As you prepare to vacate for the summer months, please familiarize yourself with the following information that was sent to on-campus residents. Students will be held responsible for all information contained in the email and all subsequent information regarding closing, so please be sure to review it carefully and contact our office if you need any clarification.
LATE STAY REQUESTS | PLANNING AHEAD | TIPS FOR AVOIDING CHARGES
LATE STAY REQUESTS - Because of a very quick turnaround for summer programs and building renovations this year, we are unable to make exceptions to the move out date for non-graduating students. All non-graduating students should plan to move out of the halls 24-hours after their last exam and no later than noon on Thursday, May 8, 2014. Please plan accordingly.
If you make arrangements to depart after the closing date, you will have to make your own off-campus housing arrangements as late stays without written permission from the Office of Residence Life & Housing will not be accommodated.
• If you are part of a group that is participating in Commencement activities, please contact your advisor to place your name on the approved late stay list.
• If you are an athlete, please contact your coach who will coordinate late stay requests.
Please note that some students participating in "approved late stay" activities may not be approved to stay on campus because of the summer and/or construction/renovation schedule. These buildings include: Alabama, Clairmont Tower, Evans, Few, Harris, and Turman.
If you feel you have a compelling reason to stay in the halls past May 8, please send an email explaining your situation to firstname.lastname@example.org. Please include:
• Your building (house, residence hall) and room number with "Late Stay Request" in the subject heading
• The detailed reason for your request.
• When you are departing. Requests to stay past Tuesday, May 13 at 2:00 PM will not be granted.
• Reliable contact information, such as a cell phone number.
Requests may be fully granted, partially granted, or not granted at all. Approval is not automatic.
The deadline for submitting late stay requests is Tuesday, April 1 at 5:00 PM. Any requests submitted after the deadline may not be considered.
PLAN AHEAD - More than likely, you have significantly more stuff now that when you arrived in August. Now is the time to start thinking about how you are going to pack up. It is important that you take everything with you, as anything left behind will be discarded in accordance with our policies.
Shipping & Storage: The Residence Hall Association endorses College Storage as the shipping and storage vendor. (You may contact them by phone - 1.877.442.4048.) Please keep in mind that "pods" are not allowed on campus. The Office of Residence Life & Housing cannot store belongings for you over the summer.
Don't Dump It, Donate It! Emory Recycles is sponsoring donation trucks that will be parked around campus during move out. Please consider donating personal items that you no longer need to benefit others. Specific locations and dates will be finalized and distributed via email at a later date. Please note that donation items cannot be left in building lobbies or hallways.
Do you have a refrigerator or loft? Please make arrangements with these vendors to have them pick up your rentals. We can't be responsible for items left behind once you check out, so be sure to have this done sooner than later!
Do you have HBO, an extra Ethernet port, or a landline telephone? Don't forget to contact University Technology Services (UTS) in writing ahead of time to have these services deactivated when you move out. If you do not contact UTS, you will continue to be billed for these services after you move out.
Bicycles: All bicycles must be taken home for the summer. If you are staying for summer school, please make sure you take your bike to Clairmont Campus before May 14. After May 14, bikes will be considered as abandoned and treated as such.
AVOIDING CHARGES - Though packing/moving isn't always fun, there are certain actions you can take to make the move out process smooth and easy.
- Clean Your Room
You should leave your room in the condition it was when you arrived! The three (3) most common charges in 2013-2014 were: adhesive removal, excessive carpet cleaning, and furniture-related (broken furniture, missing furniture, abandoned property removal). All three of these charges can be easily avoided by a thorough cleaning of your room. A thorough cleaning includes all of the following:
Do not leave trash or personal belongings in your room, hallway, or stacked outside a trash/recycling room. Additional fees may be incurred by residents for excessive trash removal in these areas.
- vacuum all carpets
- wipe down furniture, including the inside of all drawers
- clean out closets
- clean your sink! (no signs of dirt, toothpaste, stains)
- remove all tape, hooks, tacks, other adhesives
- take out all trash/recycling to designated receptacles (trash/recycling room, trash chute, dumpster, etc.)
- clean off windows & sills
- all bathroom & kitchen areas (if applicable) should be cleaned & scrubbed down
- Clean Your Bathroom (if you live in a suite/apartment)
In addition to cleaning your bedroom, you can avoid excessive cleaning charges by doing a good job cleaning your bathroom. This includes scrubbing down all fixtures (sinks, toilets, bathtubs/showers), polishing metal surfaces, wiping down your vanity (including the inside of cabinets & drawers), cleaning your mirror, and mopping the bathroom floor. Please do not throw away your university-issued shower curtain or rings. Please try to clean your shower curtain to the best of your ability.
- Turn in your keys!
If you do not turn in your keys when you vacate, you will be charged for the lock change to your room. Keys cannot be mailed back to our office after you move out.
- Sign all paperwork
It is important for you to read over all of the check out information that is sent to you and that you SIGN and DATE your Express Check Out Envelope (if applicable.) This will help ensure that you are not charged for improper checkout.
- Be aware of your check out date and time
Pay attention to when you have to be completely moved out of your room, with keys and paperwork turned in! You will be charged $50/hour for each hour (up to $300/day) that you fail to vacate your room. After you move out, there is a quick turnover to summer school and summer conference housing; custodial and maintenance staff need as much time as we can give them to get the buildings ready again.