developments and to assure you that the health and wellbeing of our community, as well as the continued academic progress of our students, remain at the forefront of our conversations and plans around this unfolding event.  

The University is working closely with the Centers for Disease Control and Prevention (CDC) and the Georgia Department of Public Health. The Emory University Center for Emergency Preparedness and Response (CEPAR) and the Office of the Provost are coordinating resources and plans for deans and others so that disruptions to academic programs, student progress, and research are minimal. LGS is part of the discussion and planning related to the specific needs and circumstances of our graduate community and families.

At this time, there are no disruptions to on-campus operations. We recognize and expect some inconveniences and/or delays with university-related travel and will continue to handle those on a case-by-case basis. 

LGS remains in close communication with faculty, Directors of Graduate Studies, Program Directors, and Program Administrators to ensure that everyone is aware of any change to normal procedures and operations. We encourage anyone planning domestic and international travel to also stay informed. Below are travel-specific and coronavirus-related webpages for your information. These sites provide guidance and the most current information on health and safety-related travel advisories. 

Recognizing that these current events can cause us all to experience feelings of anxiety, fear, and even isolation, please remember that the CDC has emphasized that there is currently no coronavirus epidemic in the United States. Please feel comfortable resuming your normal on-campus routines. In the meantime, students can remain vigilant and prepared by taking the following action steps:

  • Registering International Travel Through Emory’s ISOS: We strongly encourage all students to register your travel through Emory’s International SOS (ISOS). This service, housed within the Office of Global Strategies and Initiatives, provides security and medical evacuation services, and a variety of health, safety, and security resources for the university community traveling abroad on university business or sponsored activities.
  • Use Emory Resources for Mental Health Support: A range of Campus Life resources and community referral options are available. 
  • Connect with LGS Staff about Travel/Student Affairs Needs: A list of contacts is provided below that includes LGS staff who can assist students, faculty, or staff who are currently or planning to travel abroad.
  • Communicate with Faculty/Mentors: To ensure that academic progress is not compromised or delayed, it is important that students communicate with faculty, mentors, regarding any special accommodations or needs that may arise related to Coronavirus developments.

Additionally, we can all help to eliminate and reduce the spread of infectious diseases by remembering to follow common health best practices such as handwashing, respiratory hygiene and cough etiquette, reducing interaction with others while sick, and surface cleaning of commonly used areas. 

As ever, it remains important for us to stand together in support of our students here at Emory, who have been affected by these events, and students and faculty working abroad. We will continue to provide LGS related updates as they become available. Our goal is to stay in contact with you and others so that expertise and guidance are widely shared.

Coronavirus-specific issues within the LGS community should be addressed to the following individuals with responsibility for the listed areas:

  • Academic and Program:  Cathryn Johnson, LGS Senior Associate Dean 
  • HR and Staff: Donna Lynch Cunningham, LGS HR Sr. Manager
  • Student Affairs, Student Travel, Student Well-being:  Mackenzie Bristow, LGS Interim Assistant Dean for Student Affairs
  • PDS, Professional Development: Robert Pearson Assistant Dean for Professional Development and Career Planning

With appreciation, 

 -- 

Lisa A. Tedesco, Ph.D. 
Vice Provost for Academic Affairs – Graduate Studies 
Dean, James T. Laney School of Graduate Studies
Professor, Rollins School of Public Health 
Emory University 

Relevant Links

February 29, 2020 11:39 AM Candler School of Theology- Feb. 29: Message to students, faculty and staff about travel to Italy Theology Students, Faculty, Staff

Dear Members of the Candler Community,

Please see the notice below about travel to Italy. I am unaware of any Candler-related trips planned but thought you would want this information nonetheless.

Have a wonderful weekend, especially on this beautiful sunny day.

Grace and peace,

Jan Love
Interim Provost and Executive Vice President for Academic Affairs
Mary Lee Hardin Willard Dean, Candler School of Theology
Emory University
1531 Dickey Drive, Suite 533
Atlanta, GA 30322
Tel: 404-727-6324
Fax: 404-727-3182
jan.love@emory.edu
www.candler.emory.edu

Outbound Student Travel to Italy Temporarily Suspended

Effective immediately, Emory-sponsored outbound student travel to Italy is temporarily suspended until March 20th due to health concerns and assessment of likely travel disruptions arising from COVID-19.  Emory continues to monitor this rapidly developing situation closely. If the conditions warrant, any changes or modifications to Emory’s summer study abroad programs to Italy will be updated by March 20th.  

Faculty and staff are encouraged to evaluate their own travel in light of the CDC and State Department advisories:


February 27, 2020 9:45 AM Emory College - Feb. 27: Message to faculty and staff Emory College Faculty, Staff

Dear faculty and staff of the College of Arts and Sciences:

Yesterday, at the faculty meeting, I had the chance to outline some of the contingency planning that is taking place at both the College and University levels related to coronavirus (COVID-19).  I want to share that with you via email as well.  Please keep in mind that this is only an outline.  As you know from reading the news, the spread of coronavirus is a rapidly evolving situation; we are both trying to address the current moment and plan for possible contingencies.  In doing so, the University is working closely with the CDC and Georgia Public Health.  In fact, between the CDC and Emory’s own history of working with infectious disease, it is hard to imagine a more substantial collection of expertise than what we have on the Clifton corridor.  

I’ll break the planning and response into categories, even though they overlap:

  • First, you should know the Office of International and Summer Programs (OISP) has been working and focusing on students who either were planning or are currently studying in areas heavily affected by coronavirus and/or travel restrictions.  For instance, we have worked on alternate pathways for students who were planning to study in China this semester, and we are monitoring how students in areas like Italy are faring.  Fortunately, the study abroad providers have been both responsive and communicative, which has made this work much easier.
  • OISP and Campus Life have also been working on contingency planning for the coming summer.  This includes the possibility that some of our international students may not be able to return home, as well as the possibility that some of our summer programs may be affected.  We are exploring summer housing and study options for affected students, and are also communicating with students who have signed up for summer study abroad.  We have not yet made any decisions about summer programs, but will of course need to do so in the coming weeks.

If you have questions about summer programs or study abroad, your best contact at this point is Dean Sally Gouzoules; her team is deeply involved in planning and can address more specifics about a particular program.

  • In addition, we are planning for the possibility that some of our undergraduates, including some first students, may not be able to arrive this fall because of travel restrictions.  Like some of our peers, we are considering how we would deliver an on-line curriculum for such students so that they could make academic progress.  If you have built an on-line course, or if you teach a class that regularly enrolls first-year students, you may be hearing from us as we work through the options. 
  • Of course, we are also deeply concerned about international students and others from heavily affected regions, or with family there.  At this point, we have focused primarily on international students, especially students from China.  We want to ensure that they have the personal and academic support that they need at a moment of intense stress.  Frank Gaertner in the Office of Undergraduate Education has been central to this work.  We are also working with Campus Life to ensure that all students have the right information about the coronavirus and commonsense prevention.  A particular concern is that students may not seek medical attention for possible influenza or other illnesses for fear of being stigmatized.

If you have concerns about an undergraduate student, please do not hesitate to write directly to the Office for Undergraduate Education via Joanne Brzinski.  The student support network is working hard to address the needs of our students, but you are critical to this process.

  • Finally, there is another level of contingency planning that is transpiring regarding the possibility of coronavirus cases near or on our campus.  This has not yet occurred, but of course is a possibility.  Again, we have a great deal of expertise on which to draw, and the Office of Critical Event Preparedness and Response (CEPAR) is working closely with the Georgia Department of Public Health and the CDC.  Among the questions that they are considering is under what conditions we might need to cancel classes or close the university—and how we would respond if there were cases of coronavirus in the residence halls.  For faculty, this is a good time to review our policy about how we would make up classes in the case of inclement weather, as we would likely follow this same procedure if we needed to close the University because of coronavirus.  If you look at the resources in the inclement weather policy you can think through how would proceed if a week of classes were canceled. 

I realize that even though this is long email, I have raised as many questions here as I have answered.  I also urge you to look to the University webpage that is being updated with new information and resources. I will paste some links below.  

Most of all, what I want to convey is the seriousness with which Emory is taking this contingency planning at every level.  As you know, I have been a member of this community for more than two decades, and I am constantly impressed by the level of care with which College staff and faculty treat our students and each other.  At a moment of real uncertainty, I have every confidence that you will rise to this occasion.  Thank you for what you do to make this academic community such a welcoming and supportive place for all.

Sincerely, 

Michael
Michael A. Elliott
Dean, Emory College of Arts and Sciences

February 27, 2020 9:15 AM Feb. 27 - Emory College: Message to faculty and staff Emory College Faculty, Staff

Sent on behalf of Michael A. Elliott, Dean

Dear faculty and staff of the College of Arts and Sciences:

Yesterday, at the faculty meeting, I had the chance to outline some of the contingency planning that is taking place at both the College and University levels related to coronavirus (COVID-19).  I want to share that with you via email as well.  Please keep in mind that this is only an outline.  As you know from reading the news, the spread of coronavirus is a rapidly evolving situation; we are both trying to address the current moment and plan for possible contingencies.  In doing so, the University is working closely with the CDC and Georgia Public Health.  In fact, between the CDC and Emory’s own history of working with infectious disease, it is hard to imagine a more substantial collection of expertise than what we have on the Clifton corridor. 

I’ll break the planning and response into categories, even though they overlap:

  • First, you should know the Office of International and Summer Programs (OISP) has been working and focusing on students who either were planning or are currently studying in areas heavily affected by coronavirus and/or travel restrictions.  For instance, we have worked on alternate pathways for students who were planning to study in China this semester, and we are monitoring how students in areas like Italy are faring.  Fortunately, the study abroad providers have been both responsive and communicative, which has made this work much easier.
  • OISP and Campus Life have also been working on contingency planning for the coming summer.  This includes the possibility that some of our international students may not be able to return home, as well as the possibility that some of our summer programs may be affected.  We are exploring summer housing and study options for affected students, and are also communicating with students who have signed up for summer study abroad.  We have not yet made any decisions about summer programs, but will of course need to do so in the coming weeks.

If you have questions about summer programs or study abroad, your best contact at this point is Dean Sally Gouzoules; her team is deeply involved in planning and can address more specifics about a particular program.

  • In addition, we are planning for the possibility that some of our undergraduates, including some first-year students, may not be able to arrive this fall because of travel restrictions.  Like some of our peers, we are considering how we would deliver an on-line curriculum for such students so that they could make academic progress.  If you have built an on-line course, or if you teach a class that regularly enrolls first-year students, you may be hearing from us as we work through the options. 
  • Of course, we are also deeply concerned about international students and others from heavily affected regions, or with family there.  At this point, we have focused primarily on international students, especially students from China.  We want to ensure that they have the personal and academic support that they need at a moment of intense stress.  Frank Gaertner in the Office of Undergraduate Education has been central to this work.  We are also working with Campus Life to ensure that all students have the right information about the coronavirus and commonsense prevention.  A particular concern is that students may not seek medical attention for possible influenza or other illnesses for fear of being stigmatized.

If you have concerns about an undergraduate student, please do not hesitate to write directly to the Office for Undergraduate Education via Joanne Brzinski.  The student support network is working hard to address the needs of our students, but you are critical to this process.

Finally, there is another level of contingency planning that is transpiring regarding the possibility of coronavirus cases near or on our campus.  This has not yet occurred, but of course is a possibility.  Again, we have a great deal of expertise on which to draw, and the Office of Critical Event Preparedness and Response (CEPAR) is working closely with the Georgia Department of Public Health and the CDC.  Among the questions that they are considering is under what conditions we might need to cancel classes or close the university—and how we would respond if there were cases of coronavirus in the residence halls.  For faculty, this is a good time to review our policy about how we would make up classes in the case of inclement weather, as we would likely follow this same procedure if we needed to close the University because of coronavirus.  If you look at the Inclement Weather Policy you can think through how we would proceed if a week of classes were canceled. 

I realize that even though this is long email, I have raised as many questions here as I have answered.  I also urge you to look to the University webpage that is being updated with new information and resources. I will paste some links below.  

Most of all, what I want to convey is the seriousness with which Emory is taking this contingency planning at every level.  As you know, I have been a member of this community for more than two decades, and I am constantly impressed by the level of care with which College staff and faculty treat our students and each other.  At a moment of real uncertainty, I have every confidence that you will rise to this occasion.  Thank you for what you do to make this academic community such a welcoming and supportive place for all.

Sincerely,

Michael

Michael A. Elliott
Dean, Emory College of Arts and Sciences

Relevant Links

February 27, 2020 School of Medicine - Feb. 27: Message to staff Medicine Staff

Coronavirus updates for the Emory community 

Continue to visit the University’s dedicated page, Coronavirus updates for the Emory community, for the latest information, phone numbers, links, support and resources. This website is continually updated through consultation with CEPAR to reflect the most recent guidance and developments.

February 26, 2020 11:35 AM Candler School of Theology - Feb 26: Message to students, faculty and staff Theology Students, Faculty, Staff

Dear Candler Community, 

Greetings on this holy day, Ash Wednesday.

I know that you have been monitoring the outbreak of COVID-19 in many parts of the world and praying for all those affected by this disease, including friends and family members near and far of those who are ill across the globe.

Many Emory offices are mobilized in response to the COVID-19 outbreak, including (but not limited to): the Office of the Provost, Campus Life, Office of the Executive Vice President for Business and Administration, Human Resources, and the Office of Critical Event Preparedness and Response (CEPAR). CEPAR serves as the center for Emory’s enterprise-wide planning for a coordinated response to catastrophic events affecting Emory and the broader community.

Together, we are working to proactively examine and to prepare the Emory community. We understand that this could very quickly become a very serious situation with direct impact to our campuses. We are working to be sure that we are having regular, ongoing conversations on how to prepare and better communicate these preparations.

Emory and its academic and campus operations will in many ways be informed by guidance from the CDC and the State and local health departments. Emory will be prepared to implement the recommendations of the public health authorities. While we have the 2009 H1N1 pandemic as a most recent precedent, we are working on platforms and capacity in preparation for many possibilities. The university has been and will continue to communicate with students, staff, and faculty regarding infection prevention strategies, what to do if one becomes ill, and how the university will make adjustments to preparations as this situation continues to evolve.

Additionally, university decisions and guidance regarding business related travel are informed by our partners at International SOS (ISOS), the CDC and the US State Department. It will be important for all of us to stay abreast of evolving travel advisories given the dynamic nature of this outbreak. The university will assist business travelers to make informed decisions and will apply its resources to assist travelers in need. The university’s dedicated webpage provides a list of resources for other specific concerns (last updated February 25, 2020).

Please let us know if you have particular concerns or questions about this evolving situation, and we will keep you updated about Emory’s response.

Grace and peace,

Jan Love
Interim Provost and Executive Vice President for Academic Affairs
Mary Lee Hardin Willard Dean, Candler School of Theology
Emory University
1531 Dickey Drive, Suite 533
Atlanta, GA 30322
Tel: 404-727-6324
Fax: 404-727-3182
jan.love@emory.edu
www.candler.emory.edu

February 7, 2020 5:32 PM Coronavirus Support Resources Graduate Students, Faculty, Staff

Dear Laney Graduate School Community,

As information surrounding the Coronavirus outbreak continues to unfold, the Laney Graduate School is working closely with Emory’s Office of Critical Event Preparedness and Response (CEPAR) to ensure that you are aware of the latest developments concerning the virus. LGS will provide timely updates, however, we encourage you to also view the Coronavirus Updates for the Emory Community webpage that includes important resources and information about Coronavirus. This website is continually updated through consultation with CEPAR to reflect the most recent guidance and developments.

While news of Coronavirus has received widespread attention and conflicting commentary in the media, it is important that we remain supportive and thoughtful in our conversations and actions as many within our LGS community, particularly international students, have family and loved ones in the most affected areas. We must stand together during these times as an expression of support and compassion. To those impacted by these events, we extend our concern and care. We recognize that coping with events like this while being away from family and friends is challenging. Please remember that there are resources available listed below, to provide counseling and support to anyone in need.

  • Emory Helpline is an anonymous, peer counseling telephone service for students. It is open from 8:30 p.m. to 1 a.m., seven days a week, during the regular academic year (excluding major holidays). Students with non-urgent mental health situations may contact the Helpline at 404.727.4357 (HELP).
  • Let’s Talk! is an informal, free, confidential, drop-in consultation service that allows graduate students to speak with a clinician and receive support for challenges they may be experiencing. 
    • Dates: Tuesdays (11:15am-12:45pm) and Wednesdays (2:30pm-4:30pm) 
    • Location: Robert Woodruff (main) Library Room 315.  
  • Counseling and Psychological Services (CAPS) provides individual, group, and couples counseling; stress management classes; and community outreach to provide support for students and assist them in negotiating emotional and interpersonal difficulties as they matriculate through Emory University. For more information, call 404.727.7450.
  • Student Success Programs and Services provides support and resources for students experiencing barriers to their academic success and for assistance through life's ongoing challenges. For assistance, call 404.430.1120.
  • Student Health Services (SHS) offers free psychiatric services for all enrolled Emory students. Services include diagnostic psychiatric evaluations, medication evaluations, long-term management of psychiatric medications, and community referrals. For after-hours emergencies contact: 404.727.7551.
  • Emergency/After Hours access is for urgent situations. If you are an enrolled Emory student requiring assistance after hours, call the on-call Student Intervention Services (SIS) professional at 404.430.1120.
  • Office of Spiritual and Religious Life is located in the Alumni Memorial University Center (AMUC 125) and Cannon Chapel (Suite 316). The staff is available for students, faculty, and staff. Contact: 404.727.6226. 

Thank you LGS community for demonstrating the kindness and resilience needed at this time.

January 30, 2020 2:25 PM Jan. 30 - Rollins School of Public Health: Message to students, faculty and staff Public Health Students, Faculty, Staff

Sent on behalf of Dean Curran

Dear Rollins Community, 

As you are likely aware, recently a respiratory illness caused by a new coronavirus (2019-nCov) emerged in Wuhan, a city in the Hubei province of China, and has spread to several cities across China as well as additional countries. At this time, according to the CDC, there are no cases in Georgia and only five confirmed cases in the United States.

Due to the contagious nature of the virus, which can cause pneumonia, CDC recommends that travelers avoid all nonessential travel to China at this time. CDC and public health agencies are closely monitoring the disease. On Emory campus, a team of leaders from emergency preparedness, health care, campus life, and other units has been monitoring the outbreak closely to protect students, faculty, staff, and visitors. Emory officials also continue to work closely with local and state partners.

If you are in a situation where essential travel to Wuhan or other areas of China are required, please refer to the guidelines listed on the CDC’s website.

As public health practitioners, we know that knowledge and preparedness are our greatest tools when faced with outbreaks of this nature. Since we are also in the midst of the flu season, please take care of yourselves, and follow the CDC-recommended steps to prevent the spread of viruses. To stay up to date on the latest developments, please refer to the CDC’s website mentioned above and the World Health Organization’s website.

To all of our faculty, staff, and students with family, friends, or research projects in Wuhan or surrounding areas, please know that we are here to support you during this time. A few campus resources available to you are listed below:

Sincerely, 

James W. Curran, MD, MPH
James W. Curran Dean of Public Health 

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