Visitor Policy during COVID-19

To mitigate the risks of transmission of COVID-19, Emory is committed to maintaining a reduced density with minimal population on campus, and now will permit a few essential visitors under the revised Visitor Policy.

Permission for visitors to campus must be APPROVED and align with all health and safety measures currently in place. If a type of visitor is not specifically delineated below, then those visitors are not permitted on campus.

Download the Complete Visitor Policy

As a guiding principle, if a visitors activity could be performed remotely, such as giving a speech or scholarly presentation, then the visitor should remain off campus.

Given our commitment to a reduced density on campus, this policy does not provide unfettered permission for all types of visitors identified below to return to campus. Rather, it reflects the requirement for a metered return through an approval process for visitors to our campus. And, if a type of visitor is not specifically delineated below, then those visitors are not permitted on campus

Definition of Visitor

Visitors, in general, are those who are not an active member of Emory’s faculty, staff, or student population, as defined by Emory’s Human Resources and OPUS system of records.

Categories of Visitors

Find the appropriate definition, approving units, and corresponding guidance for each category of visitor.

Sponsor Responsibilities

The “sponsor” (also known as a “host” for research)  is a member of the Emory faculty or staff who is requesting the visitor come to campus. Sponsors are responsible for:

  • validating that the visitor activities cannot be performed remotely
  • initiating the visitor application for approval 
  • ensuring the visitors understand their responsibilities while on campus as outlined in the visitor onboarding process

Sponsors must also comply with their approving unit's obligation to maintain documentation of those individuals approved to be on campus and a list of people the visitor will come in contact with while on campus as part of the contact tracing procedure should a COVID-19 transmission take place.

The Visitor Approval Process

(Note that the approval process is slightly different for each type of visitor. Please choose your visitor category above, and follow that specific process.)

  1. As the sponsor, you will fill out the appropriate Visitor Application (found in the “category of visitors” listed above)
  2. If the application is approved, make your visitor aware of these basic conditions:

• The visitor must have a sponsor, a formally designated Emory university contact.

• The visitor will sign virtually or in person a compact that elaborates the requirements and expectations for being on campus, including

  • The requirement for facial coverings and physical distancing at all times;
  • Prohibition of being on campus if they have tested positive for COVID-19 within the past 10 days, are exhibiting symptoms of illness, or were in close proximity to someone confirmed to have virus causing COVID-19 within the past 14 days with exceptions noted for human subjects in COVID-related research; and
  • Expectation that the visitors will contact the designated Emory sponsor if the visitor tests positive for COVID-19 or exhibits any signs of illness within forty-eight hours after they depart campus, triggering Emory’s internal notification and contact tracing procedures.

The visitor should provide contact tracing information for their time on Emory’s campus to allow Emory’s internal contact tracing program to operate. In this instance, “contact tracing information” refers to the names of Emory faculty, staff, and students with whom the visitor was in close contact while on campus (defined as being within six feet for more than 15 minutes).

Visitors Prohibited

  • Friends of students living on campus who are not otherwise approved to be on campus
  • More generally, friends and family members of students, faculty, and staff (other than for picking up or dropping off children participating in Emory-sponsored child care programs or family members dropping off or picking up Emory employees)
  • Schwartz Center

Enforcement of Compliance with On-Campus Health and Safety Policies

To the extent possible, enforcement of compliance with health and safety policies should be enabled through approval of access to facilities. Designated approvers should be alerted to instances of noncompliance. The sponsor will be responsible for informing the visitor of the claim of noncompliance. If noncompliant behavior continues, the sponsor will be re-alerted and the visitor’s permission for on-campus activities and access to facilities will be suspended.   

Outside the Scope of the Visitor Policy

  • Emeritus Faculty. Those who are research active should be in Emory data systems and would go through the automated on-boarding
  • Delivery personnel (FedEx, UPS, Amazon, courier services)