Campus Event Planning Resources

Emory Groups

The majority of campus venues and event spaces are booked via an internal reservation system known as 25Live.  For more details about key campus locations available for reservation including the Emory Student Center, visit Student Center Operations and Events. Miller-Ward Alumni House and Convocation Hall are managed by Emory Events and are available for Emory groups to reserve. See sites for rates and details. 

Outside Groups with Emory Sponsors

Some on-campus venues, meeting rooms, and event spaces may be available to reserve by outside (non-Emory affiliated) groups if the group seeking space has an Emory sponsor responsible for booking the desired space and satisfying all requirements as outlined in 25Live.

Other Spaces Available to Emory and Outside Groups

The following is a list of campus-area venues that are available for rental. Please see the links provided for policies and procedures for booking these spaces and for the individuals to contact for information regarding rental availability, rates, and more.

• The Emory Conference Center Hotel & Houston Mill House
• The Miller-Ward Alumni House
• The Michael C. Carlos Museum
• Cannon Chapel
• Glenn Memorial United Methodist Church and the Little Chapel
  

Summer Conferences

Additionally, Emory has an Office of Conference Services that is open to both Emory and non-Emory groups. Conference Services is a full-service summer conference operation, from late May through August 1 every year. Conference Services exclusively serves residential groups (groups requiring housing) and the office does not offer any services for conferences during Emory’s academic year.

Campus Filming and Photography Permission

Emory’s four campuses can accommodate a range of projects, including motion picture filming, videography, still photography, and other digital media. Visit Emory Film Managment for more information. 

The following reference guide will assist you in estimating the number of bottles of wine needed based on 5 ounce pours.

The following reference guide will assist you in selecting the correct tent/venue size based on the type of event and the number of guests.  

The following charts provide general estimates regarding the number of portable restroom units needed depending on the number of guests, the number of hours, and whether alcohol is being served.  For complex events, we recommend consulting with a portable restroom vendor to determine your actual needs.  Remember, when possible, adding handwashing stations, baby-changing stations, and ADA compliant units greatly increases guest satisfaction.

Events with NO Alcohol (Units recomended)

Events with Alcohol (Units recomended)

The following reference guide will assist you in selecting the correct linen based on the size and shape of your table.

The following dance floor sizing guide is based on the assumption that only 1/3 of the total guests will be on the dance floor at any given time.  Adjust as needed for your specific event.