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October 15, 2020 12:00 PM Spring Semester Announcement Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

We are now halfway through the semester, and I’m proud of the many ways Emory’s faculty, staff, and students have come together to protect the health of our community and support each other both inside and outside the classroom. You have taken to heart our goal of keeping COVID-19 off campus, so we can stay on campus.

I am writing to share news about the spring semester and to look ahead at the possibilities for summer and fall 2021. Since early in this fall semester, I’ve worked closely with the provost, deans, public health experts and leaders from across campus on the plans for the spring semester. The strategy we developed was based on projected COVID-19 cases, forecasts for flu in the coming months, and the possibility of safely accommodating more students on campus.

Today, I’m pleased to announce Emory’s plan for spring 2021, as described below.

What is different for the spring semester:

  • Spring 2021 calendar. For most Emory colleges and schools, the spring semester will begin on January 25, with medical school classes resuming on January 4. Classes will conclude by May 3, with most final exams held between May 4 and May 14. Students will receive information from their respective dean with specific dates, further details, and any college or school-specific differences from the university’s calendar. To accommodate this compressed schedule and limit COVID-19 exposure, we will not have spring break this year. With this change, please know we have heard requests for additional mental health offerings and have added and will add additional resources and services for all members of our community.

  • Additional residential students. The university will modestly increase the number of students in residence on campus while maintaining one student per room.

    • For the Atlanta campus, the categories of students who will be considered for housing in university residence halls are: students in ECAS Undergraduate Research Programs, first-year students not presently living on campus, experiential learners engaged in professional development necessary for spring degree completion, and international students unable to return for the fall semester. Students meeting one of these criteria will receive an email with information by the end of next week if they are eligible for on-campus housing in the spring semester.

    • For the Oxford campus, the housing density will increase slightly while still maintaining single occupancy per room. In addition to those already on campus, first-year students and international students who are studying remotely this fall will have the opportunity to live on campus in the spring. A very limited number of sophomores may be invited to campus for specific academic or other reasons. Housing details will be outlined in additional communications from Oxford College.

      I know this announcement is difficult for many of our undergraduate students who were hoping to return to campus in the spring. We would have liked to bring more students back, but this decision was based on the importance of students living in single occupancy rooms, the rate of transmission in the Atlanta area, and the health of all of our students, staff, and faculty.
  • COVID-19 testing. Testing of residential students at frequent intervals has helped us maintain the health of our community this semester. The university plans to move to a saliva-based COVID-19 test this spring, which will allow the tests to be done more frequently and with much less discomfort. Additional information about the testing format, protocols, and frequency of required testing will be communicated once they are established for the coming semester. 

What will remain the same this spring:

  • Class formats. For most undergraduate students, courses will continue as a mixture of in-person and remote classes, and many students will still have a majority, and possibly all, of their courses taught remotely. Students will be allowed to take a full course load remotely should they so choose. For most graduate and professional students, we anticipate course formats in the spring will be similar or the same as course formats this fall.

  • Campus access and testing.

    • All students in the residence halls will be required to take a COVID-19 test on a consistent basis. Students who take in-person classes, visit university buildings, or access in-person campus resources will be required to perform an onboarding process this spring and take a COVID-19 test upon returning in January, whether or not they live in the residence halls.

    • Undergraduate students living off campus who take in-person classes, visit university buildings, or access in-person campus resources will be required to perform an onboarding process and take a COVID-19 test upon returning in January for the spring semester.

    • All professional and graduate students who take in-person classes, visit university buildings, or access in-person campus resources will be required to perform an onboarding process and take a COVID-19 test upon returning in January for the spring semester.

    • All faculty and staff who will be visiting university buildings or accessing in-person campus resources will be required to perform an onboarding process and take a COVID-19 test upon returning to campus in January for the spring semester. Faculty and staff who have completed the onboarding process and are asymptomatic will have access to optional COVID-19 testing as capacity permits.

  • Gathering and visitor guidelines. This fall, the university implemented a gathering policy and will soon share a visitor policy that outlines what events can occur on campus and who is allowed to visit campus. We anticipate those policies will remain in place this spring.

  • Students currently housed in residence halls. Those students who currently live in the residence halls, have maintained their COVID-19 testing schedule, and abide by the campus compact will be invited back to their original rooms in their current residence halls for the spring semester. International students and students who need to remain on campus during the winter break will be housed on the Clairmont campus and will return to their original rooms following the break. These students will receive direct communications from Residence Life with further details in the coming weeks.

What is evolving:

  • A working group will be formed to review if and how intercollegiate athletics, club sports, and intramurals will be reintroduced in the spring. An update will be shared with the community once this group’s review is complete.

  • We intend to have events in mid-May to celebrate the accomplishments of the Class of 2021 and the milestone of graduation from Emory University. Planning for a socially distanced, limited attendance event is underway, and we will keep you posted in the coming months once details are finalized. 

We are already looking ahead to the summer session and fall semester 2021. The summer will be an opportunity to further increase the number of students on campus, and we are committed to providing the hallmark programming vital to many of our academic experiences. If our increased campus presence is implemented successfully this spring and summer, our current plan is to have all students return to campus by fall 2021.

If you have any questions, please email emoryforward@emory.edu or contact your dean’s office.

Thank you for your commitment this semester to making Emory a healthy and vibrant community in spite of the unprecedented challenges we’ve faced. You’ve done an outstanding job and because of you, we have a very bright future of learning, discovery, and creativity to look forward to in the year ahead.

Sincerely,

Gregory L. Fenves
President

October 15, 2020 Oxford Spring Semester Announcement Oxford College Students, Faculty, Staff

Dear Oxford College Students,

By now you have received the letter from President Greg Fenves announcing Emory’s decisions for spring 2021. I am following up to give you further information about how we at Oxford will shape our community and educational work for the spring semester. I understand that this information will affect various students differently, depending upon your class year, health concerns, and current living situation. Let me assure you that leaders across Emory are doing everything we can to support all students amid the unwelcome constraints of this pandemic. 

In all our decisions, we are guided by the University’s health and epidemiology experts, who have advised continued vigilance. We regret deeply that this means that we cannot welcome back to campus the entire student body for the spring. We know this is a great disappointment, and we will do all we can to help all our students flourish, whether on campus or elsewhere. We are committed to our Oxford community wherever we may find ourselves.

Briefly stated:

  • Emory will begin the semester on Monday, January 25.
  • There will be no spring break, but we are working to build in days that offer students a respite during the semester.
  • Classes and exams will conclude by May 14, about one week later than the original schedule.
  • As with the Atlanta campus, Oxford must maintain single occupancy in our residence-hall rooms.
  • We can increase modestly (by 75 from this fall’s population) the number of students living on campus.
  • The university-wide approach allows students living on campus this semester to continue living in their current rooms next semester, and we will invite to campus those first-year students and other international students who were not able, or chose not, to come to campus this fall.
  • We are also able to host a limited number of sophomores for academic reasons related to in-person research or work that cannot be done virtually.
  • In addition, as we did prior to this current semester, there will be a request process for sophomores to live on campus who otherwise would not have a suitable learning environment to make academic progress.

I am keenly aware that these decisions are heartbreaking for sophomores, most of whom will not be living on campus for their final semester as Oxford College students. I wish I had better news to share with you. I wish we had a different public health situation or more certainty about the path of the pandemic. This situation is not what you (or any of us) hoped for.

Despite this COVID-constrained framework, we are confident that all of you can have a meaningful spring semester and we will strive to live up to your highest expectations of us, for that is the Oxford way.

As we have in this current fall semester, Oxford will offer a hearty menu of spring courses in both online and in-person formats, with the opportunity to cross-register for online courses across other Emory schools. Each of you will continue to make academic progress and have opportunities to engage deeply in co-curricular activities. 

Upcoming Webinars

Many of you will have follow-up questions as you plan for the spring semester, and we want to help you get the information you need.  We will hold online sessions to listen to your concerns and discuss the details of the plan, and we welcome you to join any sessions. You will have a chance to submit questions during the meeting and we will be happy to respond. 

Sophomores, I will host a webinar tomorrow, Friday, October 16, at 2 p.m. ET.  Oxford colleagues and I will cover topics including spring course availability and registration, the request process for on-campus housing or other housing options in the spring, emerging plans to celebrate your commencement and transition to the Atlanta campus, and possibilities for the summer, such as coursework and internships.

First year-students, we will host a webinar for you next Monday, October 19, at 8 p.m. ET, to cover various topics related to spring semester.

International students, in addition to the relevant webinars above, we will host an online session on Wednesday, October 21, at 8 a.m. ET with specific information for you, covering information on visas, travel, and related issues.  

Next Steps

Sophomoresnot currently living on campus: Tomorrow you will receive an email from RES with information about the housing request process if you face a hardship in your current living situation that keeps you from completing your academic work. Sophomores who have been invited to undertake essential on-campus research or work—for instance, some Oxford Research Scholar projects—will be contacted separately about next steps.

First-year students and all international students not currently living on campus: Tomorrow you will receive an email from RES, with instructions on how to complete your housing addendum, indicating whether or not you are going to live and study on campus for spring semester.

Students currently living on campus: Early next week, you will receive an email from Michele Hempfling, director of Residential Education and Services (RES), with further information about the winter break and how to let us know if, for any reason, you won’t be living on campus in the spring semester. 

Continued Resources for Studying Remotely

Faculty and students have established a track record of effective remote-learning experiences this semester. For those of you who will continue learning away from campus in the spring, I want to remind you of your continued access virtually to campus resources, including the Oxford College Library, Academic Support Center, the Office of Religious and Spiritual Life, and the Office of Accessibility Services. Oxford Student Health Services and the Office of Counseling and Career Services are also available to you, and there are expanded physical and mental health options available through Emory Student Telehealth provided by TimelyMD, which provides services well beyond the traditional business hours to help meet all our students' needs.

Additional Information

Please continue to consult the Emory Forward website, and look for information more specific to Oxford on our Oxford Forward website.  
 
In addition, always feel free to contact your academic advisor or any of these offices across Oxford with your questions:

Your well-being and the quality of your education remain our central commitments, and we will do everything we can to make the spring semester as smooth and rewarding as possible for all of you. No matter where you are, you are an important part of the Oxford community, and its resources are open to you. Thank you for your courage during this most extraordinary of all academic years.

Best regards,

Dean Doug Hicks

October 2, 2020 Student Information Digest Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students

Please accept our congratulations—with ingenuity, perseverance, and the support of your professors, families, and friends, you have passed the midway mark in a condensed semester filled with new and unusual challenges. Well done, Eagles.

Reaching this point in the semester offers us the opportunity to refocus on the steps we must take to keep COVID off campus so we can stay on campus. Regular testing and continued compliance with physical distancing, wearing masks, and handwashing is key to maintaining public health and is required of all those living on campus.

Remember: for you, for us, for Emory. 

Sincerely, 

Jan Love
Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini 
Executive Vice President for Business and Administration, Chief Financial Officer 

Jonathan S. Lewin
Executive Vice President for Health Affairs, 
Executive Director, Woodruff Health Sciences Center, 
CEO, and Chairman of the Board, Emory Healthcare 

Enku Gelaye
Vice President and Dean of Campus Life

Digest for October 2, 2020

Testing.

If you are a student residing on campus, you are REQUIRED to get a COVID-19 test every week as a condition of remaining in campus housing.

Testing is available Monday through Friday by appointment at the Woodruff Physical Education Center (WoodPEC) and Emory Conference Center Hotel (ECCH). You can now schedule your appointment for the coming week on the Emory Forward website

You will receive future updates from covidtest@emory.edu regarding testing and reminders to register.

Ongoing Testing.

Off campus undergraduate, graduate and professional students who are asymptomatic and have completed the onboarding process can request a COVID-19 test. Please visit Emory Forward to schedule a COVID-19 test. 

Reporting COVID-19 Positive Tests.

Should you test positive for COVID-19, there are three easy steps you need to take to let Emory officials know you tested positive. This process allows us to provide or suggest medical, academic, and wraparound services to help you while you are sick. This applies to all students, not just undergraduates or those on campus.

Operating Status and Gathering Policy.

Emory currently has an operating condition status of “orange”, during which groups of 10 or fewer onboarded students with a faculty or staff sponsor may gather outdoors for a maximum of 90 minutes. All activities must continue to adhere to the COVID-19 safety precautions (wearing a mask, keeping a 6-foot physical distance and washing hands often). You can check the operating status by visiting the COVID-19 Dashboard.

Wearing is Caring. For You. For Us. For Emory. (all)

Get Your Flu Shot!

Flu shots are now available. They’re quick, they’re easy, and they’re free for all students and those on the Emory medical plan—get one now to protect yourself, your family, and your community. Visit the Student Health Services site to learn when and where vaccines will be offered.

Food Insecurity

If you are experiencing food insecurity, Emory has resources available to help. Please fill out the direct service form and you will be paired with resources. 

Food Insecurity

Eagle Food Co-op, part of Bread Coffeehouse Atlanta, also assists Emory undergraduate and graduate students in need. Place your food pantry order and schedule a safe pickup using this form.

Wellness Goals

Add “optimize my nutrition” to your fall wellness goals by signing up for this session of the Wellness Workshop series led by registered dietitian Brittany Verras, MPH, on Tuesday, October 6, from 5-6:30 PM. 

School Websites. 

Don’t forget to visit your school’s website for the most up-to-date information from your dean and their teams. Direct links to each college can be found on the Emory Forward site.

October 1, 2020 1:13 PM Faculty and Staff Requirements for Being On Campus Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Faculty, Staff

Thank you for all that you are doing across campus to keep Emory strong and our community safe. Keeping our campus safe depends on all of us working together to practice safety protocols. To ensure your continued compliance with our onboarding process to keep our community safe, please review the critical items below.

If You Plan to Come On Campus:

If you plan to come to campus for any reason complete the 5-step onboarding process and receive clearance notification by email prior to coming to campus.

If You Want a COVID-19 Test:

Faculty and staff who are asymptomatic and have completed the onboarding process have access to optional COVID-19 testing. Information about testing can be found on the Emory Forward website.

Face Covering Adherence:

Emory currently has an operating condition status of “orange”, which means everyone who is on campus is required to wear a face covering. Please follow the guidelines below should you need to remind someone of the face covering requirement.

Thank you for helping to keep our campus and community safe.


Sincerely,

Jan Love
Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini
Executive Vice President for Business and Administration,
Chief Financial Officer

Jonathan S. Lewin
Executive Vice President for Health Affairs,
Executive Director, Woodruff Health Sciences Center,
CEO, and Chairman of the Board, Emory Healthcare

September 18, 2020 12:00 AM Student Information Digest Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students

Food and Housing Insecurity.

If you need emergency housing or are experiencing food insecurity, Emory has resources available to help. Please fill out the direct service form and you will be paired with resources.

Mental Health Services and Resources.

The Counseling and Psychological Services (CAPS) site provides a variety of mental health services and resources for students. CAPS is also using OrgSync to post programs and offer Zoom-in hours in addition to providing additional offerings. We encourage you to log in to OrgSync and make the CAPS site a go-to favorite or bookmark on your browser.

Oxford’s CCS department provides students with a range of services devoted to helping them navigate their personal and professional challenges and opportunities. CCS provides mental health services, career counseling, and a range of programs and materials to help students discover who they are becoming, develop skills to navigate college and Life after graduation, and reflect on ways to integrate their Academic, Personal, and Vocational experiences. Visit the CCS website at InsideOxford to learn more! 

RAVE Text Alerts.

We ask that all students accept RAVE (campus safety) text alerts on their phone. To ensure you are registered, send a text to 67283 with the message "START." You must text from the cell number registered in Emory's emergency alert system. You will receive a confirmation text in return.

To verify your cell number in Emory's Emergency Notification System:

  • Log in to OPUS.
  • Go to "Profile Tab."
  • Click on "Emergency Alert Notification."
  • Verify you have checked "Yes" to "I am willing to allow emergency text messages to this phone." 
  • Verify your cell number is correct or enter the correct cell number.
  • Click "Yes" to "I have reviewed the information above and it is correct."
  • Then click the “OK” button to save.

Peers4Peers.

Active Minds, along with other student partners, are piloting weekly virtual peer-led support groups. Peers4Peers will be held on Tuesday and Friday afternoons on Zoom. This effort is in collaboration with CAPS. 

Healthy Behaviors.

Recommendations to maintain community health can be found on the Emory Forward website. The page also includes a copy of the Student Community Compact and a reminder that anyone on campus is required to wear a face covering at all times.

Checking on the Health of the Community.

The Emory COVID-19 Dashboard is updated daily to keep our community informed about reported cases of COVID-19 among faculty, staff, and students on and off campus. We encourage you to explore the Dashboard and ask for your help in continuing to keep COVID-19 numbers low.

Ongoing COVID-19 Testing.

A reminder that residential students will be tested once a week and must visit the test scheduling portal every five business days to schedule their COVID-19 tests.

Reporting COVID-19 Positive Tests. 

Should you test positive for COVID-19, there are three easy steps you need to take to inform Oxford officials. This process allows us to provide or suggest medical, academic, and wraparound services to help you while you are sick.

Symptom Tracker.

Access the new Emory COVID-19 Symptom Tracker from your desktop or the LiveSafe Mobile App to:

  • Increase your awareness of signs and symptoms and learn what to do if you develop them.
  • Provide useful epidemiologic data for monitoring outbreaks within the Emory community.  

Healing through Art- Sharing Our Grief, Loss, and Changes in COVID-19.

You are invited to share a representation of the grief and loss you are experiencing as this academic year begins. You can choose to express this through any medium you wish, whether it be visual, auditory, or written. OSRL and ORSL will compile all submissions to share as a virtual gallery on their common Instagram account (@emory_hta).  

Free Flu Shots.

Next week you will receive an email with information regarding when and where you can get a free flu shot. Please read your messages for important details.

September 18, 2020 12:00 AM Emory’s Operating Status and Gathering Policy Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Faculty, Staff

Dear faculty and staff,

This past spring, a set of foundational principles guided the many decisions we made related to COVID-19 and directed our fall plan. The principles affirmed our commitments to compassion, honesty, respect and concern for the greater good, which were rooted within Emory’s long-standing values. When President Fenves started in August, he added and prioritized transparency in decision-making. With this standard in mind, last month Emory launched the COVID-19 dashboard

Today we are sharing key indicators and a resultant operating status that informs decisions related to campus activities and gatherings. The university’s operating status will be updated daily based on the COVID-19 dashboard data, and will in turn determine what types of events can be held and hosted on campus. The up-to-date gathering policy condition and guidance can be found on the Emory Forward webpage.

Based on the current COVID-19 numbers in our community, the request by faculty to meet with their students outside of class, the desire of students for co-curricular programming, and the responsible way in which our students, faculty and staff have handled our opening, we are lifting the moratorium on campus events and will allow restricted events as follows:

At the ORANGE gathering policy level, all gatherings must include no more than 10 people and requires the presence of a faculty or staff advisor for the duration of the in-person event/meeting and the faculty or staff advisor will serve as a liaison should contract tracing be necessary. If students do not have a faculty or staff advisor present in person, then meetings must remain virtual.

It is the responsibility of the individual student, staff, or faculty member to ensure they have completed all the steps required for return to campus before attending an Emory-sponsored event or gathering. Only community members who have been cleared to be on campus can attend Emory sponsored activity. All activities will continue to adhere to the COVID-19 safety precautions (wearing a mask, keeping a 6-foot physical distance and washing hands often). 

In-person faculty or student colloquia and guest speakers remain prohibited through Fall 2020. Off-campus Emory-sponsored events and gatherings are also prohibited through Fall 2020. 

It is expected that all members of the Emory community will adhere to the gathering policy and campus gathering conditions may return to a more restrictive level if COVID-19 numbers rise and/or other dashboard indicators change. 

Please note the university’s leadership and administrators, in consultation with the deans, are determining a plan for the spring semester and the data and inputs outlined in this email, as well as the continued observance of all safety measures, will inform our decisions and the spring calendar. We anticipate announcing a decision in the coming weeks.

Thank you, again, for all you are doing to keep COVID-19 off campus.

Sincerely,

Jan Love
Interim Provost and Executive Vice President for Academic Affairs 

Christopher L. Augostini 
Executive Vice President for Business and Administration, 
Chief Financial Officer

Jonathan S. Lewin
Executive Vice President for Health Affairs, 
Executive Director, Woodruff Health Sciences Center, 
CEO and Chairman of the Board, Emory Healthcare 

Enku Gelaye
Vice President and Dean of Campus Life

September 4, 2020 12:00 AM Student Information Digest Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students

Healthy Behaviors.

Recommendations to maintain community health can be found on the Emory Forward website. The page also includes a copy of the Student Community Compact and a reminder that anyone on the Emory campus is required to wear a face covering at all times.

Checking on the Health of the Emory Community.

The Emory COVID-19 Dashboard is updated daily to keep our community informed about reported cases of COVID-19 among faculty, staff, and students on and off campus. We encourage you to explore the Dashboard and ask for your help in continuing to keep COVID-19 numbers low.

Reporting COVID-19 Positive Tests

Should you test positive for COVID-19, there are three easy steps you need to take to let Emory officials know you are ill. This process allows us to provide or suggest medical, academic, and wraparound services to help you while you are sick. 

Documenting Your Health 

Are you interested in increasing your awareness of signs and symptoms of COVID-19, learning what to do if you develop signs and symptoms of COVID-19, and providing epidemiologic data that could be useful in monitoring for outbreaks within the Emory Community? Please consider participating in a quick and easy daily symptom checker

Ongoing COVID-19 Testing 

A reminder that residential students will be tested once a week and are expected to visit the test scheduling portal every five business days to schedule their COVID-19 test within the next 7-day range.

Mental Health Services and Resources 

The Counseling and Psychological Services (CAPS) site provides a variety of mental health services and resources for students in Atlanta. CAPS is also using OrgSync to post programs and offer Zoom-in hours in addition to providing additional offerings. We encourage you to log in to OrgSync and make the CAPS site a go-to favorite or bookmark on your browser. 

Oxford’s CCS department provides students with a range of services devoted to helping them navigate their personal and professional challenges and opportunities at Oxford. We provide mental health services, career counseling, and a range of programs and materials to help students discover who they are becoming, develop skills to navigate college and Life after graduation, and reflect on ways to integrate their Academic, Personal, and Vocational experiences. Visit our website at InsideOxford to learn more.

Library Information and Resources

The staff of Emory Libraries have compiled a Quick Start summary filled with tips on how to access materials, ask our experts for help, and book virtual and on-site appointments. Their Fall 2020 overview page includes answers to many of your frequently asked questions and a summary of their services and spaces. 

The staff of Emory Libraries have compiled a Quick Start summary filled with many tips. The Oxford College Library web pages include answers to many of your frequently asked questions and a summary of their services and spaces.

Physical and Rec Center Information 

Woodruff Physical Education Center:

Please visit RecWell’s new website for the most up-to-date information on programs and services. In addition, please note:

  • RecWell’s free live group fitness classes will be offered from September 8 – November 22 on Zoom. Classes are open to Emory students, faculty, and staff and require registration at IMLeagues with your Emory University NetID and password. Select recorded class content will be posted to RecWell’s YouTube account.
  • Personal trainers are available for virtual consultations and training. Visit Recwell's personal training page for more information. For questions, please e-mail Troy Morris at m.morris@emory.edu
  • Register now for free fall intramurals with your Emory University NetID and password at the IMLeagues' website. The fall schedule includes fantasy football, FIFA20, Rocket League, Trivia, iMessage games, and a virtual 5K. For questions, please email Matt Urbanczyk at murbanc@emory.edu
  • The fall semester schedule of clinics, an adventure challenge, and virtual special events will be shared on Recwell's website soon! For questions, please email Kristin Sliger at kslige2@emory.edu

Oxford on and off campus students:

Please be sure to check for remote recreation offerings as they become available.

Job Opportunities

Emory and Oxford Employee-Student Job Network uses Handshake to allow students to search for part-time jobs. As an extension of this network, students seeking part-time work for childcare and tutoring services can submit their resumes to a “book of resumes”. Of note, both in-person and virtual childcare assistance are needed. Contact the Career Center for more information.

Childcare Program Available

Located at the Miller-Ward Alumni House at 815 Houston Mill Road, Atlanta, GA 30329, this pop-up childcare center has been created specifically for employees, graduate and professional students of Emory University and Emory Healthcare and will be run by the YMCA. The center will accept children in grades K-6, and the YMCA staff will be able to support children in completing their online learning. Learn more about the Childcare Program.

Next Up... Flu Shots!

We will be updating you with free flu shot options later this month—keep reading these digests for when and where you can get a flu shot this fall.

August 28, 2020 7:30 PM COVID-19 Tracking | Community Update Presentation Follow Up Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff, Healthcare Staff

Dear Emory community, 

Yesterday, I was joined by faculty, staff and student leaders for a webinar to talk about Emory’s strategies and progress in preventing and containing the spread of COVID-19. We had a wide-ranging conversation about the status on campus and I’m grateful to all who participated.

Another purpose of the webinar was to announce the university’s new COVID-19 Dashboard — an online resource to provide daily updates on COVID-19 cases within our community. The dashboard can be found on Emory Forward. In addition to the number of COVID-19 positive cases reported for Emory faculty, staff and students, the dashboard shows information on infection rates for the counties in which our campuses are located and Atlanta area hospital capacity.

We’ve also launched “For You. For Us. For Emory,” a public health campaign to unite all members of the Emory community around our shared responsibility to keep COVID-19 off campus so that we can stay on campus. You can read more about it here

In recent weeks, Emory student groups have created their own initiatives to help slow the spread of COVID-19. The Emory Student Government Association (SGA) has used social media takeovers, videos and a student logo design competition to reinforce health practices. The Oxford College SGA has been doing great work in spreading the word about safe protocols, and I saw them in action during my visit to Oxford yesterday. The Graduate Student Government Association has created a robust engagement strategy, in collaboration with all graduate and professional divisional councils, to build community via virtual events while encouraging students to stay safe. I’m proud of our students who have answered the call and instilled a sense of shared purpose among their classmates. 

I want to reiterate how important it is for anyone with COVID-19 symptoms to get tested and self-isolate, pending test results. We are pleased to announce that we’re adding additional testing on campus for students. Right now, we have capacity for more than 2,500 tests per week. Tests will also be available to off-campus students, faculty and staff who have been approved to be on campus. 

On Tuesday, I convened the first meeting of Emory’s new COVID-19 Presidential Advisory Committee — a panel of public health experts and student and university leaders. We had an excellent discussion and identified important considerations for shaping the university’s strategy for the weeks and months ahead. Their expertise and counsel will be invaluable as we meet throughout the academic year. 

I am inspired by how the Emory community has come together during this challenging time. Thank you for your ongoing commitment.

Sincerely,

Gregory L. Fenves
President

August 21, 2020 2:05 PM Student Information Digest Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students

Dear students, 

Congratulations on completing the first week of the fall semester. We welcome all first-year students to the Emory family and welcome returning students back home. We are pleased to have you join us, even if remote. We are happy to report that the number of COVID positive cases are low in the Emory community, and we want to keep it that way by taking care of ourselves and each other.

Below are some resources, information and links that may be helpful now that you are ready to tackle this semester. You will receive an informational digest each week, and we hope it will serve as a resource in case you missed critical information shared during the course of the week.

And as we head into the weekend, please remember to wear a mask, practice physical distancing, wash your hands frequently and stay healthy. After all, it takes all of us to keep COVID off campus so we can stay on campus.

Sincerely, 

Jan Love
Interim Provost and Executive Vice President for Academic Affairs 

Christopher L. Augostini
Executive Vice President for Business and Administration, Chief Financial Officer 

Jonathan S. Lewin
Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare 

Enku Gelaye
Vice President and Dean of Campus Life

  

Digest for the Week of August 17-21 

Healthy Behaviors.

Recommendations to maintain community health can be found on the Emory Forward website. The page also includes a copy of the Student Community Compact and a reminder that anyone on the Emory campus is required to wear a face covering.

Contact Tracing.

If you are identified as a close contact to someone who tests positive for COVID-19, you will be notified. This chart details the communication through the RAVE text messaging system and email.

Reporting COVID-19 Positive Tests.

Should you test positive for COVID-19, there are three easy steps you need to take to let Emory officials know you are ill, even if remote. This process allows us to provide or suggest medical, academic, and wraparound services to help you while you are sick, as appropriate.

Instructional guide for students for notification and communications of a COVID-19 positive test.

Classroom Safety.

Please watch a short video that demonstrates safe use of personal protective equipment, classroom building access, in-class protocols, and the “three W’s: Wear a face covering, Watch your distance, and Wash your hands.” 

Library Information and Resources.

The staff of Emory Libraries have compiled a Quick Start summary and an undergraduate guide filled with tips on how to access materials, ask our experts for help, and book virtual and on-site appointments. Their Fall 2020 overview page includes answers to many of your frequently asked questions and a summary of their services and spaces.

Fall Book and Supply Purchases.

The most efficient means of obtaining materials for your classes is through the Barnes & Noble at Emory University website. All students can follow these easy steps: 1) Add your courses into the textbook wizard to easily find your books; 2) Choose your textbook format, Rent or Buy; New, Used or Digital; and 3) Choose how you would like to receive your books and other materials.

Mental Health Services and Resources.

The Counseling and Psychological Services (CAPS) site provides a variety of mental health services and resources for students. CAPS is also using OrgSync to post programs and offer Zoom-in hours in addition to providing additional offerings. We encourage you to log in to OrgSync and make the CAPS site a go-to favorite or bookmark on your browser.

Undergraduate Student Activities Fair.

Learn how you can get involved and connect with other students through co-curricular activities in a drop-in, virtual event. This year the fair will be held online on Saturday, August 22 and Sunday, August 23 from 2-4 pm

Fall Undergraduate Campus Experience Guide.

Campus Life launched a website with details on the campus experience for residential and off-campus students for fall. They will continue to update these pages as new information comes available. And be sure to visit the Emory OrgSync on a regular basis for Campus Life, Spiritual Life and student organizations’ virtual events and gatherings.

Office of Spiritual and Religious Life.

The Office of Spiritual and Religious Life will provide online and virtual offerings and resources this fall. You can also sign up for their newsletter to receive additional information. In addition, search the Emory OrgSync for additional events and services from religious and faith-based student organizations.

School Websites.

Don’t forget to visit your school’s website for the most up-to-date information from your dean and their teams. Direct links to each college can be found on the Emory Forward site.

August 20, 2020 7:30 PM COVID-19 Prevention Update: Mandatory Follow-up Testing for Residential Students Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students

Dear Emory students,

As the fall semester begins, we want to thank everyone in the Emory community — faculty, staff and students — for all that you’ve done to make this moment possible. Our goal was to start bringing students back to campus in a safe, measured way this term, and achieving that has required months of intense planning, hard work and motivated community members.

Employing campus-wide health and safety protocols — including face coverings, physical distancing, handwashing and COVID-19 tests — was a critical and necessary step in our ability to bring back students. And as the semester unfolds, your ongoing commitment to uphold these guidelines will be essential to the ability to continue to live and learn on campus.

The success of our residential learning experience this semester truly rests on all of us coming together to care for and protect one another. Thank you for recognizing that responsibility and partnering with Emory to keep our community safer for everyone.

As indicated in the Emory Community Compact, we will continue to aggressively monitor the effectiveness of our campus-wide health and safety measures. For that reason, today we are announcing plans to conduct additional mandatory residential student testing for COVID-19. This follow-up testing will be critical to help evaluate the ongoing effectiveness of our health and safety protocols, and your participation is both expected and appreciated.

Beginning this week, all Emory students living on the Atlanta and Oxford campuses will be required to sign up for additional COVID-19 testing here.  

At Oxford College, RAs and those students who moved from the Clairmont campus will be tested Friday, Aug. 21. For all other Oxford students, testing will begin Monday, Aug. 24. Students seeking more information can contact Oxford Student Health Services at OxfordSHS@emory.edu or 770-784-8376.

Testing for students living on the Atlanta campus will begin Saturday, Aug. 22.

If you are symptomatic for COVID-19 or have been exposed to a positive case, please contact Emory Student Health Services or Oxford Student Health Services. Additional testing options for off-campus students are being explored and will be communicated soon.

As you know, all students living on Emory’s Atlanta and Oxford College campuses this semester were required to participate in COVID-19 testing earlier this month. Based on tests performed on faculty, staff and students between Aug. 1 and Aug. 18, we’re pleased to report that the incidence of positive tests was significantly lower than state averages. Beginning next week, we will post updates on reported cases of COVID-19 on the Emory Forward website. As encouraging as this initial report may seem, please remember that our continued vigilance is critically important.

Your return to campus is an important first step in proving that there is a way we can live and learn safely amid a global pandemic. But in order to remain on campus as a community, to preserve our progress, we must continue to take care of ourselves and each other — a form of service written into our very mission. 

We’re all counting on you to do your part in our fight against COVID-19. 

Let’s keep COVID off campus so we can stay on campus.

Sincerely,

Gregory L. Fenves, President

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

August 20, 2020 7:17 PM COVID-19 Prevention Update: Mandatory Follow-up Testing for Residential Students Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Faculty, Staff

Dear Emory faculty and staff,

As the fall semester begins, we want to thank everyone in the Emory community — faculty, staff and students — for all that you’ve done to make this moment possible. Our goal was to start bringing students back to campus in a safe, measured way this term, and achieving that has required months of intense planning, hard work and motivated community members.

Employing campus-wide health and safety protocols — including face coverings, physical distancing, handwashing and COVID-19 tests — was a critical and necessary step in our ability to bring back our students. And as the semester unfolds, the ongoing commitment of everyone to uphold these guidelines will be essential to the ability of students to live and learn on campus.

As indicated in the Emory Community Compact, we will continue to aggressively monitor the effectiveness of our campus health and safety measures. For that reason, we are announcing plans to conduct additional mandatory residential student testing for COVID-19. This follow-up testing will be critical to help evaluate the ongoing effectiveness of our health and safety protocols. Testing will begin on Emory’s Atlanta campus on Saturday, Aug. 22, and at Oxford College on Friday, Aug. 21. Additional testing options for off-campus students are being explored and will be communicated soon.

With the help of our new protocols, we’re starting the semester in a strong position. As you know, all students living on Emory’s Atlanta and Oxford College campuses this semester were required to participate in COVID-19 testing. Out of 8,527 tests performed on faculty, staff and students between Aug. 1 and Aug. 18, we’re pleased to report that the incidence of positive tests was significantly lower than state averages:

  • Of the total campus population tested, there were 14 positive results, a prevalence of .16 percent.
  • Out of 6,888 student tests, there were 10 positive results, a prevalence of .15 percent.
  • Out of 1,639 tests administered to Emory faculty and staff, there were four positive results, a prevalence of .24 percent.
  • The Atlanta campus accounted for 8,052 participants, or 94.4 percent of the total test population. Oxford College represented 475 of the total tests taken, or 5.6 percent.
  • All positive test results occurred on the Atlanta campus; to date, Oxford College has reported no positives. Students testing positive were required to isolate for at least 10 days, either at home or with campus support at designated locations.
  • Beginning next week, updates on reported cases of COVID-19 in our community will be posted on the Emory Forward website. 

As encouraging as this may seem, please remember that these numbers are only a snapshot of one moment. Without our continued vigilance, the numbers could swiftly change. Nor do they dilute our heartfelt concern for those in our community — and their family members — who have tested positive. 

Our return to campus for the fall semester is an important first step in proving that there is a way we can live and learn safely amid a global pandemic. But in order to remain on campus as a community, to preserve our progress, we must continue to take care of ourselves and each other — a form of service written into our very mission.

Sincerely, 

Gregory L. Fenves, President

Jan Love, Interim Provost and Executive Vice President for Academic Affairs 

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

July 29, 2020 9:53 AM On Campus COVID-19 Testing for Faculty/Staff Working on Campus Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Faculty, Staff

In preparation for the fall semester, Emory University has partnered with Peachtree Immediate Care to provide on campus COVID-19 testing to all students who are returning to campus. We also have limited capacity to offer optional tests for asymptomatic (those without COVID-19 symptoms) faculty and staff who will be working on campus this fall.

This testing will be offered from August 1-August 18, 2020 on both the Atlanta and Oxford campuses. Peachtree Immediate Care will conduct a Rapid Antigen test with a Nasal (Anterior Nares) collection and test results will be available within 20-30 minutes. The entire testing visit should take about 1 hour.

This testing is ONLY open to faculty and staff who will be working on campus this fall. Due to the prevalence of COVID-19 in the community and the low availability of testing supplies, we are unable to offer testing to all asymptomatic faculty and staff at this time.

Those faculty and staff who have already received approval to return to campus this summer as part of the return to research, as well as those who are being asked to return to work on campus this fall, will receive an email invitation later today to make an appointment for this optional COVID-19 test. If you receive an email invitation but do not plan on working on campus this fall, please do not make an appointment. Due to limited capacity, testing is only available for those who need to be on campus and would like to be tested.

This testing is only for individuals who do not have symptoms of COVID-19. If you have symptoms, or you have been in close contact with someone who has been diagnosed as positive for COVID-19, you should not come to this appointment. Instead, you should call Emory Healthcare’s COVID-19 hotline at 404-712-COVID (404-712-6843) for guidance.

After this initial testing period, testing will be available for those faculty and staff who are working on campus and who develop COVID-19 symptoms. Emory has also launched its own internal case investigation and contact tracing program to help mitigate the spread of COVID-19 on campus.

Those who are working on campus and develop COVID-19 symptoms must:

  • Notify their manager;
  • Immediately leave campus;
  • Call Emory Healthcare’s COVID hotline to schedule an initial test: 404-712-COVID (404-712-6843); and
  • Self-isolate until test results are received.

Our biggest priority is the health and safety of our community. Access to testing is one of many safety measures Emory is putting in place as we prepare for the return to fall semester. To stay safe, remember to:

  • Wear a face covering while on while on site on an Emory University or Affiliate property;
  • Adhere to physical distancing guidance (minimum of 6 feet or two arm lengths);
  • Cough or sneeze into the crook or your arm or a tissue;
  • Routinely sanitize frequently touched surfaces and items; and
  • Wash your hands (minimum of 20 seconds with hot, soapy water).

For more information on protecting yourself, view the CDC’s How to Protect Yourself & Others.

Thank you for everything you do to keep our Emory community safe.

Del King, Vice President, Human Resources

Theresa Milazzo, Vice President, Human Resources

July 17, 2020 11:00 AM IMPORTANT Fall Semester Update Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community,

As noted in a message to you last week, when planning for a fall return we have balanced our core principles with the ability to deliver in-person courses because of the COVID-19 pandemic. Two principles rise above all others during this unprecedented time: the continued pursuit of our mission to provide the quality of education associated with Emory’s rigorous standards and the protection of the health and safety of our community. 

Based on the current COVID-19 conditions in Atlanta, we have made very difficult decisions that will affect all members of our community but are necessary to create a safe learning environment while upholding our principles. Emory University will be reducing the number of students allowed to live in residence halls and take in-person classes this fall. We will still deliver a first-class education to all students but will do so in ways that allow us to maintain community health for students, faculty and staff. 

Specifically, we will limit on-campus housing to students who have an approved housing agreement for the coming academic year and fit into the following categories: first-year and new transfer students, international students, undergraduate students receiving scholarships as part of a Scholarship Program specifying on-campus housing as a condition of their scholarship, and students with specific on-campus housing needs pending review and approval of a form found here.

Undergraduate, on-campus classes will be limited to: courses that must be taken in-person for students to make meaningful progress toward graduation in the coming academic year (this will predominantly apply to seniors), international students, select first-year seminars, and a small number of courses that mandate in-person labs, performance and studio time, academic research or necessitate campus-specific library access.

Sophomores, juniors and seniors not included in the categories listed above will have remote-only learning this fall. This decision will be revisited for the spring semester and will be contingent upon a decrease in COVID-19 prevalence in Atlanta and the ability of Emory community members to practice safety measures this fall. Students who are not identified above should stay where they are and not travel to Atlanta for the fall semester. All faculty and students may elect remote academic options, and in this regard, we are encouraging everyone to make their own decisions for their Emory fall semester experience.

We know that the COVID-19 pandemic has affected the finances of every Emory family. In recognition of the financial stress on students, Emory will be holding undergraduate tuition at 2019-2020 rates for the coming year. Previously approved tuition rates for graduate and professional programs will remain in place for 2020-21. In addition, families can request to have their financial aid reassessed if they have experienced changes in economic status since filing their FAFSA. Additional information can be obtained by contacting the Office of Financial Aid

Graduate and professional programs are being addressed on a case-by-case basis with online classes offered for those courses that do not necessitate in-person instruction. Schools and programs will reach out with specific details. 

Please know that we appreciate and value all of our students, faculty and staff, and our hope for the spring is to expand the in-person opportunities if conditions allow. We look forward to the collective impact we all will have in Atlanta and in the world, whether remote or in person.

Our campuses will be different this fall. The items below outline the new community landscape and include details for your planning purposes.

Student Experience

Housing and Dining. Students with an approved housing agreement for the coming academic year and who fit the categories listed above will receive further communications outlining their housing assignment and meal plan options and pricing. Housing will now assign one student per room and bathrooms will be shared between smaller numbers of students. Not all residence halls or buildings will be used this fall. Residence hall move in will occur August 13-17, and students will receive further information with their specific move in date and new move in procedures. 

Student-led Programming Including Fraternities and Sororities. All undergraduate and graduate student clubs and activities, including fraternities and sororities, will be held virtually for the fall semester. Off campus events will not be allowed and travel associated with student groups will be prohibited. Campus Life will be working with these organizations to ensure they continue to thrive during the fall semester and that all students have access to the Emory Community.

Alumni Mentors. The Oxford and Emory alumni network is a great resource for you as you explore your professional pathways and provides an opportunity to connect to other Emory graduates. Alumni can be helpful in serving as mentors, locating internships or volunteer opportunities, conducting informational interviews, or finding other points of connection. We encourage you to visit EmoryConnects, fill out a profile and begin your lifelong professional connection with Emory’s global network. 

Intercollegiate Athletics, Club Sports and Intramural Teams. The University will not have competition for Division III athletics, club sports or intramurals through January; the DIII decision aligns with a recent announcement from the University Athletic Association. Emory will also restrict practices for all teams until public health conditions allow for safe participation for all of our student-athletes. Students should not return to Atlanta this fall solely for intercollegiate athletic, club sport or intramural opportunities. 

Academic Experience

Orientation. Orientation for first-year students, new transfer students, and their families will be online this August for students studying on campus or remotely. To learn more about Orientation, visit the Orientation page for your school. For undergraduates, visit the orientation page for your campus: Atlanta campus; Oxford campus.

Course Registration and Advising. Each school and college has specific procedures and associated dates for course registration, add/drop and advising. There is one consistency — we welcome the opportunity to help students develop their schedule for the fall. We have consolidated information for the undergraduate and graduate and professional schools online for ease. We apologize for the changes that have been made to schedules thus far and appreciate your patience moving forward. 

Safety of the Community

The safety of every member of the community is paramount and central to the return this fall semester. Every community member is expected to adhere to safety measures and practices that include face coverings, social distancing, hygiene, and reporting any symptoms of illness. Furthermore, containment of illness is dependent upon a robust process of testing, contact tracing and quarantine and isolation. This section describes the safety requirements at Emory University for the fall.

Note: Face coverings will be required at all times on campus. The face covering requirement applies to students, faculty and staff.

COVID-19 Testing. Emory University will be implementing testing protocols as follows:

Undergraduate and graduate students:

  • COVID-19 testing will be required for those students in categories outlined above before they can return to campus.
  • Students will receive an email with details, including how to schedule their on-campus testing to align as close as possible with their return to campus arrival date.
  • Peachtree Immediate Care will conduct rapid antigen testing on anterior nasal samples (using Quidel’s Sofia 2 technology).
  • Results will be processed on-site and generally take 20-30 minutes.
  • Students will also be tested if they become symptomatic or are determined to be a close contact of a COVID-19 positive individual. By returning to the on-campus Emory community, students are agreeing to cooperate with case investigators and tracers.

Faculty and staff:

  • Employees who are symptomatic should call the COVID-19 hotline for evaluation and instructions about testing.
  • By returning to the on-campus Emory community, faculty and staff are agreeing to cooperate with case investigators and tracers.

Student, Faculty and Staff Expectations. The COVID-19 2020-2021 Emory Community Compact outlines behavioral expectations for members of our community for the 2020-2021 academic year. Faculty/staff and student versions of the Compact apply to members of our community who are/will be physically on campus. The expectations are built on our collective responsibility to maintain a safe, educational and vibrant living and learning environment for all. By returning to the on-campus Emory community during the 2020-2021 academic year, students, faculty and staff are agreeing to adhere to the behavioral expectations in the Compact. You will receive an email once the Compact is available for the community to access in the Emory Learning Management System. 

Contact Tracing. Contact tracing is an essential public health function during infectious disease epidemics that aims to identify persons who have come into close contact with an infected individual. Close contacts are quarantined and tested with the goal of reducing the chain of transmission of infections in a population. To enhance the health and safety of our community, Emory University has implemented a case investigation and contact tracing program to augment the work of the local and state public health departments. By returning to the on-campus Emory community, students, faculty and staff are agreeing to cooperate with case investigators and tracers. Students will be tested if they are determined to have been in close contact with a COVID-19 positive individual.

Student Isolation and Quarantine. We recognize that students may be exposed to others who are COVID-19 positive or may themselves test positive. Students living on campus in Atlanta for whom quarantine (exposed to others) or isolation (test positive) is determined necessary will receive a temporary housing assignment at the Emory Conference Center Hotel. For students at Oxford College, a parallel process is in place using a local hotel and campus facilities. Students will receive a list of personal items to pack in a ‘go bag’ should they need to transition to a temporary housing assignment. Emory will provide transportation to temporary housing, meals, laundry, academic, medical and wellbeing support while in quarantine or isolation. 

Emory Learning Management System (ELMS) Module. All students, faculty  and staff will be required to complete online training and onboarding modules that outline health and safety background information and expectations, which can be found by logging into the ELMS portal.

  • For undergraduate, graduate and professional students, the ELMS module will be available soon and will be titled "Putting Our Health and Safety First (200773-17218)." You will receive further information in the coming weeks.
  • Faculty and staff can access "COVID-19 Return to Campus Training - (200845-17045)" now by logging into the ELMS portal.

Cleaning and Coordination of Academic Space. Emory has developed detailed plans for cleaning classroom spaces for in-person classes and safety measures for other classroom and common spaces. Routine classroom cleaning, which follows CDC guidance, is as follows:

  • Deep cleaning each evening, including a disinfectant fogging of classrooms.
  • Cleaning of high touch surfaces throughout the day.
  • Cleaning stations with disinfectant wipes and other disinfectant cleaning supplies to allow additional cleaning of desks or lecterns, if desired.

Additional measures for safety in academic areas include:

  • Seating removed, if possible, to ensure physical distancing of students in classrooms.
  • In rooms with fixed seating there will be clear markings to identify available seats that maintain physical distancing.
  • All students, faculty and staff will be required to wear face coverings in classrooms, hallways and academic spaces in which they will interact with others.
  • In the classroom faculty will have a choice of wearing a face covering, using a face shield, and/or teaching behind a plexiglass barrier.
  • Voice amplification will be available to faculty as they teach to compensate for the use of face coverings.
  • Installation of additional hand sanitizer stations in academic buildings. 

Other Information

Campus Parking and Transportation. This fall there will be changes to shuttle operations and safety protocols, including physical distancing, mask requirements, increased disinfection and maximum shuttle capacity. Likewise, fall parking assignments will be made to decrease shuttle demand for shorter trips, whenever possible. Flexibility with these changes will allow resources to be allocated to non-walkable routes and to implement social distancing. We are also shifting to a parking pricing structure based on usage, which may result in cost-saving alternatives. Transportation and Parking Services will adjust and finalize all details of parking and shuttle changes by July 20. Please refer to the Parking and Transportation website to learn more.

Visitor Policy. Visitors are not allowed on campus at this time; this decision will be revisited once COVID-19 conditions improve in Atlanta. For this reason, both Family Weekend and Homecoming will be offered as virtual events this fall. This means that we will not be encouraging members of our community to come to campus during those weekends but will provide programming that allows them to share their Eagle pride.

Note that our intention was to bring all members of our community back this fall but the current conditions in our region prevent this option. We value all members of our community and apologize to those we are currently unable to host on campus. We will revisit this decision for the spring and our hope is to expand the number of in-person opportunities. We, too, are disappointed that we must limit the number of people in our residence halls and on our grounds and look forward to a time when we can all be together on the Atlanta and Oxford campuses. We appreciate your understanding and are thankful to have you in our community. 

Sincerely, 

Claire E. Sterk, President

Gregory L. Fenves, President-elect

July 14, 2020 12:30 PM HR Policy Updates Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Faculty, Staff

As we continue to monitor the COVID-19 pandemic and the impact it has on our workforce, we also continue to make updates to our existing policies and programs. We have recently made some HR policy changes that we wanted to make you aware of. Please note that some of these policies apply to University staff only (not faculty).

Guidelines for Faculty and Staff on the Use of Face Coverings While on Emory University or Affiliate Property

Emory University faculty and staff are required to wear face coverings as an integral part of their business, personal, or uniform attire to ensure the safety and protection of all Emory constituents while on site on an Emory University or Affiliate property. Emory will provide face coverings for those employees who are required to work on campus.

Every employee who has been approved to work on campus has agreed to observe the face covering requirement as part of the return to work expectations, and anyone who does not comply with this requirement is subject to disciplinary action.

The new face covering guidelines provide more specific details on the use of face coverings, including wearing personal face coverings and the allowance for units to require certain types of face coverings as part of a uniform. View the face covering guidelines.

COVID-19 Emory-Paid Leave

Effective July 6, 2020, Emory will provide benefits-eligible staff members a one-time bank of up to 4 weeks of COVID-19 Emory-Paid Leave. This leave can be used if you cannot work on campus or from home because of any of the following reasons:

  • You are diagnosed with the COVID-19 virus;
  • You are subject to a federal, state, or local quarantine or isolation order related to COVID-19;
  • You have been advised by your medical provider to self-quarantine due to concerns related to COVID-19;
  • You are caring for immediate family members who are subject to a federal, state, or local quarantine or isolation order related to COVID-19;
  • You are caring for immediate family members who are experiencing the symptoms of COVID-19 or who have been advised by your family members’ medical provider to self-quarantine due to concerns related to COVID-19.

To use this leave, you must provide documentation supporting your request. For details, please refer to https://hr.emory.edu/eu/rewards/time-away/covid-leave.html

Cap on Maximum Vacation Hours

In April, we announced that the 320 hour (40 day) maximum accrual for vacation leave would be temporarily suspended due to the COVID-19 outbreak. This temporary suspension will end on August 31, 2020. If you have a vacation balance that exceeds 320 hours on September 1, 2020, you will not lose these additional hours that you have accrued. However, if your balance exceeds 320 hours as of September 1, you will not accrue any new vacation hours until your balance falls below the maximum of 320 hours. Tip: Use up any excess vacation hours prior to September 1.

Changes to Voting Policy

Emory strongly encourages all employees to exercise their right to vote. Due the difficulties many voters experienced during Georgia’s recent primary election, Emory is making changes to our Voting Policy (Policy 4.89). The policy now allows staff to take up to 4 hours (changed from 2 hours) paid time for the purpose of voting in the upcoming 2020 election. Additionally, these 4 hours can be used for early voting as well as Election Day voting. If you intend to use this paid time in order to vote, please let your manager know ahead of time.

Labor Day Holiday

Emory recently announced that classes will be held on Labor Day which has raised some questions about the holiday. For the majority of staff, there are no changes to the Labor Day Holiday. In some cases, staff may be needed to work on the holiday to support faculty and students who are on campus. Please check with your manager to determine whether or not you will be required to work.  Staff members required to work on the holiday will be paid in accordance with our policies:

Summer Flexibility Programs
As a reminder, we have launched two voluntary summer leave programs to help you with personal needs over the summer. The Voluntary Summer Leave Program and Voluntary Summer Reduced Hours Program allow staff members, in consultation with and subject to approval by their supervisor, to reduce their work time through the end of August.

Remote Work to Continue

While some faculty and staff have returned to campus for the purposes of research, many are continuing to work remotely. We anticipate that remote working will continue through January 4, 2021. In order to maintain as low a density on campus as possible, no one should come to work on campus until they are notified by their unit they can do so. If you have any questions about returning or coming to campus, please direct those to your manager or HR leader.

If you have any questions about any of these policy changes, please direct them to your department or school HR leader. As Emory continues to monitor the COVID-19 situation and plan for a return to campus, be sure to check the Emory Forward website for the latest community updates.

July 8, 2020 9:54 AM Community Health and Safety during Return to Campus for Research Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Faculty

Dear Emory University faculty and staff:

In May, the Office of the Provost, in consultation and collaboration with the offices of the Executive Vice President for Health Affairs and the Executive Vice President for Business and Administration, outlined a multi-phase approach to Return to Campus for Research in order to uphold academic continuity for the university while protecting the health and safety of our faculty, staff, students, and trainees. During Phase I, working with CEPAR, we defined green-light and red-light indicators to guide our progress and mitigation efforts. This memorandum documents our current assessment of those indicators, and actions we are taking to mitigate their impact on university operations connected with the Return to Campus for Research activities. 

COVID-19 prevalence in the community

All indicators for the extent of transmission in the community of SARS-CoV-2, the virus that causes COVID-19, are up and trending unfavorably. Greater numbers of cases and hospitalizations are being reported each day, and a greater percentage of samples obtained are testing positive. While the case fatality rate is dropping, a favorable sign, this is likely a consequence of a younger population being impacted, and the outcomes of recent hospitalizations not yet determined. Increases in death rates often lag behind increases in infection rates.

Demand for healthcare resources

State data indicate an overall rise in demand for hospital resources, specifically, the increase in number of hospitalizations per day. Emory Healthcare and our local health system partners have also observed the rise in demand for healthcare resources. Emory Healthcare and health system partners are still able to perform some elective procedures while managing demands for health services driven by COVID-19, but, since COVID-19 demand is increasing, the situation is regularly being reassessed. 

Operational impact on testing and contact-tracing

Increased community demands for testing are putting pressure on the university’s testing capacity. This has affected both the scheduling and the processing of tests for Emory University students and employees. Delayed test results for symptomatic students and employees impact the effectiveness of the contact-tracing process. While Emory’s augmentation of the public health department’s contact tracing program is enhancing our ability to reduce the chain of transmission of infections in our community, greater density and greater demand for services are impacting our ability to operate at the desired performance level.

Phase I of our process involved planning at the university, school, college, and research support unit levels to devise plans for implementing necessary health and safety measures. Phase II involved gradually onboarding personnel and a limited number of students through a metered and monitored re-opening of broader on-campus research activities aligned with unit-level and university guidelines. Phase III, to which we transitioned during the week of June 21, was to mark a further expansion of research activity with a goal of achieving a steady state and sustainable total population density on campus for the duration of the pandemic. We continue to pursue this goal, but our assessment of the current health and safety conditions have led us to make the decision to slow the process for inviting additional faculty, research staff, postdocs and related trainees, graduate and professional students, and visitors to return to campus.

Thus, effective immediately, we are taking the following actions:

  1. During the next few weeks, at least until July 21, we will suspend approval of additional persons to return to campus. During this period, we will monitor and reassess the factors identified above to determine whether conditions support increasing density on campus. An exception process is available for personnel who are critical to the research effort and who are slated to begin their employment after today’s date and prior to July 21. Research leaders should reach out to the Office of the Provost for further instructions about this process.
  2. Only persons who have been approved for return to campus activities and completed the required onboarding process will be allowed access to campus buildings. This is necessary to support our health and safety measures, including our campus contact-tracing program. As of 5 p.m. on July 10, 2020, card access to campus buildings will be limited to those who have fully completed the onboarding process. This applies to all faculty, staff, postdocs and related trainees, as well as graduate and professional students, including those who were previously designated as contributing to critical functions during the ramp-down.
  3. We are still operating under conditions during which all visitors—other than vendors approved by Human Resources—are prohibited on campus and in our academic buildings

Faculty, staff, and students who are authorized to be on campus should be regularly monitoring their health. Those with any symptoms associated with COVID-19 are prohibited from coming to campus. In the event of symptoms of illness, students should access the student health portal and send a message to the “COVID Assessment Provider” daily between 9am and 4pm and a clinician will call you and provide further guidance.  For urgent matters after hours and on weekends, call 404-727-7551 and press “0” to speak to the medical call center. Faculty and staff with symptoms should contact their primary care physicians and/or call the COVID-19 hotline for assessment and further instructions 404-71-COVID. 

Thank you for your dedication and perseverance as we continue to gradually open up campus for research and limited educational activities. We also note that some of Emory’s sponsored research activities continue to be limited as a result of the pandemic. If your government funded research is negatively impacted, please review OMB Memorandum M-20-26 and coordinate with your school regarding short-term flexibilities for salary continuity under certain and limited situations. Your cooperation and feedback have been vital to successfully returning to research and will be essential as we continue to plan for the fall. 

Sincerely,

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

July 7, 2020 5:03 PM Update on Fall 2020 Planning Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

As we begin a new month during the COVID-19 pandemic, we want to recognize the effort and long hours the faculty, staff and administrators are contributing to the ongoing effort to build the academic, research and co-curricular opportunities for our students this fall. We are thankful for the patience of our students and their families as our timelines have stretched to allow us to make sound decisions and share accurate information for our community that keep health and safety at the forefront of our planning. 

We recognize the heightened anxiety and share the concerns being raised regarding the rising number of COVID-19 cases in Atlanta and Georgia. We are accessing data and following the directions of the Georgia Department of Public Health and the Centers for Disease Control and Prevention, and relying on our Rollins School of Public Health, Emory School of Medicine, Emory Healthcare colleagues and other experts to provide guidance to assist in health and safety decisions.

Our decision announced in June, to have in-person and remote academic offerings this fall, was made through a scientific review of available data at that time and its application to our campus needs. Our goal is to make a sound decision for our Emory community that balances a set of core principles with our ability to deliver in-person courses that meet Emory’s rigorous standards. We plan to allow members of the academic campus community to have access to the in-person and remote resources of our research university to enhance their scholarship. 

If we feel at any point we cannot meet our goal through the current plan while also maintaining the health and safety of our community, then we will shift course on some or all of our previous decisions for the fall semester. Should this occur, we will communicate as swiftly as possible with you as we recognize that our decisions impact the lives of our faculty, staff, students and their families.

Please make sure that you are reading emails from the university as many routine and fall-specific updates are planned for the coming days and weeks. Information will continue to be emailed from relevant offices/schools and archived on the Emory Forward website. In addition, information will continue to be shared through the Emory Report e-bulletin and Dooley Report newsletter.

And as always, you are welcome to ask questions of deans, administrators and staff members. Our offices are happy to share what we know, connect you with other offices, outline what decisions are still to come and provide options for you to make informed choices and to have confidence in our planning. 

Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

June 22, 2020 12:00 AM Housing and Dining Update Emory College Students

Dear Students,

As Emory University continues to plan for a safe and healthy fall 2020 semester, Residence Life, Housing Operations, and Campus Dining are committed to providing an on-campus residential experience that supports the academic mission of the University, while following the health and safety recommendations and guidelines of healthcare and public health professionals. We know that the campus will undoubtedly be different in the fall; still, student leaders, faculty, and staff are working tirelessly to provide as enriching and engaging an experience as possible.

To help you plan for reopening in the fall, we are writing to share our preliminary plans and changes to our housing and campus dining programs in response to the COVID-19 pandemic.

Residence Life and Housing Operations

  • Students living on campus will be screened by Emory University by testing for SARS-CoV-2, the virus that causes COVID-19, prior to moving into their fall housing assignment.
  • We anticipate student move-in beginning approximately one week before b and occurring over several days to accommodate physical distancing and testing. Students will receive additional instructions on move-in times in the coming weeks.
  • Residents will be required to wear face coverings in all residential common areas.
  • A maximum of two students per bedroom, or four to six students per apartment or suite, will be applied without exception.
  • Students may be assigned or reassigned by Housing Operations to reduce density, improve bathroom ratio and reduce opportunities for congregation in residence halls. As we reduce density in the residence halls as part of the assignment/reassignment process, we will try to accommodate roommate requests.
  • Single rooms will be available. Students who request these rooms due to medical conditions or circumstances will be prioritized for single-room assignments.
  • During the academic year, room changes will not be granted, except for emergencies or extenuating circumstances.
  • Communal bathrooms and other high-touch, high-volume common spaces will undergo enhanced cleaning protocols and schedules.
  • Occupancy in common spaces will be limited, based on Emory’s physical distancing guidelines.
  • Students will be required to sign the COVID-19 Addendum to the 2020-21 Housing Agreement and Residence Life and Housing Policies for on-campus living.
  • Students who no longer wish to reside on campus will be allowed to cancel their housing agreement until August 1. Additional information regarding the cancellation process will be provided in future communications.
  • During the week of June 22, students will receive an email from Housing Operations with access to a Housing Preference form in their MyHousing portal. If you wish to request a single room or cancel your housing agreement you may indicate so on the Housing Preference form.
  • Students may only be allowed into residential facilities in which they reside.
  • Quarantine and isolation spaces will be provided for residential students who have been exposed to COVID-19 or become sick. If a student has close contact with an individual who tests positive for COVID-19, the student will receive quarantine instructions from the university.
  • For students who are isolated or quarantined, they should expect to receive a temporary room assignment where they will receive academic support, meal services (inclusive of dietary and religious needs), and support from Student Health Services. Additional details will be provided later in the summer in email communications from residence life and housing operations.
  • All students are encouraged to pack light for the semester. Please refer to the “What to bring to campus” document on the residence life and housing website. Students will also have the opportunity to ship items to campus. Additional details will be provided later in the summer in email communications from residence life and housing operations.
  • If a student lived on campus in spring 2020 and their belongings were packed and stored by Emory University, these items will be moved to their fall on-campus housing assignment. Unidentified or unclaimed items, or items belonging to students living off campus will be available for claim from a central location at a future date. Details will come in future communications.
  • Parking Services will do their best to accommodate campus parking requests, but space may be limited. More detail on parking will be available over the next two weeks at parking.emory.edu.

Campus Dining

Emory campus dining remains committed to providing a full complement of dining choices and locations for the upcoming academic year.

  • The campus community standard of physical distancing will always be required in campus dining facilities.
  • Students will be required to sanitize hands before entering any campus dining location. 
  • Face coverings will always be required when not eating.
  • Most dining locations will be take-out only; dining room seating will be limited or eliminated with occupancy based on Emory guidelines for physical distancing.
  • Self-serve stations have been eliminated across campus. All food will be either grab and go or served by staff following strict safety guidelines.
  • We remain committed to meeting the needs of all community members and will continue to offer Halal, Kosher, made without gluten, vegan, and vegetarian options. We will strive to offer as much variety as possible.
  • We are revising our campus meal plan requirements and offerings for all students to provide greater flexibility. Students assigned to housing on the Clairmont Campus will not be required to enroll in a campus meal plan this year. Students who live off-campus are not required to enroll in a campus meal plan.
  • To expedite service, Dobbs Common Table (residential dining commons) and Cox Hall Food Court will have scaled-down menus and during the first few weeks of the semester may be accessible to “students only” between the hours of 11 a.m. and 2 p.m., Monday - Friday.
  • The Dobbs Common Table menus will continue to be peanut-free, tree-nut-free, and shellfish-free.
  • Dining will offer mobile ordering for pick-up only at locations where it is possible and practical.
  • Meal swipes may be used in a to-go format at the Eagle Emporium in the Student Center, the SAAC, Woodruff Residential Café, as well as other new locations on campus.
  • Dining is working to bring additional mobile food vendors to campus during peak lunch hours on weekdays.
  • Vending machines on campus will accept Dooley Dollars.

Future communications from the Office of Housing Operations will provide additional information regarding your housing assignment/re-assignment and the move-in process for the fall 2020 semester.

Please watch your email and regularly visit https://www.housing.emory.edu and https://www.emory.edu/dining for updates as they become available.

Sincerely,

Elaine Turner
Senior Director, Housing Operations

Dave Furhman
Senior Director, Campus Life Operations

June 18, 2020 8:37 PM Emory’s Commitment to Faculty and Classroom Safety Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Faculty

Dear Emory faculty,

As noted in the message from President Sterk and President-elect Fenves last week, we are planning for a fall semester with in-person and remote class options. As faculty are being asked to submit their teaching preferences, I am writing to share details about the planning and considerations the university has undertaken to support healthy and safe experiences in the classroom for members of our community this fall. 

We recognize the complexity of the feelings surrounding a return to campus. While there is excitement to interact with students in person, and eagerness to resume scholarship with colleagues there is also justifiable concern for personal and community health and safety.  

I have charged an Academic Continuity Group with determining what steps are necessary to allow for a safe return to research this summer; and in-person teaching, faculty-to-faculty and faculty-to-student interactions this fall. The Academic Continuity Group continues to keep faculty and students at the forefront of our planning efforts to resume on-campus activity on August 19, with the faculty led Classroom Logistics subgroup and a number of technical teams focused solely on developing robust safety guidelines for our classrooms to support effective instruction while maintaining our community’s health. Our work is informed by Emory University’s very own public health experts, CDC guidelines, as well as by all federal, state, and local directives and guidance, and requirements of our accrediting bodies. 

While specific classroom safety protocols will evolve over the weeks leading to the fall semester as our knowledge of COVID-19 evolves, our safety guidelines for fall have been decided. These protocols and safety guidelines include: 

Health and safety measures

  • Continual evaluation of the health of members of the campus community such as:

    • Baseline COVID-19 testing for students returning to campus this fall.

    • On-going monitoring of community health, including temperature checks, on demand COVID-19 testing and contact tracing for members of our community—all through a well-staffed infrastructure.

  • Routine classroom cleaning, which follows CDC guidance as follows:

    • Deep cleaning each evening, including a disinfectant fogging of classrooms.

    • Cleaning of high touch surfaces throughout the day.

    • Cleaning stations with disinfectant wipes and other disinfectant cleaning supplies to allow additional cleaning of desks or lecterns, if desired.  

Changes to the fall calendar and classroom scheduling

  • Calendar modification to complete the term as quickly as possible including: Moving up the start of the semester to August 19, teaching on Labor Day, no fall break and ending classes by Thanksgiving. These calendar changes are designed to complete the semester as quickly as possible and to minimize travel by members of our community during the semester.

  • Class schedules adjusted to keep entering and exiting students from crossing paths. 

Other classroom safety measures

  • Energy efficiency features of heating, ventilation and air conditioning (HVAC) systems will be turned off to ensure maximum airflow through buildings.

  • Clear and consistent signage will be in place to guide safe and physically distanced entrance and exit from classes.

  • Additional measures for safety in academic areas include:

    • Seating removed, if possible, to ensure physical distancing of students in classrooms. 

    • In rooms with fixed seating there will be clear markings to identify available seats that maintain physical distancing.

    • All students will be required to face coverings in classrooms, hallways and academic spaces in which they will interact with others.

    • Faculty will have a choice of wearing a face covering, using a face shield, and/or teaching behind a plexiglass barrier. A cross unit team of faculty is evaluating barrier options and will make recommendations to the Classroom Logistics group.

    • Voice amplification will be available to faculty as they teach to compensate for the use of face coverings.

    • Installation of additional hand sanitizer stations in academic buildings.

The Classroom Logistics group will continue to provide guidance regarding instructional delivery and safe classroom practices as planning evolves, and the group will think through how to provide resources so that faculty can safely provide equivalent, but not identical, experiences while upholding our mission to create, preserve, teach and apply knowledge in the service of humanity.

Thank you for your partnership, patience, creativity and positivity to prepare and plan creative and effective teaching in this new landscape. We are eager to safely come together as a community this fall.

Sincerely,

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

June 16, 2020 12:00 AM MEMORANDUM: Phase 2 Resumption of Research: Lifting the suspension of travel for faculty Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Faculty

An essential element of our academic continuity planning entails supporting the resumption of research activities. For many faculty members, travel is essential for the conduct of their research. Lifting the present proscription on travel is important to support the overall return to research effort. Effective immediately, faculty are exempt from the current suspension of university-sponsored travel. Certain qualifications shall be in place as follows:

  • During Phase 2 of Return to Campus for Research, faculty returning from domestic air travel will be required to contact the COVID-19 Hotline (404-712-6843) for screening for the SARS-CoV-2 virus and COVID-19 prior to returning to campus. Faculty will be required to follow any resulting restrictions, such as testing. 
  • Currently, all countries are subject to a CDC level 3 travel advisory notice, which, while in force, requires all Emory travelers to file requests for international travel through the Executive Travel Safety Committee process. During Phases 2 and 3 of Return to Campus for Research, faculty returning from international travel will be required to contact the COVID-19 Hotline for screening for the SARS-CoV-2 virus and COVID-19 prior to returning to campus. Faculty will be required to follow any resulting restrictions. 
  • In the event that any travel might result in the subsequent need to quarantine during times that would make it difficult for faculty to fully perform their duties, the deans shall have the authority to impose specific limitations.
  • Lifting prohibitions on travel for other researchers, such as students and staff, will be contemplated for implementation in Phase 3.
June 11, 2020 GS Fall 2020 | Return to Campus Graduate Students, Faculty, Staff

Dear LGS Community, 

Earlier today President Claire Sterk and President-elect Gregory Fenves announced the University’s preliminary plans to offer a mix of on-campus and online instruction in fall 2020. You can find that message here. 

The academic calendar will shift to start on August 19, with classes ending by Thanksgiving and exams conducted remotely. The traditional schedule will be further modified by holding classes on Labor Day and eliminating fall break. This change in schedule will affect previously announced dates that will be updated shortly on a revised Registrar’s academic calendar found here 

All LGS preterm activities will be online and begin on August 10. The LGS New Student Orientation will take place on Monday, August 10. JPE 600 will take place on Tuesday, August 11, and TATTO 600 will take place on Wednesday, August 12 and Thursday, August 13. We will provide a detailed schedule and additional updates soon. 

The University developed a health and safety plan, based on scientific and public health evidence. Consultations occurred with our own medical, public health, and other experts in scientific areas. Federal, state and local health directives were part of the consultative process, as well. LGS participated in this planning process, which was cautious and thorough. We are guided by two absolute and complementary core principles:  

  • An uncompromising commitment to the health and safety of the Emory community and beyond. 
  • A fervent dedication to the highest quality education.

Health and Safety 

Last month, the University instituted rigorous policies governing the return to campus as part of the research ramp-up. Those policies will remain in effect through fall 2020. In order to maintain low density on campus, it is crucially important for faculty, staff, and students to evaluate their ability to work from home and all are urged to do so, where possible. For those who come to campus, the University will implement a three-pronged strategy to minimize exposure. 

  1. Testing: All students enrolled in on-campus classes will be required to be tested for COVID-19 shortly before classes begin. Testing will be available at any time during the semester for those who are symptomatic and for their close contacts.  
  2. Monitoring: All members of the Emory community who come to campus will be required to self-monitor on a daily basis for signs of COVID-19. Trained university staff will conduct random temperature checks across campus each day. Those individuals with fevers will be required to have a clinical evaluation and to be tested, as appropriate.  
  3. Cleaning: Strict cleaning protocols for classrooms and other common spaces will be implemented. Students will be appropriately spaced in classrooms and will be required to follow protocols for entering/exiting classrooms to avoid overlap with other students. We will employ multiple measures to ensure cleanliness and safety and will communicate those to the campus community in advance of the resumption of courses. 

It is our collective responsibility to uphold the practices of hygiene, distancing, health testing and reporting of conditions in order to keep ourselves and our community safe. We ask this in the spirit of respect for each other and for what it means to be in community during the time of this pandemic. These include: 

  • Wearing masks in all public places, including labs, classrooms, and offices 
  • Physically distancing at all times 
  • Avoiding campus when ill or feeling ill  
  • Reporting confirmed cases appropriately 
  • Upholding quarantine and isolation protocols, when necessary 
  • Limiting in-person gatherings 

Highest Quality Education 

LGS boasts a world-class faculty committed to teaching and mentoring master’s and doctoral students of the highest caliber. Graduate faculty and graduate students who teach online in fall 2020 will have the benefit of a suite of new training resources offered by the Center for Faculty Development and Excellence.

LGS remains committed to offering an array of support programs, including writing and language support, community building, professional development and career planning. In fall 2020, these services will be provided virtually in a combination of synchronous and asynchronous sessions.  Please visit our diversity and professional development pages and weekly LGS notices of upcoming events to stay informed and connected.    

In the coming weeks, as programs confirm their fall teaching plans and the University finalizes fall planning, we will keep you informed.  

Finally, the University will send a survey invitation soon. Please take a moment to complete the survey. 

Thank you for your patience and your feedback. We recognize that this is not easy and appreciate your flexibility as we continue to navigate a path forward. Please visit the LGS website for updated information. Stay well.  

With you, 

-Lisa

Lisa A. Tedesco, Ph.D.

Vice Provost for Academic Affairs – Graduate Studies

Dean, James T. Laney School of Graduate Studies

Professor, Rollins School of Public Health

Emory University

June 11, 2020 11:00 AM Emory University Fall Semester Update Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory faculty, staff and students,

We are writing to provide important updates on Emory University’s plans for the fall semester. As we have prepared to share this plan with you, we have been heartened by the requests from many in our campus community to reconvene this fall in person. We have heard your hopes and aspirations to have options to return to campus or study remotely and we are confident that this plan allows us to partner with you to work toward these goals. 

Over the past several months, we have convened leadership across the university, engaged with our leading medical and science experts and consulted federal, state and local health directives to develop a science- and data-based plan that works for Emory. We have made decisions on which we are confident we can deliver, including contingency plans for various scenarios, and that allow us to best serve the academic needs of our students. 

Our topline decisions are as follows:

  • We will offer both online and in-person classes this fall, allowing us to provide the excellence of an Emory education to all students.
  • The academic calendar will shift to start on August 19, with classes ending by Thanksgiving and exams conducted remotely.
  • Residence halls will be open with a standard of no more than two students per room. 

We want to stress that faculty, staff and students will have options for returning to campus or interacting remotely. Our goal is for everyone to feel comfortable participating in the community and to have options that reflect your preferences for continuing your education, conducting research and teaching, or serving our students. We want to provide options for you to make the best decisions and to have confidence in our planning should you decide to return in person.

While much will be different this fall, there are core elements of the Emory experience that will remain the same: We will deliver courses that meet Emory’s rigorous standards and that are taught by our world-renowned faculty, members of the academic campus community will have access to the tremendous resources of our research university, and students will be part of a community known for its support while our students are pursuing degrees with us and throughout their careers. We will deliver an equivalent Emory experience, knowing the necessity of health and safety protocols will prevent us from providing an identical experience to past years.

One lesson from the current pandemic is that plans must stay flexible to adapt to global, national and regional changes. For this reason, we ask that as you review how we envision the fall experience at this time, you also understand there may be a need for us to pivot our plan to maintain community health and preserve academic continuity. Know we have contingency plans in place should we need them.

Fall Classes

With faculty, student and staff health and safety as necessary considerations, the academic calendar was modified so that undergraduate classes will begin no later than August 19 and conclude by Thanksgiving, with the final evaluation period conducted remotely. The traditional schedule will be further modified by holding classes on Labor Day and eliminating fall break. Graduate and professional schools may amend this schedule slightly to meet curricular needs. (Note: The calendars for graduate, professional and select undergraduate programs may start a bit earlier or later and include different milestone dates. Please refer to your school’s website for further details.)

To maintain choices for our students, Emory will offer expanded online class options that are designed for a comprehensive remote learning experience. For our classroom environments, we will cap most in-person, large lectures to minimize class sizes and to follow physical distancing guidelines. Any rare but essential large lecture classes will be held in facilities that can accommodate appropriate physical distancing measures. It is important to note that we expect students will need to adjust their schedules to accommodate changes in course offerings and formats. Further, we expect that students’ schedules will have either online courses or a mix of in-person and online courses, based on their preference. It may be rare for students to have entirely in-person schedules. Students will receive forthcoming emails explaining the new process and options in detail. Tuition will be applied uniformly regardless of the mix of online and in-person courses as we will provide equivalent experiences regardless of type of delivery.

We are committed to working with faculty to accommodate their preferred course format and with students to offer courses that meet their preferences and continue their progress toward graduation. Again, our efforts are focused on providing choice while maintaining our community’s health.

Please note that strict cleaning protocols for classroom spaces will be implemented. Students will be appropriately spaced in classrooms and will be required to follow protocols for entering/exiting classrooms to avoid overlap with other students.  We will implement multiple measures to ensure cleanliness and safety and will communicate those to the campus community in advance of resumption of courses.

Residence Halls

Emory and Oxford Colleges are designed to offer residential learning opportunities that are valued by students. Therefore, we will offer on-campus housing options for the fall but will limit dorm room occupancy to two students per room. We will work with students to accommodate single room requests for those who are immunocompromised or have other health considerations. We are also expanding housing options beyond the residence halls to include Emory Conference Center Hotel for Atlanta students, and hotel options for Oxford students. Housing decisions were made after consultation with national housing experts and our own medical and health-based faculty and in accordance with multi-level health directives. As importantly, we know we have the ability, resources and expertise to implement this plan.

Similar to our planning for classroom and common spaces, we will implement enhanced cleaning protocols, and all residence hall students will be made aware of our shared responsibilities to maintain cleanliness.

For our students in our residence halls, know that this fall’s experience will be different. Students may be taking online courses from their rooms, community spaces will have new distancing and restricted occupancy expectations, and we will limit the size of gatherings—including those held in residence halls—to maintain a healthy environment. 

If you are planning to reside in the residence halls this fall, please watch for an email from our housing staff that outlines move-in dates and procedures, fee schedules and policies, additional checklists and considerations, and tools to help with the transition back to campus.

Testing, Social Norming and Expectations for Students

COVID-19 testing will be mandatory for all students living in residence halls, along with those taking in-person classes, upon or shortly before returning to campus, and will be available at any time during the semester for those who are symptomatic and for their close contacts. Faculty and staff will have access to testing on demand.

Testing of symptomatic people, as well as those in close contact with people diagnosed with COVID-19, is currently underway on campus and will continue in the fall. Testing, contact tracing, isolation, quarantine, and other measures will be implemented to limit transmission of COVID-19 in our community. We cannot guarantee you will not get sick, but together we can support each other in our academic pursuits, in community and in health.

All members of the Emory community who come to campus will be required to self-monitor on a daily basis for signs of COVID-19. Trained university staff will conduct random temperature checks across campus each day. Those with fevers will be required to have a clinical evaluation and to be tested, as appropriate.

We are developing health education programs and materials to ensure community awareness and understanding of indications of illness as well as risks that lead to the spread of the disease. We will also clearly delineate what we expect from members of our community to maintain health and cleanliness standards, including face covering, distancing, cleaning protocols and general health guidance. Students may not opt out of community expectations for health and safety—everyone must participate for our campus community to stay healthy. Further information on testing and community awareness efforts will be sent to you in the coming weeks.

Details Still Forthcoming

While this letter outlines the broad strokes of what we know, decisions that have been made and health-based protocols, there are still elements we are working through based on a changing virus and world. In addition to adjusting our plan as the external environment may necessitate, we are still working through specific details that are dependent upon how many members of our campus come back in person versus online and how we can safely allow community experiences. These decisions will be based on a scientific review of information and its application to our campus needs so that we can continue to make sound decisions on behalf of our Emory community.

Additional information will be sent with specifics on social distancing and norming to best reflect growing knowledge of COVID-19 and how it is transmitted. This information will also influence policies regarding campus visitors and decisions about traditions like Family Weekend and Homecoming. Our protocols for cleaning, testing and contact tracing may need to be updated and any changes will be clearly articulated. We have heard requests to retain as much of the college experience as possible and we ask for your understanding as we implement equivalent, but not identical, experiences.

Next Steps

We know you will have a number of questions about your return online or in person this fall. You will receive communications from additional leaders across campus over the coming days that will provide additional specificity and resources. We apologize for any repetition, but we want all members of the community to make decisions about returning to campus that are in their best interest.

Ongoing resources will be available on the Emory website. Please bookmark the Emory Forward page for questions or concerns. And please mark your calendar for a campus presentation today at 4:30 PM with President-elect Fenves, Interim Provost Love and Executive Vice Presidents Lewin and Augostini. They will provide further depth on the fall planning details and rationale behind the decisions. In the coming days, deans and additional campus leaders will hold town hall discussions to delineate what the fall decisions mean for their communities. We encourage you to attend and participate. These presentations will be archived on the Emory Forward site, where you can also view a video message from President Sterk.

In addition, you will receive a survey. It is critically important that you participate in the survey as it will help us to make final decisions that need community input and to plan for your return to campus. We want your experience this fall to reflect your preferences, and this will be a critical step in our planning process.  

We know that our community wants to be back together on campus and we look forward to welcoming you or introducing ourselves upon your return, too. It will be a different kind of semester, one filled with changes and choices, with new ways to connect and build relationships. But it will still be a uniquely Emory experience. Please look for additional information in the weeks to come and we welcome your feedback and questions. 


Sincerely,

Claire E. Sterk, President

Gregory L. Fenves, President-elect

June 8, 2020 3:01 PM Summer Flexibility Programs for Staff Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Faculty, Staff

On behalf of the leadership of Emory University, we extend our sincere appreciation for your remarkable commitment and dedication to our shared work in the face of considerable disruption due to the COVID-19 epidemic. 

We understand that many of you may be anxious about meeting the needs of your family this summer. In recognition of those concerns, we are pleased to offer two voluntary programs for staff who may desire extra flexibility this summer. Please keep in mind that the needs of your work area, as Emory’s plans for the fall semester become clear, may affect your ability to participate.

The Voluntary Summer Leave Program and Voluntary Summer Reduced Hours Program allow staff members, in consultation with and subject to approval by their supervisor, to reduce their work time through the end of August. Additional details are available here, but in short, the Voluntary Summer Leave Program will allow staff to request longer periods of leave (between two and 10 weeks) while using a combination of accrued vacation days and unpaid leave. The Voluntary Summer Reduced Hours Program will allow staff to reduce either their hours worked per day or their days worked per week while accepting a commensurate – and temporary – reduction in pay.

We encourage you to review the details of these programs on the HR website and speak with your supervisor to determine if either of the volunteer programs are of interest and available to you. Regardless of whether you participate in these programs, Emory remains committed to providing a flexible work environment to support your life and family needs, to the extent we can do so, while still meeting the needs of our mission.

Thank you again for your commitment to Emory.

May 29, 2020 4:56 PM May 29: Updates from Laney Gradate School - Return to Research at Lower Density Graduate Students, Faculty, Staff

Dear Members of the Laney Graduate School Community:

As you know, Emory has initiated a plan to gradually return to campus, beginning with a phased return to research facilities at a lower density. LGS has continued to work with University leadership to establish an effective and comprehensive clearance process for students to be part of this return. The plan ensures students are equipped with the knowledge and understanding of public health safety protocols and affirm their readiness to return to laboratory research and research in other settings.  

Over the next week, lists from research units will be submitted to and processed by the Office of the Provost. As LGS receives the lists, students who were identified by their advisor/mentor and approved by their research unit as part of the limited return to research facilities will receive an email from LGS to begin the clearance process to return to campus. Students should not come to campus until they have completed the full process.

Students who were previously exempted and allowed to conduct essential research on campus must also be identified as part of the limited return by their advisor/mentor and then will complete this clearance process too.

All others should engage in remote activity to continue academic progress. To protect the health and safety of the Emory community, it is critical to maintain a low density of people on campus. Students should not come to campus unless they have received prior approval to do so and have completed the required clearance process.

As the University prepares to move into the next phases of on-campus activity, other facilities and services that support research and teaching may also be approved to reopen in limited ways. When these plans develop, we will update you.

--

Lisa A. Tedesco, Ph.D.


Vice Provost for Academic Affairs – Graduate Studies


Dean, James T. Laney School of Graduate Studies

Professor, Rollins School of Public Health


Emory University


May 26, 2020 9:06 AM Return to Research at Lower Density Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

As you know, Emory University has initiated a multi-phased plan to gradually return to campus to support our missions of research and teaching. The plan begins with a return to research at lower density. Over the past month, the various schools and colleges, as well as research, academic, and administrative support units have worked very hard to prepare for the first wave of researchers to return to campus. We want to provide you with an overview of where we are.

The target date for metered, small-scale research activity to resume is May 28, 2020. Only those faculty and staff who are identified as part of the selected research efforts, as well as those who had previously been identified as essential to work on campus, will be approved to return to campus. All others should continue to work remotely. It is critical to maintain a low density of people on campus at this time to protect the health and safety of those whose work requires them to be on campus. Do not come to campus unless you have received prior approval to do so and have completed the required clearance process described below. 

Over the next month, other functions and services may also be approved to return. As these plans are completed and if you are needed to return to campus, you will be notified by your supervisor and HR. 

During the initial ramp up phase, visitors to campus will be prohibited, and our buildings will remain card-access only. Suspension of all university-sponsored travel will remain in effect, except as approved by the Office of the Provost for research purposes.

Emory is implementing health and safety measures to protect faculty, staff and students who will be returning to work on campus. Each of the individuals who will be working on campus has a critical role to play in keeping the campus safe. 

Health and Safety Measures

Working with the Office of Critical Event Preparedness and Response (CEPAR), the Environmental Health and Safety Office (EHSO), the Office of Injury Management (OIM), Student Health Services (SHS), Emory Healthcare colleagues, and Emory medical and public health experts, and in compliance with state and local public health and regulatory guidance, Emory has taken a number of actions to protect the health of our community. These actions include: 

  • Development of a mandatory confidential screening questionnaire to assess the health of faculty and staff prior to their return to campus.
  • Implementation of mandatory physical distancing, hygiene, and face covering protocols.
  • Implementation of a testing and contact-tracing process with clear guidance for anyone working on campus who develops symptoms of COVID-19.
  • Implementation of random temperature checks.
  • Installation of signage to support physical distancing requirements.
  • Rearrangement of physical spaces, where possible, to support physical distancing.
  • Escalation of frequent cleaning and disinfection of all public spaces, including Emory shuttles.
  • Provision of supplies for cleaning, face coverings, and other necessary PPE.

It is important to note that maintaining the health and safety of those working on campus is highly dependent on each of us rigorously observing the required individual behaviors. These behaviors are outlined in the Return to Campus Guidelines. This guide also contains helpful information about working on campus.

It is critical that those of us who are returning, and those of us who have already been working regularly on campus, follow certain steps as part of the return process. This requirement applies even if you are only working occasionally on campus. You will receive a separate communication that gives you specific instructions about this, but the required steps include:

  • Review and acknowledge an understanding of the expectations and guidelines as you return to campus.
  • Complete necessary training that gives guidance about physical distancing, face covering and other PPE, hygiene, self-monitoring for symptoms, and other important health and safety aspects.
  • Complete a confidential health screening questionnaire online that asks about your exposure to COVID-19, contact with persons who have tested positive, travel, and symptoms.
  • Ensure your mobile phone number is up to date in the Emergency Notification System in PeopleSoft Self Service. If you have not enrolled in the Emergency Notification System, you will be required to do so. This is a key part of the contact tracing process.
  • Provide a list of “close contacts” through a PeopleSoft Self Service module. This is a key part of the contact tracing process.

Clearly, we have a shared responsibility for implementing the practices that will support our community’s safety during the return to research at a lower density. Whether you are returning to campus or continuing to work remotely, we thank you for your commitment to Emory during these challenging times.

Attachment: Return to Research at Lower Density 

May 22, 2020 5:30 PM Updates from Laney - Return to campus for research framework Graduate Students, Faculty, Staff

Dear Members of the Laney Graduate School Community: 

LGS continues to work with University leadership and faculty leaders across campus to refine the process we will use for students to affirm their readiness and facility safety to return to resume laboratory research and research in other settings.  

The LGS form will look for three pieces of information from graduate students.  

  1. Confirmation that re-entry into an Emory research facility is needed for your academic progress. The LGS form will require you to upload an email sent to you from your Advisor, cc-d to your Director of Graduate Studies or Program Director, affirming that your access at this stage meets the academic criterion provided in the research return guidance: “Graduate students will be allowed to return to laboratories that have been cleared for limited reopen, and only where critically necessary to maintain or establish research initiatives related to their academic progress.” 

  2. Confirmation that the facility has been approved for limited re-opening in accordance with the guidance from the Office of the Provost. This approval process will be initiated by the department, school or unit that houses a specific facility, and must be centrally verified. The process of re-opening will happen in a limited and phased way for different kinds of facilities in different areas across campus. 

  3. Confirmation that you have completed the University-required training to ensure compliance with COVID-19 safety standards in your research environment. The training will be required of any member of the Emory community entering facilities during this phase. The LGS form will ask you to upload a certificate that is generated at the conclusion of the training.  

Once all elements of the process for the Office of the Provost have been completed, LGS will open the form, using the three items above, for graduate students to submit their affirmation and statement of readiness to re-enter research facilities. 

Our concern is for your safety and the safety of those you work with. We will open the LGS process when all elements are in place and can be easily verified. 

Best,

Lisa 

---

Lisa A. Tedesco, Ph.D.


Vice Provost for Academic Affairs – Graduate Studies


Dean, James T. Laney School of Graduate Studies

Professor, Rollins School of Public Health


Emory University


May 19, 2020 4:20 PM Emory Updates on Fall Semester Status and Leadership Compensation Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff, Healthcare Staff

Dear Emory community,

I hope this message finds you safe and well. We are writing to provide updates for you on two important matters.

We know that everyone’s first question is the status of the fall semester. Answering that question is the focus of our daily work, as we plan for what we hope will be in-person instruction, albeit with many important adaptations and protections in place to prevent the spread of COVID-19 within our community. This work is guided by the principles for decision making that we discussed during last month’s town hall. While we would like to share with you a definitive decision about our status for the fall, we are simply not yet prepared to do so and likely cannot for some weeks. However, we commit to providing an update on our progress by June 15. 

As was shared during last month’s town hall, we continue to assess the financial impact COVID-19 will have on the university. While we anticipate an approximately $10 million shortfall for our current fiscal year due to lost revenue related to the suspension of mission-related activities, costs related to supporting students’ financial needs, faculty and staff salary continuation, and new incurred COVID-19 related costs, we do not know the full scope of loss for the upcoming fiscal year. As we approach the traditional beginning of the fall semester, we expect a clearer financial picture, but we should not wait any longer to implement additional financial measures that will help mitigate additional losses. 

In keeping with our decision-making principles, noted above, we are writing today to share the first of what will be several actions in the coming months. Effective July 1, President Sterk, the President’s Leadership Team and the deans will reduce their compensation by 15 percent. This reduction, which will be subject to review at the end of calendar year 2020, is not just a cost-savings step, but also a representation of the commitment the leadership team has to preserving Emory’s academic and research missions in the face of financial challenges. 

Thank you for your continued resilience during these uncertain times and for your patience as we thoughtfully and systematically work through many decisions for our Emory community to continue to move forward this Fall.


Sincerely, 

Claire E. Sterk, President 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs 

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

May 18, 2020 3:18 PM May 18: Laney - Return to campus for research framework Graduate Students, Faculty, Staff

Dear Members of the Laney Graduate School Community:

First, let me express my sincere wishes for your health and the health of your loved ones. I spent much of the weekend signing master’s theses and doctoral dissertations, and I continue to be moved by the breadth and depth of scholarship produced by Laney Graduate School students. Even in these unspeakable times, graduate students relentlessly push the boundaries of our knowledge in exciting directions. 

On Friday, May 15, the Office of the Provost released a Return to Campus for Research Framework, a phased plan informed by public health guidance, pragmatism, and caution. If you have not read the document, I urge you to do so. You will find it here.

To support this plan, LGS is developing a simple form to be completed by graduate students who decide to return to research facilities that have been approved for re-opening by the appropriate departments, offices, schools, or units. The form will be posted Friday, May 22.   

In Phase 2, starting on May 31, once a facility has been approved for limited opening, graduate students will gain access only if their presence is determined to be “critically necessary to maintain or establish research initiatives related to their academic progress” by their advisor and Director of Graduate Studies or Program Director.   

As Emory evaluates our readiness for Phase 3, on-campus research facilities, including libraries and other areas, may become available to a broader segment of graduate students, insofar as mitigation protocols for different facilities can sustain increased density. 

Detailed instructions will be available on Friday, May 22, with the form.

In the meantime, stay in close touch with your advisors and your DGS or PD. And stay well.

With best regards,

Lisa

May 15, 2020 9:33 AM Resumption of Research -- Plan for Phased Return to Campus Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff, Healthcare Staff

Dear members of the Emory community,

Since the beginning of the COVID-19 crisis, Emory’s focus has been on the academic continuity of the university while protecting the health and safety of our faculty, staff, students, and trainees. This communication is to let you know that beginning immediately, Emory University will commence a multi-phased plan to gradually return to campus for research. As described below, the first phase involves planning at the levels of schools and colleges as well as research support units. Safely resuming additional on-campus and community-based research activities is crucial to our mission to create, preserve, teach, and apply knowledge in the service of humanity. What we learn will inform our decisions about how and when to return to campus for other activities, including teaching and learning.

Our priority is to protect the health and safety of all members of our community and campus visitors. Our overarching and long-range goals include a return to on-campus, clinical and community-based research, teaching, and learning as soon as it is safe to do so.

To be clear, our campus is presently a safe place, but higher levels of activity will require implementation of a variety of public health measures that necessitate careful planning and monitoring. We will use all available public health data and guidance as well as data relating specifically to the health and safety of the Emory community to inform decisions and make any necessary updates or adjustments to this plan. This means that our plans may change. Circumstances may require us to adjust timelines, change venues, and shift the format of our planned activities, but our priorities, commitments, and values will be unwavering: we will deliver extraordinary educational and research outcomes while implementing the highest standards of care for the well-being of our community.

The following plan outlines how we will do this together. In making this announcement, we want to underscore what this togetherness entails—we have a shared responsibility for implementing the practices that will support our collective success.

Activities to be supported

The return to campus to support research in all its forms—physical laboratory and non-laboratory (clinical and epidemiological), funded and non-funded, humanistic, creative, and social scientific, as well as libraries and core facilities, and offices both local and global—must be done gradually and pragmatically based on the best medical, scientific, and public health evidence. It should also be informed by our institutional commitments to support and maintain progress for students and trainees, and to diversity, equity, and inclusion as we make decisions that necessitate prioritization and the exercise of authority and oversight. Re-engagement of research and scholarly activities must also comply with all federal, state, and local laws and regulations and requirements of our accrediting bodies. The larger principles for decision-making that are informing the university return to campus research activity will also guide this effort. 

Importantly, the COVID-19 pandemic remains dynamic. All steps in this process are subject to legal and public health contingencies, such as new governmental restrictions or other public health measures that emerge in response to a resurgence. To support effective communication, necessary collaboration, and clear designation of responsibilities, a return to campus calendar is detailed in the Return to Campus for Research Framework documents, and will be updated and maintained on the university website. Implementation dates and procedures may need to be adapted to fit community- and public health-circumstances. Thus, activities should be resumed with resilience strategies in mind to minimize set-backs in the event of revisions to the calendar or process. 

Resumption of campus- and community-based research activity will be linked with a systematic approach to detecting and controlling the spread of infection in the Emory community. Human Resources (HR) will provide a process to support those with underlying conditions or living situations that put them at greater risk for infection or severe complications from the disease. Those working in clinical partner sites should follow the instructions and requirements for the specific facilities:

Key strategies

A robust practice of health monitoring and testing will be combined with public health guidance for mitigating risk. Data will inform real-time assessment of whether and when to advance in the staged recovery efforts.

Phases

Progress through phases will be determined by the Office of the Provost in consultation with the Executive Vice President for Health Affairs. Decisions about changes in phases will take into account guidance and data from the CDC and from local public health authorities.

Phase 1: Preliminary Planning & Assessment of Readiness (Immediately-May 27)

Phase 1 involves a review of guidance by the Office of the Provost in the Return to Campus for Research Framework. The various schools and colleges as well as research and academic support units on campus are tasked with preparing unit-specific planning documents to identify faculty, staff and postdoctoral fellows and trainees who will participate in increased activity necessary for the support of research on campus. Among the plans to be developed are those providing for the limited reopening of critical research facilities such as research cores, libraries, the museum, and laboratories.

While we implement Phase 1, all faculty and staff who are able to work remotely should continue to do so unless otherwise instructed by their dean, department or program director, or supervisor. Visitors to campus are prohibited, and our buildings will remain card-access only. Additionally, the suspension of all university-sponsored travel remains in effect.

Phase 2: Metered Small-Scale Restart (May 28-June 21)

Based on what we learn from Phase 1 and our assessments of operational readiness, we will work to carefully bring back additional personnel to increase capacity and functionality as needed to support core academic operations and related student services. The target date for commencement of this phase is May 28, 2020. During this phase, we expect to include, once approved, postdoctoral fellows and trainees as well as graduate students in return to research-related campus activities. Once again, it will be important for all faculty and staff who are able to work remotely to continue to do so unless otherwise instructed by their dean, department or program director, or supervisor. It is expected that during this phase, visitors to campus will continue to be prohibited, and our buildings will remain card-access only. Suspension of all university-sponsored travel is expected to remain in effect. The data we collect as part of Phases 1 and 2 will inform our assessments of both the health and safety of the community and our institutional operational capacity to support greater numbers of students, faculty, and staff on campus. What we learn from these two phases will make us more resilient and capable in the months ahead.

Phase 3: Expansion of Activity (June 22-date to be determined)

On or about June 22, 2020, we are planning for a metered and monitored re-opening of broader on-campus research activities aligned with university guidelines to maintain a sustainable total population density on campus. Local population densities monitored by local unit leaders, in collaboration as required for shared-use facilities, including:

  • Faculty (per guidelines from dean/director/chair);
  • Staff required on campus to perform their duties;
  • Postdocs and related trainees; and
  • Graduate and professional students (per guidelines from the Laney Graduate School and relevant dean).

Once again, it will be important for all faculty and staff who are able to work remotely to continue to do so unless otherwise instructed by their dean, department or program director, or supervisor. It is expected that during this phase, visitors to campus will continue to be restricted, and our buildings will remain card-access only. At this time, we will revisit suspension of university-sponsored travel.

The Return to Campus for Research Framework was developed through a collaborative and highly consultative process arising from the activities of the Faculty and Research Academic Continuity Group led by Vice Provost for Faculty Affairs Tim Holbrook, and Vice Provost for Strategic Research Initiatives Lanny Liebeskind. We are deeply grateful for their leadership and for the contributions of many others who participated in the planning activities. 

We will continue to communicate decisions, updates and next steps once available, and thank you for your help in bringing Emory together again.

Sincerely,

Jan Love, Interim Provost and Executive Vice President for Academic Affairs 

Jon Lewin, Executive Vice President for Health Affairs

May 13, 2020 2:03 PM Emory Celebrates Staff Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff, Healthcare Staff

Dear Emory community,

We’ve been proud to see Emory faculty and staff continually working to support our students, maintain essential campus operations and help Emory discover innovative new ways to achieve its mission during the pandemic.

The path forward hasn’t always been easy. But we’ve been impressed to watch our campus communities — comprised of more than 12,600 staff and faculty members — working together with dedication, professionalism and unflagging energy to make it happen.

Our appreciation also goes out to the courageous health care employees who put their own health at risk working on the front lines of the current pandemic, from healers and hospital chaplains to cleaning crews and those who keep patients fed and well-cared for.

To recognize these outstanding efforts, Emory Report has launched “All Hands on Deck,” a series that profiles individuals who are working tirelessly behind the scenes to help Emory during the COVID-19 pandemic. From police officers who keep our campus safe and faculty members who’ve swiftly transitioned to remote teaching to staff members at the Michael C. Carlos Museum who’ve created new ways to share exhibits online with the public, Emory staff and faculty are doing what is required to keep our institution operating every day. 

Sometimes, the work is invisible. But many hands make it happen. And so often, the success of keeping Emory open and functioning rests squarely upon the shoulders of those who aren’t in the spotlight. Please know that we see you.

If you would like to recognize an Emory staff or faculty member — or a group of individuals — for going above and beyond to navigate the current crisis, a new web-based tool is available to provide a public shout-out. Submissions may be offered anonymously or with a name; all submissions will be reviewed by Emory Human Resources and shared here. To thank an Emory Health Hero, or share a note of encouragement, we invite you to leave a note here.

Typically, this is the week when we celebrate the end of the academic year by gathering on the Emory Quad for Staff Fest, an annual community celebration filled with food, activities and fun. A time-honored tradition, the Emory Staff Fest has brought us together for the past 41 years. And while we may not be able to gather physically quite yet, we can still come together as a community to celebrate each other and the successes of the past academic year.

With a theme of “Stronger Together,” Emory’s 42nd annual Staff Fest will take place from 12 to 2 p.m. on Friday, May 15 — our first ever virtual celebration. Please take a break from your workday, slip on a favorite Staff Fest t-shirt from years past and reconnect with co-workers with engaging, interactive activities that focus on fun and wellbeing.

Festivities kick off at noon with a special message from Emory President Claire E. Sterk. You can step outside to participate in a virtual fun run/walk, join a team for an Emory trivia challenge, participate in Zumba and WERQ dance fitness classes, learn about healthy eating at home, and more. A full schedule of activities can be found on the Staff Fest website

To Emory faculty, staff and health care workers, please take a moment to celebrate your own contributions, all that you’ve done to help us make it through a challenging academic year — both those working at home and employees who are still on campus.

Your hard work not only inspires others, it helps set a standard for educational excellence.

For all that you do, we thank you.


Sincerely,

Claire E. Sterk, President

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

May 6, 2020 10:25 AM Celebration of Commencement and University Awards Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

In the life of a university, Commencement is a time for celebration and reflection — an opportunity to recognize the fulfillment of long-held goals and dreams, the transformational arc of the academic journey and the supportive community that has made it all possible. 

As we prepare to celebrate the remarkable achievements of the Class of 2020, we also want to take time to recognize the essential work of the entire campus community in seeing us through an academic year that has presented historic challenges. For demonstrating the resolve and perseverance needed to make this happen, we thank you.

Beyond recognizing the considerable achievements of our students, Emory’s Commencement exercises have also traditionally offered a public forum to honor faculty and staff members with the presentation of university awards for exceptional teaching, leadership, citizenship and distinguished service.

In the coming days, you will learn more about these major university awards and about the inspirational individuals who will be receiving them this year. 

These awards represent some of the most prestigious honors bestowed by the university. For students, they include the Marion Luther Brittain Award, Emory’s highest student honor, and the Lucius Lamar McMullan Award. For faculty and staff, university honors include the Thomas Jefferson Award, the Exemplary Teacher Award, the Emory Williams Teaching Award, the Provost’s Distinguished Teaching Award and the George P. Cuttino Award for Excellence in Mentoring, among many others.

We hope you’ll join us in expressing our heartfelt admiration and gratitude to this year’s award recipients for their extraordinary commitment to enriching the intellectual and civic life of the Emory community, which is foundational to our academic mission. For all that you do, we thank you. 

The qualities these individuals embody help to make Emory what it is today — a vibrant incubator for the creation and sharing of knowledge, a community deeply rooted in service and civic impact, and an innovative academic leader in both scientific research and the humanities.

For the entire Emory community, this time of year brings us closer — if not physically, certainly emotionally — as the larger community joins with students and their families to celebrate the completion of one journey and the beginning of an even greater one. Please visit emory.edu/2020 to join in Commencement presentations and ceremonies, as well as to share messages with graduates.

Commencement brings with it so many stories to celebrate, but also a wonderful reminder of why Emory exists – to support and educate exceptional scholars who, in turn, will help shape our communities, our world, our very future. 

And that is something to celebrate.


Sincerely, 

Claire E. Sterk, President

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer 

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

April 30, 2020 9:27 AM Emory Principles for Decision Making and Fall Planning Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community, 

At last week’s virtual town hall, we discussed some of the foundational principles that have helped shape the many decisions we’ve made in guiding Emory University through the new challenges of COVID-19. They affirm our commitments to compassion, honesty, respect and concern for the greater good, which are rooted within Emory’s long-standing values.

The principles include: 

  • Emory will continue to vigorously pursue our mission to create, preserve, teach and apply knowledge in the service of humanity.
  • The health and safety of Emory’s students, faculty and staff is paramount in moving forward into recovery. We will make decisions based on the best medical, scientific and public health evidence and will be compliant with all federal, state and local laws and regulations and requirements of our accrediting bodies.
  • Emory will continue to provide excellent academic offerings, ensure student progress and protect our students’ ability to afford to attend Emory.
  • The ability of faculty, staff and students to conduct research and engage in scholarship will be fully supported. Interrupted and suspended activities will resume as soon as it is safe to do so.
  • Decisions will be reached in the context of shared governance and through processes that are transparent and collaborative. They will be supported by the best available data and draw upon the considerable expertise and intellectual capital of the university.
  • Decisions will allow for flexibility to respond to rapid and perhaps unanticipated changes in circumstances.
  • Financial well-being will be assessed with respect to the short-, medium- and long-term impacts on our community and Emory’s financial health.
  • Cost reductions through efficiencies and discretionary spending will be prioritized so as to minimize the impact on employment or compensation of our employees. If reductions affecting employment or compensation become necessary, they will be done in a fair and equitable manner that protects the most vulnerable (lowest paid) populations to the greatest extent possible.
  • We will communicate the basis and rationale for decisions to our community.

While we have been called to make many decisions during this pandemic, one pending decision is the plan for reopening campus this fall. To that end, we assembled a Recovery Implementation Team that is using the principles above to outline solutions for a safe return to campus.

This process includes a thoughtful review of important elements, including availability for COVID-19 testing, contact tracing procedures, isolation of COVID-19 positive individuals, plans to maximize social distancing and protection for the most vulnerable or for those who could be disproportionately impacted on campus. We will need to have procedures in place to continue physical distancing, oversee cleaning processes, establish universal face covering protocols and adhere to infection prevention strategies to maintain the health and safety of the Emory community.  

Our planning scenarios outline options for both in-person and remote learning modules as well as a combination of the two and are designed to dynamically adapt to public health guidelines and safety recommendations. However, there are still many variables to be considered for a fall reopening and many questions that need to be answered before we can release a definitive plan. We will communicate a decision and share what this means for the Emory community once important information is collected and analyzed, and a plan is developed for our community. 

While we thank you for your patience and understanding during this time, we also charge the entire Emory community — faculty, staff and students — to be imaginative and innovative as we work on creative and flexible solutions to meet our collective needs. It is certainly in Emory’s nature to be optimistic, and it is through interdisciplinary thought and courageous action that we can keep our community safe and healthy. 


Sincerely,

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

April 29, 2020 9:44 AM Best Wishes for a Strong Finish Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

This week marks the beginning of final exams, a time that brings late nights and heightened stress as students and faculty conclude months of teaching and learning, preparing for next steps along the academic journey. 

Finals can be demanding in the best of times. But for everyone, this year has posed challenges unlike anything we’ve ever before experienced, as our spring semester was disrupted by a global pandemic.

We want to acknowledge the remarkable resilience demonstrated by students, faculty and staff in adapting to significant changes, including an abrupt transition to online education. 

Our students had to adjust to a new way of learning in a very different environment. Faculty members swiftly pivoted to remote teaching, and across campus, staff members coordinated the technology and training needed to make it all work. Together, you’ve tackled these changes with creativity, talent and resolve. For that, we thank you.

This is a very different kind of semester. Students may be feeling anxious about online tests or studying under stressful conditions at home without the convenience and reassurances of in-person study groups. They may be missing friends or finding it hard to concentrate and stay motivated. Meanwhile, faculty and staff are balancing their Emory-related responsibilities with additional demands at home as they care for family members and, in many cases, invest considerable time in their own children’s remote learning. We’re all juggling a lot and experiencing increased stress and anxiety.

There are people and services here to help you make it through what has, for everyone, been an incredibly difficult time. 

If you are a student feeling stressed and unmotivated, please don’t hesitate to reach out to faculty members or academic advisors to answer questions, to better understand your academic support options. They understand the challenges you’ve had to face and are invested in seeing you succeed.

For additional mental health and emotional support, a range of services are available to help with end-of-the-semester pressures, even if you are no longer on campus. Emory’s Counseling and Psychological Services (CAPS) now offers telehealth clinical services, where you can speak with a counselor or talk with a member of a triage team who can make assessments and help guide next steps. Learn more about CAPS services during COVID-19.

We’ve created opportunities for social connections, which can be accessed through the Emory Virtual Community Hub, and you can also find messages of encouragement and support and connect with student voices through Emory social media accounts

Support is available to faculty and staff through the Faculty Staff Assistance Program (FSAP), which offers free and confidential services to help promote emotional, behavioral and organizational health. To support the increasing needs of our faculty, staff, physicians, trainees and their families throughout the COVID-19 pandemic, FSAP now offers tele-mental health services through telephonic and video-conferencing sessions and consultations.

As the end of the semester quickly approaches, we want to extend our best wishes to all Emory students, faculty and staff for a safe and healthy conclusion to what has been an extraordinary year.

Sincerely,

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

April 24, 2020 4:31 PM Emory Academic Continuity Planning Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

--This message is sent on behalf of the leadership of Emory’s Academic Continuity Group, which is coordinating Emory’s response to COVID-19--

Dear Emory community,  

Without a doubt, this semester has provided lessons for all of us. Many of us have become newly acquainted with public health terminology, and extraordinary measures such as quarantine, stay-at-home orders, and physical distancing have clarified just how interconnected our lives — and our health — really are. Many of us have also experienced uncertainty the likes of which we might never have imagined. We all want to know how and when it will end, and we all want to bring a semblance of order, predictability and regularity to our lives. 

Since early February, the Office of the Provost, working with colleagues throughout the university, has been laser-focused on the spread of COVID-19, its impacts on our community, and the forms of support our students, faculty, and staff need as we do our part to respond and seek to flatten the curve.

This required many decisions and rapid actions, including:

  • Implementing remote learning for 4,239 classes taught by 1,662 professors;
  • Supporting thousands of employees in transitioning to remote working;
  • Developing a pandemic mitigation plan that resulted in ramping down and redirecting all but critical activities in our nearly $690 million research operation;
  • Recalling more than 150 undergraduate students from study abroad;
  • Helping 4,100 students move out of the residence halls;
  • Accommodating and relocating more than 300 students, including 49 from our Oxford campus, who were unable to return home before the end of the semester to the Clairmont campus;
  • Issuing student credits for housing, dining, and fees totaling nearly $14 million;
  • Providing students with lump sum payments of nearly $400,000 for federal work study, and paying non-federal work-study student employees $1,075,197 for anticipated on campus work contributions;
  • Providing $1.55 million in cash stipends to undergraduate students with the greatest financial need;
  • Disbursing $2.2 million to graduate and undergraduate students through the EmoryTogether fund, processing more than 6,000 requests for aid; and we expect to process another 1,000 applications for assistance;
  • Creating a virtual community hub to pull together ways that students can connect online with old friends, make new friends and take care of themselves and others;
  • Treating more than 700 student patients in student health services, and preparing a secondary facility in the event of a surge in illness;
  • Adapting grading policies for students, and extending the tenure clocks for faculty;
  • Combatting health stigmatization and racism by reaffirming and communicating our core values;
  • Aligning academic affairs, health sciences, and business administration to effectively manage our resources with the greatest of care so that we can be in the strongest possible position for the fall.     

Alongside all this activity, we have been planning for the future by drawing on the expertise of our world-renown and pioneering faculty in public health. We are assessing the capacities of our extraordinary health care system, learning from our peers, and consulting our partners at the Centers for Disease Control and Prevention, the CDC. 

The outstanding question on the minds of all of us at Emory is what will happen in the fall? We don’t have a decision for you just yet. However, we do want you to know that we are working on a plan for the coming academic year, and we thought you might appreciate more insight into the process and framework we’re using to reach decisions.                                                        

The health and safety of our students, faculty, and staff is paramount. And we’ll settle for nothing less than excellence in the arenas of teaching and learning. Colleagues from across the university have been meeting in teams with leaders from each and every school and college, including Campus Life, Campus Services, Occupational Safety, Research Administration, Student Health, General Counsel, Communications and Public Affairs, Business Affairs, Enrollment Services, Admissions, Financial Aid, the Registrar’s Office, and Procurement to tackle problems and rapidly identify possible solutions.  

Together with CEPAR, we are drawing on all of these insights and operational expertise to develop a plan that will allow us to deliver on our academic mission, maintain standards, support path-breaking research, and advance the priorities of the university.  

All of us want to be together again to study and learn, explore and share just as soon as it safe for us to do so. We all want a return to life on campus, to classrooms and residence halls, libraries and labs, and clinical placements. When might we do so? How can we best support a healthy campus? These are among the many factors we are integrating in our planning.  

As we do this work, we’re inspired by the creativity, commitment, and resolve of our community. We will get through this together. Moreover, we are confident that — because of the efforts of so many — we are building an Emory that is even more capable and adaptive to change. That resilience will serve us well in both the short- and the long-term.  

Thank you for your patience as we explore what’s possible. Our resolve remains to “create, preserve, teach, and apply knowledge in the service of humanity.” And that mission matters now more than ever.   

Sincerely, 

Christa Acampora, Deputy Provost for Academic Affairs

Enku Gelaye, Vice President and Dean of Campus Life

Please visit the Academic Continuity page on Emory’s Coronavirus website for additional information.

April 24, 2020 2:59 PM End of Semester Grading Updates Emory College Students, Faculty

As we approach the final day of classes, we wanted to remind you about the various grading options still available to you this semester, and clarify information about the petition process if you decide change your grading basis beyond the initial deadline.

The deadline to change your grading basis in OPUS (from letter grade to S/U or vice versa) is 5 p.m. EDT on Monday, April 27.

Grading Basis Changes

S/U Option
Some students may be reluctant to use the S/U option due to concerns about the impact of S/U on medical or professional school applications. Colleges and Universities fully understand that grades from this semester will need to be understood within the context of COVID-19 and many have publicly stated this. If S/U is the best option for you this semester, please consider this choice.

After April 27, you can request a change to your grading basis through a simple petition process. The petition is our mechanism to ensure that a late change to S/U won’t negatively affect your academic progress, and to safeguard against changes by a student undergoing an Honor Council investigation.

We anticipate approving most requests.

The Spring 2020 Grading Basis Petition process will open at 12.01 a.m. on Tuesday, April 28. The deadline for petition submission varies.

  • For graduating seniors - 11.59 p.m. on Monday, May 11.
  • All other students - 11.59 p.m. on Monday, May 18

Incompletes
Students are still eligible to request an incomplete grade in Spring 2020 courses. Students considering this option should reach out to their OUE Academic Advisor as soon as possible.

If you have any questions or concerns about these grading options, please reach out to our team at oue.advising@emory.edu and you may also review the FAQ about grading options.

Sincerely,
Shari Obrentz, Associate Dean, Office for Undergraduate Education
Dan Dillard, Assistant Dean, Office for Undergraduate Education
Steve Savage, Associate Director, Office for Undergraduate Education

April 22, 2020 8:56 AM Laney - Update for Students Graduate Students, Faculty, Staff

Dear LGS Students,

I know you have received many messages over the past few weeks related to the COVID-19 pandemic. I appreciate your patience as we adjust to the new reality and continue to comply with public health guidance.

We recognize that the changes have been disruptive, and we understand there are concerns about how this crisis will impact your plans. We are working closely with your program faculty to address immediate needs and emerging challenges. Together, we are committed to providing flexibilities and resources to best support you during this time. Please be assured that we are working on ways to move forward as we navigate these uncertain times with you. 

Town Halls & Virtual Forums

In addition to the ongoing LGS virtual sessions, many programs have organized virtual forums to learn more about your questions and concerns. The feedback you have provided has been instrumental during this transition. In addition to the upcoming university-wide town hall, LGS will host virtual conversations with students after the spring term ends. 

Academic Progress

We have asked programs to be as flexible as possible regarding degree requirements, such as qualifying exams and defenses. LGS will also offer flexibilities for policies and deadlines related to leave of absence, candidacy, and degree completion.

We understand that restricted access to laboratories, libraries, museums, fieldwork sites, and other research resources will delay progress for many students. We also recognize that these issues are complex and that it may take time both to assess obstacles and to adapt plans. We are working with Directors of Graduate Studies and Program Directors to address these needs.

Financial Support

We know that you are concerned about funding support. We remain steadfast in fulfilling our commitments in the form of stipends, admissions fellowships, tuition scholarships, health insurance subsidies, back-up care, PDS funds, awards, and advanced fellowships. If you have immediate needs related to your individual funding situation, please let your advisor and Director of Graduate Studies/Program Director know as soon as possible.

For the summer 2020 term, LGS students will not be responsible for paying student fees (Enrollment, Computing, Mental Health, Athletics, and Activity Fees). Please note that you will continue to have access to these services remotely.

As a reminder, if you are facing financial hardship related to COVID-19, please apply for assistance through the EmoryTogether Fund.

Health, Well-being, Community

We care deeply about your health and well-being, and want to remind you of the ongoing opportunities to connect virtually:

In the coming days, I will share self-care tips on Twitter, and I encourage you to share yours as well. Please tag me @LisaATedesco and use #SelfCareLGS.

We will continue updating you as more information becomes available. Please monitor the Emory and LGS COVID-19 websites for ongoing updates.

Stay safe, stay well.

With you, 

--Lisa 

Lisa A. Tedesco, Ph.D.
Vice Provost for Academic Affairs – Graduate Studies
Dean, James T. Laney School of Graduate Studies
Professor, Rollins School of Public Health
Emory University 

April 21, 2020 10:32 AM Emory Town Hall | Friday, April 24 Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

As we enter our seventh week of remote learning and work due to the COVID-19 pandemic, we know that you likely have many questions about how Emory is planning for the future and the basis for its decision making. While a video meeting certainly isn’t the same as coming together on campus face-to-face, we want to connect with you and address your questions via a virtual town hall meeting on Friday, April 24, 2020, from 2-3 p.m. EDT.

Please note that while attendees are capped at 10,000 people, we will record the discussion and send any materials presented via email shortly after the meeting concludes to all students, faculty and staff.

Questions for the town hall will be collected in advance to ensure that we can get to as many as possible. To submit a question for consideration, please visit this Google Form. Questions that are not answered during the town hall will inform additions and updates to our COVID-19 FAQs, which can be found here.

We look forward to the conversation and continue to wish for health and safety for the entire Emory community.

Please click the link below to join the webinar:

https://emory.zoom.us/j/91454601423

Or iPhone one-tap:

US: +14703812552,,91454601423#  or +14702509358,,91454601423#

Or Telephone:

Dial (for higher quality, dial a number based on your current location):

US: +1-470-381-2552 or +1-470-250-9358 or +1-646-558-8656 or +1-312-626-6799 or +1-301-715-8592 or +1-346-248-7799 or +1-669-900-6833 or +1-253-215-8782

Webinar ID: 914 5460 1423

International numbers available: https://emory.zoom.us/u/acObjeOLBn


Sincerely,

Claire E. Sterk, President

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

April 17, 2020 4:20 PM Commencement Update: Celebrating the Class of 2020 Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

--The following message was sent to Emory students who will be graduating in the spring of 2020--

Dear Emory Class of 2020,

Emory’s Commencement ceremonies represent a soaring pinnacle of student achievement as our entire academic community comes together — along with beloved family and friends — to celebrate the culmination of your academic journey. We understand and share in your sense of loss not only for the formal Commencement festivities, but also for the very personal farewell and “thank you” moments with friends, faculty, mentors, and staff. While these in-person moments will have to wait for another day, we are eager to join your family and friends in celebrating the extraordinary accomplishments of your class in May.

Over the past few weeks, a Commencement Task Force has gathered invaluable ideas and input from students, faculty, staff, and alumni. Students specifically — both undergraduate and graduate — were integral in guiding the final decisions and shared valuable feedback regarding key aspects of the traditional event they hold most dear. The goal was to create meaningful experiences that honor some of our beloved Commencement traditions and invite your voices to be part of the celebration in a way that can be preserved and cherished for years to come.

In addition to the individual school events, a new interactive website will launch on May 4, to allow the entire community — family, friends, faculty members, staff, alumni and students — to honor graduates through uploaded messages, photos, and videos celebrating both your time within the Emory community and your induction as our newest alumni class. One website example is the “Y/our Moment,” a short film that helps tell the story of the Class of 2020 from your perspective and that of your faculty. These videos, along with many other ceremonial and celebratory pieces, will be featured on the website and shareable with your network of friends and family.

We hope that you will take the time to engage in these interactive opportunities and add your personal thoughts and memories. Throughout the week of May 4, several other events will be featured on the site including Class Day and Baccalaureate presentations. Oxford College and several of Emory’s schools will host unique live and recorded award presentations and ceremonies, all leading up to the special events on May 11 when your degrees will be conferred (Oxford will be conferred on May 9). One special opportunity on that day will be an interactive address from our 2020 Commencement speaker, Bryan Stevenson, acclaimed human rights lawyer, activist, founder, and executive director of the Montgomery, Alabama-based Equal Justice Initiative.

Rest assured, Emory plans to invite graduates from the class of 2020 back to campus to gather, celebrate, and be recognized with family and friends. In today’s uncertain environment, we do not know the date that may be possible or exactly what the Commencement celebrations will look like —but we are committed to figuring out a path forward with you, Class of 2020. We know how important this is to so many of you and acknowledge the challenges that segments of the class may face in attending a future event on campus. The feedback of student representatives has been a critical part of the Commencement planning process and will remain so as we plan for these celebrations.

In the meantime, we hope that these special Commencement activities, both university-wide and from your schools, will provide a real sense of completion and acknowledgement of a job well done under extraordinary circumstances. You’ve earned it, and we cannot wait to share in these experiences with you. We applaud your accomplishments, and look forward to joining you online soon, and in-person very soon.


Sincerely,

Claire E. Sterk, President

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Joshua R. Newton, Senior Vice President for Advancement and Alumni Engagement

Enku Gelaye, Vice President and Dean of Campus Life

April 17, 2020 1:55 PM PDS Reopens Graduate
Dear LGS Students, 

Thanks for your patience as we continue to help reimburse students impacted by conference cancelations due to COVID-19. LGS will now reopen the Professional Development Support (PDS) application portal for Non-Competitive Training and Research awards. Students with proposals that comply with public health guidelines for travel and social distancing may apply for PDS funds in the Training and Research categories. 

Please refer to the PDS website for guidelines and instructions. If you have any specific questions, please direct them tolgs.profdev@emory.edu

Sincerely,

LGS Office of Professional Development and Career Planning

April 16, 2020 10:18 AM Emory Student Organizations Provide Support Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community, 

In our rapid transition to a new style of learning, teaching and working, many members of our community have helped ease the way for others. It’s within those moments that we find individuals who support the greater good. While examples of such service can be found in every corner of our campus and health care communities, we particularly want to acknowledge the creativity, patience and determination that have been demonstrated by our Emory students.

Graduate and undergraduate students at Emory’s Atlanta and Oxford College campuses have worked with other graduate and undergraduate students, staff, faculty and administrators to create new systems and portals and to identify resources that have helped make our new model work.

Even amid the disruptions of packing to leave campus and adjust to remote learning, Emory students helped one another. During last month’s move-out, the Emory Student Government Association (SGA) quickly arranged free MARTA passes to help with transportation needs and collected and shared student concerns about remote learning. At the same time, the Emory College Council shifted to public online meetings and produced COVID-19-specific resources. 

The Emory Graduate Student Government Association (GSGA) has provided a range of resources, including sharing virtual fitness, health and wellness activities via social media; hosting a weekly online “Quarantine Quiz Show;” and facilitating discussions about ways to create and maintain a sense of community online. GSGA has maintained open lines of communication with each division to keep abreast of the remote student experience and related needs.

The Oxford SGA also played a driving role in providing support and secured free boxes for students who returned to campus to pack up their rooms, while Oxford student residence life staff offered hands-on help to pack belongings for the transition to remote learning. Using social media, the Oxford SGA also launched a spotlight series to illustrate how students are managing the call for physical distancing.

And as everyone has settled into a new online learning, graduate and undergraduate governance on both campuses opened new avenues for student involvement, moving governance meetings online, hosting virtual town halls and providing digital voting options for this month’s regularly scheduled elections.

When students choose Emory, we know that they bring with them exceptional qualities, including leadership skills, creative minds, a desire to serve others, and an appreciation for the rewards that come from hard work.

During these challenging times, it has been inspiring to see these skills applied to the larger good. From a grateful community, please know that your investments in supporting Emory are both acknowledged and deeply appreciated.


Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

April 14, 2020 3:57 PM Faculty Focus Emory College Faculty

Today’s issue of the Faculty Focus includes new information on assessment resources, next week’s Virtual Undergraduate Research Symposium, and course evaluations, as well as a call for side-car course applications, faculty videos, and Faculty 180 reporting deadlines. The next issue of the Faculty Focus will be sent Tuesday, April 21. In the meantime, visit the Emory College Remote website for updates and resources.

Canvas Assessment Webinar

LITS and the Emory College remote teaching team will host a webinar on Canvas Quizzes for Remote Assessment from 11 a.m.-Noon, Wednesday, April 15. To register, visit the LITS training calendar.

Proctoring Exams

The Center for Faculty Development and Excellence, the Canvas team, and Emory College Honor Council recently hosted a webinar on Remote Proctoring with Zoom and Respondus Monitor. You may access a recording of the webinar on the Remote Teaching site as well as additional guidelines about final exams and proctoring.

Report Zoombombing

If you are hosting a Zoom call with an Emory-sponsored Zoom account and the call gets Zoombombed, please report the incident to the Emory Police Department by calling 404.727.6111 (TDD/TTY 404.320.1024) or by reporting the incident via LiveSafe.

The Center for Faculty Development and Excellence is offering several online workshops and webinars for faculty, including:

Maintaining Community and Connections Online
10 a.m., Every Friday

At the end of every week of remote teaching, CFDE and the Emory Libraries will provide a space to hear how things went in your class, share strategies, resources, and ideas for building community in a remote teaching environment. Join us on Zoom.

Faculty Balancing Student Support and Personal Stress
2 p.m. - 3 p.m., Thursday, April 16

The session will offer important self-care strategies and academic resources available to assist faculty with managing pressures that come from their students, departments, and individual expectations. For more information and to register to receive Zoom information, visit this link.

For more information on all of these programs plus additional new resources for faculty during the COVID-19 pandemic, visit the CFDE website.

The College will administer online course evaluations this semester as it has in recent terms via EvaluationKIT, with customization access for faculty (via Canvas) open through Wednesday, April 15, and for department staff (via EvaluationKIT) through Friday, April 17. Most evaluations will take place on April 20-29.

Evaluations for this semester will be primarily used for pedagogical purposes and to provide some insight into the altered landscape of our academic activities.

The Spring 2020 responses gathered will remain archived in the system; however, they will NOT be incorporated into T&P dossiers, unless specifically desired by the individual instructor. No instructor or faculty member should worry that the obvious contingencies of this term will affect their records.

Please send any questions you have regarding course evaluations to ec-courseevals@emory.edu. If you missed last week’s EvaluationKIT Basic Training session, you can access the recorded sessions.

Undergraduate Research Programs will host a virtual symposium during the week of April 20 utilizing Emory’s Learning Management System (LMS), Canvas, and VoiceThread software. The deadline for faculty and staff who would like to participate is Friday, April 17. Register online here.

Once registered, participants will be enrolled in the URP symposium Canvas course to engage with the student presentations. The symposium will be asynchronous in nature, and participants can access the course at any time and any day starting on Monday, April 20. Email questions about the URP virtual symposium to ec.sire@emory.edu.

The Emory Writing Center is open for remote tutoring. Undergraduate tutors and graduate fellows are eager to connect with and support their fellow students. Students can learn more and make appointments via the Writing Center website.

Students will continue to make appointments via our regular appointment system and then talk with their tutors and share documents via Zoom. The center is working to make this process as simple and as close to in-person appointments as possible.

Please note that students now need to make appointments at least five hours in advance to accommodate remote staff. All of the distance tutoring policies are available on the Writing Center website.

The COVID-19 research ramp-down continues and isolation plans on file with Emory College need to continue to be followed. This includes faculty, staff, postdocs, and students. If exceptions to lab access are essential, they may be addressed to Ron Calabrese, biolrc@emory.edu, for review; in no case should unauthorized access by any person to an Emory College lab occur without this prior review.

Students now have various academic action request options as they complete their coursework this semester.

Students can make the following changes:

  • Option 1: Satisfactory/Unsatisfactory grading basis (in OPUS)
  • Option 2: Course Withdrawal (through online petition form)

As the semester continues, students will be able to request incompletes or other academic actions to respond to difficulties related to the Covid-19 crisis.

Note: Returning Study Abroad students must contact the Study Abroad office (studyabroad@emory.edu) with requests for academic action.

Grading for this semester is a point of extreme anxiety for many students this semester. Please encourage students considering their options to schedule an advising appointment through College Connect or ask questions via email to oue.advising@emory.edu or prehealth@emory.edu. Faculty may emailoue.facultysupport@emory.edu for additional guidance.

Full details are available on the Emory College Remote site. An FAQ for students also is available.

Faculty Videos

Emory College faculty are invited to submit brief 20-30 second videos to share compassionate and encouraging messages to students and the greater College community as we enter the final weeks of the semester.

Faculty interested in participating should contact College communications director Beverly Clark, beverly.clark@emory.edu, for guidelines and an invitation to the Box folder to upload videos. Videos, which should be submitted by April 19, will be shared across the College’s social media channels. Many thanks to the faculty who have already participated in this effort.

Emory College Social Media

Social media is providing an important tool for staying connected with our students and each other. If you or your department is active on Facebook, Twitter or Instagram, please be sure to follow @emorycollege on your posts. Please share, comment and like our posts as well to help build and support our virtual college community. Email April Hunt, april.hunt@emory.edu, with any questions.

The College Communications team also welcomes your ideas for stories or virtual events. Please email College communications director Beverly Clark,beverly.clark@emory.edu.

Be Part of the Multifaith Baccalaureate Service for the Class of 2020

Each year, Religious Life celebrates graduating seniors and sends them into the world with blessings from the Multifaith Baccalaureate Ceremony. Although that cannot happen in the usual way this year, Religious Life is seeking to create a Baccalaureate video production that celebrates the Emory Class of 2020, and College faculty and staff are invited to participate.

Words of Congratulations: Please submit a brief, 10-second video message or 20-word written message of congratulations to the senior class. These do not need to be professionally produced – an informal message from home on your laptop or phone is fine. The deadline to submit videos is Friday, April 17.

The finalized video will be broadcast through Emory communications channels on Friday, May 8. To learn how you can submit a video or written message to be a part of the final production, please see the full message here or email religiouslife@emory.edu.

For faculty and staff who may need emotional support, the Faculty Staff Assistance Program (FSAP) offers free and confidential services to help promote emotional, behavioral, and organizational health.

FSAP now offers tele-mental health services through telephonic and video-conferencing sessions and consultations. Videoconferencing services are conducted through a HIPAA-compliant Zoom platform. To learn more about the emotional support services offered by FSAP or to find help for you or a family member, contact FSAP at 404-727-WELL (9355), efsap@emory.edu, or www.fsap.emory.edu.

For more information about working through the COVID-19 pandemic, Emory Human Resources has launched a dedicated website offering guidance, support, and tips for the unique challenges we now face. Resources include:

  • Work-life balance wellness webinars
  • Healthy Emory Connect
  • Bright Horizons videos for resources on parenting, school success, elder care, managing work, life, and family
  • Blomeyer is offering free online classes via zoom and other resources.
  • FSAP Daily Refresh from 2:30 – 2:45 p.m., a 15-minute virtual “huddle” to learn and practice a resilience tip for the day (scroll down on the webpage to access the zoom link)

ILA Invites Proposals for "Side-Car" Courses

The Institute for the Liberal Arts invites applications from Emory College faculty members interested in developing a side-car course as part of a team that includes a faculty member in another department or discipline and two undergraduate IDEAS fellows. A side-car course brings together two courses (and instructors) that overlap, either through methodologies or topics, to create a short, one-hour, interdisciplinary course that runs simultaneously with its two sponsoring courses.

Each faculty member in the team receives a $1,000 stipend. No more than six side-car courses will be funded in Fall 2020. Contact Kim Loudermilk, klouder@emory.edu for more information about the program. Contact Emma Ellingson, emalise.ellingson@emory.edu, about the application process. Applications are due April 24.

Research Resources: Hathi Trust Emergency Temporary Access Service

Emory now has access to the HathiTrust Emergency Temporary Access Service (ETAS). Emory University faculty, students, and staff who log in to HathiTrust will be able to access online versions of in-copyright titles which are also in our print collections. You need to log into HathiTrust as an Emory user at https://www.hathitrust.org/.

Faculty 180: Reporting Deadline Now June 1

This spring all tenure-track and lecturer-track faculty will enter their activity information encompassing the past year (May 2019 – May 2020) in Faculty 180 instead of through OFARs. Activity information will need to be entered and completed by all regular faculty by the extended deadline on Monday, June 1.

Faculty 180 Training Sessions

Your department chair may have already arranged for a department-specific session but there are also general training sessions available through Zoom. The next session will take place from 2 – 4 p.m., Monday, April 20. These sessions will be posted on the Dean of Faculty Outlook calendar so faculty can go there to claim the session link(s). You may also RSVP to the Dean_of_Faculty@emory.edu email and we will send you a calendar invite with the Zoom link information.

Reminder: College departments and programs may incur extraordinary expenses related to COVID-19. In an effort to track these unexpected expenses, Emory’s Finance Division created a new SpeedType 8300100218 (Project ID 00094049) for the College.

If you’re unsure if an expense should be charged to ST8300100218 or if you have additional questions, please contact your dedicated College Finance Representative. Thank you for your patience while College Business Operations attempts to provide support and guidance to your department through this extraordinary time.

Refer to the University’s COVID-19 Website for the latest University-wide updates, including useful information and resources specifically for faculty, staff, and students.

Student Advising: oue.advising@emory.edu

Faculty: oue.facultysupport@emory.edu

Tech Support: echelp@emory.edu

Parents: family@emory.edu

Housing: housing@emory.edu

Dining: dining@emory.edu

Admissions: apply@emory.edu

International students: isss@emory.edu

Remote teaching: http://college.emory.edu/oisp/remoteteaching/index.html

April 14, 2020 10:30 AM Emory’s Virtual Community Hub Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

Living through a global pandemic has driven home a truth that we’ve known all along: Emory is much more than a physical place. Whether you are on campus or a world away, we know that you carry with you the connections, the spirit and the values that, woven together, constitute the fibers of our cherished Emory bond. 

As we continue to adjust to the realities of remote learning, teaching and working, we want to make it easier for you to feel your connection to the Emory community. While we miss the ease of running into friends on the quad or attending our favorite club and athletic events, know that we are working on new ways to sustain a sense of community and stay connected.

Student organizations, clubs and departments have created a growing selection of online meet-ups and virtual events that we hope you’ll explore and experience. Whether you’re used to meeting at the library for a study group, making new friends at the Emory Student Center or taking a break at the Michael C. Carlos Museum, please know that many Emory events and activities are available to you in new, online platforms.

To make it easier to find the types of events and activities now available online—both familiar and exciting new opportunities—we have created the Emory Virtual Community Hub. This informational hub is designed for students to connect with friends and engage in Emory activities no matter where they may be. 

Here, you’ll find a place to connect, whether it’s joining the Buddhist Club for weekly meditation sessions or attending a virtual symposium or webinar. Explore how others are processing this unprecedented experience by visiting the Student Artist Virtual Gallery. There is even a place to record your own thoughts by writing a “Note to Self”—a reflection that will be kept in a “digital time capsule” and emailed back to you a year from now.

To learn more, or to submit information about online events that you are organizing, we invite you to visit https://links.emory.edu/community. As we respond to the limitations of COVID-19 with new ideas and innovations, we invite you to join the conversation with your own creative suggestions. 

Together, let us face our shared challenges with community and connection.


Sincerely,

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

April 10, 2020 5:02 PM Emory College Summer School Updates Emory College Students

Dear student,

As you recently heard from the Provost’s office, courses will not be held on campus this summer. However, Emory College Online courses are still available, and most scheduled Emory College Summer School courses will be transitioning to the online format. You may view a list of all of the courses that will be transitioning to an online format, as well as all of the existing Emory College Online courses on the Summer Programs website.

The Course Atlas and OPUS will be updated over the coming week to reflect the shift of courses to the online format and to update each course with its new synchronous meeting times. Please be patient as we make these updates.

For those of you that were already enrolled in an on-campus Summer School course, you will remain enrolled as that course transitions to online. You will receive an email next week once all synchronous course times have been updated. At that point, we will encourage all enrolled students to check the required meeting times and decide if you would like to remain enrolled in the online version of the course. If you are no longer interested in being enrolled in a course as it transitions to an online format, you may drop the course via OPUS.

If your on-campus course is not transitioning to the online format, it will be cancelled, and you will receive an email notification to that effect. This will be rare, as most planned on-campus summer courses are transitioning to online.

Please note that all online summer courses will follow the Emory College Online format, which means that:

  • All courses will include a combination of required synchronous sessions and asynchronous course content. Students are expected to attend the live synchronous sessions, just as they would be expected to attend classes on campus.
  • All students will need a webcam and a reliable internet connection in order to participate in their course. Please see the other technology requirements here.
  • All regular Emory College academic policies (including add/drop/swap deadlines, S/U deadlines, Honor Code, etc.) apply to Emory College Online courses.

Many online summer courses are at or near enrollment capacity. Please use the waitlist feature to indicate your intent to enroll in a course, even if it is full. The waitlists will be used to determine when additional sections of courses should be opened.

We are hopeful that those of you who desire to make academic progress this summer will be able to do so. Please email oue.advising@emory.edu to connect with an Academic Advisor or summerprograms@emory.edu with questions about summer online course offerings.

Sincerely,

Emory College Summer Programs

April 10, 2020 1:19 PM Emory Summer Offerings Online and Fall Study Abroad Canceled Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community, 

I have been so inspired by the creativity and commitment of our community as we have drawn together to meet the unprecedented challenges this semester presented. As we approach the end of the academic year, I wanted to provide you with updates on two important decisions so that you can plan accordingly for both summer and fall semesters. The health and safety of our students, faculty and staff remain our top priority and guide our decision-making process. 

First, an update on summer academic programming at Emory: To protect public health and minimize risks for disruption, Emory University will offer only summer programming that can be completed off-campus and in remote learning formats. Information about online programming for the summer is available through your school registrar and on the Course Atlas website. Many of Emory’s summer offerings were specifically designed for online learning and are routinely offered in that format. If you were considering enrolling in summer courses, I encourage you to review these offerings, connect with your advisor if necessary, and complete your summer registration by the deadline established by your school or program.  

As previously announced, residential learning has been suspended for the remainder of the semester. Emory transitioned to remote learning for graduate and undergraduate classes on Monday, March 23. All university-sponsored events and gatherings of any size are indefinitely suspended.

All university events and gatherings, both on and off campus, should shift to virtual venues or be postponed. If essential, brief meetings may be held in spaces large enough to accommodate appropriate social distancing. 

Also, Emory made the difficult but necessary decision to cancel Commencement exercises planned for May. We realize that this is enormously disappointing, but this was the one option that ensures the safety and well-being of our Emory community members in the face of the spread of COVID-19. Planning is already underway to celebrate and commemorate the Class of 2020 later in the year, once we are able to do so safely. More information will be shared as these plans proceed. 

Second, an update on the status of undergraduate study abroad programs for fall 2020: University-sponsored study abroad for undergraduate students in fall 2020 is canceled. We have made this difficult and disappointing decision based on the health and safety concerns associated with global and domestic travel and the uncertainty of conditions in various countries abroad. These considerations are also combined with concerns about the stability and resilience of the sponsoring organizations responsible for providing a quality experience that would allow students to achieve their academic and personal goals. 

For those of you who were planning on a study abroad experience this fall, I know this is difficult news to hear. While the uncertainty surrounding COVID-19 makes planning for fall difficult, know that as we work to provide a year of rich learning experiences for students during the 2020-21 academic year, we will strive to create new and unique travel and study opportunities for students.

I remain profoundly impressed by the resilience, patience and understanding shown by the Emory community as we all adjust to the many changes being forced upon us by COVID-19. I thank you all for your continued commitment to the life and work of the university, even at a distance, and wish you and your loved ones continued health and safety. 


Sincerely,

Jan Love

Interim Provost and Executive Vice President for Academic Affairs

April 10, 2020 12:30 PM Spring 2020 Commencement Update Graduate Students

Please help us make sure your dissertation information will be included in the 2020 Commencement Program!

While we are all saddened by the news of our in-person commencement being canceled, the University is moving forward with alternative plans, including designing a commemorative Commencement Program for Spring 2020 Graduates. 

To help us make sure all graduates’ information appears in the program, we are asking all PhD students who plan to graduate this spring to fill out the survey below with their Name, Dissertation Title, Program and Advisors, etc. 

If you have not submitted your LGS completion items, please submit this form as soon as possible, and no later than April 15, 2020.

Even if you are unsure if you will complete in time, please submit the form; it is much easier to remove your information from the program than it would be to add it later. 

If you have already submitted your LGS completion items, we will send the information to the program designers. However, it will do no harm if you also complete the form.

Normally, we would provide this information from your LGS completion form, but with our deadline extension, the timing is very tight. It will help if you complete this form, which sends the information directly to the program designers.   

We hope you are well and staying safe in these unprecedented times.

April 8, 2020 10:59 AM Emory Mental and Emotional Support Resources Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

By now, we’ve all experienced what it feels like to teach, learn and work remotely during a global pandemic. And what a sweeping transition it has been — from adjusting to new virtual classroom experiences to expanded responsibilities at home, balancing work with the challenges of homeschooling our children or caring for loved ones as we shelter in place. 

While these changes are necessary to fight COVID-19, they aren’t always easy. Social isolation and physical distancing is hard. Working long hours amid looming economic uncertainties is trying. Being forced to abruptly develop a new way of teaching and learning mid-semester has been a challenge. 

Please know that you are not alone. At Emory, we recognize the many adjustments you face and feel the stress of those changes, too. We also have the resources and ability to help, even in this new age of physical distancing.

Undergraduate and graduate students should know that Emory’s Counseling and Psychological Services (CAPS) is offering telehealth clinical services, where you can speak with a counselor or talk with a member of a triage team who can make assessments and help guide next steps. CAPS is also offering virtual workshops at 2 p.m. on Friday afternoons via Zoom to help manage stress, anxiety and feelings of social isolation. In addition, a series of peer-led virtual discussion groups begins April 13 to address academics, concerns about the future, home life and feelings of loneliness. Learn more about CAPS services during COVID-19.

Student Health Services is offering telehealth appointments for both COVID-19 and Non-COVID-19 related health questions. To learn more, please visit Campus Life

For faculty and staff who may need emotional support, the Faculty Staff Assistance Program (FSAP) offers free and confidential services to help promote emotional, behavioral and organizational health. To support the increasing needs of our faculty, staff, physicians, trainees and their families throughout the COVID-19 pandemic, FSAP now offers tele-mental health services through telephonic and video-conferencing sessions and consultations. Videoconferencing services are conducted through a HIPAA-compliant Zoom platform. To learn more about the emotional support services offered by FSAP or to find help for you or a family member, please contact FSAP at 404-727-WELL (9355), efsap@emory.edu, or www.fsap.emory.edu.

FSAP also offers a range of educational webinars and group support sessions focused on leadership and team services, addressing topics that range from stress management strategies and tips for healthy remote working to resilience and conflict management coaching.

For more information about working through the COVID-19 pandemic, Emory Human Resources has launched a dedicated website offering guidance, support and tips for the unique challenges we now face, whether it’s balancing work and family life, learning how to work remotely, taking care of ourselves, or figuring out how to get bills paid.

Usha Rackliffe, associate professor of practice at Emory’s Goizueta Business School, consolidated publicly available resources that we have added to the COVID-19 site to help students, faculty and staff access information and resources, including information on mortgage payments, student loans, rent, taxes and credit cards to help our community get the help that we need during this unprecedented time.  

Knowing where to find reliable, accessible support along the way can help in managing challenging times, and we encourage you to explore and take advantage of the resources available to you. 

Throughout the journey, Emory stands with you. 


Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

April 7, 2020 6:15 PM Emory College - April 7 Faculty Focus Emory College Faculty

Today’s issue of the Faculty Focus contains new remote teaching resources on recording video for courses and exam proctoring, Spring 2020 course evaluation information, as well as a call for side-car course applications and Faculty 180 reporting deadlines. The next issue of the Faculty Focus will be sent Tuesday, April 14. In the meantime, visit the Emory College Remote website for updates and resources.

Exams and Proctoring Resources

The Center for Faculty Development and Excellence, the Canvas team, and Emory College Honor Council hosted a webinar last week on Remote Proctoring with Zoom and Respondus Monitor. You may access a recording of the webinar on the Remote Teaching site. Faculty can find additional guidelines about final exams and proctoring on the College’s Remote Teaching website.

In addition, CFDE will hold two webinars next week on Reimagining Assessment that will focus on alternative means of assessment beyond high-stakes exams. The webinars will be held:

  • 11:30 a.m.-12:30 p.m., Wednesday, April 8
  • 1 – 2 p.m., Friday, April 10

More details are on the CFDE website.

Exams and Honor Code Webinar

Jason Ciejka and Blaire Wilson from OUE will host an open discussion about exams and the Honor Code from 3:30 p.m.- 4:30 p.m., Monday, April 13. Join the meeting here. The session will have a brief overview of options for final exams followed by an open question and answer session. Participants are welcome to join the session at any point during the meeting.

Asynchronous Teaching Workshop

The Remote Teaching team will offer a workshop at 1 p.m., Wednesday, April 8 on “Engaging Students in Asynchronous Activities”. This workshop will focus on using VoiceThread to deliver content and engage students as well as best practices for online discussions. It will include time for Q&A. Visit the Remote Teaching website to access the webinar details.

Prevent “Zoom-Bombing”

Multiple resources and advice on best practices to prevent “zoom bombing” are available on the Zoom page of the Emory College Remote Teaching website. In addition, Zoom has a blog post providing more context and information.

Recording Video: Best Practices

Many College faculty are recording lectures and announcements for students to view asynchronously. Information on best practices in asynchronous instruction, including the recommendation to break lectures into 5-10 minute videos, can be found on the Remote Teaching site. You can also find information about when to use Zoom and when to use Canvas Studio to record content.

CFDE Faculty Support Workshops

The Center for Faculty Development and Excellence is offering several online workshops and webinars for faculty, including:

Maintaining Community and Connections Online
10 a.m., Every Friday

At the end of every week of remote teaching, CFDE and the Emory Libraries will provide a space to hear how things went in your class, share strategies, resources, and ideas for building community in a remote teaching environment. Join us on Zoom.

Faculty Balancing Student Support and Personal Stress
2 p.m.-3 p.m., Thursday, April 16

The session will offer important self-care strategies and academic resources available to assist faculty with managing pressures that come from their students, departments, and individual expectations. For more information and to register to receive Zoom information, visit this link.

For more information on all of these programs plus additional new resources for faculty during the COVID-19 pandemic, visit the CFDE website.

More than 50 percent of College faculty responded to the brief survey last week from the College administration to assess the first week of remote teaching and to identify unmet needs. Many thanks to all who responded, and continued thanks to everyone for your work to support students with tremendous effort and compassion.

The survey found that 85% of faculty reported they agree (or strongly agree) that they have been provided the right tools and resources to be effective while teaching online.

The most common technical challenges for faculty are WiFi connections, Canvas’s video storage capacity, and how to replicate a whiteboard or other forms of writing/annotation in a remote setting. Many faculty have questions about formulating, administering, and proctoring exams, which are being addressed through workshops and individual advising (see above).

Requests for equipment or software have been shared with IT and the Remote Teaching team is providing ongoing support. Additional information and resources for faculty are continually being added to the Remote Teaching website.

Faculty also remarked upon their – and their students – relief and gratitude at seeing each other’s faces or to otherwise connect, and many faculty observed that students are experiencing significant stress. The most common student technological obstacle is poor WiFi, with many faculty remarking upon differences in time zones and difficult home or housing situations as additional challenges for some students. These concerns were shared with OUE support staff and advisors.

For College-focused support information for our students, please see the Student Resources section of the Emory College Remote website. Faculty may also reach out to OUE for student concerns at oue.facultysupport@emory.edu or fill out a Student of Concern Referral form, especially if a student is out of contact for more than three days.

The College will administer online course evaluations this semester as it has in recent terms via EvaluationKIT. Evaluations for this semester will be primarily used for pedagogical purposes and to provide some insight into the altered landscape of our academic activities.

While the Spring 2020 responses gathered will remain archived in the system, they will NOT be incorporated into T&P dossiers unless specifically desired by the individual instructor. No instructor or faculty member should worry that the obvious contingencies of this term will affect their records.

Please send any questions you have regarding course evaluations to ec-courseevals@emory.edu. Two workshops are available this week for administrative department staff:

EvaluationKIT Basic Training

1:30 pm, Wednesday, April 8

This session is targeted to department staff who will be assisting with course evaluations this term or in the future but are new to the process or feel they could use a refresher. Following an overview of the evaluation process, we’ll step through the interface together online so that each participant can actually log in and see their own department’s courses and details. We’ll cover user account basics, course review, deployment date modification, custom questions, response rate monitoring, reporting, departmental Box folders, and everything in-between.

EvaluationKIT Configuration Workshop

10 a.m., Friday, April 10

This workshop will be a collaborative working session and will assume participants already have a basic understanding of EvaluationKIT and the College’s evaluation process. During the workshop participants will step through the Spring 2020 CE Configuration Checklist together, with College staff available to guide the process, answer questions, and address any technical issues as they arise. Our target will be to complete as much of the department-level work for the term as possible, leaving only those portions that must wait or that require direct interaction with instructors.

Students now have various academic action request options as they complete their coursework this semester. Students can make the following changes:

  • Option 1: Satisfactory/Unsatisfactory grading basis (in OPUS)
  • Option 2: Course Withdrawal (through online petition form)

As the semester continues, students will be able to request incompletes or other academic actions to respond to difficulties related to the Covid-19 crisis.

Note: Returning Study Abroad students must contact the Study Abroad office (studyabroad@emory.edu) with requests for academic action.

Full details are available on the Emory College Remote site. An FAQ for students also is available.

Grading for this semester is a point of extreme anxiety for many students this semester. Please encourage students considering their options to schedule an advising appointment through College Connect or ask questions via email to oue.advising@emory.edu or prehealth@emory.edu. Faculty may email oue.facultysupport@emory.edu for additional guidance.

New University-wide guidelines were sent Monday, March 30. Read full details on the COVID-19 website. For the health and safety of everyone, please practice social distancing both inside and outside. Social distancing is defined as remaining out of group settings, avoiding gatherings, and maintaining a 6 feet distance from others when possible per the CDC guidelines.

Refer to the University’s COVID-19 Website for the latest University-wide updates, including useful information and resources specifically for faculty, staff, and students.

Social media is providing an important tool for staying connected with our students and each other. If you or your department is active on Facebook, Twitter or Instagram, please be sure to follow @emorycollege on your posts. Please share, comment and like our posts as well to help build and support our virtual college community. Email April Hunt, april.hunt@emory.edu, with any questions.

The College Communications team also welcomes your ideas for stories or virtual events. Please email College communications director Beverly Clark, beverly.clark@emory.edu.

ILA Invites Proposals for "Side-Car" Courses

The Institute for the Liberal Arts invites applications from Emory College faculty members interested in developing a side-car course as part of a team that includes a faculty member in another department or discipline and two undergraduate IDEAS fellows. A side-car course brings together two courses (and instructors) that overlap, either through methodologies or topics, to create a short, one-hour, interdisciplinary course that runs simultaneously with its two sponsoring courses.

Each faculty member in the team receives a $1,000 stipend. No more than six side-car courses will be funded in Fall 2020. Contact Kim Loudermilk, klouder@emory.edu for more information about the program. Contact Emma Ellingson,emalise.ellingson@emory.edu, about the application process. Applications are due April 24.

Research Resources: Hathi Trust Emergency Temporary Access Service

Emory now has access to the HathiTrust Emergency Temporary Access Service (ETAS). Emory University faculty, students, and staff who log in to HathiTrust will be able to access online versions of in-copyright titles which are also in our print collections. You need to log into HathiTrust as an Emory user at https://www.hathitrust.org/.

Faculty 180: Reporting Deadline Now June 1

This Year’s Faculty Activity Report for Performance Review: This spring all tenure-track and lecturer-track faculty will enter their activity information encompassing the past year (May 2019 – May 2020) in Faculty 180 instead of through OFARs. Activity information will need to be entered and complete by all regular faculty by the extended deadline on Monday, June 1.

The College is proceeding with replacing the Online Faculty Activity Report (OFARs) with Faculty 180 activity reporting as part of the faculty review and evaluation process.

Faculty 180 is a system that allows faculty to enter all professional activities in one system that can then be used to generate CVs, reporting, biosketches, etc.

This platform will provide Emory-wide uniformity for university reporting that supports faculty, administrative, and accreditation needs. This easy-to-use system will streamline data collection for your use as well as for reporting purposes in Emory College, and Emory University.

Faculty 180 Training Sessions: Your department chair may have already arranged for a department-specific session but there are also general training sessions available through Zoom. They are scheduled for:

  • Tuesday, April 14, 2020
    8:30 – 10:30 a.m.

  • Monday, April 20, 2020
    2:00 – 4:00 p.m.

  • Tuesday, May 19, 2020
    9:00 – 10:00 a.m.
    3:30 – 4:30 p.m.

  • Thursday, May 21, 2020
    9:00 – 10:00 a.m.
    3:30 – 4:30 p.m.

  • Wednesday, May 27, 2020
    9:00 – 10:00 a.m.
    3:30 – 4:30 p.m.

These sessions will be posted on the Dean of Faculty Outlook calendar so faculty can go there to claim the session link(s). You may also RSVP to the Dean_of_Faculty@emory.edu email and we will send you a calendar invite with the Zoom link information.

Reminder: College departments and programs may incur extraordinary expenses related to COVID-19. In an effort to track these unexpected expenses, Emory’s Finance Division created a new SpeedType 8300100218 (Project ID 00094049) for the College.

If you’re unsure if an expense should be charged to ST8300100218 or if you have additional questions, please contact your dedicated College Finance Representative. Thank you for your patience while College Business Operations attempts to provide support and guidance to your department through this extraordinary time.

Student Advising: oue.advising@emory.edu

Faculty: oue.facultysupport@emory.edu

Tech Support: echelp@emory.edu

Parents: family@emory.edu

Housing: housing@emory.edu

Dining: dining@emory.edu

Admissions: apply@emory.edu

International students: isss@emory.edu

Remote teaching: http://college.emory.edu/oisp/remoteteaching/index.html

Covid-19 Emory Updates: https://www.emory.edu/coronavirus/

April 7, 2020 2:41 PM College Weekly - 04/06/2020 Emory College Students

Hey there,

Welcome to April! We've made it into our third week of remote teaching, and spring has definitely sprung. We hope that you, and your loved ones are well.

In the College Weekly today, we're going to cover what you need to know for the week ahead, information on walk-in advising and academic success resources. We've also got part 2 of "Cool Courses."  Read on for more... 

S/U Grading Basis

Last week we announced that we have extended the deadline for you to choose between the letter grade or S/U grading basis for this semester. The new deadline is April 27. After this date you will be able to petition to change the grading basis. All of the details can be found in the email we sent you, or by clicking here

Advising Walk-In Hours

In addition to our regular advising appointments, our advising team is offering virtual walk-in hours until the end of semester. The schedule and Zoom links can be found on the College Connect Home Page 

EPASS Academic Success Programs

Want to finish the semester strong and stay connected to other students? Join EPASS for a Remote Learning virtual coaching group. In this collaborative group, you’ll share ideas with a small group of your peers, create weekly action plans, and learn success strategies to help you finish strong this semester. The Remote Learning coaching group meets Thursdays, 5:00-6:00pm EST via Zoom. Register through College Connect to join!

Looking for ways to improve your time management, reduce your academic stress, and successfully navigate the remote learning environment? Check out these helpful handouts and self-coaching tools from the EPASS office! 

Honor Council Reminder

The Emory College Honor Council would like to remind students that while you are completing coursework remotely, the Honor Code is still in effect. Be cautious as you interact and collaborate with others, or when you discuss or share your own work or the work of others. Please take a moment to review the Emory College Honor Code’s Appendix 3: Academic Misconduct in the Remote Learning Environment. Be mindful as you navigate remote teaching and learning as the new normal for the remainder of the semester. Most importantly, if you are in doubt about whether your actions may be problematic, you should contact your professor directly for clarification.

Pre-Registration

Pre-Registration continues this week for Emory College students. This week, students with 45+ earned hours will enroll. Please note that earned hours only includes courses that you have already completed. Hours that you are currently enrolled in this semester are NOT included in this count.

In preparation for pre-registration we encourage you to:

Review your enrollment times in OPUS

Schedule an advising appointment with your major or pre-major faculty advisor. If you are not sure who your advisor is, their name and email address can be found in OPUS.

Visit the University Course Atlas to explore courses for the Fall 2020 semester 

With pre-registration underway, here is part 2 of our Cool Courses feature. This feature is designed to highlight interesting opportunities, open to Emory College students, for credit. These are courses which typically have no pre-requisites.

BUS 499: Design Thinking

Do you want to learn a powerful approach for developing practical, creative solutions to real-world, messy, wicked problems? At its core, design thinking uses the mindset and methods of design practitioners to identify and address human needs by developing functional and emotionally meaningful products, services, processes, and spaces that address those needs. This highly experiential course, taught by Prof Jan Barton, is open to all Emory students, regardless of degree or major.

Through short lectures and guided teamwork, you will learn a design thinking framework and a set of tools to help you navigate ambiguity, improve your ability to empathize with others, integrate diverse preferences and points of view, reframe challenges, ideate creative solutions, develop a “just-try-it” mindset for rapid experimentation, and enhance your presentation skills with storytelling and graphic design elements. You will showcase your learning in a final project addressing one of Emory’s current strategic challenges.

REL 200R: LGBTQ Religion & Spirituality

Rather than asking what religious traditions say about sexuality and gender, this course will focus on what LGBTQ-identified people have had to say about religion and spirituality, exploring their cultural agency and creativity. Here are a few examples of topics we will explore: the identification of the assassinated gay activist and politician, Harvey Milk, as "Saint Harvey Milk" by some LGBTQ people; lesbian feminist embodied goddess spirituality; the Radical Faeries movement; the Sisters of Perpetual Indulgence order of "queer nuns"; the spiritual dimensions of Native American "Two-Spirit" identities; LGBTQ-affirming expressions of Pentecostal Christianity; LGBTQ atheism. The course will include site-visits, participant observation in cultural events, and guest speakers representing a variety of groups and communities.

April 6, 2020 10:54 AM Emory’s Commitment to Belonging Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

Emory University’s motto — the wise heart seeks knowledge — underscores one of our key institutional principles: Our work here is driven by the heart. Care and compassion are essential to our mission of education and service. These values have proven crucial in guiding our response to the coronavirus pandemic.

Emory has long strived to create a community of belonging. Within that charge, we recognize the importance of standing together during difficult times to support and encourage one another.

Across the nation and the world, however, fears over COVID-19 have sometimes erupted into anger and accusations, racism and xenophobia. Globally, reports of anti-Asian bias and blatant harassment have been on the increase. Sadly, these behaviors have even been directed at frontline health care workers in hospitals throughout the U.S. as they work to treat patients, save lives and serve the public — all under incredibly stressful conditions. And our students, while pursuing their education and resuming their lives, have not been spared from the hate.

As we find our way forward, let us not forget our essential Emory values. Mean-spirited, untruthful, socially stigmatizing remarks, slurs and actions do not represent who we are as a community. In fact, they stand in direct opposition to our most foundational principles.

Simply put, there is no room for hate at Emory.

Please know that bias and harassment within our community will not be tolerated. Indeed, harassment of any person or group of persons on the basis of race, color, national origin, religion, sex, sexual orientation, age, handicap or veteran’s status is a form of discrimination specifically prohibited by university policy.

If members of the Emory community encounter such behaviors, on or off campus, we want to hear from you. For more information and support, please contact the Emory University Office of Diversity, Equity, and Inclusion at 404-727-9867 or oei@emory.edu.

We recognize that harassment takes many forms. Some members of the Emory community have recently reported encountering incidents of “Zoombombing” — instances of uninvited guests crashing online Zoom meetings, classrooms and webinars in order to shout slurs and share offensive materials.

While Zoom has options to combat such intrusions, Emory’s Library and Information Technology Services (LITS) team recommends that those concerned with unwanted intrusions should require meeting passwords or, for smaller meetings, use a “waiting room.” For step-by-step guidance, please visit here. Additional questions may be directed to videoservices@emory.edu.

Spreading inaccurate information can too easily lead to scapegoating and other forms of disrespect, particularly aimed at persons of Asian descent. During this challenging time, we also urge members of the Emory community to seek out factual information, consulting official and evidence-based sources. For accurate information and updates on how the coronavirus is impacting Emory, please visit COVID-19 updates.

At Emory, we all have a role in building our community of belonging aided by members who are respectful of one another and find value in the richness and complexity of our shared diversity. Our inability to be physically present with one another offers an opportunity for us to demonstrate support for each other and to form an even deeper connection to our core values.

Now more than ever, let us celebrate our Emory values and strengthen our fundamental bond, affirming the dignity and humanity of each other through our words and actions.

Though apart, we remain, as always, in community.


Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

April 3, 2020 4:30 PM Preventing Zoombombing Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Some Emory community members have reported incidents of “Zoombombing” where uninvited guests crash their Zoom meetings, classrooms and webinars, and sometimes share upsetting or offensive content using the screen share option.

Tips for preventing Zoombombing

To avoid having your Zoom meetings interrupted, take the following precautions: 

  • Do not share Zoom links on social media or external facing websites; only communicate your Zoom links through email or other secure means.
  • In your meeting settings, add a Password, which you would then communicate to your participants. They will be prompted to enter the password any time they attempt to enter the meeting room.
  • In your meeting settings, enable a Waiting Room. This means you have to manually allow in any of your participants. Be sure to keep an eye on the waiting room, and click “admit” in the participant window to allow people in. Encouraging participants to enter the room with their full name will help you keep track of them. If you have a second meeting leader, this is a great job for them, so that you can lead the meeting and someone else can manage the participant list.
  • While in the room, you can also limit the screen sharing capacity just to the host. This will not work if your participants need to share their screens, but if they do not, follow these steps to limit the sharing.

Be sure to take the time to familiarize yourself with Zoom’s settings and features so you understand how to protect your virtual space when you need to.

Resources

What to do if you experience Zoombombing

If you are hosting a Zoom call with an Emory-sponsored Zoom account and the call gets Zoombombed, please report the incident to the Emory Police Department by calling 404.727.6111 (TDD/TTY 404.320.1024) or by reporting the incident via LiveSafe.

April 2, 2020 2:01 PM Change to S/U Option Emory College Students

Today we are announcing changes to the S/U grading basis plan, which now includes an extended deadline and petition option. We want to share more information on how these changes will affect Emory College students specifically.

Changes to S/U Grading Option

  • We will extend the current S/U change deadline until April 27 (the last day of class for this semester).
  • After April 27, students will have the option to submit a petition to request a change from a letter grade to S/U basis. Petition information will available on the Committee on Academic Standards website no later than April 24, 2020. Students must submit their petition for consideration by the following deadline:
    • Graduating Seniors – May 11
    • All other students – May 18
  • Spring 2020 Study Abroad students who are considering changes to the grading basis of their courses must contact their Study Abroad Advisor in order to make any changes. They cannot make changes in OPUS.

Other Academic Options

There have been no other changes to the academic options available to you.

  • Withdrawal Petition is available until April 10
  • Extended Withdrawal Deadline (for First-Year, Oxford and Transfer students) is April 3
  • Incompletes may be requested in discussion with your academic advisor through April 27.

We have been listening to the concerns that students have raised that S/U grades may put them in less competitive positions without a universal mandate.  We especially appreciate the desire expressed in an on-line petition, and elsewhere, to protect the most vulnerable members of our student community.  At the same time, we understand that many students want to pursue letter grades this semester. Please be assured that these issues are happening across higher education, and graduate and medical schools will all be aware of the extraordinary circumstances facing students in Spring 2020.

In weighing the different grading possibilities for this semester, we have worked to understand and meet the different needs of our students as they seek to continue their academic careers during the distress of this global health crisis. There is no grading system that does not involve some tradeoff, and we recognize that no system will address all the concerns of all of our students.

We know that this semester is an extraordinary one, and we want to assure everyone that faculty and staff are working tirelessly to help our students thrive during a challenging time.

For questions or concerns about grading policies and practices, students should contact oue.advising@emory.edu 


Best wishes,

Shari Obrentz, Associate Dean, Office for Undergraduate Education

Dan Dillard, Assistant Dean, Office for Undergraduate Education

Steve Savage, Associate Director of Communications, Office for Undergraduate Education 

March 30, 2020 5:00 PM Emory Together with Laney Alumni Graduate Students

Dear Friends,

Across our communities, at Emory, and in our homes with family and friends, we are all experiencing circumstances that we would never imagine. I want you to know that I am thinking of you and your loved ones and hope that you are safe and well.  

At the onset of the global public health crisis and continuing as long as it is needed, Emory is taking extraordinary steps to safeguard the health and well-being of the campus community. On March 23, the University transitioned to remote learning and remote work for our students, faculty, and staff. We will closely monitor and assess next steps as this situation continues to evolve.

I am so very proud of how our students, faculty, and staff at Emory University and in Emory Healthcare are working together to address the needs of our communities.  We need each other now more than ever. The impact of COVID-19 has created logistical and financial implications for many members of our communities. Emory is working to provide support in various ways and has launched the EmoryTogether Fund to assist with emergency needs. The added support of our alumni and donors will amplify efforts to provide funds for food, housing, health, travel, remote learning, family, and other COVID-19-related expenses. 

Here's how you can help. If you are able, please donate to the EmoryTogether Fund and join us in response to this pandemic.

Alumni play an essential role in all that we do at Emory.  We need your help now to ensure the continued progress and success of our students. We value your partnership and ask that you join with the Laney Graduate School to help students navigate these trying times with minimal disruption to their academic progress.

Thank you again for your continued support of our students and the Laney Graduate School. Please stay safe and stay hopeful.

With you, with great appreciation,

-Lisa

Lisa A. Tedesco, Ph.D.

Vice Provost for Academic Affairs – Graduate Studies

Dean, James T. Laney School of Graduate Studies

Professor, Rollins School of Public Health

Emory University

March 30, 2020 10:03 AM Emory’s Commitment to Health and Safety Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

In any public health crisis, it is imperative that information be shared with community members while protecting patient privacy. As our community has shifted to distance learning and remote work in many areas, and the rate of cases in Georgia rapidly increases, it has become clear that it will be difficult for Emory to maintain an accurate count of members of our community who are diagnosed as positive for COVID-19. For this reason, we have revised our approach to reporting confirmed cases and will no longer send announcements about illnesses on campus. For the most accurate and up-to-date information about COVID-19 in Georgia or Metro Atlanta, please refer to the Georgia Department of Health and the Centers for Disease Control and Prevention for COVID-19 tracking. Our commitment to the health and safety of our community is unwavering as we continue to work closely with local and state health partners to monitor and manage COVID-19 and address its impact on our community.

Leadership in Academic Affairs and Business Administration is currently working with schools and units to define essential activities on campus and provide guidance to both faculty and staff. We will focus our attention on around-the-clock actions to protect students, faculty, and staff who remain on campus. If your function is deemed essential and you are required to come to campus but feel you are in a high-risk group due to your age or a medical condition, please talk to your supervisor or HR representative for working options.

In the event of illness

  • If you are a student who has relocated out of Atlanta, and have become symptomatic (fever >100F, cough, shortness of breath, sore throat), call your primary care provider.
  • If you are a student on campus or in the Atlanta area, please access the Student Health Patient Portal, message the “COVID Assessment Provider,” and notify Student Health Services. If you are having chest pain, serious difficulty breathing or any other type of medical emergency, call 911. 
  • For students who are symptomatic, please inform your professors if your illness will impact your studies.
  • If you are faculty or staff, and become symptomatic (fever >100F, cough, shortness of breath, sore throat) go home immediately, contact your health provider, and do not return to work. If you are ill and unable to work, contact your supervisor, program director, department chairperson, or dean’s office. So that we may understand critical workforce needs, it is very important for you to indicate your use of sick leave in the Exempt Leave Tracking or Time and Attendance System. After illness, the Office of Injury Management (OIM) can help assess an employee’s readiness to return to work.
  • If you are faculty or staff and concerned you have been exposed to someone with COVID-19, call the Emory Healthcare hotline: 404-71-COVID (404-712-6843), where you can be connected with a nurse for guidance. If you are asymptomatic, you may be able to continue to work and should self-monitor for symptoms. 

Everyone can do their part to keep themselves and their friends and families safe by practicing social distancing both inside and outside. Social distancing is defined as remaining out of group settings, avoiding gatherings, and maintaining a 6 feet distance from others when possible per the CDC guidelines. 

Emory takes the health of our faculty, students, and staff very seriously and we are doing everything within our power to keep our community safe. Please continue to go to the university’s COVID-19 website for the latest updates and resources. 


Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

March 28, 2020 9:57 AM Welcoming Oxford to Atlanta Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

Today, we welcome Oxford College students to Emory’s Atlanta campus to form a new community of more than 300 scholars actively engaging in remote learning while continuing to observe social distancing.  

To best serve our students who requested to remain on campus this semester, and maintain important community bonds, we have brought students from our Oxford and Atlanta campuses together on Emory’s Clairmont campus, where we can provide each student residential single-room accommodations.

Oxford students and their belongings were transported to their new accommodations by shuttles, which were staggered to support social distancing. Once settled, Oxford faculty and staff, along with Atlanta campus colleagues, will be available to continue to support all students remaining on campus throughout the semester.

Our Oxford students traditionally transition to Atlanta after their sophomore year with strong bonds in place, ready to take on leadership positions at Emory University. These same students are being welcomed to their new homes earlier than anticipated on a campus that is eager for them to feel at home. Resources have been put in place to help them create a new kind of bond with their fellow students and professors at Emory College during this unprecedented time.

Many thanks to our resilient Oxford College students for making this transition and also to the many dedicated staff members on both campuses who’ve helped support them throughout the move. We appreciate everyone’s patience as we continue to adapt to new challenges, and we wholeheartedly welcome Oxford to the Atlanta campus. 

In times of uncertainty, there is comfort in community.

We’re grateful you are part of ours.


Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

March 27, 2020 2:57 PM Emory Expands Support Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community,

Throughout the unfolding challenges presented by the COVID-19 pandemic, we’ve been proud of the many ways that Emory employees have rallied to support one another, working together as we adapt to a fast-changing landscape.

From staff members who’ve helped Emory students move and kept a labyrinth of campus operations running smoothly to our remarkable, resilient faculty who’ve deftly transitioned to online learning platforms — and countless others — we thank you for your hard, ongoing work.

Beginning this week, Emory Report is launching a series dedicated to shining a light on those critical efforts, exploring how our staff members are supporting the daily work of the university, laboring tirelessly behind the scenes to help advance our academic goals.

We remain committed to supporting those members of our community who are the most vulnerable to the impacts of the coronavirus pandemic. That extends to individuals who contribute to many facets of Emory’s operations and who are being significantly affected by changes brought by COVID-19.

In recognition of those impacts, we have advocated on behalf of Bon Appetit workers to ensure they are protected from a sudden loss of earnings. Through this collaboration, the Bon Appetit employees who support both campuses will continue to receive their regular earnings and benefits through the end of the semester.

Last week we announced a $5 million EmoryTogether Fund to support students. This week the Emory Together Fund was widened to cover faculty and staff experiencing direct challenges as a result of COVID-19. By helping meet their most pressing and immediate needs, the Emory Together Fund can give members of the Emory community the ability to overcome the difficult obstacles presented by COVID-19 and future emergencies. The Emory Together Fund includes a $50,000 matching challenge to encourage the Emory community to pitch in to help students, faculty, and staff address financial difficulties, like those presented by COVID-19. In the long-term, the Emory Together Fund will continue to provide financial resources to students, faculty, and staff of Emory University to overcome future challenges. More information, including an application form and guidelines for staff and faculty, is available on Emory’s Human Resources Emory Together Fund website

As we face the challenges of each new day, Emory will continue to honor our core values and mission, supporting our community and embracing our work with creativity, collaboration and commitment.

Together, we are stronger.


Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

March 27, 2020 10:02 AM Alumni Update from Dean Michael Elliott Emory College Students, Faculty, Staff

Dear Emory College alumni and friends,

I write from a campus empty of students and faculty, as Emory faces unprecedented disruption and as you all face the uncertainty and anxiety of the COVID-19 crisis. As you likely know by now, Emory has transitioned to remote learning for the rest of the semester, and we have made that shift with the extraordinary devotion and energy of countless people at Emory. 

It is not an easy shift, nor will the next period of time be easy, but the Emory community, including our alumni and friends, will help see us through. Our students are challenged as they return home to maintain their focus, to retain their friendships, to grieve their loss of anticipated experiences, and to see a future beyond the current moment. We will count on alumni to support students now and in the future, demonstrating the strength of the Emory family. 

We are committed too, to supporting you all as you navigate an unprecedented situation for your lives, careers, and families. Emory is far more than beautiful buildings set on the Quad. We have seen your acts of kindness, your leadership in your communities, and the care that you bring. 

We will stay in touch regarding the ways that we will build strength for Emory together through this crisis, and we are grateful for the many ways you have already demonstrated your support. 

Gratefully,

Dean Michael A. Elliott
College of Arts and Sciences

-----------------------------------------------

Visit momentum.emory.edu to support the immediate needs of students, staff, and faculty experiencing hardship as a result of COVID-19. 

For more information on Emory's response to COVID-19, please visit the website.

March 26, 2020 5:33 PM Student Technology and Financial Hardship Resources Graduate Students, Faculty

We write to remind you of the resources that are available to support your technology and financial hardship needs.

Technology Resources

Please refer to the resources listed here for support related to technology needs. If you are facing technical challenges or need remote learning accommodations, please inform your instructors as soon as possible. 

Financial Hardship Resources

Please refer to the Emory COVID-19 FAQs webpage for the most up to date information on financial hardship resources.

  • Emergency Funding Request: Emory has launched the EmoryTogether Fund to support students with emergency funding needs for food, housing, health, travel, remote learning, family, or other needs related to the COVID-19 pandemic. The Emergency Funding Request form is available now for requests related to the Spring 2020 semester. Requests related to the Summer 2020 semester will open on May 1, 2020. More information about this resource is available through the Center for Student Success Programs and Services. If you are having trouble accessing the form, please close the browser, clear the cache, and open the form on a refreshed page.
  • Student Hardship Fund: Emory continues to provide funding for students facing financial hardship through the Student Hardship Fund. More information about the application process is available through the Office of Financial Aid.

Please keep the above resources in mind not only for yourself, but also for the undergraduate students you encounter through your research and teaching.

We are continually in awe of the character and commitment to learning and teaching demonstrated by LGS students every day. We are here to support you. Please contact the LGS leadership team members below with any questions or additional needs:

  • Student Affairs, Travel, Well-Being, ELSP: Mackenzie Bristow, Interim Assistant Dean, Student Affairs
  • Diversity & Community: Amanda Marie James, Associate Dean, Diversity, Inclusion, and Community Engagement
  • Professional Development & Career Planning, PDS: Rob Pearson, Assistant Dean, Professional Development and Career Planning
  • Faculty & Academic Affairs: Cathy Johnson, Senior Associate Dean
March 26, 2020 12:00 PM Academic Action Information Emory College Students

We wanted to write to you in advance of the academic actions process beginning tomorrow. We know that you will have experienced most courses at this point, and we hope you will be in a place to make an informed decision regarding the options available to you. For the most part, we hope that this week has shown you that you don’t need to take advantage of these options and that you will be able to continue with this semester.

The options below are being provided to you because of the impact that COVID-19 is having on your academic studies and we do encourage you to maintain your current academic schedule/grading as much as is possible.

We have provided a list of Frequently Asked Questions that will answer the most common questions we have received from students. Please refer to this document for further information. Additional questions can be directed to your academic advisor. Find your academic advisor.

Please note: If you are considering using any of these options on a study abroad course for this semester, you must contact your Study Abroad Advisor to discuss.

S/U Grading Basis

Beginning at 9 a.m. tomorrow (Friday) you will be able to change the grading basis of your courses directly in OPUS. To make this change you should click on “Course Planning and Enrollment” tile. You should then click on the “Drop/Swap/Update Class” option and choose “Update Class.”

Courses taken on an S/U basis this semester will count towards GERs and major/minor requirements.

Students who plan to graduate this semester but have a low senior, cumulative or major GPA are advised to contact their OUE Advisor to discuss this decision.

The S/U option will be available until 5 p.m. on Friday, April 10.

Single Course Withdrawal Petition

Beginning at 9 a.m. tomorrow (Friday) you will be able to request a course withdrawal by using the form below. Please note that course withdrawals will only be approved in cases where students can demonstrate that COVID-19 has had an impact on their ability to perform in the course. Academic Advising will review these petitions and reach out to students with decision or requests for more information as necessary.

Access the Form

You will be able to file a withdrawal petition until 5 p.m. on Friday, April 10.

Extended Partial Withdrawal Process

The regular extended, one-time, partial withdrawal process is still available to students in one of their first two semesters at Emory College (first year students, transfer students, and Oxford Continuees to the College). You can find more information on the OUE Website Resources A to Z, Under “W” – Withdrawal-Extended.

The deadline for request of an extended partial withdrawal is April 3, 2020.

Incompletes

In consultation with your academic advisor and instructor(s) you may be eligible to request an incomplete in courses if you are not able to complete all assigned work within the Spring semester. This option is available until the final day of class in the semester, and the incomplete work must be completed by September 11, 2020. We do not expect you to be requesting this option at present, but as the semester continues please bear this in mind and reach out to your OUE Academic Advisor with questions on concerns.

If you have any questions or concerns, please reach out to your OUE Advisor or email us at oue.advising@emory.edu before you take any action. The window for action is open for two weeks and you do not need to make immediate changes.

Best wishes,

Shari Obrentz, Associate Dean, Office for Undergraduate Education
Dan Dillard, Assistant Dean, Office for Undergraduate Education
Steve Savage, Associate Director of Communications, Office for Undergraduate Education

March 25, 2020 8:56 AM LGS Deadline Extension: Degree Completion Graduate Students

LGS is extending the deadline for submitting degree completion items for the spring term. Please review the information below for a note about electronic signatures on the approval page.

April 17: Degree Completion Deadline

In a few cases, a brief extension is possible. You can ask for a completion extension using our Submission Extension Request (there is a link to this form on both of the pages above).   

In order to graduate this spring, we must receive all completion items or an extension form by the April 17 deadline.

Electronic Signatures

We accept electronic signatures for dissertation approval pages and other forms associated with completion.

Options for electronic signatures:

  1. Signers may print and sign a form, then scan and email it to the student.
  2. Signers may insert a digital image of their signature. 
  3. Use tools such as Adobe Sign or DocuSign to create an electronic signature. 

If you submit an electronic signature and we are uncertain about how to interpret it, we will not simply reject the document but will contact the appropriate faculty member(s) to confirm.

If a faculty member is unable to provide any kind of scanned or electronic signature, they should email Renee Webb at renee.webb@emory.edu with a statement that includes the student’s name and degree program, date of defense, and a short sentence saying that this is their electronic signature approving the dissertation (or approving another form). 

Questions? 

Please contact Renee Webb at renee.webb@emory.edu or 404-727-4870.

March 24, 2020 4:16 PM Faculty Focus Emory College Faculty, Staff

Faculty Focus

Volume 4 Issue 10

Today's Issue

Today’s issue of the Faculty Focus contains reminders and important updates on Academic Action Requests, student support resources, remote teaching office hours, and information on non-COVID-related activities, including the move to Faculty 180 and deadlines for named chairs nomination. The next issue of the Faculty Focus will be sent this Friday, March 27.

University Updates

The University’s COVID-19 Website was recently relaunched. In addition to the latest University-wide updates, the site now has useful information and resources specifically for facultystaff, and students.

Remote Teaching: Support for Faculty and Instructors

The Emory College Academic Continuity & Remote Teaching site includes a significant number of resources to help you in this transition to remote teaching, as well as important College-specific guidance and policies. Other resources are available on the University’s COVID-19 website.

Remote Teaching Office Hours

Emory College will host drop-in office hours for pedagogical issues this week from noon to 1 pm. You can join the Zoom here (Meeting ID: 356 613 444) at https://emory.zoom.us/j/356613444. If you have technical issues you can also ask your questions on this call.

Student Support During Remote Teaching

Some students may be facing uncertain circumstances involved with relocation, possible quarantines, and unreliable technology and internet access. No student should be penalized for missing synchronous class sessions due to circumstances outside of their control.

If you are aware of students who do not have access to a computer or laptop and/or who do not have internet connectivity, contact oue.advising@emory.edu. If possible, continue to remain in contact with the student via email as we work toward a solution.

If you become aware of students with financial challenges who need extra support, students may request help through the EmoryTogether Fund by visiting the Campus Life Student Success Programs website and clicking on the support link.

The University’s COVID-19 site also has useful tips and guidance for students.

MIA Students

If you have any student with whom you are unable to make contact with during this first week of remote teaching, or who falls out of contact (for 3+ days) at any point during the remainder of the term, please complete the Student of Concern Referral form.

Student Tech Support

For faculty receiving questions from students about tech support, please direct them to the following resources:

Academic Action Requests

Students now have various academic action request options as they complete their coursework this semester. Starting March 27, students can make the following changes outlined below. Students are encouraged to schedule an advising appointment through College Connect or ask questions via email to oue.advising@emory.edu or prehealth@emory.edu. Faculty may email oue.facultysupport@emory.edu for additional guidance.

Academic Action Requests include:

  • Option 1: Satisfactory/Unsatisfactory grading basis
    Students will be able to change the grading basis of any course from letter grade to satisfactory/unsatisfactory in OPUS.
    The option will remain available until 5 p.m., Friday, April 10.
  • Option 2: Course Withdrawal
    Withdrawing from a course means they will not complete the course or earn credit for the course, and a grade of "W" will appear on their transcript. Taking a course withdrawal may delay progress to graduation. This is particularly important for courses required as a GER or for a major/minor. It may also impact progress if they withdraw from a course that is a pre-requisite for another course.
    The option will remain available until 5 p.m., Friday, April 10.
  • Option 3: Request an Incomplete
    Taking an incomplete in a course means that the student and the faculty member of the course have made arrangements to complete the requirements of the course at a later period of time, typically in the immediate next semester. Once the requirements are completed, the incomplete grade will be changed to the earned grade.
    This option will remain available until the last day of classes this semester.

Study Abroad: Returning Study Abroad students must contact the Study Abroad office (studyabroad@emory.edu) with requests for academic action.

Remote IT and Classroom Tech Support

College IT and Classroom Tech are in service and ready to support faculty and staff.

We will be monitoring our tickets 7 days a week from 7 a.m. to 10 p.m. and will respond to emergency requests as soon as possible. If you need IT assistance for any reason, contact:

  • LITS Service Desk at either 404-727-7777 or at the web link https://emory.service-now.com/. If you have password related issues, call 404-727-7777.
    On that website, you can enter a service ticket or engage in a live chat function, which would be the quickest for emergency responses. The website also has a searchable knowledgebase.
  • Email echelp@emory.edu with a description of your problem and we will get back in touch as quickly as possible. Please leave your preferred contact number in your message.
  • Call the Emory College IT Help Desk at 404-727-5757. Note that this will automatically place you into voice mail, and your voice mail will auto-generate the service ticket.
  • Is your Zoom sluggish? If you are seeing messages like “Your Internet Connection is Unstable” while using Zoom, there is a good chance that your computer and your home WiFi are too far apart. Please see about situating your workspace closer to your router. Also, during Zoom calls, try to avoid other household members making heavy use of your Internet (for example, Netflix or Disney+ streaming).

Changes to Pre-Health Composite Letter Process

Attention faculty and staff who write recommendation letters for pre-medical and dental students: Pre-Health Advising has extended the Recommendation Letter deadline for our Composite Letter applicants to Friday, May 1 to give recommenders more time to complete their requested letters during the transition to remote learning. This information has been communicated to students If you or any of your colleagues have questions or need an extension beyond the new May 1 deadline, please email phaletters@emory.edu.

Honors Theses Deadlines Extended

The deadlines for Honors theses have been extended one week to April 14 (for ETD submissions) and April 16 (for Honors forms). Contact ec.honorsprogram@emory.edu for questions.

Building Access Now Limited

All Emory College buildings are locked to provide additional security and accessible by card access. If you have any other questions or concerns, contact ecasfacilities@emory.edu.

Faculty with outdated, damaged or lost ID cards can obtain a replacement card at no cost. EmoryCard Services now allows you to make an appointment to visit at a time that is convenient for you; click the “Get Your EmoryCard” link in the top navigation of the EmoryCard website.

Woodruff, Health Sciences, Business, and Rose Libraries Access and Service

The Woodruff, Health Sciences, Business, and Rose libraries are now closed for patrons. Staff are still working to provide services to assist with teaching, learning, and research goals. For details about accessing materials and other services, see the library’s website.

If You Have COVID-19 Symptoms

Any faculty or staff person having COVID-19 symptoms needs to contact their healthcare provider as well as their supervisor or chair. The supervisor is to also notify Nancy Bliwise, nancy.bliwise@emory.edu, in the Provost’s office. If they have been on campus within two weeks of becoming ill, they should also contact the Office of Occupational Injury Management, 404-686-8587. More information is available on the University COVID-19 website under FAQ’s.

Reminder: Charges Related to COVID-19

Reminder: College departments and programs may incur expenses related to COVID-19. In an effort to track these unexpected expenses, Emory’s Finance Division created a new SpeedType 8300100218 (Project ID 00094049) for the College.

If a related expense has posted already, you should process a journal to transfer the expense to this dedicated SpeedType. Otherwise, you may post these expenses directly to the SpeedType. Personnel expenses related to COVID-19 can also be charged either by submitting an RST or changing the labor distribution.

If you’re unsure if an expense should be charged to ST8300100218 or if you have additional questions, please contact your dedicated College Finance Representative. Thank you for your patience while College Business Operations attempts to provide support and guidance to your department through this extraordinary time.

In Other News: Faculty 180, Merit Process, Named Chairs and Other Deadlines

Chairs and Directors Session: Faculty and Staff Evaluation and Merit Process

Leaders: Carla Freeman and Laura Papotto

Tuesday, March 31, 2020, 9:30 – 10:30 a.m. (Outlook invite with Zoom link will be provided)

Faculty Evaluation and Merit Process

We are proceeding with replacing the Online Faculty Activity Report (OFARs) with Faculty 180 activity reporting as part of the faculty review and evaluation process. You will have access to the new program by the end of the month.

Faculty 180 is a system that allows faculty to enter all professional activities in one system that can then be used to generate CVs, reporting, biosketches, etc.

This platform will provide Emory-wide uniformity for university reporting that supports faculty, administrative, and accreditation needs. This easy-to-use system will streamline data collection for your use as well as for reporting purposes in Emory College, and Emory University. Faculty 180 is a powerful tool to capture the totality of faculty activity. For this year, our goal is to capture only the past year’s activity for the purposes of annual review.

This Year’s Faculty Activity Report for Performance Review: This spring all tenure-track and lecturer-track faculty will enter their activity information encompassing the past year (May 2019 – May 2020) in Faculty 180 instead of through OFARs. Activity information will need to be entered and complete by all regular faculty by Friday, May 15, 2020.

Faculty 180 Training Sessions: Your department chair may have already arranged for a department specific session but there are also general training sessions available through Zoom. They are scheduled:

  • 2 – 4 p.m., Wednesday, April 1
  • 8:30 – 10:30 a.m., Tuesday, April 14
  • 2 – 4 p.m., Monday, April 20

These sessions will be posted on the Dean of Faculty Outlook calendar so faculty can go there to claim the session link(s). You may also RSVP to the Dean_of_Faculty@emory.edu email and we will send you a calendar invite with the Zoom link information.

Heilbrun Distinguished Emeritus Fellows Program

This marks the 20th year of competition for the Heilbrun Distinguished Emeritus Fellowship. The program will support two fellowships in the amount of $10,000 each for the 2020-2021 academic year. Any faculty who have not previously received this award and have achieved emeritus status on or before September 1, 2020, are eligible to apply.

The criteria for selection will include:

  • The relationship of the proposed project to the candidate's previous research.
  • The feasibility of completing the project within the term of the Fellowship.
  • The overall value of the research to the applicant's field or discipline.

Fellowship recipients will be asked to agree to the following conditions:

  • Submission of a written report to the Committee upon completion of the Fellowship.
  • Formal acknowledgment of Fellowship support in any published work that results
  • Attendance at receptions and social gatherings sponsored by the Committee.

Application details:

  • Detailed description of the planned research project to be undertaken during the term of the fellowship
  • Budget detail of the research expenses
  • Curriculum vita that includes activities undertaken since gaining emeritus status

Applications should be sent to the email account Dean_of_Faculty@emory.edu with “Heilbrun Fellowship” in the subject line and be received by Friday, May 1. (Deadline was April 1)

Named Chair Nominations

It is the time of the year that you consider nominating your colleagues for a named chair. We are not certain how many such chairs we will be able to consider for the upcoming year, but your nominations play a crucial role in helping identify faculty deserving of further recommendation.

Three Winship Distinguished Research Awards are awarded every year. All nominations are kept on file for three years. In particular, nominations for the Dobbs and White chairs may be considered over several years, and new materials may be added to the file after the initial nomination. Generally speaking, nominees should not already be holders of named chairs.

Descriptions of Named Chairs and the Winship Award:

  • Samuel Candler Dobbs: Full professors who have shown extraordinary accomplishment and considerable future promise in research and teaching.
  • Goodrich C. White: Full professors who have distinguished themselves by extraordinary service to the university and by strong accomplishment in research and teaching.
  • Winship Distinguished Research Award: Tenured faculty who demonstrate singular accomplishments in research. Such recognition should honor achievement and further scholarly research and research-based teaching. Awarded for a three-year term.

To nominate a member of your faculty, submit a brief letter of nomination (no more than one page) and a copy of their detailed CV to the email address: Dean_of_Faculty@emory.edu by Friday, May 15. We encourage nominations that include letters of support (no more than one page) from more than one faculty, although all nominations will be considered carefully.

Hightower Speaker Funds: Fall 2020 Applications Now Open

Each year Emory College receives funds from the Hightower endowment, which memorializes the late Robert E. Hightower Sr. This endowment provides funds to bring outstanding visiting lecturers to Emory.

The College has typically committed funds of $75,000-$100,000 annually. These include small allocations for partial funding of a single speaker to large amounts to support conferences with several speakers. Applications for Fall 2020 events are currently being accepted. The deadline to submit the application is May 15.

More information about the application process can be found on the Office of Faculty website along with the Hightower Fund application.

Student and Faculty/Staff Hardship Funds

Please consider a donation to the Student Hardship Fund or the Faculty and Staff Hardship Fund if you would like to provide direct assistance to the Emory community. The Hardship Funds provide critical assistance to students or faculty and staff in need due to a crisis or catastrophic event. Give here.

Quick Contacts List

See original email

March 24, 2020 4:08 PM Parent and Family Update Emory College Students

Dear Parent and Family Members,

I wanted to reach out to you today to provide some updates that have been sent out to your student in the past week. Before providing some updates, I want to include a video Michael Elliott, Dean of the College of Arts and Sciences filmed to communicate directly with you.

If you are unable to view the video by clicking the image above, please view the video on youtube.

Remote Teaching

We began remote teaching this week. Your student will likely have attended their first online session. Our faculty are working hard to make this a great experience for your student. If your student has any issues with their course work, or connecting via remote technology, please ask them to reach out to their faculty members in the first instance.

Course Grading

Your student has received information on grading for this semester. We are offering students the option to change their grading basis from a letter grade to satisfactory/unsatisfactory, to petition for a late, single, course withdrawal without penalty or to request incomplete grades. Each option carries potential benefits and consequences and our advising team is available to meet virtually with students to discuss individual situations. We know that this is an unusual situation and we are working to offer practical solutions to the challenges we know that some students are facing.

Commencement 2020

It is with great sorrow that the University has had to cancel our Commencement exercises in May 2020. I want to underscore that we are proud of all our graduating students and, as Dean Elliott noted in a message to them directly, will find a way to honor and celebrate all that they have accomplished at another time in the future. While those plans are still being formulated, we will keep your student updated. We look forward to celebrating them appropriately soon.

As always, my team is available to answer any questions or concerns that you might have. You can reach them by emailing oue.advising@emory.edu

Sincerely,

Joanne Brzinski, Ph.D.
Senior Associate Dean for Undergraduate Education
Emory College of Arts and Sciences

March 24, 2020 12:00 PM Support from Laney Edge and Professional Development & Career Planning Graduate Students

Dear LGS Students,

We hope that you are taking care of yourselves and remaining informed during this public health crisis. Please know that we care not only about your physical well-being, but also your mental and emotional well-being, and we have provided additional opportunities for you to connect with us regularly. We are here for you.

In keeping with University guidance to postpone or shift all events to virtual venues, please visit the LGS COVID-19 webpage for information on the status of upcoming LGS meetings and events. We are making every effort to move as many as possible to virtual formats. We also understand that this is one of many disruptions within our community, and we want to assure you that LGS is here to help you navigate successfully through these unprecedented times. 

You may have questions about how these disruptions will impact your long-term professional plans. Despite much uncertainty right now, it is important to continue taking steps toward your professional goals. In response, the Office of Professional Development and Career Planning (PDCP) has expanded the times available for career coaching. We invite you to make a virtual appointment with one of our Career Coaches by signing up at this form.

Beginning Wednesday, March 25, from 1-2 pm EDT, the LGS-EDGE and PDCP Communities will host weekly, virtual “Fireside Chats” for any LGS scholars who want to connect with LGS or each other. These virtual chats will occur every Wednesday. Please join us for informal conversations as we share resources, address questions, or chat about strategies to navigate these unprecedented times successfully. Access to the weekly fireside chats is available using the following Zoom information: https://emory.zoom.us/j/712489137 Meeting ID: 712 489 137

Additionally, Rob Pearson, Assistant Dean of Professional Development and Career Planning, and Amanda James, Chief Diversity Officer and Associate Dean of Diversity, Inclusion, and Community Engagement, will hold virtual office hours once a week.

Please see the schedule below:

Amanda Marie James (Beginning March 24, 2020)</strong

Virtual Office Hours: Tuesdays: 1 pm-2:30 pm 

Contact: amandamariejames@emory.edu

Rob Pearson (Beginning March 26, 2020)

Virtual Office Hours: Thursdays: 12 pm-1:30 pm

Contact: robert.pearson@emory.edu

Please contact Amanda Marie James or Rob Pearson directly to confirm the appointment and receive a Zoom link. Again, we are here for you and will navigate this evolving situation together, as one community!

March 24, 2020 9:56 AM Emory Moves Forward Together Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community,

Together, we’ve now experienced our first day of campus-wide remote learning, the new normal for university students across the nation. That swift transition represents a cultural sea change from our normal academic routines and campus operations, and its success is due, in no small part, to each and every one of you. 

Congratulations on embracing the rapid changes necessary to keep our learning channels — and our community — strong, stable and functional.

For some of us, learning and working online will be familiar. For others, it may represent a first-time experience. Together, we are making it work — every day, finding our way forward. And with each success, both large and small, our confidence and resolve is strengthened.

We recognize that the rough edges of this transition have been smoothed by the dedication of many, many individuals, whose tireless, behind-the-scenes efforts have helped keep the very machinery of Emory humming. Our deepest thanks goes out to all Emory students, faculty and staff for the hard work, long hours and resilience you’ve demonstrated in going the extra mile to make this possible. It has been an extraordinary effort.

As we continue adapting to change, an important reminder: For students, faculty and staff who remain on campus, starting this week all Atlanta and Oxford campus buildings will be secured and only accessible with an active Emory ID card. This security measure is necessary for protection of personnel and property as a result of changes to the campus operating environment due to COVID-19.  

Amid these new developments, we also want to acknowledge important, long-standing traditions here at Emory. As we move together as a community through this spring semester — always a time of growth and renewal — we’re also preparing to welcome our newest cohort of student scholars, the Class of 2024.

The evening of Wednesday, March 25, our final round of admitted first-year students will receive their eagerly awaited confirmation emails, inviting them to join the Emory community. It’s not hard for students to recall the anticipation you may have felt as a high school senior awaiting that notification as you decided where to enroll. We absolutely share in that excitement.

We also want to recognize the important work being done by teams at the Office of Admission on the Atlanta campus and the Office of Enrollment Services on the Oxford campus to share admissions information with prospective Emory students. In the days ahead, those offices will continue working diligently to provide new remote opportunities for future Eagles to connect with current students, faculty, and staff. 

For the latest developments in our new normal together, we invite you to check out the recently relaunched Emory COVID-19 website, which now features information organized to provide quick answers for faculty, staff and students, including important resources for remote learning and working. 

Thank you for standing with Emory as we face our shared challenges — honoring the past, while building toward the future. 

Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

March 23, 2020 1:09 PM LGS Student Request to Change Grading Basis Graduate Students

LGS Community,

We write to follow up on the message from the Interim Provost Leadership Team to provide a process for requesting a change of grading basis from letter grade to S/U.

We provide this added flexibility in recognition of the change to remote education, and your need to manage this in the context of broader efforts to mitigate the spread of COVID-19.  

You can change the grading basis of one, some, or all of your courses, and you will have several weeks to make your decision. We encourage you to discuss this with your advisor, especially if you are considering this change for a required course. 

How to make a request:

  • You can make requests now through April 10.
  • Use this form: LGS Student Request to Change Grading Basis to S/U.  
    • You will need to log in to the form using your Emory credentials.
  • To help us process requests in a timely and accurate manner, follow the steps below to identify the classes that should be changed:
    • Log in to your OPUS account, click “Course Planning and Enrollment,” and then “View My Classes.” 
    • That screen will have the information you need to provide in the form: (1) course subject and number, and (2) class and section number.
    • View a screenshot that details how this looks in OPUS for one course: course and subject number are in the red box (“MSCR 591”), and class and section (“5759 – Section 1”) are in the blue box.

If you have questions, contact Tamika Hairston at tamika.hairston@emory.edu.

March 23, 2020 12:55 PM Remote Teaching Updates Emory College Faculty

Dear Emory College faculty and instructors, 

We wanted to reach out to you today with a few updates about remote teaching. This is obviously not the ideal way for the semester to play out, but we have full confidence in your abilities to rise to the challenges posed by remote teaching. We are here to support you in this new endeavor. 

Support for instructors

Our remote teaching website includes a significant number of resources to help you in this transition to remote teaching. If you run into immediate technical challenges, please email echelp@emory.edu. The Emory College IT Support Team is working to deal with critical issues as quickly as they can. 

In addition, Emory College will be hosting drop in office hours for pedagogical issues this week between 12pm and 1pm. You can join the Zoom here (Meeting ID: 356 613 444). If you have technical issues you can also ask your questions on this call. 

If you have password related issues, please call (404) 727-7777.

Support for students

Please remember that some students may be facing uncertain circumstances involved with relocation, possible quarantines, and unreliable technology and internet access. No student should be penalized for missing synchronous class sessions due to circumstances outside of their control. If you are aware of students who do not have access to a computer or laptop and/or who do not have internet connectivity, please contact oue.advising@emory.edu. If possible, please continue to remain in contact with the student via email as we work towards a solution.

Additionally, if you become aware of students with financial challenges and need extra support, they may request help through the Emory Together Fund by visiting the Campus Life Student Success Programs website and clicking on the support link.

Student Contact

If you have any student with whom you are unable to make contact by Wednesday, March 25th, or who falls out of contact (for 3+ days) at any point during the remainder of the term, please complete the Student of Concern Referral form

We are here to support you. Please do not hesitate to contact us at oue.facultysupport@emory.edu with any non-urgent issues and we’ll respond as quickly as we can. 

And one final reminder—don’t forget to hit the record button in Zoom! 


Sincerely,

Jason Ciejka, Associate Dean, Office for Undergraduate Education

Cora MacBeth, Assistant Dean, Office for Undergraduate Education

Steve Savage, Associate Director of Communications, Office for Undergraduate Education

March 23, 2020 8:56 AM Emory Together, We Transition Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community, 

To help students remain focused on their educational goals, this week Emory University formally launches the EmoryTogether Fund — a $5 million fund designed to support our undergraduate, graduate and professional students facing financial hardships as a result of COVID-19.

As we announced last week, the fund will help with the emergency financial needs of full and part-time degree-seeking students enrolled at Emory as of March 11, 2020, who demonstrate verifiable financial hardship related to COVID-19. Assistance may include help with a range of challenges associated with COVID-19, including basic needs (food, special housing circumstances, medicine, etc.), educational support needs (travel to a safe learning location, remote learning needs, etc.), and family/medical needs (job loss, medical deductible, etc.).

Starting today, qualified students with direct COVID-19 related financial hardships are encouraged to apply for support through this fund, which will be available from March 23, 2020, through June 30, 2020. Applications should be submitted through the Finance website. Emory’s Division of Campus Life, working with an oversight committee, will review all applications in consideration of special requests. Emory employees, who are enrolled in degree programs, are not eligible for support through this fund but are encouraged to seek support through the Emory University Hardship Fund, which assists faculty and staff.

A reminder for students, faculty and staff who remain on campus, beginning today, Monday, March 23, all Atlanta and Oxford campus buildings will be secured and only accessible with an active Emory ID card. This security measure is necessary for protection of personnel and property as a result of changes to the campus operating environment due to COVID-19.  

To help everyone in the Emory community gain access to quick reliable information, we will relaunch the Emory COVID-19 website with specific areas for faculty, staff and students to obtain the necessary resources for remote learning/working, latest guidelines and campus operations.

Lastly, everyone should be practicing social distancing whether you are remote or on campus.

The global pandemic COVID-19 has presented many moments of uncertainty, and together, we are navigating unprecedented challenges. As students enter a new week at Emory, beginning our new phase of remote learning, know that faculty, staff and administrators are here to offer support. Despite the distances that physically divide us, we are fully committed to ensuring your success and maintaining our bond as an academic community.

For Emory, and the nation, this is an historic moment — a time defined by our collective efforts to maintain our educational mission and momentum as we work to help mitigate a global pandemic. Those are remarkable, worthy goals, and we believe this community is up to the challenge.

Together, we are moving forward as educational pioneers. Our thanks goes out to everyone — students, faculty, staff and administrators — for all that you are doing, every day, to make that possible.

Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

March 23, 2020 8:42 AM Resources and Gratitude as Remote Learning Begins Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Faculty

Dear Emory Faculty, 

As teaching at Emory University transitions to remote learning, we are grateful for your willingness to adapt to this teaching environment and to continue providing students with an exceptional learning experience. Your flexibility and leadership during this time of uncertainty will help mitigate the spread of the outbreak, ensure your students continue to learn, and provide a sense of normalcy and structure for our students.

Our mission — to create, preserve, teach, and apply knowledge in the service of humanity — brings deeper meaning to this semester. This is not the semester we planned. The move to remote learning will present significant disruption and strain as well as new opportunities to reach and challenge your students. We hope there is comfort in knowing that, while our teaching environment may have changed, our mission has not and your excellence holds steady.

As we navigate these extraordinary circumstances, together we will learn as we go. We are already heartened by stories of compassion and ingenuity as you explore remote learning in the service of teaching great minds. We remain committed to supporting your teaching and to encouraging positive student outcomes.

We developed a remote teaching resource page to help you access resources that you may need. We will add to this page as we identify additional tools and resources that are available. Notable resources include:

  • Emory policy guidance: Remote learning, S/U grading, Online instruction
  • Remote learning tools: Canvas, Zoom, Connectivity & Accessibility
  • Remote exams and assessment tools: CFDE, Canvas & Proctoring
  • Internal Support: LITS, Zoom, CFDE, DAS & Libraries
  • External Support: National Center for Faculty Development and Diversity

As we respond to the unprecedented impact of COVID-19, our Emory community provides us with the tenacious spirit we need to protect – and grow – our connections, even at a distance. Knowing we will face challenges and make mistakes with new technologies, let this be a time of grace and resilience as well as excellence.

We are facing so much we cannot control; however, we are certain that the compassion and leadership we all demonstrate today will make for an even stronger Emory tomorrow.

Thank you for doing your part to practice social distancing, for adapting in overwhelming circumstance, and for maintaining your commitment to teaching. 

Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

March 21, 2020 9:13 AM Emory’s Transition to Remote Learning Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community:

On Monday, March 23, life at Emory University will begin to look different. 

The Emory community will advance into our new phase of remote learning and — for many staff members — working remotely. While that will necessarily bring changes, it won’t deter our mission to create and share knowledge, and it will not break our sense of community.

While the changes we are experiencing may feel isolating and even overwhelming, in a remarkable way they have also brought us closer together, as we navigate this shared experience. And there are parts of the Emory experience that will not change. Emory faculty remain among the very best in their fields, with the resources and creativity to deliver an exceptional learning experience. Our talented staff remain dedicated to our mission and service to our students. And the resiliency of our student body is inspiring. Thank you to everyone for your contributions to our community.

For everyone, confronting COVID-19 requires a big adjustment. But as you grapple with new challenges, please know that you are not alone — resources are available, along with people eager to help, even from afar.

We encourage everyone to prioritize their mental health and wellbeing in the coming days and weeks. If you are on campus or if you are at home, the following resources are available to you: Students: Counseling and Psychological Services and Oxford Counseling and Career Services  Staff:  Working Through COVID-19 and FSAP.   

And each day, please take time for self-care. Get some fresh air, take a walk, get some exercise —all of which can be accomplished while maintaining social distancing. We are impressed with the many ways our students are maintaining relationships across the miles, and are hard at work to provide additional opportunities to connect and maintain the heart of Emory, even at a distance. 

For those students, staff and faculty who must remain on campus, we ask you to continue exercising care and compassion by practicing social distancing. That includes avoiding gatherings of more than 10 people and remaining six feet apart at all times. Under these federal recommendations, parties and large social gatherings are discouraged at this time. 

To support security and social distancing measures, Emory’s Atlanta and Oxford College campuses have made adjustments to operating structures, which include campus building closures and reduced hours of operation and summer program cancellations:

Atlanta and Oxford Campus

Building Security and Access

Beginning Monday, March 23, all Atlanta and Oxford campus buildings will be secured and will only be accessible with an active Emory ID card. This security measure is necessary for protection of personnel and property as a result of changes to the campus operating environment due to COVID-19.  While most faculty, staff and students have active Emory ID cards that will permit access to their buildings, we anticipate some may not. Those who lack required building access should coordinate access with your department and the EmoryCard office. Questions may be directed to: emorycard@emory.edu. Additional information about pop-up EmoryCard Office access will be provided in a separate communication.

Atlanta Campus

Closed or Reduced Hours of Operation

  • Currently closed: Woodruff P.E. Center, Student Activity & Academic Center (excepting mail and dining), Emory Student Center, Alumni Memorial University Center, Schwartz Center for Performing Arts, Carlos Museum, Woodruff Library, Barnes & Noble
  • Reduced hours: Dining hall hours will vary. Visit the Dining website for updated hours and availability.
  • Boxed food options: For those remaining on the Druid Hills campus, boxed meals can be picked up in the Dobbs Common Table in the Emory Student Center at the hours indicated on the Dining website.

Parking and Transportation 

Beginning Friday, March 20, until further notice, the parking decks listed below will have free entry/exit for use by Emory and Emory Healthcare personnel who are considered essential. This change in parking policy is provided to support social distancing during the COVID-19 campus operating environment. Email any parking questions to parking@emory.edu. Email shuttle or commute questions to commute@emory.edu.

  • Peavine I and II Decks; located at 29 Eagle Row
  • Fishburn Deck; located at 1672 North Decatur Road
  • Michael Street Deck; located at 550 Houston Mill Road
  • Starvine Deck; located at 1945 Starvine Way
  • The Sorority Lot

Mail Services

Mail services will be reduced to once per week for non-essential departments. There will be two locations for pick up at Mail Center (Oxford) and 1762 Clifton (Atlanta).

Oxford Campus

Closed or Reduced Hours of Operation

  • Currently closed: Language Hall, Humanities Hall, Pierce Hall, Hopkins Hall, Seney Hall, Science Building, Chapel, Phi Gamma, Tarbutton/Few Hall, Williams Gym, Library, Candler Hall.
  • Reduced Hours: Oxford Student Center 9 m.-5 p.m.; Student Health Services 9 a.m.-5 p.m.
  • Oxford Dining Hall for boxed meals: 8 a.m.-10 a.m./11 a.m.-3 p.m./5 p.m.-8 m.

International Travel/Summer Study Abroad

In keeping with the university’s indefinite suspension of international travel, Emory is canceling all Emory-sponsored undergraduate international travel for Summer 2020, including summer study abroad programs. Emory also encourages faculty and staff responsible for organizing any Summer 2020 Emory-sponsored international travel for graduate or professional students, either group or individual, to reconsider their plans, as such travel may not be allowed given the uncertain duration of the international travel suspension.

This decision is being made in light of Emory’s international travel suspension and the possibility that planned summer travel could be disrupted by potential entry restrictions by the U.S. and other countries. Moreover, as Emory and its partners and colleagues abroad focus on their COVID-19 response, preparations that would normally be made to ensure safe and meaningful academic experiences abroad cannot be effectively executed.

Students who have been planning Emory-sponsored travel should work with their units on any logistical or administrative issues resulting from this cancelation, such as the refund of paid deposits. Emory understands the importance of summer experiences abroad to students’ Emory program and remains committed to working with them to ensure academic continuity during this challenging time.

As we continue to respond to the unprecedented impact of this historic COVID-19 pandemic, we remain inspired and grateful for your help in facing change together. We encourage you to be patient next week with the faculty as we launch our courses remotely, with our staff as we implement new technology, and with each other as we find our new normal. 

The strength of our combined efforts today will go far in protecting the health and safety of everyone in the days to come. We can all play a role in helping turn the tide of this ongoing public health crisis. Thank you for doing your part. 

Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President for Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

March 20, 2020 3:30 PM Oxford College: Getting Ready for Remote Learning Oxford College Students

Dear Oxford College Students:

As you prepare to transition to remote learning, Oxford College faculty and staff are doing the same. We have prepared FAQs to ready you for remote learning next week.

You will certainly have many questions not addressed here. Your best source for up-to-date information from Emory University is our dedicated COVID-19 page

Please send specific questions about Oxford academics—classes, pre-registration, advising, and academic support—to the Oxford Advising Support Center (ASC) (oxadvising@emory.edu).  Please send general questions to OxfordDean@emory.edu for review and response.

We are all finding new ways to help one another through these unprecedented times. Please know we are here to support you. 

Sincerely,

Valerie Molyneaux
Associate Dean for Academic Affairs
Oxford College of Emory University

1. How do I resume class on Monday, March 23? 

Your faculty member for each individual class is scheduled to communicate with you by the end of the day on Thursday, March 19, 2020, about procedures for class. Some classes may be synchronous (real time as listed on OPUS, Eastern Standard Time). Others may be fully asynchronous (without real-time interaction). Some classes may have both synchronous and asynchronous elements. 

2. What if I have not heard from my faculty member by the deadline?

Please wait until the deadline has elapsed. Faculty may need every moment to prepare and communicate their plans for this major transition. After that, please contact Oxford College’s Associate Dean for Academic Affairs, Valerie Molyneaux, for assistance (vmolyne@emory.edu). 

3. How can I prepare for remote (online) learning?

If you have not already done so, please complete the Oxford College remote learning survey. Oxford College Information Technology is using survey responses to support students who report access difficulties or barriers, so please complete the survey to allow us to support you through this period of remote learning.

As possible, establish a secure internet connection. Gather trouble-shooting information, such as passwords and internet provider customer service contact information.  Test your equipment, making sure that you can see and be seen through your camera, and hear and be heard through your speaker(s) and microphone. Zoom, Emory’s telecommunication platform, offers a test meeting site to check your equipment.  Oxford also has resources and support for remote learning

Remote (online) learning will present new challenges. Daily log-ins to Canvas, even for asynchronous courses; close and careful reading of class communications (ideally on a computer screen, not just a phone); a regular study routine (ideally in a distraction-free space reserved for study); and connecting virtually with faculty and classmates can all help.

4. Can I use Oxford/Emory library materials?

Access to Emory University databases, eJournals, and our large collection of digital books and reference tools will continue to be available online. Please see the Remote Library Resources and Services Guide for details about accessing these resources. Contact the Oxford Library at 770.784.8380, through email at ox-librarystaff@listserv.cc.emory.edu, or through the chat widget on the Oxford Library homepage.

Please watch EaglePost for an announcement from your Oxford College Library about expanded access to online textbook/ course materials from select publishers.

5. How will I register for fall classes?

Due to extended Spring Break, the timeline for Fall 2020 pre-registration has delayed one week. Official enrollment appointments will be updated by Wednesday, March 18 in OPUS. If you have questions about enrollment or registration, please contact the Advising Support Center (oxadvising@emory.edu). 

As of Tuesday, March 17, 2020, no changes or decisions have yet been announced regarding whether summer and future semesters will be offered remotely or in person. At this time, we are planning for regular operations; all updates will be communicated to students, faculty, and staff by the Office of the Provost. 

6. How will I participate in academic advising?

Rising second-year students (Oxford Class of 2021): work directly with your faculty advisor. If you have not heard from your advisor by March 27, 2020, please contact the Advising Support Center (ASC) (oxadvising@emory.edu). 

Rising juniors/ graduating sophomores (Oxford Class of 2020): you have several advising options. Students who have declared a major in Emory College may receive separate communications from major departments. All Oxford students continuing to Emory College have a professional advisor in the Office for Undergraduate Education (Emory College’s equivalent to Oxford’s ASC); click here to find your advisor

Students continuing to the Goizueta Business School and School of Nursing, you will hear directly from the BBA and BSN programs about advising and registration procedures.

Oxford faculty advisors and the ASC are always available to give general advice to rising juniors/ graduating sophomores as well. 

7. Will I stay on track to graduate?

Students will be provided equivalent opportunities to complete their current spring semester classes that they would have had during residential learning. 

8. What happens to the accommodations I have on file through the Department of Accessibility Services?

While the structure of an online course may eliminate the need for many typical classroom accommodations, the environment may also create a unique set of needed accommodations. Communicate with your faculty as soon as possible to understand how the change of instruction may affect your accommodations. Visit Accommodate for more information.

The Department of Accessibility Services will remain open Monday-Friday, 8am – 5pm, EST. All student appointments will be conducted via phone or virtually until further notice. DAS will not proctor exams while remote instruction is in place. If you have any questions or concerns, please email the Oxford office: oas_oxford@emory.edu.

9. Is academic support still available?

Yes, remotely! Please see details below.

Writing Center

The Writing Center will be open for individual online consultations from 2PM to 10PM EST, Sundays through Thursdays through the end of the semester. 

Consultations will take place through Google docs and Zoom. To make an appointment, visit oxford.mywconline.com. Some last-minute drop-in hours may be available, so reserving an appointment in advance is the best way to ensure that you get the time that you want. 

More detailed instructions will be provided here, in this document, and in your appointment confirmation e-mail. Please contact Dr. Leigh Elion, Director of the Writing Center, leigh.elion@emory.edu, with questions or concerns. 

Math Center

Math Center tutoring will mirror the residential learning schedule already in place for the Spring 2020 semester. All times below are Eastern Standard Timezone.

For private tutoring, sign up using the usual link at: http://oxford.emory.libcal.com/

For walk in tutoring, please use emory.zoom.us/my/mathcenter 

Math 100-112, & 117:

Walk-In: MTW 3-6pm, Th 2-5pm, F 12-1pm, Sunday 12-2pm all EST

Private Tutoring: MTW 6-7:30pm, Th 5-6:30pm, MW 12-1pm all EST 

CS 170 & 171:

Walk-In: T 3-6pm and Sunday 1-4pm all EST 

Math 125:

Private Tutoring: MW 12-1pm all EST

Physics, Chem, and QTM hours will be announced when available. 

Please contact Dr. Christina Lee, Director of the Math Center, christina.lee@emory.edu, with questions or concerns.

Supplemental Instruction

SI leaders will post Zoom meeting information in the course’s Canvas site. They will also post any necessary worksheets for that week’s SI session. 

Please contact your SI leader or Mr. Ian Jesse, Associate Director of the Advising Support Center, ian.jesse@emory.edu, with questions or concerns.

Library Research

The Oxford College Library has created a Remote Library Resources and Services Guide to assist students with navigating our online resources and connecting with the library for Research Consultations. Library Research Consultations are available remotely via Zoom, e-mail, text, chat or by phone (770.784.8380). For research assistance, book research consultation appointments with librarians through the Oxford Booking Portal.

Language Tutors

Please contact your language class faculty member regarding language tutors.

March 19, 2020 6:49 PM Emory financial support and updates to grading options Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community, 

Emory is here to support our students. As each day brings new challenges, we want to help students feel confident about maintaining their academic progress.

We also recognize a hard truth: Emory undergraduate, graduate and professional students of various income levels and backgrounds may incur financial hardships as a result of COVID-19.

In order to respond to these emerging needs and offer support to our students in crisis, Emory has established a $5 million EmoryTogether Fund which will be managed by Campus Life. More information about this new fund — and application guidelines — is anticipated to be released on Monday, March 23, 2020.

In addition, students may request the option of satisfactory/unsatisfactory grading in place of a letter grade for a course or courses taken during the Spring 2020 term. Faculty members may also request that a graded course be changed to satisfactory/unsatisfactory based on changes related to the move to remote learning. 

Schools and colleges will review these requests and respond to them through school-based governance policies and committees, and additional information will be provided to you soon by your school. As always, we appreciate the flexibility and willingness to embrace these grading modifications that have been demonstrated by our faculty and students.   

As we move forward together in adapting to new learning styles, know that Emory will continue to seek ways to best support our community.

Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

March 19, 2020 5:42 PM Emory University Update Regarding COVID-19 Testing of Students Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory community, 

As part of our commitment to share important public health information, I am writing to inform you that an Emory University student who currently resides on campus has tested positive for COVID-19. The student, a resident at 12 Eagle Row, is in satisfactory condition and is self-isolating in off-campus housing provided by the university. 

The student’s roommate also is self-isolating and both are being supported by Student Health Services and Campus Life staff. The student’s residence has been cleaned and disinfected by Emory Environmental Health and Safety personnel.

The Emory community will be notified if an on-campus community member has tested positive for COVID-19 through move-out day on Sunday, March 22. In any public health crisis, it is imperative that information be shared with community members while protecting patient privacy. 

According to the Centers for Disease Control and Prevention, a large proportion of hospitalizations for COVID-19 in the U.S. includes people aged 20 to 54.  For this reason, and as the number of confirmed COVID-19 cases increases in Georgia and across the country, it is imperative that students leave campus as soon as possible, in advance of the March 22 deadline for their departure.

Emory has offered to pack and ship or store students’  belongings, for those who cannot return to campus or want to leave immediately. For students who may not have the option to leave immediately, Emory is reviewing requests to allow students in especially difficult circumstances to remain on campus. 

Students remaining on campus who develop symptoms, such as cough or fever, need to separate themselves from others and call Student Health Services at 404-727-7551 (Atlanta campus), or Oxford College Student Services at 770-784-8376.

Emory’s commitment to the health and safety of our community is paramount. A team of representatives from emergency preparedness, health care, campus life and other units are taking action around-the-clock to protect students, faculty, staff and visitors. We also continue to work closely with local and state partners to monitor and manage any public health issue that has the potential to affect our community, including COVID-19.

We appreciate your patience with the disruptions to your spring semester, as well as your serious attention to the health warnings that are being shared. We again ask that you leave campus as soon as possible so that we as a university community can do our part in helping to slow the spread of COVID-19.

Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs 

Christopher L. Augostini, Executive Vice President Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

March 18, 2020 6:06 PM Message from Dean Michael Elliott Emory College Students

Message from Dean Michael Elliott

I wanted to communicate with you directly about a few things that I am feeling and thinking as we approach the "new normal" of remote teaching. Please take a few minutes and view the video, either by clicking the image below or by using this link.

If you have any questions or concerns, please reach out to my team at 
oue.advising@emory.edu.

Sincerely,

Michael A. Elliott, Ph.D.
Dean, Emory College of Arts and Sciences 

March 18, 2020 3:01 PM Spring 2020 Commencement Update Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear members of the Emory community,

Commencement is a beloved tradition in our academic community and a singularly important moment for our graduating students and their families. It is with great sadness that I write to let you know we have made the difficult, but absolutely necessary decision, to cancel our traditional May commencement activities. However, I also want to share with you that planning already is underway to celebrate and commemorate the Class of 2020 as we are living in an extraordinary time. 

We did not make this decision lightly. I recognize that it will cause disappointment, especially for our graduates and their loved ones. But cancellation of the on-campus activities is, at present, the one option that ensures the safety and well-being of our Emory community members. We must be proactive in our mitigation efforts against COVID-19. Nevertheless, I apologize that we will not have our regular graduation celebrations, and wanted to let you know as soon as possible to help you with your plans.

Thankfully, cancellation will not be the last word. Together, we will recognize all that you have accomplished and celebrate your creativity, resilience, and resolve. I wish you great success as you move forward into the next phase of your lives.  

I appreciate your patience and continued understanding as we navigate these challenges. Most of all, I encourage each member of the Emory community to continue to care for yourselves and your families during these very stressful times. We will remain guided by our mission of putting knowledge to work in the service of all humanity. The present times call for compassion and for courage.

With gratitude,

Claire E. Sterk
President

March 18, 2020 12:08 PM Guidance for Managing Emory University Research Enterprise During COVID-19 Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Faculty, Staff

Dear colleagues,

Emory University’s strategic framework clearly signals our institutional commitment to be recognized as a top-ranked global leader in research and to drive societal impact. As we face new and unique challenges during the current COVID-19 pandemic, the urgency of this mission could not be clearer. At the same time, the health and safety of students, faculty, staff, patients, and the general community are of critical importance to Emory. Safe-guarding our community and stewarding health-care resources are among our highest priorities.

We are committed to balancing our essential research enterprise with the imperative to implement social distancing, as recommended by the CDC (CDC COVID-19), to flatten the curve of the pandemic and do our part to keep our community safe and healthy. As such, we are writing to provide Emory's guidance regarding on-campus laboratory research while we mitigate COVID-19 challenges. Effective immediately, laboratory researchers should begin a pandemic-mitigation process to suspend and conclude experiments and reduce direct contact study visits with participants for all non-essential, non-critical, on-campus research. The process to wind down these activities should be completed no later than Monday, March 23. Until further notice, only those activities designated by school or unit leaders as essential during this period should be conducted in on-site laboratories. You will need to communicate with your school or unit leaders for guidance in determining what is critical during this period. 

Peer institution responses to the pandemic—such as those by Harvard, Stanford, and Johns Hopkins—were considered in this guidance to redirect and wind down along with CDC guidelines and Emory guidelines. Thus, all but essential research activities (as defined for this situation and determined at the school level) should start the ramp down, effectively immediately and completed no later than March 23.

Emory's ramp down will include all on-sites research activities, including laboratory and certain human subjects research.  Access to laboratories ramping down will be minimal, only to allow maintenance of critical activities, such as completing ongoing research that is at a crucial phase, maintaining animals, and safeguarding unique reagents and essential materials and equipment.

Research that is deemed essential/critical during this period by your school or unit leaders may continue—but only upon implementation of stringent social distancing and handwashing precautions. Some examples of research to be designated as essential/critical at this time may include research related to COVID-19, that for which a halt would result in irreversible loss, and other critical and essential research as determined by your school or unit leader to be of substantive benefit. Requests for consideration to proceed as “essential research” should be submitted to the senior research officer in your school or unit as soon as possible and no later than March 20.

After March 23, all non-essential, in-person human subjects research, community-based and clinical research that does not meet the criteria noted above, should be suspended until further notice. All new studies that have not yet started should be postponed. Research that can be conducted remotely or virtually is strongly encouraged and can proceed.

To reduce non-essential clinical research activities, further guidance and tools will be forthcoming on a tiered approach.

If essential in-person work needs to be completed, this should be done on a limited basis, and lab staff should abide by social distancing practices including the option of shift work that minimizes personnel overlap.

We understand this will be disruptive, and it is not intended to be a full shut down of research at Emory. Rather, this policy is intended to minimize spread of COVID-19 through in-person contacts. Therefore, we encourage you, your students, and your research team to take this opportunity to focus on the activities that can be conducted remotely, such as completing data analysis, writing papers, and drafting grant proposals.

We encourage you to continue the structure of your teams of staff and postdocs, even while working remotely. Federal guidance has stated the salaries for remote workers will be allowable during this time, thus please continue charging them to grants as usual. The NIH is also working on lengthening timelines for certain activities such as progress reports, etc.  Additionally, a website has been created for the COVID-19 response for researchers and it is being updated daily.  We recommend someone on your team be assigned to check it frequently as we post updates from sponsors.

In addition, Emory’s research administration support offices are well prepared for remote support, and they will serve your research needs to the best of their ability over the coming weeks.

Please read the following carefully:

Immediate Steps

  • PIs should immediately identify essential research experiments that are at a critical phase. We anticipate this would mean that abandoning them would cause irreversible and irreparable loss.  With consideration of the issues raised above, school and unit leadership may wish to support the completion of critical experiments.
  • When considering research that requires a physical presence in the laboratory, labs should, at most, carry out limited amounts of only the highest priority work as established by PIs in consultation with their school leadership. We understand that there is some subjectivity in the definition of high priority and essential.  As such, these decisions should be made in concert with the PI and their school's designated leader.

Students and Other Learners in Laboratories

  • Undergraduates, volunteers, and visitors, including non-Emory students, are not permitted in any laboratory, even those conducting critical research.
  • Critical functions should not be assigned to graduate students. Graduate students should begin working remotely immediately, or as soon as the research ramp down process is complete, but no later than the March 23 deadline.  Mentors should work with graduate students to develop individualized plans to maintain progress towards completing their dissertations and other academic work. In the event that a laboratory engaged in essential research activities requires graduate students to maintain a functioning effort, graduate student participation must be approved by the student's program director or director of graduate studies, the department chair of the investigator, and the Laney Graduate School. The resulting decision should be reported to the School/Unit Dean.
  • If the criterion of “essential” is met and approved, a postdoc of a research team may, at their own discretion, continue to work physically in the laboratory. In other words, unless their presence is required for an essential role, trainees who wish to work remotely should be allowed to do so, and PIs should work to facilitate that effort.

What to Do In Case of Any Illness

  • If you think you may have been exposed to COVID-19 and develop a fever, cough or difficulty breathing, don’t come to work, separate yourself from others, and call your healthcare provider for medical advice. Students: Call Student Health Services, 404-727-7551. Faculty and staff: Call the Office of Occupational Injury Management, 404-686-8587. After hours or on weekends, call the OIM Nurse Practitioner on call at 404-686-5500 and enter the ID #50464. If you are having chest pain, serious difficulty breathing, or another type of medical emergency, please call 911.
  • Contact your supervisor and OIM to inform them of your illness.
  • If you are instructed to stay at home, don’t leave except to get medical care—review the steps to prevent the spread of COVID-19.
  • Once symptom-free, call OIM to get cleared to come back to work.
  • Additional information can be found at Coronavirus Updates for the Emory Community, a website dedicated to our response to COVID-19. 

Managing Laboratory Activities  

  • Laboratory work specifically related to COVID-19 is continuing to expand and should continue.
  • Disinfect the common lab areas and touchpoints according to the EHSO guidelines.
  • Beginning March 23, access to labs will be exclusively for school or unit approved essential personnel who perform critical procedures and experiments, equipment management, or animal management that require personal attention to maintain laboratory viability (e.g. liquid nitrogen tank filling, animal support, maintaining shared computational equipment). Notify your school leadership immediately about who these individuals are.
  • Essential work in labs should be staggered so that minimal personnel (in accord with social distancing concepts) are present at any one time. Consider using flex time and off-hours to achieve social distancing. Physical safety is a consideration in situations where a single person is in a laboratory—a virtual check-in/out should be implemented to in these situations.
  • Communicate frequently, and review contingency plans and emergency procedures with your group.
  • Meetings should be held online or by phone, including one-on-one meetings and formal lab or group meetings. Groups should use the available video conferencing and networking tools, such as Zoom or Skype business, to continue to interact regularly.
  • PIs should prepare for the eventuality that an individual in their group will test positive for COVID-19. Given the current projections, this is a likely scenario for many research groups. Laboratory spaces and offices used by an individual found to be COVID-19 positive will be closed, disinfected, and prepared for re-occupancy. Incidents should be reported immediately to OIM.

Guidance Regarding the Division of Animal Resources

  • The Office remains open and fully functional.
  • Large animal surgery, with the exception of terminal procedures, has been discontinued.
  • Animal ordering from approved vendors is winding down, but will remain intact for experiments and activities (e.g., cryopreservation) determined to be essential.
  • Animal imports into quarantine and exports have been suspended.
  • In-person training, such as Tuesday new facility orientation, has been discontinued.
  • The overall focus is on high-quality animal care and preservation of the environment to enable current experiments to continue.
  • Recommendations for our research partners:
    • Investigators encouraged to conclude experiments, not start lengthy or complicated ones, and consider euthanasia of surplus animals.
    • Labs are encouraged to ensure contact information is in place for communication with and from vet staff.

Our primary concern is for the safety of our faculty, staff, and trainees. Wash your hands frequently, and practice social distancing.

Thank you in advance for your efforts to keep our community safe in this global health crisis. Questions and feedback will be regularly monitored, and the FAQs on the ORA COVID-19 page will be routinely updated.

Sincerely,

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President Business and Administration, Chief Financial Officer 

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Resources

March 17, 2020 5:52 PM Message from Dean Elliott Emory College Faculty, Staff

To the Faculty and Staff of Emory College:

To keep you informed, we will be publishing the Faculty Focus twice a week for at least the next two-three weeks to help ensure you are getting the information you need the most as we navigate this challenge. The next issue will be sent to you on Friday.

I realize that this email contains a lot of information, but I ask that you read it with care. We have done our best to compile announcements related to the University’s transition to remote instruction. Because of the length of this message, I will add only briefly how deeply grateful I am to all of you for taking on the challenges of this moment with generosity and compassion.

Sincerely,

Michael

Michael Elliott, Dean, Emory College of Arts and Science

Remote Teaching and Resources

Emory College is working to equip all faculty with the tools and support that they need to transition to remote teaching as a means of providing academic continuity during this unprecedented time. You will find an array of guidance and information on the Emory College Academic Continuity & Remote Teaching site.

The College is not mandating a particular content delivery model that all courses must follow. Some faculty will choose to deliver content synchronously (via live Zoom sessions), while others will rely primarily on asynchronous modes of delivery (pre-recorded lectures, Canvas discussions, etc.). Most courses will contain a mix of both approaches. Your decision about content delivery in each course will depend on many factors, including course enrollments, course content, and the technological capacity of faculty and students.

All faculty of ECAS courses should follow a few common parameters in order to streamline the learning experience for students:

  • Please communicate with your students no later than Thursday, March 19 to let them know what to expect from you when classes reconvene remotely next week. This first communication should go out via email and Canvas.
  • Use Canvas as the primary organizational and communications tool for your students.
  • If faculty do hold synchronous sessions for their course, those sessions must be offered during the regularly scheduled class time in order to avoid conflicts with other courses. All synchronous sessions should be recorded and posted to Canvas in case students have difficulties in accessing the synchronous meeting.

Please review the Emory College Academic Continuity & Remote Teaching site for suggested approaches to transitioning particular activities and types of courses, information about accessibility, tutorials for Emory’s relevant technologies, and important support links.

If your department would like to schedule a remote teaching workshop or consultation with a member of the College’s team via Zoom, contact Sara Wade. Visit this page to register for one of the many “Remote Teaching with Canvas” workshops offered by Teaching & Learning Technologies this week. General questions on remote teaching may be addressed to oue.facultysupport@emory.edu, or you may find the appropriate resource here.

Essential Administrative and Policy Information for Remote Teaching

All of the current Emory College administration’s guidance and directives regarding remote teaching, expectations and changes in policy due to the current situation can be found on the Remote Teaching website. Information will be updated as it becomes available, including, but not limited to, expected updates on undergraduate research, semester dates, final exams, and Commencement.

Unmet Teaching Needs Survey

The College Administration would like to know of any exceptional unmet needs for remote teaching among graduate student instructors and temporary faculty – as well as regular faculty. Department chairs and program directors: Please complete the Qualtrics form to let us know about these unmet needs. Faculty should work with their chairs and directors. You can submit the form multiple times, should you discover new needs. Please let us know these needs as soon as you can, and the form will remain open until Monday, March 30.

IT Preparedness Checklist for Off-Campus Work

To assist you in working effectively and efficiently from home or from an off-campus location, Emory College Information Technology team has created an IT Checklist. If you need assistance with your technology, Contact College IT at echelp@emory.iedu or by calling 404-727-7777.

Online Trainings This Week

Emory IT has added two new online Zoom training sessions for this week. These two new sessions will be Zoom remote training sessions only (no in-person attendance). The remote training dates and times are:

  • Wednesday, March 18 from 1:15 - 2 p.m. (primarily focused on Zoom features)
  • Thursday, March 19, from 2:30 p.m. - 3:15 p.m. (primarily focused on Remote Teaching using Zoom)

If you are interested in participating in the sessions, RSVP to Jo Crawford, HR Associate, by noon tomorrow, jo'landra.crawford@emory.edu, prior to the class. Those that have responded via RSVP, you will receive a Zoom invite via email from Emory College IT prior to the online training session start time with login instructions included. You will be able to ask questions during the live online sessions.

For those of you who cannot attend either online sessions this week, additional information on how to use the Zoom application can be found on the EMUNV LITS site and on the College’s Remote Teaching site.

Transitioning to Remote Teaching Q&A Sessions

Emory College Online instructional designer Leah Chuchran will hold open Virtual Pedagogy Q&A sessions via Zoom from noon-1 p.m., Wednesday, March 18, Thursday, March 19 and Friday, March 20. Join the Zoom Meeting (Meeting ID: 356 613 444) at https://emory.zoom.us/j/356613444.

Please drop in to ask questions about how to transition your course to a remote learning environment. If you have specific IT or technology support questions, please reach out to the relevant contact. These sessions will not focus on Zoom, Canvas, and Studio basics, so please watch the Remote Teaching Workshop for a basic overview of those tools.

Fall 2020 Pre-Registration

Pre-registration for fall courses will be delayed one week for all undergraduate schools. Appointment times will remain the same, only the date has been changed. These times, which are all EDT, should be viewable in OPUS now. Students were asked to confirm advising appointments with faculty via email.

Student Support

Many of you have raised concerns about the university’s decision to move all students out of campus housing by March 22, and especially how that decision is impacting our low-income and international students. Campus Life, Residence Life and other units have been working rapidly through these issues with great sensitivity and compassion to address the needs of our students during these extraordinary circumstances.

The University today announced a wide variety of initiatives to assist students. You can read full details on the University’s COVID-19 website.

Student Hardship Fund

Many of you would like to have a way to provide direct assistance to students in need. Please consider a donation to the Student Hardship Fund if you would like to provide direct assistance to students. The Emory Student Hardship Fund provides critical assistance to Emory students in need due to a crisis or catastrophic event. It relies entirely on donations and is one of the mechanisms the University is using right now to assist students directly. A similar fund for staff is also available. Give here.

Zoom: Emory Together - An Update from the Dean

All Emory staff were invited to a Zoom meeting at 11 a.m., Thursday, March 18. Dean Elliott will provide updates directly to Emory College staff and take questions. Contact Susan Lee, slee05@emory.edu, if you did not receive it.

Remote Work and Staff

A reminder that we expect anyone who can work remotely to begin doing so as soon as possible. Supervisors should be as flexible as possible in allowing remote work. Departments without any physical presence should have clear signage and/or direction on how to obtain department assistance. Laura Papotto, lpapott@emory.edu, is available if there are questions about working remotely.

If You Have Symptoms

Any faculty or staff person having COVID-19 symptoms needs to contact their healthcare provider. If they have been on campus within two weeks of becoming ill, they should also contact the Office of Occupational Injury Management, 404-686-8587.

College Business Operations Updates

Charges Related to COVID-19

College departments and programs may incur expenses related to COVID-19. In an effort to track these unexpected expenses, Emory’s Finance Division created a new SpeedType 8300100218 (Project ID 00094049) for the College.

If a related expense has posted already, you should process a journal to transfer the expense to this dedicated SpeedType. Otherwise, you may post these expenses directly to the SpeedType.

If you’re unsure if an expense should be charged to ST8300100218 or if you have additional questions, please contact your dedicated College Finance Representative. Thank you for your patience while College Business Operations attempts to provide support and guidance to your department through this extraordinary time.

Mail Delivery

If departments would like to set up a custom mail delivery schedule for their office, please contact Shane Garrett in Emory Mail Services at sgarre3@emory.edu. They will hold your departmental mail until a time can be set up to deliver it to the office in question.

Events

A final decision on Commencement will be coming soon. In the meantime, please cancel all nonessential events your department may have planned per University guidelines.

Building Access Limited Starting March 20

At this time, most non-essential events have been cancelled, particularly those involving students and visitors from off campus. Therefore, starting at 5 p.m., Friday, March 20, all Emory College buildings will be locked to provide additional security.

We encourage all faculty to make sure they have the most up-to-date Emory ID to ensure they can access their offices. Faculty with outdated, damaged or lost ID cards can obtain a replacement card at no cost. EmoryCard Services now allows you to make an appointment to visit at a time that is convenient for you; click the “Get Your EmoryCard” link on the right side of the EmoryCard website.

If you are unable to make an appointment or come to campus, we are researching other options that may be available to you. If any department would like to have their building closed earlier than Friday, or if you have any other questions or concerns, please contact Dwight Raby, draby@emory.edu.

University Updates

For the latest University-wide updates and information, visit the COVID-19 Website.

March 17, 2020 4:07 PM Emory College COVID-19 Update Emory College Students

Dear Parents and Family Members,

I wanted to write to you to give you an update on Emory College's efforts to prepare for remote teaching. I know this has been a particularly challenging season for our students, faculty, and staff as we prepare for this "new normal." I am, however, confident that we will all rise to this occasion and make the remainder of this semester a success. The love and support from parents and families is also crucial to the success of our students and I want to thank you for your continuing support as we navigate this season. 

As I highlighted in my previous message, the University has a comprehensive COVID-19 website available for all community members. I encourage you to visit this site for regular updates. 

In addition to these updates I have placed below an email my team sent to your student yesterday. It outlines some changes we are making to fall pre-registration and the expectations we are placing on both faculty and students in regard to remote teaching. I am aware that some arrangements may concern some students because of timezone differences, or availability of internet services. I would ask for your help in encouraging your student to maintain open lines of communication throughout the remainder of the semester with their faculty members. Our faculty are working to ensure they are providing a robust, engaging academic experience and this feedback is crucial to that endeavor.

As always, my team and I are ready to assist students in this transition. If you have any questions, please let my staff know by emailing oue.advising@emory.edu.  

I will continue to update you as more College-specific information becomes available.

Sincerely,

Joanne Brzinski, Ph.D.
Senior Associate Dean for Undergraduate Education
Emory College of Arts and Sciences

---Forwarded Message Begins--- 

Emory College COVID-19 Update - March 16, 2020 

We know that you have many questions about how the transition to remote teaching will work for the remainder of the semester. We thank you for your patience as we continue to navigate this evolving situation. There are a lot of factors at play and we are working to resolve concerns as they arise. In this email we will begin to answer several questions that have been raised in regard to your academics directly with us or through your representatives on College Council.

Fall 2020 Pre-Registration

  • Pre-Registration will be delayed one week for all undergraduate schools. We have adjusted your registration appointments accordingly. Appointment times will remain the same, only the date has been amended. These times, which are all in Eastern Daylight Time (EDT), should be viewable in OPUS now.
  • If you have an advising appointment with a faculty member this week, please confirm with them if this will go ahead or if they would like to postpone your appointment. Faculty are working hard on revising course syllabi so please be flexible.

Class Management & Faculty Expectations

Individual instructors will provide you with exact details on course arrangements no later than 5 p.m. EDT on Thursday, March 19. We want to be clear with you regarding teaching expectations from the administration:

  • Synchronous classes will meet at their regularly scheduled time, just in a remote format.
  • Some course content may be delivered in an asynchronous format, or a combination of synchronous and asynchronous sessions. Each delivery method offers different learning opportunities for students that the other method could not provide. Students should expect that faculty will offer this combination.
  • Faculty are expected to continue offering regular instruction, assessment and feedback throughout the duration of the semester.
  • Faculty are expected to offer office hours through a virtual platform. You should confirm the times/availability of these directly with your faculty.
  • Experiential Courses (labs, research, performance courses, internships, etc.) are under review. While you will be unable to continue these courses on campus, your instructors/coordinators are working hard to translate these into a suitable remote format. Some instructors have already provided information about alternative activities; others are working to develop options. More information will be provided as it becomes available.

If any of the arrangements communicated by your instructors pose significant difficulties to you (e.g. time differences, lack of reliable internet), please reach out to them and explain your concerns. Faculty are prepared to work with you as best as they can.

Technology Access

If you do not have access to a computer or are concerned about regular internet access in your home location, please also reach out to OUE directly at oue.advising@emory.edu.

Textbook Rentals

The bookstore has announced that the textbook rental due date has been extended to May 23, 2020. They will also work with students who return rentals after this date to ensure that you not penalized in any way. Barnes and Noble does provide a free shipping label from UPS if students choose to return their rentals by mail. You will need your order number to print the shipping label which can found on your confirmation email or rental reminder emails.

Additionally, Barnes and Noble have partnered with VitalSource to make textbooks available online. While not all publishers are included in this arrangement, you may find that some of your textbooks are included. Visit the VitalSource website for more information.

We are working to provide you with updated information as it becomes available. We will keep you informed of any developments as it relates to your academic endeavors. Please don’t hesitate to reach out to us with your academic questions and concerns at oue.advising@emory.edu.

Best wishes,

Shari Obrentz, Associate Dean, Office for Undergraduate Education
Dan Dillard, Assistant Dean, Office for Undergraduate Education
Steve Savage, Associate Director of Communications, Office for Undergraduate Education

March 17, 2020 4:00 PM Guidance for LGS Student Research & Academic Progress Graduate Students, Faculty, Staff

Dear LGS Community,

As you are aware, Emory University is taking extraordinary steps to prevent the transmission of COVID-19. I write to provide guidance on what this means for LGS.

All LGS students should begin working remotely immediately, to the fullest extent possible, with transitions completed no later than Friday, March 20, 2020. Faculty advisors should work with their graduate students to develop individualized plans to continue their research remotely. 

All LGS students who currently receive stipends, including those supported by research grants, will continue to receive their stipends.   

LGS students should not be assigned as essential lab personnel with on-campus responsibilities. No student may be compelled to come to campus for any purpose.Faculty must be flexible to support remote work arrangements for LGS students. In the event that a laboratory engaged in essential research activities requires an LGS student to maintain a physical presence in the lab, this must be approved by the Director of Graduate Studies/Program Director, the PI’s Department Chair, and the Dean of the Laney Graduate School. The resulting decision will be reported to the PI’s School/Unit Dean. LGS will provide additional guidance and update the FAQs on the LGS COVID-19 webpage.

LGS will work closely with graduate programs to mitigate the impact on student academic progress in order to meet the academic needs of each student. We recognize that transitioning certain kinds of research activities to remote work will require careful planning and may affect academic progress. We will provide further guidance as the implications for the research environment continue to unfold.

If you have questions or concerns about academic progress, please reach out to your Director of Graduate Studies/Program Director. Students outside of lab environments should contact Interim Assistant Dean Mackenzie Bristow. Students in lab environments should contact Associate Dean Amanda Marie James. Directors of Graduate Studies/Program Directors should contact Senior Associate Dean Cathryn Johnson.

During these rapidly evolving circumstances, we must work together and stay connected to protect our community. We appreciate your partnership and efforts to keep our community safe. Please regularly check the Emory University and LGS COVID-19 webpages for more information.

Stay strong and resolute in your practices to curtail and stop transmission. Be patient and responsibly flexible and take time for self-care.

March 17, 2020 11:14 AM Emory’s Commitment to our Community Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community,

To strengthen our investment of support for students, faculty and staff during a time of unprecedented disruption, Emory leadership will provide a series of financial initiatives, which are as follows: 

Refund of Unused Fee

Emory will refund student accounts with a calculated amount of unused housing, dining, athletic fees, activity fees, parking fees, and other fees unrelated to academic instruction. Since instruction will continue, no instructional costs will be reimbursed (tuition, technology fees, etc.) Other services that will remain available to students, such as health related fees, will also not be refunded. 

Federal Work Study Income Replacement

The Department of Education has authorized the payment of unutilized Federal Work Study funds to each impacted student. The Office of Financial Aid (OFA) has reviewed the funds available and is in the process of calculating the amount eligible under this program, to be awarded to eligible students in the next week.

High Financial Need Student Support Stipend

We understand that Emory undergraduate students with the highest financial need will experience the greatest impact associated with the expedited closure of the resident halls and shift in academic delivery. With that in mind, Emory will provide an immediate “Student Support Stipend” to eligible undergraduate students in the amount of $1,000 within the next week. Students will be contacted by the Office of Financial Aid.

Student Employee Salary Replacement

Emory students of various income levels and backgrounds hold jobs at Emory and are classified as student employees. These jobs may be administrative, research focused, athletic support or various other activities. The rate of pay is different for each student employee and the hours may vary by job as well as by week-to-week availability, depending upon the student’s academic load and the unit’s need. We are concerned about the impact of COVID-19 on the financial well-being of these students who depend on this income in their financial planning.

As a means of supporting our student employees as the university moves to remote work and students are leaving campus, we propose to pay estimated earnings for the remaining weeks of the term based on their historical time worked.  Students may check with their hiring unit to see if it is possible to continue to work remotely and may be paid for that time as well.

Emory Employees Pay and Compensation

We are making the commitment that regular faculty and staff employed by Emory University will be paid as usual for the current anticipated duration of the social distancing protocols, no matter their role within Emory and the altered learning/working environment. The process and details are still in development, but we are committed to continuation of pay from Emory during this time of uncertainty.

Emory’s administration is committed to our students’ health and well-being, and we are dedicated to supporting their educational journeys with creativity and innovation as they progress along chosen academic pathways.

Sincerely,

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President Business and Administration, Chief Financial Officer 

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

March 16, 2020 7:20 PM Emory Update and Resources Especially for You Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students

Dear Parents and Families, 

Here at Emory, students have always been our most important priority. And so it is natural that we share your deepest concerns for their success and wellbeing. Amid these uncertain times, that’s one reason we are committed to open communication that provides accurate, up-to-date information.

A few days ago, we notified the Emory community that two undergraduate students staying at Dobbs Hall and the Clairmont campus were being tested for possible COVID-19. While awaiting test results, the students self-isolated in off-campus housing provided by the university. 

Today, we can report that both students have tested negative; they will remain in off-campus housing until other arrangements can be made. A third Emory student who lives off campus was tested for possible COVID-19, and has also tested negative.

On March 16, two undergraduate students residing at Emory Point tested positive for COVID-19. Both students are in satisfactory condition and are self-isolating in their off-campus apartment. The students, who had left campus for spring break, have not been on the Emory University campus for more than a week; they did not report feeling ill until they returned from the break.

Please be assured that Emory’s student health services and other environmental safety personnel interview all individuals within the campus community who test positive for COVID-19. Those interviews not only determine a patient’s contacts and activities, they help guide the university in taking action to safeguard the community’s health.

Emory will update the public on COVID-19-specific updates and information via the Emory COVID-19 website, “Coronavirus Updates for the Emory Community.”

When the spread of COVID-19 was first reported in the U.S., Emory increased the frequency and intensity of its cleaning regime in all areas of the university, focusing on commons areas such as bathrooms, dining facilities and meeting rooms. If students or other members of the university community are tested for COVID-19 –– as with our two undergraduate students who were tested on March 14 — their rooms and workspaces will be cleaned and disinfected as detailed above.

We have been advising students to leave campus and, if possible, return to their homes. We understand that it is not possible for all, so Emory is prepared to provide support to those who are unable to relocate and have been granted an exemption. All other students must move out of the residence halls by March 22 at 5 p.m. If you are concerned about traveling to campus to help your student move out, please know that the university can pack and ship belongings or store them locally for your student. We can also make arrangements for you and your student to move out during non-peak hours.

For those students who cannot leave campus, Student Health Services will remain open. At this time, our care model will be a hybrid of virtual assessment and in-person visits. In order to manage the volume and protect the health of our patients and caregivers, Student Health Services will identify via phone the best course to seek treatment for those who feel unwell. Students with urgent concerns should call Student Health Services at 404-727-7551 or Oxford Student Health Services at 770-784-8376. In the event of severe symptoms, including shortness of breath, fever, dizziness, or chest pain, they should call 911 directly.

Emory’s commitment to the health and safety of our community is paramount. A team of representatives from emergency preparedness, health care, campus life and other units are working to protect students, faculty, staff and visitors. We also continue to partner closely with local and state agencies to monitor and manage any public health issue that has the potential to affect our community, including COVID-19. For regular updates and Frequently Asked Questions, visit Emory's Coronavirus Website.

Sincerely, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini, Executive Vice President Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare 

Enku Gelaye, Vice President and Dean of Campus Life

March 16, 2020 3:00 PM Emory College COVID-19 Update Emory College Students

Emory College COVID-19 Update - March 16, 2020 

We know that you have many questions about how the transition to remote teaching will work for the remainder of the semester. We thank you for your patience as we continue to navigate this evolving situation. There are a lot of factors at play and we are working to resolve concerns as they arise. In this email we will begin to answer several questions that have been raised in regard to your academics directly with us or through your representatives on College Council.

Fall 2020 Pre-Registration

  • Pre-Registration will be delayed one week for all undergraduate schools. The new schedule is attached, and we have adjusted your registration appointments accordingly. Appointment times will remain the same, only the date has been amended. These times, which are all in Eastern Daylight Time (EDT), should be viewable in OPUS now.
  • If you have an advising appointment with a faculty member this week, please confirm with them if this will go ahead or if they would like to postpone your appointment. Faculty are working hard on revising course syllabi so please be flexible.

Class Management & Faculty Expectations

Individual instructors will provide you with exact details on course arrangements no later than 5 p.m. EDT on Thursday, March 19. We want to be clear with you regarding teaching expectations from the administration:

  • Synchronous classes will meet at their regularly scheduled time, just in a remote format.
  • Some course content may be delivered in an asynchronous format, or a combination of synchronous and asynchronous sessions. Each delivery method offers different learning opportunities for students that the other method could not provide. Students should expect that faculty will offer this combination.
  • Faculty are expected to continue offering regular instruction, assessment and feedback throughout the duration of the semester.
  • Faculty are expected to offer office hours through a virtual platform. You should confirm the times/availability of these directly with your faculty.
  • Experiential Courses (labs, research, performance courses, internships, etc.) are under review. While you will be unable to continue these courses on campus, your instructors/coordinators are working hard to translate these into a suitable remote format. Some instructors have already provided information about alternative activities; others are working to develop options. More information will be provided as it becomes available.

If any of the arrangements communicated by your instructors pose significant difficulties to you (e.g. time differences, lack of reliable internet), please reach out to them and explain your concerns. Faculty are prepared to work with you as best as they can.

Technology Access

If you do not have access to a computer or are concerned about regular internet access in your home location, please also reach out to OUE directly at oue.advising@emory.edu.

Textbook Rentals

The bookstore has announced that the textbook rental due date has been extended to May 23, 2020. They will also work with students who return rentals after this date to ensure that you not penalized in any way. Barnes and Noble does provide a free shipping label from UPS if students choose to return their rentals by mail. You will need your order number to print the shipping label which can found on your confirmation email or rental reminder emails.

  • Domestic Students: The label can only be printed ONCE so all books must be shipped back together. Click here to obtain the label.
  • International Students / Outside of the United States: Please contact Priscilla Velasquez at sm757@bncollege.com for assistance with shipping.
  • Students are encouraged to keep a record of their tracking information.

Additionally, Barnes and Noble have partnered with VitalSource to make textbooks available online. While not all publishers are included in this arrangement, you may find that some of your textbooks are included. Visit the VitalSource website for more information.

We are working to provide you with updated information as it becomes available. We will keep you informed of any developments as it relates to your academic endeavors. Please don’t hesitate to reach out to us with your academic questions and concerns at oue.advising@emory.edu.

Best wishes,

Shari Obrentz, Associate Dean, Office for Undergraduate Education
Dan Dillard, Assistant Dean, Office for Undergraduate Education
Steve Savage, Associate Director of Communications, Office for Undergraduate Education

March 16, 2020 11:09 AM Emory University Update Regarding COVID-19 Testing of Students Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear members of the Emory community,

In any public health crisis, it is imperative that information be shared immediately with community members while protecting patient privacy. To follow up on that commitment, I am notifying you that the two Emory University students in undergraduate housing who were reported as being tested for possible COVID-19 on March 14 have both tested negative. The two students will remain in off-campus housing provided by the university until other arrangements can be made. A third student who lives off-campus also tested negative.

Also confirmed today, two undergraduate students residing at Emory Point have tested positive for COVID-19. Both students are in satisfactory condition and are self-isolating in their off-campus apartment. The two students, who were away for spring break, have not been on campus for more than a week and did not report feeling ill until they returned home from break. The students are being supported and closely monitored by Emory's student health services staff.  

More information is being gathered about their recent activity and will be shared with those who have been in direct contact with these students.  Whenever pertinent information becomes available, we will share it with the Emory community. 

As the number of confirmed COVID-19 cases increases in Georgia and across the country, students should self-assess for fever or cough. Students who develop symptoms need to separate themselves from others and call Student Health Services at 404-727-7551 (Clifton Rd. campus), or Oxford College Student Services at 770-784-8376. Off campus students should contact their primary care physician if they feel sick or call 911 if their symptoms warrant emergency care.

As the trajectory of cases is likely to increase, Emory will continue to report on COVID-19 testing among students, faculty and staff and will report outcomes to the community and the public via the Emory COVID-19 website. Additional resources and key updates can also be found on the webpage.

I am keenly aware of the anxiety, uncertainty, and concern that so many of us are experiencing during this global public health crisis. Profound disruptions to our daily lives are multiplying. In the midst of these major stressors, I encourage you to keep in mind that Emory’s commitment to the health and safety of our community is paramount. A team of representatives from emergency preparedness, health care, campus life and other units are working to protect students, faculty, staff and visitors. We also continue to partner closely with local, state, and federal agencies.

I want to thank the many members of our community who are rising to the occasion and caring for those in our community and beyond. I especially want to thank our courageous Emory healthcare workers who are on the front lines of this fight. While this is not how we hoped the spring semester would unfold, together we will see our way through this crisis. And together, we will emerge stronger as a community.

With gratitude,

Claire E. Sterk

President

March 15, 2020 8:50 PM The Week Ahead Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community,

As we enter our last week on campus together before beginning a new phase of remote learning, it’s critical to acknowledge the resilience, support and courage we’ve already seen demonstrated by students, faculty and staff throughout this challenging transition.

Here is our pledge: As Emory enters this next chapter, we will strive to stay connected, maintaining our essential bond. Even though our community may not be together physically for an unforeseen time, we are committed to moving forward together, united in spirit and service and preserving the care and compassion that have long been a hallmark of this university. 

That is foundational to who we are as a community, and it will not change. 

Over the past 24 hours, we’ve understandably received many questions — concerns about housing, remote learning and working, and especially how to best help the Emory community, particularly our students. Many answers to those questions will be updated daily at Coronavirus Updates for the Emory Community, a website dedicated to our response to COVID-19.

It is heartening to be joined by the broader Emory community in our commitment to serving our students. In fact, it’s been moving to see just how quickly support can coalesce. 

Even as students began packing to leave campus, the Emory Student Government Association  was distributing free MARTA passes to help with transportation. We’ve seen staff members working long hours to assist students with specific needs, faculty rapidly developing online lesson plans, and caring alumni who’ve stepped forward to volunteer their help. 

That outpouring of support has been heartwarming and, of course, not unexpected. For those who are able and eager to help, please consider contributing to the student hardship fund. In addition, the faculty and staff hardship fund offers assistance to other members of our campus community who might be impacted by COVID-19.

Moving forward, perhaps one of the most important things we can all do is stay strong and healthy for each other — for our communities, our families and our friends. Let’s work to preserve those connections, our fundamental human bonds. 

Amid these remarkable times, let us prove what a community can be. 

Together, we will be stronger for it. 


In community, 

Jan Love, Interim Provost and Executive Vice President for Academic Affairs 

Christopher L. Augostini, Executive Vice President Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

March 14, 2020 9:30 PM Two Emory Undergraduates Tested for Possible COVID-19 Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff, Healthcare Staff

Dear Emory Community,

In any public health crisis, it is imperative that information be shared immediately with community members while protecting patient privacy.

With that in mind, we wanted to notify our community that two Emory University students in undergraduate housing are being tested for possible COVID-19. Neither case has been confirmed but, out of an abundance of caution, both students are self-isolating in off-campus housing provided by the university. The Emory community will be notified if one or both students test positive. 

The undergraduates live in Dobbs Hall and at the Clairmont Campus, respectively.  Their roommates have been notified and are being supported by student health services staff.  The students’ rooms have been cleaned and disinfected by Emory Environmental Health and Safety personnel.   

Emory’s commitment to the health and safety of our community is paramount. A team of representatives from emergency preparedness, health care, campus life and other units are taking action around-the-clock to protect students, faculty, staff and visitors. We also continue to work closely with local and state partners to monitor and manage any public health issue that has the potential to affect our community, including COVID-19.  

We understand that the uncertainty and quickly changing dynamic around COVID-19 can bring stress and anxiety.  Emory is committed to keeping our community informed and to provide as many resources as possible. Many of these resources and key updates can be found at Emory’s COVID-19 website.

As the number of confirmed COVID-19 cases increases in Georgia and across the country, students should self-assess for fever or cough. Students who develop symptoms need to separate themselves from others and call Student Health Services at 404-727-7551 (Clifton Rd. campus), or Oxford College Student Services at 770-784-8376.

Sincerely,

Jan Love, Interim Provost and Executive Vice President for Academic Affairs 

Christopher L. Augostini, Executive Vice President Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

Enku Gelaye, Vice President and Dean of Campus Life

March 14, 2020 4:20 PM Confronting the COVID-19 challenge Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

To our students, faculty and staff,

At the end of what has been a difficult week, we want to reach out to express our appreciation and admiration for the entire Emory community.

We are all disappointed about the need to transition to remote learning and, for many employees, remote working. But we are all dedicated to making the changes necessary to keep each other safe as we continue with the vital mission of the university “to create, preserve, teach, and apply knowledge in the service of humanity,” which is needed now more than ever.

Already, you are showing the strength and service that defines the Emory community. Students are reaching out to support each other. Faculty are coming together to adapt their courses for remote learning and plan how they will continue their research. At every level of the university, staff members are going the extra mile to make sure that everyone receives the information and resources they need for our community to continue to thrive even in the uncertainty caused by COVID-19. 

Some of you may be frustrated or anxious in the face of these unprecedented circumstances for you, your family, the university and our broader community. Please know that we are working to answer your questions as quickly and thoroughly as possible in a rapidly evolving situation. Please visit our dedicated website, Coronavirus Updates for the Emory Community, daily for newly updated information and answers to common questions on topics ranging from health and support resources to classes, housing, travel, events, finances and other logistics as we all make this transition together. Please note especially the information on travel and events. 

In the coming days, we know that the Emory community will remain strong and connected by our common purpose, even if we are no longer together in person on our campuses. Beyond your courses or work assignments, continue to reach out to each other by phone or video to sustain our networks of care and compassion. And as you support each other, know that we are here to support you as well.

In community,

Jan Love, Interim Provost and Executive Vice President for Academic Affairs 

Christopher L. Augostini, Executive Vice President Business and Administration, Chief Financial Officer

Jonathan S. Lewin, Executive Vice President for Health Affairs, Executive Director, Woodruff Health Sciences Center, President, CEO, and Chairman of the Board, Emory Healthcare

March 14, 2020 11:45 AM Laney Graduate School – PDS Suspension Graduate Students

Dear LGS Students, 

Due to the conditions surrounding responses to COVID-19, including concerns related to travel and social distancing, we are temporarily suspending the LGS Professional Development Support Funds (PDS) application portal, and we are not accepting PDS applications until further notice. 

Emory has now indefinitely suspended all official and previously authorized international travel and is strongly urging our campus community to postpone all university-sponsored domestic travel. Please view Emory’s latest travel restrictions here.

We are continuing to monitor the situation and observe all guidance from Emory related to the Coronavirus. We will reopen the program when University directives advise that it is safe to do so. We do not know when that will be. Please continue to collect the necessary materials to apply for PDS funds once the program reopens. We intend to provide enhanced access to PDS funds at that time.

During the PDS program suspension period, we will adjust the window for submitting follow-up documentation and reports. For trips/projects that have occurred during February and March 2020, you will now have up to 60 days from the end date to submit these items. 

Like many other disruptions related to the Coronavirus, this guidance may interfere with your professional plans in the coming months. We are very grateful for your patience and understanding.

If you have any specific questions, please direct them to lgs.profdev@emory.edu

March 13, 2020 5:50 PM Laney Graduate School- Remote Instruction Graduate Students, Faculty, Staff

Dear Laney Graduate School Community,

Effective Monday, March 23, 2020, all Emory University classes will transition to remote instruction.

We recommend that teaching assistants, teaching associates, and faculty explore the use of tools such as Canvas and Zoom. These tools are equipped with built-in features that support a quick shift to remote instruction. Below is additional information and resources to assist faculty and graduate students serving as teaching assistants/associates. 

Emory schools and colleges have instructional support teams that are able to answer questions about transitioning your courses to a remote format. Laney graduate students serving as Teaching Assistants / Associates (TA) can access support for this transition from existing instructional support teams on campus. Graduate faculty are also encouraged to use these resources as well. Contact information for these resources can be found below. 

Candler School of Theology

Emory College

Goizueta Business School

Law School

Neil Hodgson Woodruff School of Nursing

Oxford College

Rollins School of Public Health

School of Medicine

Laney Graduate School Teaching Assistants and Associates who have reached out to the contacts above and still require support are invited to contact Rob Pearson, Assistant Dean of Professional Development and Career Planning at rdpears@emory.edu

Resources on Transitioning to Remote Delivery of Instruction

Below is a list of helpful resources from Emory’s campus and other institutions. 

Emory Teaching Resources:

Other Teaching Resources:

  • The Center for the Integration of Research, Teaching, and Learning (CIRTL) is a network of 46 institutions committed to implementing and advancing evidence-based teaching practices for diverse learners in STEM education. By creating an account, you can access resources and recordings of past topics that will be of use in transitioning your course to a remote format. Navigate to Events à Past Events to see past workshops and programs, some of which are accompanied by recordings, slides, and other resources.
  • University of Michigan’s Remote Resource Guide: Technology for remote teaching, learning, research, and work.
  • Harvard University’s website Teach Remotely
  • View a crowdsourced list of resources from various universities across North America about transitioning to a remote environment.

We recognize that faculty and students may have questions. This is an extraordinary time that requires flexibility and responsiveness, and we will continue to share new Emory resources to support remote teaching and learning as they become available.

March 13, 2020 4:13 PM Update on COVID-19 Planning for Student Support Emory College, Oxford College, Business, Nursing Faculty, Staff

Dear Emory Faculty and Staff:

We are writing to you as leaders of Emory University and Emory’s four undergraduate schools to state our support for all students as we all work to mitigate the impact to your student of the global pandemic COVID-19.  

During this unprecedented time, we have been heartened by our community’s efforts to support each other and express concern for members of the Emory family. We have heard you and want to reassure you that we have planning underway to aid members of our community who may need extra assistance or have housing considerations as we move to remote teaching and learning.

We are honored to be the educational home for all students including international, FLI, Posse, and those who face health risks, all of whom remain vital and special parts of our university community. We are in direct contact with these students to work toward solutions to their concerns and housing needs, and are asking students who have not been contacted but would like to request an exemption to contact us as soon as possible.

Know the hard but necessary decision to move our courses to remote learning for the remainder of the spring semester was made to protect our students, faculty, staff and wider community. While this is not an optimal situation, we are confident that our faculty will continue to provide a world-class education for all our students and we are thankful for the time our faculty and staff have spent transitioning to our new, but temporary, normal.

As we continue to develop plans to address this disruption, know that the well-being of our students and community is our central focus. Please do not hesitate to contact your dean directly if you have additional questions.

Sincerely,

Jan Love, Provost and Executive Vice President for Academic Affairs

Michael A. Elliott, Dean of Emory College of Arts and Sciences

Douglas Hicks, Dean of Oxford College

Erika James, Dean of Goizueta Business School

Linda McCauley, Dean of Nell Hodgson Woodruff School of Nursing

March 13, 2020 2:52 PM Remote Work for Emory University Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Faculty, Staff

Dear Emory University Faculty and Staff,

The health and safety of our faculty, staff and students is of utmost importance.  We want to inform you about Emory’s policy regarding remote work in the light of the COVID-19 crisis. As recommended by the CDC to support social distancing, Emory University will be transitioning to remote work over the next few weeks for employees who are able to do so. All employees who are able to work remotely should be doing so on a routine basis by March 30, 2020 and until further notice is provided. This is mandatory to support the health and safety both for the remote workers, and for the workers who must work on campus; the fewer people on campus, the less chance of spreading infection.

Because we are here to serve the academic, research and healthcare missions of the university, there are many employees whose presence on campus is required, either to care for animals, provide necessary services to faculty, students or patients, conduct research in onsite settings, and many other responsibilities. Many employees will be working to support students during this transition time, or to support the conduct of remote learning. These employees must continue to report to campus.

Each unit will make the determination as to which employees are required to be on campus, and which can work remotely. Please check with your supervisor to understand the specifics of your job. They will let you know whether you will be expected to continue to work on campus, or whether you are expected to work remotely. 

To assist supervisors and employees who will transition to remote work, guidelines for remote work are posted on the Human Resources website. These include several resources for teleworking successfully, such as technology and training links.

Pay and Redeployment

Emory’s executive leadership has committed that no regular employee’s pay will be affected by their ability or inability to perform work remotely. There may be some employees whose jobs are not suitable to remote work, but are not considered essential for on campus work.  The university may decide to redeploy some employees, when possible, into jobs that can be performed remotely. Employees will be expected to be flexible in accepting assignments in these cases. If there is no possible way for these employees to continue to work, they will nevertheless remain at home. These employees will continue to receive their regular pay for the current anticipated duration of the “social distancing” protocols.

We are currently working to develop additional policies that will apply during this difficult time. This includes guidance for employees who must care for children whose schools are closed or who must care for others, or become ill themselves. Please be aware that we expect policies to evolve as time goes by and more information becomes available.

We know this is a challenging transition, and moving to remote work will not be perfect. However, we believe our talented and dedicated employees will be able to adapt, remain committed, and get even better as time goes along.

Please continue to stay informed by checking Emory’s Coronavirus website regularly. Thank you for your commitment to making Emory safe and productive during this time.

Theresa Milazzo
VP, Human Resources

Del King
VP, Human Resources

March 13, 2020 10:15 AM Qualifying Exams/Thesis and Dissertation Defenses Graduate Students, Faculty, Staff

Extended Spring Break

As a reminder, Emory University will extend spring break for students until Sunday, March 22, 2020. During this time, no in-person or remote classes should take place. The University will transition to remote learning beginning Monday, March 23.  

Qualifying Exams/Thesis and Dissertation Defenses

Qualifying examinations and thesis and dissertation defenses may take place on campus as scheduled. However, meetings should limit in-person participation to committee members only and options for remote participation must be offered. If desired, public participation may be arranged via remote connection. 

We strongly advise meeting participants who are considered at higher risk to participate remotely.

Please consider social distancing and respiratory hygiene best practices for all meetings. 

For the remainder of the term, approval forms should be submitted electronically and include scanned signatures.   

Emory Zoom is recommended and useful for the practices above. Emory’s Teaching and Learning Technologies provides workshops, practice sessions, and instruction videos.

Please submit any questions about defenses and exams to Ulf Nilsson at unilsso@emory.edu.

March 12, 2020 8:30 PM Emory Travel Restrictions Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Emory is indefinitely suspending all official and previously authorized international travel for students, faculty and staff. This restriction includes travel for university-related activities such as teaching, study abroad, conferences, internships, research, recruiting, business meetings and special events. Any requests for approval of international travel must be made through the Executive Travel Safety Committee and submitted to: global@emory.edu.

Cases in the United States are increasing as is evidence of community spread. Emory most strongly urges you to postpone all university-sponsored domestic travel and find ways where possible to conduct the work online. Older adults and those who have certain medical conditions should avoid situations that put them at increased risk for more severe disease. This entails avoiding crowded places and avoiding non-essential travel.

Emory Healthcare, Grady Health System, and the VA Medical Center may implement more restrictive travel policies for healthcare personnel. Faculty and staff who have clinical responsibilities or whose workspaces are located in a clinical facility should follow the travel guidelines provided by their respective clinical institutions.

Emory strongly encourages you to reconsider your personal domestic and international travel in the context of the COVID-19 pandemic. Avoid all travel to countries with ongoing widespread sustained transmission of the illness and consider the implications of any travel that might require 14 days of social distancing upon return to the United States. As noted above, older adults and those who have certain medical conditions should avoid situations that put them at increased risk; this entails avoiding crowded places and avoiding non-essential travel on long plane trips.

Travel guidance is being reviewed regularly and will be updated as new information becomes available.

March 12, 2020 7:10 PM March 12 - Oxford: COVID-19 update for students Oxford College Students

Dear Oxford Students:

We understand that you will have many questions following the university's announcement about the remainder of Spring semester. The impact of our transition to remote learning and the move away from campus (except for those with extenuating circumstances) will be significant-- for students, faculty, staff, and the wider community. We want to assure you foremost that we are here for you and are committed to supporting you with care and compassion. We are taking careful steps during each stage of this rapidly evolving public health challenge to prioritize the health and welfare of the entire Oxford College community. We are taking these actions now, as challenging as they might be, to be proactive in continuing the semester in the best possible way, given this public health situation. We are confident that this is the best course forward in support of you and our academic mission.

We will continue to provide regular updates on how we are responding to COVID-19. We may need to adjust this plan as necessary to best respond to emerging information as it becomes available in support of our academic mission and your education.

Academic Schedule

  • Spring Break: Emory’s Spring Break has been extended through Sunday, March 22, and students have been asked to return to their residence halls for move-out during this time. You have received separate instructions from Residential Education and Services to plan your return to campus and the move-out process before 5pm on Sunday, March 22. By Monday, March 16 at 5:00 p.m., complete the Move Out/Stay Request Form
  • These instructions explain how students with extenuating circumstances can make arrangements for ongoing housing on campus. Contact RES with any housing-related questions at RES@emory.edu .
  • Suspension of In-Person Classes: Classes will resume on Monday, March 23. All courses will be conducted remotely for the rest of the semester.

Remote Instruction

  • Classes Resume Remotely March 23: We are working to ensure that faculty are as prepared as possible to teach online using a variety of tools and modules. As determined by your faculty, some course components will be offered online at your regular class meeting times, and some will be available for you to access online at a time decided by you. We are committed to seeing you through this semester and we are going to support you in every way we can. We thank you in advance for your patience and flexibility.
  • Please complete this mandatory and very brief survey from Oxford College Information Technology regarding access to and readiness for remote teaching and learning. This information is essential to ensure all resources are in place to support your online learning. Students with exceptional circumstances may request loans of equipment such as laptops, tablets, cameras, and/or specialty software for specific classes, on a case-by-case basis, by contacting the Oxford College Library (ox-librarystaff@listserv.cc.emory.edu).
  • Continuity: Faculty for each class, including one-on-one instruction, will contact their students by the end of the day on Thursday, March 19, 2020, regarding specific procedures, including attendance, assignments, and class content. Please be patient with them until then, as they work diligently to make the shift to online instruction. ​You also will receive information about experiential learning components such as travel, service learning, labs, fieldwork, studio or performance arts, and Oxford Studies.
  • Support: More details will be provided next week on technical support, training tutorials, and how to connect remotely to Oxford's academic support services: Advising Support Center, Writing Center, Math Center, SI sessions, and library research consultations.
  • Progress Toward Graduation: All students will be able to continue their academic requirements in progress this semester.  
  • Academic Advising & Support:  Students who require academic advising or support during this period of remote teaching will have access to these services virtually. If you have regular appointments with the ASC, you can expect to hear from them with information on how to connect virtually. If you have general questions regarding academic advising or support, including questions about expected graduation dates, please email the Advising Support Center (oxadvising@emory.edu).

Additional Considerations

  • Surveys and College communications: Please check your email frequently for communications that will assist you in this transition. You already have received the email regarding residence hall closures and related procedures mentioned above. 
  • Student Support and Employment: More information will be forthcoming regarding student support, work-study positions, and on-campus employment.
  • International Students: U.S. government agencies recently issued guidance regarding COVID-19 adjustments to academic programs and maintenance of visa status. The guidance allows for greater flexibility than usual. Please see the message from Daphne Orr of Oxford International Student Programs for more information (oxisp@emory.edu).

Thank you all for your understanding, your patience, and your partnership during this challenging time.

Douglas A. Hicks, Dean, Oxford College

Ken Anderson, Dean of Academic Affairs

Valerie Molyneaux, Associate Dean for Academic Affairs

March 12, 2020 2:56 PM March 12 - Goizueta: Message to faculty and staff Business Faculty, Staff

To the Goizueta Community:

As a follow up to the message to the Emory Community sent last evening, I am writing to keep you updated on Goizueta Business School specific actions that will effect class delivery and day-to-day operations.

Academic and Class Delivery

Goizueta is committed to maintaining our daily operations to the greatest extent possible and ensuring that all students can fulfill their academic requirements as planned. We will, however, institute some social distancing practices to protect the health and continuity of our community.

As you now know, Spring Break will be extended by one week with no classes conducted during this period (March 16 – 22, 2020). Starting on March 23, 2020, undergraduate and graduate classes will transition to remote learning (Zoom, Canvas, and other forms of delivery) through the end of the semester. As campus will remain open through the end of the semester, faculty can come to campus in order to utilize the expertise of the instructional design team, registrar, and Goizueta Technology Services to help convert material. Faculty may use their offices and other spaces within Goizueta to deliver classes remotely. Goizueta Technology Services is crafting a message that will be sent to students via the Program Offices to ensure they are able to access course content during this period.

Faculty and Staff

We are aware that there are faculty and staff who are themselves, or live with, individuals considered to be in high risk populations. Thus we want to provide as much flexibility as possible while ensuring that the operations of the business school happen with minimal disruption through the end of the semester. Therefore, faculty and staff should continue to do the majority of their work consistent with how they have ordinarily performed their duties. For most of us that means working from Goizueta Business School. Staff can discuss remote work options or use of personal leave time with their supervisors if there are reasons they are unable to work on campus during this time frame.

Events

Effective immediately all in-person Goizueta sponsored events for students, alumni, and prospects occurring through March 22 should be canceled, postponed, or moved to remote delivery. This is to accommodate the unusual circumstances associated with an additional week of spring break. This change extends to events happening on or off-campus and includes but is not limited to recruitment and networking events, student programs, conferences, social events, and board meetings.

At this point, it will be left to the organizer’s discretion whether or not to proactively postpone, cancel or utilize remote delivery for events happening after March 22. We are awaiting guidance from the University on this matter and will update our guidance as soon as we receive additional information. Best practices suggest utilizing virtual delivery when possible for larger gatherings. Organizers will need to ensure any auxiliary services such as catering, facilities/events management, marketing and communications, etc. can be fulfilled well in advance. Please work with Susan-Anne MacKenna on negotiating contract policies.

Community and Self Care

Campus Services has implemented an additional cleaning process. This step utilizes a disinfectant that will be sprayed in common spaces across all campus facilities. The disinfectant will not be applied in private spaces. The process occurs during the overnight shift. Outside of these hours, Campus Services will continue cleaning and disinfecting high traffic areas.

For all events and meetings, we urge faculty, staff and students to remind each other of good hygiene practices including frequent hand washing; to voluntarily remove yourself from the event if you are not feeling well; and to make accommodations for ill or self-quarantined individuals.

Questions

Additional information about the following topics will be available as soon as possible: commencement, summer and fall semester registration, and domestic and international travel restrictions.

  • For questions related to teaching continuity and program delivery please contact Ed Leonard or Andrea Hershatter
  • For questions related to faculty affairs please contact Anandhi Bhardwaj
  • For questions related staffing and human resources please contact Alicia Sierra

Emory University has a comprehensive website that is updated frequently.

Best,

Erika H. James
John H. Harland Dean
Pronouns: she/her/hers
goizueta.emory.edu

March 12, 2020 1:00 PM Oxford Housing Move Out/Stay Request Form Oxford College Students

Hello Oxford College Students,

This communication is an outline to help you with planning next steps as a result of Emory University’s response to COVID-19. Emory University is taking steps to limit the spread of the virus.  Students are expected to move out of Emory residential facilities by Sunday, March 22, at 5 PM.  This was a difficult decision for the University, but the overall health and well-being of our students, faculty, staff and surrounding community is our priority.  We understand that this news impacts each of you in different ways, and we will be here to support you over the coming days.

As you prepare for the upcoming transition and begin packing your belongings, we will ensure you have supplies.  We will provide moving bins, trash bags and other moving supplies, as well as information about storage options.  You will receive more details in the coming days about these resources and move-out procedures.

We will consider limited exceptions to allow certain students to remain on campus and provide support for those students who may need assistance with packing.  We will review these requests as soon as possible on a case-by-case basis.  Exceptions may include:

  • Students who will have difficulty returning to their home country based on governmental travel restrictions due to COVID-19.
  • Students with demonstrated financial hardship or who are housing insecure.
  • Students who are unable to return to Atlanta to pack their belongings

All students must complete the Move Out/Stay Request Form by Monday, March 16 at 5:00 p.m.  Students who are permitted to stay on campus will be required to relocate to a different residential space.  Services will be limited, including access to many facilities, recreation and dining.

We know how disappointing it is for you to receive this notification and the disruption it will cause to our community.  With the World Health Organization and Centers for Disease Control and Prevention emphasizing the importance of taking active measures to contain spread of the virus in communities and mitigate risk to vulnerable populations in their communities, we believe it is the best decision at this time.

While the residence halls are closed for Spring Break until Sunday, March 15 at 9:00 am, if you would like to return early to plan your move, please email us.
 
Again, please complete the Move Out/Stay Request Form by Monday, March 16 at 5:00 p.m.
 
If you have any other questions after reviewing all of the information above, please feel free to contact us at RES@emory.edu.
 
Sincerely,
 
Michele Hempfling
Associate Dean of Campus Life
Director of Residential Education and Services
 
Carlos Northern
Assistant Director of Residential Education and Services

March 12, 2020 1:00 PM COVID-19 letter to residential students Emory College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students

Dear Residential Student,

This communication is an outline to help you with planning next steps as a result of Emory University’s response to COVID-19. The University is taking steps to limit the spread of the virus. Students are expected to move out of Emory residential facilities by Sunday, March 22, at 5 PM.

This was a difficult decision for the University, but the overall health and well-being of our students, faculty, staff and surrounding community is our priority. We understand that this news impacts each of you in different ways. We will be here to support you over the coming days, including working with you to navigate processes associated with the Office of Undergraduate Education, Financial Aid, International Student and Scholar Services, Student Success Programming and Services, and many others across campus.

As you prepare for the upcoming transition and begin packing your belongings, we will ensure you have supplies. We will provide boxes for packing, moving bins, trash bags and dumpsters for waste disposal, recycling containers, and information about storage options. You will receive more details in the coming days about these resources and move-out procedures.

We will consider limited exceptions to allow certain students to remain on campus and provide support for those students who are unable to pack their belongings. We will review these requests as soon as possible on a case-by-case basis. Exceptions may include:

  • Students who will have difficulty returning to their home country based on governmental travel restrictions due to COVID-19.
  • Students with demonstrated financial hardship or who are housing insecure.
  • Students who are unable to return to Atlanta to pack their belongings

All students must complete the Move Out Form by Monday, March 16, 5 p.m. Students who are permitted to stay on campus will be required to relocate to a different residential space. Services will be limited, including access to many facilities, recreation and dining.

We know how disappointing it is for you to receive this notification and the disruption it will cause to our community. With the World Health Organization and Centers for Disease Control and Prevention emphasizing the importance of taking active measures to contain spread of the virus in communities and mitigate risk to vulnerable populations in their communities, we believe it is the best decision at this time.

Sincerely,

Elaine Turner
Senior Director, Housing Operations

Scott Rausch
Senior Director, Residence Life

March 12, 2020 1:00 PM Emory discontinuing on-site study abroad programs Emory College, Oxford College, Business, Nursing Students

An adapted version of this message was sent to undergraduate students studying abroad through Emory College Study Abroad and Goizueta Business School BBA Study Abroad at 1:00 p.m. on Thursday, March 12, 2020.  

Subject: Emory discontinuing on-site study abroad programs

Dear study abroad students,

In our email to you yesterday, we offered all study abroad students the option to return home and continue their studies remotely as programs permit. Since then, President Trump announced that most travel from Europe to the U.S. will be restricted for 30 days, and Emory University has decided to extend spring break and move to remote learning. We are reaching out to follow-up on our previous email amid the changing international landscape.

As these changes highlight, international travel is growing increasingly inaccessible. Emory University is discontinuing all on-site study abroad programs. At this time, we are directing all study abroad students to return home and continue their studies remotely.

We remain committed to working with you directly to determine the best method to maintain academic continuity. In most cases, this will mean completing online coursework provided by your current program or university abroad. If an online option is not available, we will work with you to make a contingency plan. These changes will obviously disrupt your semester plans. We ask that you be patient as we work with you to find an individualized solution for the remainder of your semester.  

Every student will have unique circumstances to consider when making plans to return home. Students who are not U.S. citizens, have underlying medical conditions, or have other extenuating circumstances should move quickly to make travel plans. If you are a non-U.S. citizen, you should arrange to travel immediately to a location that is suitable to remain for the semester. If you have an underlying medical condition, you should make plans to travel to the best location in which you will be able to maintain the level of care that you require. If you have these or any other extenuating circumstances, please reach out to your study abroad advisor for advice or resources specific to your needs.

Emory University is currently reviewing international travel policies, including study abroad, and you will receive more direction in the coming days. Our current understanding is that all students returning from countries with a CDC Level 3 Travel Health Notice for COVID-19 will be instructed by public health authorities to quarantine for 14 days upon return to the United States and practice social distancing.

The circumstances that have resulted from this global health crisis are frequently changing, and we know that this can cause uncertainty, particularly when you are traveling abroad. We hope that this advice will help you to make more informed decisions about your next steps. 

Do not hesitate to reach out to your study abroad advisor with any concerns so that we can connect you with resources and support as you transition home.

Sincerely,

Emory College Study Abroad | Goizueta BBA Study Abroad

March 12, 2020 11:45 AM Message to international students re: suspension of on-campus classes Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students

Note: International Student and Scholar Services (ISSS) sent the following message to all J-1 and F-1 international students at 11:45 a.m. on Thursday, March 12, 2020. More information can be found on the ISSS website.

Dear international students,

As Provost Love  announced  last night, Emory University has decided to extend spring break until March 22 and then transition to remote learning for the remainder of spring 2020 semester. We understand that it is challenging for you to navigate related changes, and we are here to support you.  ,

You might be wondering about your immigration status. Due to the unusual circumstances of the COVID-19 response, the U.S. Department of Homeland Security has announced a special exception so that international students can continue their full-time studies this semester via remote learning. As a result, it is important that you do not drop your spring 2020 classes, but rather continue your current classes through Emory’s remote learning in order to maintain your immigration status.

If you currently live on campus, please refer to the message from Emory Housing Operations with special instructions for international students who will have difficulty returning to their home country based on governmental travel restrictions due to COVID-19, and other exception criteria. ,

If you are completing your studies in May 2020 and wish to apply for post-completion F-1 Optional Practical Training (OPT) or J-1 Academic Training (AT) to work in the US, please make plans to remain in the US as you cannot apply for OPT and AT from abroad.

If you choose to leave the U.S. as you continue your spring semester online courses remotely, please closely monitor the entry requirements related to COVID-19 for your destination country abroad. When you are ready to return to the U.S., please visit our website for relevant U.S. entry restrictions.

If you need a travel signature on your I-20 or DS-2019, we are expanding our travel signature availability for you over the next several business days, beginning today. So, please complete the travel information update e-form in ISSS Link and come to ISSS anytime until 5 p.m. If you cannot come to ISSS before March 23, please do not worry as we can mail your I-20 or DS-2019 to you.

If you are currently participating in one of Emory’s study abroad programs, please contact your study abroad program advisor as they have country-specific information for you.

Regardless of where you remotely continue your studies starting March 23, you will still be able to contact your ISSS advisor by phone, email, Zoom, or  Skype, and submit your e-form requests online as usual.

We understand that this unprecedented decision will cause inconvenience and concerns. The Emory community is resilient and will come out of this crisis stronger than ever before. We are committed to helping you find solutions and connecting you to resources that will support you through this unusual semester. 

Please don’t hesitate to let us know if you have any questions or need our assistance. 

Best regards,
International Student and Scholar Services (ISSS)

Helpful links

March 12, 2020 9:59 AM March 12 - Emory College: Message to Parents and families Emory College

Dear Parents and Family Members of Emory College students,

We are committed to keeping you informed on the developing situation related to COVID-19 and the impact it is having on Emory and our community. Below you will find an email sent to all Emory College students regarding our decision to move to remote teaching for the remainder of the semester. You will also find the original communication sent to the University community attached to this email.

You can stay up to date on COVID-19 developments on the Emory University COVID-19 website and the Emory Campus Life Parent and Family Portal is a great resource for other information.

We will continue to communicate with you regularly as new information presents.

Sincerely,

Joanne Brzinski, Ph.D.
Senior Associate Dean for Undergraduate Education
Emory College of Arts and Sciences

---Message Begins

Dear student,

Emory College Update on COVID-19 

I'm sure you have read the announcement stating that we are extending spring break until March 22 and will then transition to remote learning for graduate and undergraduate classes on Monday, March 23. Emory College has been preparing for this possibility and I know that you will have many questions relating to this news. We hope to address as many of those questions in this communication, but there may be others that will be answered as soon as we are able.

We want to be clear – we understand that this will be a challenging situation for us all. We are, however, confident in your abilities, as students, to adapt to these new circumstances and succeed in these times.

We thank you in advance for your patience as we navigate our present situation.

Teaching

Beginning on March 23, Emory College courses will be offered via remote teaching. Information will be provided to you by the faculty responsible for your courses. You should expect to hear from faculty regarding their specific arrangements no later than 5 p.m. EDT Thursday, March 19. Please be patient as your instructors are deep in planning for this transition.

Academic Advising & Academic Support

Students who require academic advising or support during this period of remote teaching will have access to these services via virtual platforms with no expected disruption in service. If you have already scheduled an appointment with an advisor, learning specialist, tutor, or coach you can expect to hear from them with information on how to connect virtually. If you have any questions about these meetings, please reach out to your advisor, learning specialist, tutor or coach directly.

If you have general questions regarding academic advising or support, please email the Office for Undergraduate Education at oue.advising@emory.edu or call (404) 727-6069. Additionally, if you anticipate or experience any challenges accessing course materials please reach out to us at oue.advising@emory.edu so that we can assist.

Housing and Dining

All students residing in Emory residential facilities should collect belongings and move out of their spaces between now and Sunday, March 22 at 5:00 p.m. Residential facilities will close at this time and will remain closed for the spring semester. Residence Life and Housing Operations will be following up with residential students with specific instructions. Students who may have housing related extenuating circumstances can contact housing@emory.edu for additional assistance.

I want to reiterate that this situation is obviously very fluid and changing day by day. The College is fortunate to have a highly capable team of faculty, staff, and administrators who will work tirelessly to provide a robust, quality program of remote instruction and services.

My office will be in touch with you regularly as this situation progresses and have more information to share.

Sincerely,

Joanne Brzinski, Ph.D.
Senior Associate Dean for Undergraduate Education
Emory College of Arts and Sciences

March 12, 2020 9:59 AM March 12 - Emory College: Message to students Emory College Students

Emory College Update on COVID-19 

I'm sure you have read the announcement stating that we are extending spring break until March 22 and will then transition to remote learning for graduate and undergraduate classes on Monday, March 23.  Emory College has been preparing for this possibility and I know that you will have many questions relating to this news. We hope to address as many of those questions in this communication, but there may be others that will be answered as soon as we are able. 

We want to be clear – we understand that this will be a challenging situation for us all. We are, however, confident in your abilities, as students, to adapt to these new circumstances and succeed in these times.

Thank you in advance for your patience as we navigate our present situation. Please continue to read communications from the University closely and monitor Emory's COVID-19 website for updates.

Teaching

Beginning on March 23, Emory College courses will be offered via remote teaching. Information will be provided to you by the faculty responsible for your courses. You should expect to hear from faculty regarding their specific arrangements no later than 5 p.m. EDT Thursday, March 19. Please be patient as your instructors are deep in planning for this transition.

Academic Advising & Academic Support

Students who require academic advising or support during this period of remote teaching will have access to these services via virtual platforms with no expected disruption in service. If you have already scheduled an appointment with an advisor, learning specialist, tutor, or coach you can expect to hear from them with information on how to connect virtually. If you have any questions about these meetings, please reach out to your advisor, learning specialist, tutor or coach directly.

If you have general questions regarding academic advising or support, please email the Office for Undergraduate Education at oue.advising@emory.edu or call (404) 727-6069. Additionally, if you anticipate or experience any challenges accessing course materials please reach out to us at oue.advising@emory.edu so that we can assist.

Housing and Dining

All students residing in Emory residential facilities should collect belongings and move out of their spaces between now and Sunday, March 22 at 5:00 p.m. Residential facilities will close at this time and will remain closed for the spring semester. Residence Life and Housing Operations will be following up with residential students with specific instructions. Students who may have housing related extenuating circumstances can contact housing@emory.edu for additional assistance.

I want to reiterate that this situation is obviously very fluid and changing day by day. The College is fortunate to have a highly capable team of faculty, staff, and administrators who will work tirelessly to provide a robust, quality program of remote instruction and services.

My office will be in touch with you regularly as this situation progresses and have more information to share.

Sincerely,

Joanne Brzinski, Ph.D.

Senior Associate Dean for Undergraduate Education

Emory College of Arts and Sciences

March 12, 2020 8:38 AM Message to the Rollins community Public Health Students, Faculty, Staff

Dear Rollins Community,

Last night, the Provost’s Office sent a message to the Emory community with important updates regarding university closures and future events on campus in response to the continued spread of coronavirus (COVID-19). The decision has been made by the university to extend spring break until March 22 for students. Classes will resume in a remote learning environment on March 23 through the end of the semester. The university currently recommends cancelling all gatherings not essential to the academic mission of the school, and will send additional guidance in this area soon.

The university is making decisions based on the latest available information from the CDC and public health experts. As a school, it is important that we align with and complement university-level guidelines. We know that sudden shifts in operations can be challenging. Please know that we are here to assist and support you throughout this transition. We learned a lot about how to most effectively target faculty and staff for relevant technology training based on the survey that many of you completed earlier this week, so thank you for taking the time to provide this valuable information.

Our goal for the next 10 days is to prepare our faculty and students for the immediate shift to remote course delivery effective March 23. The Rollins COVID-19 Preparation and Response team has drafted guidance for faculty, staff, and students to support this transition and to ensure the smooth continuation of all operations. Included in this guidance are detailed instructions on how to access the necessary support to transition coursework to Internet-based platforms (this includes online support, webinars, and in-person technical support).We will share this guidance document with all of you later today. Please note that this is a working document that will be adjusted daily as the situation rapidly evolves. Please also regularly visit the Rollins website for up-to-date COVID-19-related information as it pertains to Rollins, including the latest version of the guidance document.

At this point in time, faculty and staff should continue to report to work as normal. We ask that staff work closely with their supervisors to make teleworking arrangements as needed and that faculty and supervisors be flexible in making these arrangements, particularly for those staff who are at higher risk for disease transmission. It is important for all faculty and staff to make preparations to transition to teleworking (to the extent possible) in the event that university guidance changes. This aspect of preparation is outlined in the guidance document mentioned above. 

We know that there are several in our community who are immunosuppressed or a member of a high risk group as defined by the CDC.  Please use your own discretion as you make decisions about how to manage your health concerns alongside work and school responsibilities. If you have any symptoms, please stay home and contact the Office of Injury Management. We encourage you to maintain regular communication with your instructors and/or supervisors, especially if you are ill. Controlling transmission continues to rely heavily on common health promotion efforts, such as handwashing, sanitizing work spaces, avoiding hand/facial contact, and social distancing, so let us all continue to do our part in controlling the spread of disease.

While there are very few positive cases of COVID-19 in Georgia at the time of this writing, we remain vigilant and continue to consult with colleagues in the Provost’s Office, Emory’s Office of Critical Event Preparedness and Response, the Georgia Department of Public Health, and the U.S. Centers for Disease Control and Prevention as the situation continues to develop. Our top priority is protecting the health, safety, and wellbeing of our community.  Please continue to reference Emory’s COVID-19 website for up-to-date information from the university, and to refer to the CDC’s website and Georgia Department of Public Health’s website for accurate information surrounding COVID-19.

Often, times of uncertainty can serve as opportunities for fear and discrimination to take hold. Please be reminded that stigma and discrimination related to COVID-19 transmission goes against our values as an Emory community. Moreover, it undermines our desire to cultivate an inclusive environment and our ability to control the spread of transmission. To that end, we request that you continue to treat others with respect and generosity. We do our best work when we work together.

We understand that the shift to remote teaching, the indefinite suspension of all official and previously authorized travel, and cancellation of all gatherings not essential to the academic mission poses challenges. Thank you for your patience, understanding, and support during this constantly evolving situation. We will continue to update you regularly as new information unfolds. Let’s commit to adopting a spirit of inclusion, empowerment, and justice as we work collaboratively to combat this pandemic.


Sincerely,

James W. Curran, MD, MPH
James W. Curran Dean of Public Health
Rollins School of Public Health of Emory University
jcurran@emory.edu 

Kimberly Jacob Arriola, PhD, MPH
Executive Associate Dean for Academic Affairs
Rollins School of Public Health of Emory University
kjacoba@emory.edu

Kara Robinson, EdD, MS
Associate Dean of Admission & Student Affairs
Rollins School of Public Health
Emory University
klbrow2@emory.edu

March 12, 2020 1:11 AM March 12 - Candler: Message to students Theology Students

Dear students,

As you you’ve seen from Provost Love’s email to the Emory community, because of the challenges related to COVID-19, Emory spring break will be extended through March 22, 2020. As a result, classes will not meet next week and beginning on Monday, March 23, 2020 we will transition to remote learning for our courses.

Over the next ten days we will work closely with faculty to transition courses to a remote format for the remainder of the semester. Please look for information from your instructors through Canvas in the coming days that will explain how individual courses will function in this new format. We are committed to making the rest of the term successful for all students, and we will pay special attention to the needs of graduating students.

Please note that courses that are already fully online (DM courses, BL 520, and LA 650) or hybrid (with significant online portions available such as DS 501 and NT 502) may continue this coming week at the discretion of the instructors.

We will send more information as we have it. In the meantime, if you have questions or concerns, you may contact me, the Candler Registrar, or other members of the Candler staff.

Jonathan Strom, Ph.D.
Senior Associate Dean of Faculty Development and Academic Affairs
Professor of Church History
Candler School of Theology
Emory University
Atlanta, GA 30322 USA

March 11, 2020 8:50 PM Spring break extension and move to remote learning Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff

Dear Emory Community,

Like many of you, we have been following the developments of the coronavirus (COVID-19) very closely. We recognize the tremendous anxiety our community is feeling. In recent communications, the Centers for Disease Control and Prevention (CDC) and the World Health Organization have emphasized the importance of taking active measures to contain the spread of the virus in communities and mitigate the risk to vulnerable populations. As a world leader in public health and the metro region’s largest employer, Emory has a special responsibility to heed this guidance.

Effective immediately, Emory University will extend spring break for students until Sunday, March 22, 2020, and transition to remote learning for graduate and undergraduate classes on Monday, March 23, 2020.

Residential learning will be suspended for the remainder of the semester while the university remains open.

Academic and Residential Life

We will extend spring break until Sunday, March 22, and transition to remote learning for graduate and undergraduate classes on Monday, March 23. Students who are able should remain at home following the break.

  • All students residing in Emory residential facilities should collect belongings and move out of their spaces between now and Sunday, March 22 at 5:00 p.m. Residential facilities will close at this time and will remain closed for the spring semester.
  • Residence Life and Housing Operations will be following up with residential students with specific instructions. Students who may have housing related extenuating circumstances can contact housing@emory.edu for additional assistance.
  • Students can expect to hear from their faculty about plans for the continuation of their classes.
  • Faculty should expect to hear from their deans’ offices about school and college plans for transitioning to remote learning.
  • The university is developing contingency plans for students and faculty who might need technical assistance and support during and through the transition to remote learning.

Emory Staff

Given the altered learning environment, Emory staff should be guided by their unit or school leadership regarding work status and other updates as they become available.

Events

We recommend canceling all gatherings not essential to the academic mission in order to reduce the risk of exposure to and transmission of the virus. This guidance is rapidly evolving, as we work with a panel of subject matter experts to determine the best actions to protect our community. We anticipate releasing additional guidance regarding events in the next 24-48 hours, and staff can expect to receive more information from their supervisors concerning work status, telecommuting options, timing, and other updates as they become available.

Travel

Emory continues the indefinite suspension of all official and previously authorized travel for students, faculty and staff to China, Iran, Italy and South Korea. Given the dynamic nature of the outbreak, we strongly recommend that all Emory faculty, students, and staff reconsider domestic and international travel, especially for senior members of the community and individuals at increased risk for severe illness. We anticipate releasing additional guidance related to travel restriction in the next 24-48 hours.

The decision to transition to remote learning, limit events, and offer telecommuting options is consistent with CDC guidelines to prevent the further spread of COVID-19 and reflect similar actions from peer institutions. We carefully considered all options to ensure that our entire community can feel safe in these uncertain times. We appreciate your flexibility, patience, and commitment to our community as we navigate the path forward together.  While we do not have all of the answers to the very many questions that will naturally follow from our decision to take these measures to protect our community and those in the greater Atlanta region, we pledge to keep you informed as the path forward becomes clear. Please watch for future communications and expect that regular updates will appear on the university’s dedicated website: Coronavirus Updates for the Emory Community.

Sincerely,

Jan Love, PhD

Interim Provost and Executive Vice President for Academic Affairs

Christopher L. Augostini

Executive Vice President Business and Administration, Chief Financial Officer

March 11, 2020 Laney- Spring Break Extension notice. Graduate Students, Faculty, Staff

Dear LGS Community,                     

I write to follow up on the announcement that Emory University will extend Spring Break for students until Sunday, March 22, 2020. Effective Monday, March 23, 2020, all classes will transition to remote instruction for the remainder of the semester. The University remains open and will continue operations during that time, until further notice.

LGS will follow University guidelines and work closely with graduate students and faculty to ensure that there is minimal disruption to academic progress. We will continue to communicate the latest updates and guidance through email and the Emory University COVID-19 Updates and LGS COVID-19 Updates websites. 

Remote Instruction

LGS is committed to providing support for graduate students and faculty as the University transitions to remote instruction. Remote instruction incorporates video and other online delivery methods that allow continued teaching and learning. We will provide additional guidance and recommendations to ensure academic continuity.

All in-person graduate classes will transition to remote classes taught online.

Graduate students serving in teaching assistantship and teaching associateship roles should work with their faculty instructors to transition to remote teaching. LGS will ensure graduate students are equipped with the necessary tools and resources, such as Canvas and Zoom. Preliminary information is available from Emory College Remote Teaching and Teaching and Learning Technologies. Additional guidance is forthcoming.

Graduate education that involves clinical and in-lab training and research activities will continue, consistent with current University protocols, until further notice. 

Graduate Student Travel

Emory continues the indefinite suspension of all travel to China, Iran, Italy, and South Korea. The restriction includes travel for University-related activities such as teaching, study abroad, conferences, internships, research, recruiting, business meetings, and special events. Any requests for approval of travel to any of these countries must be made through the Executive Travel Safety Committee and submitted to global@emory.edu

As travel restrictions continue to evolve, we strongly recommend the reconsideration of all international and domestic travel.

All LGS students should complete the LGS Student International Travel Survey by March 13, 2020. 

Professional Development Support (PDS) Funds

We are aware that many conferences are being canceled or postponed. We are working with each impacted student to ensure that canceled conference expenses do not affect PDS amount limits. We ask students to make a good-faith effort to work with meeting organizers and travel agencies to recover any fees before submitting for PDS reimbursement.

Graduate students who were approved for PDS Conference Award funds will receive reimbursement through the standard PDS process:

  • Keep all documentation related to conference travel expenses.
  • Submit a PDS Report to your Program Administrator to update the reimbursement amount in the ApplyWeb system.
  • Refer to the PDS website for instructions and answers to FAQs.
  • Contact the LGS Professional Development team if you have questions or concerns: lgs.profdev@emory.edu.

LGS Contacts

As always, we are committed to supporting our graduate students, faculty, and staff. If you have questions or concerns, please contact LGS leadership:

  • Student Affairs: Mackenzie Bristow, Interim Assistant Dean, Student Affairs
  • Professional Development Support: Rob Pearson, Assistant Dean, Professional Development and Career Planning
  • Community: Amanda Marie James, Associate Dean, Diversity, Inclusion, and Community Engagement
  • Admissions: Ulf Nilsson, Associate Dean, Academic Operations
  • Faculty & Academic Affairs: Cathy Johnson, Senior Associate Dean 
  • Staff & HR: Donna Lynch-Cunningham, HR Senior Manager

Uncertain times like these easily lead to feelings of stress, anxiety, and fear. Campus Life provides a range of support services for students to help navigate these feelings. We should remember to call on the many strengths we have in ourselves to care for members of our community, supporting each other through this unprecedented time. If it arises, I ask that we work together to help counter social stigma during the COVID-19 response. 

Your partnership, patience, and commitment to navigate this next path forward together is appreciated.  

With you, 

-Lisa

Lisa A. Tedesco, Ph.D.

Vice Provost for Academic Affairs – Graduate Studies
Dean, James T. Laney School of Graduate Studies
Professor, Rollins School of Public Health
Emory University

March 10, 2020 4:24 PM Emory Healthcare COVID-19 update Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff, Healthcare Staff

Emory Healthcare has admitted our first patient who has tested positive for COVID-19. We are committed to maintaining patient privacy in accordance with federal regulations. The coronavirus situation remains fluid and we are prepared to see more admissions and ambulatory visits moving forward. For patients who test presumptive positive, depending on their condition, they may or may not remain in the hospital. In some instances, patients may be sent home for home quarantine in coordination with Georgia Department of Public Health to await a confirmation from the CDC. If a test result is confirmed and the patient requires hospital care, Emory Healthcare is fully prepared and equipped to treat the patient. We are following all established screening protocols and have implemented infection control best practices throughout the health system.

Emory Healthcare is working closely with state and local public health agencies in following potential COVID-19 cases. Emory Healthcare has unique expertise with infectious disease care and research, and we are actively monitoring the coronavirus situation. We are following all protocols and safety measures to ensure patients, their families and our health care community remain safe and we will continue to keep the public educated and informed.

March 10, 2020 10:35 AM March 10 - Emory Business and Administration Division: Message to staff Staff

The EVPBA office is committed to sharing the latest updates regarding COVID-19 and will continue to send email updates.

Dear Business and Administration Colleagues,

Given the rapidly evolving information surrounding COVID-19, I want to personally update you on the steps and contingency plans we are taking to ensure we can mitigate impacts to the Emory community. A team of representatives from emergency preparedness, health care, campus life, academics and other units are taking action around-the-clock to protect students, faculty, staff and visitors. Emory routinely prepares for such scenarios, and we have been through similar situations with H1N1, SARS and Ebola viral diseases. 

As an academic medical leader, we have many public health and medical experts affiliated with our University, Emory Healthcare and the Centers for Disease Control and Prevention (CDC).  We are in contact with these leaders to provide expert and timely information for our community. Most of our healthcare colleagues and front-line staff are working around the clock, and for that we are most grateful for their hard work and commitment to their profession and our safety.

Given that the information about the virus is evolving rapidly, I encourage you to stay knowledgeable by visiting Emory’s Coronavirus Website.  This site includes the latest information, FAQ’s, resources for faculty/staff/students, links to the CDC website, and a place to ask questions. In addition, we will continue to email you to keep you fully informed as situations, and Emory’s guidance evolves so that you are receiving pertinent and timely information.

Sincerely,

Chris Augostini

New Information

Fulton County Schools

Fulton County Schools are closed today, Tuesday March 10th, due to a teacher that has tested positive for COVID-19. As a result, parents with students in Fulton County schools may either need to take leave or work remotely. According to HR policy guidelines regarding the coronavirus outbreak, parents/caretakers who are required to remain at home to care for their children will be allowed to use sick leave, annual leave, or floating holidays, as available. It is unclear how long the Fulton County School System closure will last, and we will provide additional information once it becomes available. 

Emory Campus Events and Visitors

At this time, Emory has not moved to limit gatherings on campus or related to Emory programming, consistent with the guidance issued by the CDC and state public health department. However, some schools and units are using their best judgments as it pertains to their individual audiences and have decided to cancel upcoming events. Emory officials are actively monitoring the situation and will send an update if guidance changes.    Older adults with underlying health conditions are considered to be at increased risk for severe illness and complications from COVID-19. People in high-risk groups should consult with their healthcare provider about attending large events.

Travel

The Centers for Disease Control and Prevention issued new guidance regarding travelers returning to the U.S. from countries that have a Level 3 travel health notice. Presently, these countries include China, Iran, Italy and South Korea. The new guidance requires travelers returning to the U.S. to stay home for 14 days from the time they left these countries in order to maintain social distancing.Emory University is observing this guidance, including faculty, staff, students and visitors. This means all travelers entering the U.S. must wait 14 days before returning to campus. An update sent to the Emory community provides details on how to follow this directive and resources for questions and assistance.Emory continues the indefinite suspension of all official and previously authorized travel for students, faculty and staff to China, Iran, Italy and South Korea. This restriction includes travel for university-related activities such as teaching, study abroad, conferences, internships, research, recruiting, business meetings and special events. Given the dynamic nature of the outbreak, all Emory students, staff and faculty who are planning international travel are encouraged to review the CDC’s up-to-date information on travelers’ health issues. Emory also contracts with International SOS to provide travelers on Emory business a variety of online health, safety and security resources. There are currently no travel restrictions within the U.S., we will update you if this changes. 

Health Assessments for Emory Stakeholders

New CDC guidance directs travelers stay home for 14 days from the time they left countries that have a Level 3 travel health notice. Currently this includes China, Iran, Italy and South Korea. Emory University is following this directive for all returning travelers, including faculty staff, and students. This means all returning to the U.S. travelers must stay home for 14 days from the time they left these countries before coming back to Emory in order to maintain social distancing. Students are being instructed to contact Student Health Services.  Faculty and staff with recent travel to affected areas seek guidance from the Office of Occupational Injury Management. Please note that Express Care Clinic is closed (for Emory employees). They announced on March 6, 2020, that it will be suspending its services until further notice, to avoid exposing Emory employees to contagious illnesses in the waiting room.

Student Housing

Our Campus Life and Master Planning teams are working diligently to identify housing locations capable of housing larger numbers of affected students in the event this impacted population increases. 

Campus Services

Campus Services will continue cleaning and disinfecting efforts in high traffic areas, such as public restrooms in university buildings and residence halls, fraternity and sorority housing, recreation facilities, the Emory Student Center and Woodruff Library. Hand sanitizer stations are also located in high use areas across campus. Faculty, staff and students are encouraged to continue the practice of cleaning personal areas, such as offices and private rooms. Campus Services is following the recommendations of the CDC and other public health experts and will adjust plans if guidelines change.

Preparation for Telecommuting

The Human Resources teams are working with stakeholders across campus to ensure telecommuting effort is rolled out appropriately should social distancing or telecommuting be warranted for those that are able to work remotely. 

Supply Chain Management

Our supply chain is actively being monitored, and we are particularly concerned with medical and academic supply availability.

March 7, 2020 2:44 PM All Emory Healthcare COVID-19 Update Medicine, Nursing, Public Health Healthcare Staff

Important COVID-19 (Coronavirus) Update

This message is sent on behalf of Jonathan S. Lewin, MD, FACR, Executive Vice President for Health Affairs, Emory University; Executive Director, Woodruff Health Sciences Center; and President, CEO and Chairman of the Board, Emory Healthcare
 
Team EHC,

Emory Healthcare (EHC) has always strived to ensure faculty and staff learn of news directly from us. To that end, we wanted to inform you that EHC has identified two presumptive cases of COVID-19 on testing sent from EHC to the Georgia Department of Public Health (DPH) laboratory. Positive test results from DPH are termed presumptive until confirmatory testing is performed by the CDC. One individual is a returning traveler from a CDC Level 3 country who personally sought care in our EUH emergency department (ED). The second individual is also a returning traveler from a CDC Level 3 country who was referred to our TravelWell Clinic at the discretion of DPH for testing.  

Thanks to the preparedness and diligence of our teams, all appropriate protocols were followed:  

  • The ED patient was appropriately identified on screening and immediately isolated. All staff and providers involved in patient care wore the correct personal protective equipment. The patient did not require admission and was discharged with isolation at home. The room was then taken out of service for an hour prior to cleaning per protocol. We do not believe that we had exposures within the ED, thanks to a great job by the ED and essential support staff for following our protocols. All staff and faculty who interacted with the patient have been notified and will be following CDC recommendations.
  • The TravelWell Clinic patient was evaluated after-hours per protocol with DPH. There were no other patients and only minimal staff present in the clinic, who all wore appropriate personal protective equipment. The room was subsequently cleaned prior to use the following day. Therefore, we again believe the risk to staff involved in this patient’s care is low, and that no other exposures occurred.

These cases illustrate great work by our staff and providers, both in identifying and caring for these patients, and in keeping our other patients and themselves safe. We will likely continue to see patients with COVID-19 presenting throughout EHC. Your ongoing vigilance, from screening and isolation to compliance with protective personal equipment and hand hygiene, is critical. At this time, our PPE and patient screening protocols remain the same. 

If you have any questions or concerns, contact Infection Prevention (IP) at your location as soon as possible for guidance. Visit the COVID-19 (Coronavirus) intranet site for IP contact information and the latest guidance and updates. Note: You must be signed in to the VDT/VDI or on the EHC network to access the intranet.

We will continue to keep you updated as the situation evolves. On behalf of the entire executive team, we thank you for all you do each and every day in representing the excellence that is Emory Healthcare.  

Jon

March 6, 2020 11:33 AM March 6 - Emory College: Message to students Emory College Students

Dear Emory College students,

As you begin your spring breaks, please be aware of the University’s decision yesterday evening that all returning travelers from Level 3 countries must wait 14 days before returning to campus, in accordance with CDC Guidelines. Level 3 countries currently include China, South Korea, Italy, and Iran. You have been emailed the information and may also find it here

The University provided guidance to you earlier this week about the dangers of COVID-19, and encouraged you to be aware of travel restrictions. I also encourage you to plan your travel to conform with those recommendations and avoid being quarantined or unable to access campus.

We are planning for classes to resume on schedule on the Monday after spring break, and look forward to welcoming you back then. 

Any students who are traveling to affected areas should contact the Office for Undergraduate Education, 404-727-6069 or OUE.advising@emory.edu for assistance and support with your coursework. You should also notify Student Health Services, 404-727-7551 for assistance with any health-related matters.

If anything changes over spring break, we will keep you informed, but you should plan to be back on schedule. While you are off campus, please check the university’s Coronavirus Updates web page for current information.

In light of these issues, I hope that you all have the opportunity to have a restful break and please be assured that the College is working closely with the entire university to ensure we have a safe and healthy community. 

Sincerely, 

Dean Brzinski
Joanne Brzinski
Senior Associate Dean for Undergraduate Education
Emory University

March 6, 2020 11:33 AM March 10 - Emory College: Message to faculty and staff Emory College Students

Sent on behalf of Sarah Gouzoules, Associate Dean 

Dear Emory Faculty and Staff,

We are continuing to work on our contingency planning for the possibility of remote teaching, as one part of the University’s response to COVID-19.   We can now provide you with a website that contains resources and guides to using our existing technology tools for distance learning.  

This website features a video recording of the workshop that was offered last week to faculty who were able to attend in person.  In addition, you will find links to information and further instructions on how to access and use our primary teaching tools, Canvas and Zoom. We will continue to add content to this site, including short instructional videos of specific tools, as well as links to instructional information provided by our technology experts – so check back on the site each day. 

Please also note that the Teaching and Learning Technologies team is hosting Canvas Essentials for Remote Teaching Workshops online this week.

As noted above, we will continue to add content to the site throughout this week and to direct you to additional online resources at the University. Please let us know if you have any questions.

All Best,

Sally

Sarah Gouzoules, Ph.D.
Associate Dean
Office of International and Summer Programs
Emory College of Arts and Sciences
200 Candler Library, Suite 200
550 Asbury Circle
Atlanta, GA  30322
Tel:  404-727-1354
Fax: 404-727-6724
sgouzou@emory.edu

March 6, 2020 8:58 AM March 6 - Rollins School of Public Health: Message to students, faculty and staff Public Health Students, Faculty, Staff

Dear Rollins Community,

As Dean Jim Curran articulated in his message to everyone at Rollins earlier this week, we have developed a COVID-19 preparation and response team at Rollins to inform our planning and response surrounding COVID-19. The preparation and response team is composed of faculty with relevant expertise and representatives from several of Rollins’ operating units who will advise the dean and the RSPH Leadership Team to ensure our alignment with the central University and CDC guidelines. A list of team members and their respective sub groups is posted at the bottom of this message.

During our first meeting on March 5, we formed four working groups charged with specific areas of focus: faculty, students, Rollins’ infrastructure (HR, IT, staff, research administration, facilities/building operations), and communications. The working groups, along with the larger team, will meet on a regular basis in the weeks and months to come. We will provide you with regular updates regarding the outcomes of these meetings and how day-to-day operations at Rollins may be affected as COVID-19 develops. A Rollins web page dedicated to these updates is forthcoming. At the current moment, all classes and programming at Rollins are operating normally.  

We are fortunate to have substantial expertise here at Rollins to support this preparation and response effort. We continue to ask for your patience and flexibility as we continue to navigate this process. Thank you for your partnership in keeping Rollins safe and well-informed.

Sincerely, 

Rollins’ COVID-19 Preparation and Response Team

Reputable Resources for COVID-19 Updates

Rollins COVID-19 Preparation and Response Team

  • Moose Alperin- EMPH (Faculty)
  • Kimberly Jacob Arriola-Dean’s Office (Faculty)
  • Sarah Blake- HPM (Faculty)
  • Allison Chamberlain-EPI (Faculty)
  • Mark Conde-IT (Infrastructure)
  • Dabney Evans-GH (Communications)
  • Matthew Freeman-EH (Faculty)
  • Prudence Goss-Student Services (Students)
  • Vanda Palmer Hudson-Fulfillment Services (Infrastructure)
  • Kelly Jordan-Student Services (Communications)
  • Delia Lang-Dean’s Office (Faculty)
  • Tiarra Lewis-HR (Infrastructure)
  • Ben Lopman-EPI (Communications)
  • Kim Maune-Dean’s Office (Infrastructure)
  • Carmen Marsit-Dean’s Office (Infrastructure)
  • Kara Robinson-Student Services (Students)
  • Ashaki Williams-Student Services (Communications)
  • Heather Zesiger-Student Services (Students)
March 5, 2020 8:00 PM COVID-19 updates for the Emory Community Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students, Faculty, Staff, Healthcare Staff

The Centers for Disease Control and Prevention issued new guidance regarding travelers returning to the U.S. from countries that have a Level 3 travel health notice (wide-spread, ongoing transmission). These countries include China, Iran, Italy and South Korea. The new guidance requires travelers stay home for 14 days from the time they left these countries in order to maintain social distancing.

Effectively immediately, Emory University will observe this guidance for all returning travelers, including faculty staff, and students. This means that all returning travelers must wait 14 days before returning to campus; travelers returning from these areas are prohibited from all areas of campus, including residence halls, classrooms, dining facilities, athletic facilities, workspaces and other university common space, as well as at other off-campus gatherings.

Given that many community members are leaving for spring break, it is imperative that all understand the ramifications of these new guidelines related to travel in China, Iran, Italy and South Korea. An update sent to the Emory community provides details on how to follow this directive and resources for questions and assistance.

March 5, 2020 1:20 PM Emory Law - March 5: Message to students Law Students

Dear Students,

I know that many of you are wondering about the application of the law school’s attendance policy in light of the COVID-19 outbreak.  I want to reassure you that your health, and the health of our community, are our paramount concerns.  Though we are still working out the precise details, I have already directed the faculty to apply their attendance policies flexibly so that students can follow the CDC and university health guidelines without concern about violating attendance policies.  As this situation evolves, members of the law school’s COVID-19 working group are developing a plan for course recordings and potential use of Zoom and Canvas for online delivery of course content, should that become necessary. 

If you become sick for any reason, you should stay home until you have been fever-free (without medication) for 24 hours.  Follow CDC travel guidelines if you travel internationally; an advisory could change during or immediately following your visit, necessitating self-observation or self-isolation. 

If you need to remain home due to illness or potential exposure to the virus, you should immediately contact your professors, with a copy to Dean Katherine Brokaw, to notify them of your absence and to discuss how to keep up with the class.

You will continue to receive information from the University and the law school as this situation evolves.  Our goal is to stay in contact with you and others so that expertise and guidance are widely shared, keeping our community safe and healthy.

Regards,

Dean Bobinski

Dean Mary Anne Bobinski
Asa Griggs Candler Professor of Law
Emory University School of Law
1301 Clifton Road, N.E.
Atlanta, Georgia 30322
Phone – (404) 712-8815
Fax – (404) 727-5685
E-Mail – lawdean@emory.edu

March 4, 2020 Rollins: Message to applicants Public Health Students

Note to Applicants Affected by the Coronavirus Outbreak

The Rollins School of Public Health is committed to supporting all applicants for admission. We are currently monitoring the recent Coronavirus outbreak. Our thoughts are with students and families currently impacted by this situation. We encourage students living in countries where the GRE, TOEFL, and IELTS testing has been cancelled for the month of March to register for April exams, if possible. As the situation continues to evolve and we receive further information regarding testing availability, we will be in touch with applicants.

March 3, 2020 5:31 PM HR - March 3: Message to staff Staff

Dear Emory University staff,

As you may be aware, Emory’s leadership has been highly engaged in discussions about the COVID-19 virus and the potential impact on our community. Institution-wide preparations and guidelines are ongoing and extensive.

Our main method of communication at this time is the university's Coronavirus Updates for the Emory Community. This page provides regular updates on travel advisories, phone numbers, links and support resources to reflect the most recent guidance and developments. It is important to bookmark this website and check it regularly, for the most updated information about Emory’s plans and guidelines.

As a reminder, here are basic steps that each person should take to protect their own health:

  • Use hand sanitizer routinely (at least 60% alcohol) and wash your hands frequently with warm water and soap for at least 20 seconds.
  • Cover your cough and sneezes with your sleeve or a tissue.
  • Use a face mask only if you are ill (not necessary when you are well). All ill students with fever and cough will be masked prior to entering Student Health Services.
  • Stay at home if you are ill, especially if you have a fever. Resume regular routines when you are fever free for 24 hours without fever reducing medications.
  • For environmental hygiene, use bleach wipes and wipe down all commonly touched surfaces.
  • As COVID-19 mimics the flu, it is not too late to get your flu shot to limit your risk of having a similar illness.
  • These and other measures can be reviewed at the CDC website.

Please continue to check the website daily. Thank you.

Del King
VP, Human Resources

Theresa Milazzo
VP, Human Resources

March 3, 2020 2:13 PM Coronavirus Update Nursing Faculty, Staff

Hello Everyone,

I am writing to share information regarding the coronavirus, also known as COVID-19. As members of the global health care community, I believe we should, whenever possible, offer an informed, calm, discerning, and encouraging voice in the midst of a rapidly-changing situation in public health and safety. 

The Emory University community feels the effects of coronavirus. International students from affected regions are understandably concerned about family and friends and what a continued outbreak could mean for their travel home. To address this—and other aspects of the virus—the university created a webpage full of helpful resources. The page is updated regularly. Additionally, a page on the Centers for Disease Control and Prevention’s website details the virus, how it is transmitted, and the extent of the outbreak. To note, steps to slow the spread are the same as those taken in response to other respiratory viruses: Wash your hands regularly, sneeze and cough into your elbow, stay home if sick, etc.

The university’s response to coronavirus is coordinated between many offices, including (but not limited to): The Office of the Provost, Campus Life, Office of the Executive Vice President for Business and Administration, Human Resources, and the Office of Critical Event Preparedness and Response (CEPAR). Their decisions are reflected on the university website. Regular, ongoing conversations occur on preparation and response should the situation evolve in a way it directly impacts Emory campuses. 

The nursing school will continue to take guidance and follow policies set forth by the university, especially those related to student travel and study abroad opportunities. We will also support our international students in any way possible, choosing empathy for all backgrounds and standing up against cases of xenophobia that may arise in this time of intense media scrutiny and (oftentimes) misinformation. As an inclusive community, such behaviors will not be tolerated. The university provides resources to help students in distress. You can also reach out to Arnita Howard in the Office of Enrollment and Student Affairs if you have any questions or concerns.

Times like these present opportunities to bring out the best in nursing and nurse education. Pandemics are part of professional life; this is a chance for many of our students to showcase skills and compassion in a safe, clinical environment. Kristy Martyn has agreed to be the school’s primary contact in regards to the coronavirus and how it may affect course delivery and clinicals.

As I mentioned, this situation is changing rapidly. Please check the Emory and CDC update sites regularly. I will update everyone as necessary, especially if the university restricts travel to one of our study destinations or there are changes in access to our students’ clinical environments or classroom activities.

Thanks to everyone for being representatives of our community and standing for our values each and every day.

Warm Regards,
Linda 

March 3, 2020 12:12 PM March 3 - Rollins School of Public Health: Message to students, faculty and staff Public Health Students, Faculty, Staff

Dear Rollins Community, 

As novel coronavirus 2019 (COVID-19) continues to spread, we are working closely with our colleagues across campus to monitor risk and to keep our community safe and informed. We have formed a committee at Rollins composed of faculty with relevant expertise and representatives from several of Rollins’ operating units to help inform our planning and response surrounding COVID-19.  

Emory University is working closely with the CDC and Georgia Department of Public Health and is following their recommendations. The Emory University Center for Emergency Preparedness and Response (CEPAR), Campus Life, Communication and Public Affairs, and the Office of the Provost are coordinating resources and plans for deans and others so that disruptions to academic programs, student progress, and research are minimal. Rollins has been included in these discussions and is involved with planning related to the specific needs and circumstances of our community. 

Please refer to the following resources for the most current information surrounding COVID-19. We will continue to send updates as COVID-19 guidance evolves. In the interim, please continue to take care of yourself, stay informed by relying on reputable sources, treat one another with kindness and respect, and please feel free to reach out with any questions or concerns.

Sincerely

James W. Curran, MD, MPH
James W. Curran Dean of Public Health

Updates on Emory-Sponsored Travel

The U.S. Department of State and the CDC have advisories regarding travel in response to the outbreak and Emory has taken the following steps:

  • Emory-sponsored study abroad and all other student programming in Italy are suspended indefinitely due to health concerns arising from COVID-19. Faculty and staff are encouraged to evaluate their own travel in light of the CDC and State Departmentadvisories. Emory’s action is in keeping with the CDC advisory to avoid non-essential travel to the area. Emory continues to monitor this rapidly developing situation and follows advisories issued by the State Department and the CDC. All students currently in Italy should work with their programs or schools to make arrangements to leave.
  • As Emory considers the need for changes or modifications to summer study abroad programs, they will be announced by March 20, 2020.
  • Emory-sponsored study abroad and all other student programming in South Korea are suspended indefinitely due to health concerns arising from COVID-19. Faculty and staff are encouraged to evaluate their own travel in light of the CDC and State Department advisories. Emory’s action is in keeping with the CDC advisory to avoid non-essential travel to the area.
  • Emory continues the indefinite suspension of all official and previously authorized travel to mainland China for students, faculty, and staff. This restriction includes travel for university-related activities such as teaching, study abroad, conferences, internships, research, recruiting, business meetings, and special events. Any requests for approval of travel to China must be made through the Executive Travel Safety Committee and submitted to: global@emory.edu.

Given the dynamic nature of the outbreak, all Emory students, staff and faculty who are planning international travel are encouraged to review the CDC’s up-to-date information on travelers’ health issues. Emory also contracts with International SOS to provide travelers on Emory business a variety of online health, safety and security resources.

Best Practices for Protecting Yourself Against COVID-19

There currently is no vaccine to prevent COVID-19. CDC and WHO recommend taking general preventative hygiene measures to prevent COVID-19. These include:

  • Stay home when you’re sick.
  • Cover your cough or sneeze with a tissue, then throw it in the trash.
  • Clean frequently touched surfaces daily.
  • Avoid touching your face.
  • Avoid contact with sick people.
  • Wash hands frequently for at least 20 seconds at a time. If soap and water is not available, use hand sanitizer with at least 60% alcohol.

Reputable Resources for COVID-19 Updates

Campus Resources

March 3, 2020 9:29 AM Emory College - March 3: Message to students Emory College Students

Dear Students, 

Emory University Student Health Services sent out important communications Monday afternoon regarding spring break travel and coronavirus COVID-19. I strongly encourage you to read and follow the advice in the email. The information can be found on the Student Health Services website, and we share it again below in full. I wish you a healthy and restful spring break.
  
Sincerely, 
Joanne Brzinski, PhD
Senior Associate Dean for Undergraduate Education
 
**
Dear Students,
 
We want to update you on the latest developments on the novel coronavirus disease, COVID-19, and provide guidance as many of you may have domestic or international travel plans during Spring Break and for other personal travel.
 
We all have a responsibility to ourselves and to our community to make intentional, healthy and informed choices about travel during Spring Break or otherwise. The COVID-19 outbreak is a very dynamic, rapidly evolving situation, so it is important to have a clear understanding of the risk and impact of your travel during this time.
 
Below are guidelines and resources we encourage you to use for your travel:

  • Bookmark the university's Coronavirus Updates for the Emory Community. This page provides regular updates on travel advisories, phone numbers, links and support resources to reflect the most recent guidance and developments.
  • Currently, all official Emory-sanctioned student travel to Italy, China and South Korea is suspended indefinitely and we urge you to take these actions into consideration as you plan your personal travel.
  • Use credible sources for additional travel advisories and recommended precautions. These include: 
  • Download Emory's LiveSafe App on your phone. This application will connect you with Emory resources and serve as a notification tool as well.
  • Emory also contracts with International SOS to provide travelers a variety of online health, safety and security resources. Emory students, staff and faculty on personal travel also can take steps to be alerted to evolving health and security threats by subscribing to receive travel alerts from ISOS.

If You Travel to Affected Areas

For those students who have returned or will return from a country that is on the CDC’s list of countries with sustained community transmission within the past 14 days, please follow the following protocols:

  • For students who do not have any symptoms and who have not received information from the health department upon your return at the airport, call Student Health Services (404-727-7551) upon your return for an assessment. We will review appropriate measures for self-monitoring and review individualized up-to-date guidance concerning any additional recommended measures, such as social distancing, per the CDC guidelines.  
  • For symptomatic students, i.e. fever, cough, shortness of breath, etc., isolate yourself from others and call Student Health Services for further directives concerning evaluation procedures. If you are having chest pain, serious difficulty breathing or another type of medical emergency, please call 911.

Information for All Students

We recommend everyone maintain healthy practices. The foundation of keeping yourself and the community safe is to maintain good respiratory and hand hygiene and appropriate cough etiquette, which includes the following:

  • Use hand sanitizer routinely (at least 60% alcohol) and wash your hands frequently with warm water and soap for at least 20 seconds.
  • Cover your cough and sneezes with your sleeve or a tissue.
  • Using a face mask only if you are ill (not necessary when you are well).  All ill students with fever and cough will be masked prior to entering Student Health Services.
  • Stay at home if you are ill, especially if you have a fever. Resume regular routines when you are fever free for 24 hours without fever reducing medications.
  • For environmental hygiene, use bleach wipes and wipe down all commonly touched surfaces.
  • As COVID-19 mimics the flu, it is not too late to get your flu shot to limit your risk of having a similar illness.
  • These and other measures can be reviewed at the CDC website.

Emory’s commitment to the health and safety of our community is paramount. As this situation evolves, please be assured that there is extensive coordination among Emory administrators as well as medical, public health and emergency preparedness and response experts who are focused on developing a cohesive university response. We are very fortunate to have some of the nation's best experts on our campus and next door at the CDC to support this function. We are here to support and keep everyone safe in every way we can.
 
This is the time to be kind and inclusive of all our fellow students and community members as this is an event highlighting the vulnerability we all share.
 
Sincerely,
 
Sharon Rabinovitz, MD
Interim Assistant Vice President and Executive Director
Emory University Student Health Services

March 3, 2020 8:47 AM Goizueta School of Business Message to Faculty and Staff Business Faculty, Staff

Dear Colleagues,

This message is to inform you about the robust set of measures being taken at Emory in response to the Coronavirus (COVID-19) outbreak. 

Guidance and Updates

Schools and units across the university are working in coordination with the Office of Critical Event Preparedness and Response (CEPAR), which is the center for Emory’s enterprise-wide planning for a coordinated response to catastrophic events affecting Emory and the broader community. The university has created a page, Coronavirus Updates for the Emory Community, to provide updates, phone numbers, links and support resources. This website is continually updated through consultation with CEPAR to reflect the most recent guidance and developments.

Emory and its academic and campus operations will be informed by guidance from the Centers for Disease Control and Prevention (CDC) and state and local health departments. Emory will be prepared to implement the recommendations of the public health authorities. The university has been and will continue to communicate with students, staff and faculty regarding infection prevention strategies, what to do if one becomes ill and how the university will make adjustments to preparations as this situation continues to evolve.

Travel

University decisions and guidance regarding business related travel are informed by the CDC and the US State Department.

Currently, Emory-sponsored study abroad and all other student programming in Italy and South Korea are suspended indefinitely due to health concerns arising from COVID-19. Faculty and staff are encouraged to evaluate their own travel in light of the CDC and State Department advisories. Emory continues the indefinite suspension of all official and previously authorized travel to mainland China for students, faculty and staff. More information about travel precautions is available here.

On-Campus Conduct

Emory University has taken a strong stand in offering support for members of our community from around the world who have been impacted by the virus. I know many of you have already reached out to offer support and comfort to the members of our community who have family and loved ones in affected areas, and I thank you for those efforts. I encourage you to continue to keep an eye out for ways to help and to urge students to show the empathy and compassion needed at this difficult time.

Here at Emory, we are fortunate to have access to the best available information and recommendations for protecting our community.  Thanks to each of you for all that you are doing as we work to respond to these challenging circumstances.

Regards, 

Erika H. James
John H. Harland Dean
404-727-6377goizueta.emory.edu

March 3, 2020 8:18 AM Emory College - March 3: Message to faculty and staff Emory College Faculty, Staff

Dear Faculty and Staff of Emory College of Arts and Sciences,

As we prepare for spring break next week, I wanted to update you on the latest developments related to coronavirus (COVID-19) for our community.

The College, along with administrators and experts across the university, continue to closely monitor the COVID-19 outbreak and prepare for a variety of contingencies for this rapidly evolving situation, as I said in my email last week. Most recently: 

  • Monday afternoon, Student Health Services distributed comprehensive information and guidance to all undergraduate and graduate students regarding spring break travel and coronavirus COVID-19.  The letter to students is here. I encourage you to read and follow the guidance offered to help advise our students and for your own personal travel plans.
  • As of Friday, Feb. 28, Emory-sponsored study abroad and all other student programming in Italy are suspended. Faculty and staff are encouraged to evaluate their own travel in light of the CDC and State Department advisories. 
  • The need for changes or modifications to summer study abroad programs will be announced in coming weeks.  We are currently targeting a decision date of Friday, March 20, 2020.
  • As part of our contingency planning related to COVID-19, the Office of International and Summer Programs, in partnership with the CFDE, will offer three training workshops for faculty, graduate students, and staff from all units this week on Wednesday, March 4 and Thursday, March 5.  These workshops will review the basics of Zoom and Canvas in order to better prepare faculty to hold classes remotely in the unlikely event that the university closes or that face-to-face classes are cancelled.

Emory Remote Teaching Preparedness Workshops

10-11 a.m., Wednesday, March 4, PAIS 290

Noon-1p.m., Wednesday, March 4, ANTH 303

11:45  a.m.-12:45 p.m., Thursday, March 5, White Hall 207

OISP will record this workshop and make it available for those who cannot attend, and we plan to hold additional sessions in the future as needed. Attendees should bring their own laptops and/or tablets to the workshop to follow along with the presentation.

I hope that in light of our current moment, you are able to capture some rest during spring break. We will continue to stay in touch as this rapidly evolving situation continues.  Thank you for the care that you extend to one another and to our students during a time of stress and uncertainty.

Sincerely,

Michael

-- 

Michael A. Elliott
Dean, Emory College of Arts and Sciences
Charles Howard Candler Professor of English
Emory University
Atlanta, GA 30322
404.727.6062

March 2, 2020 5:00 PM Campus Life - March 2: Message to all Emory students Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students

Dear Students,

We want to update you on the latest developments on the novel coronavirus disease, COVID-19, and provide guidance as many of you may have domestic or international travel plans during Spring Break and for other personal travel. 

We all have a responsibility to ourselves and to our community to make intentional, healthy and informed choices about travel during Spring Break or otherwise. The COVID-19 outbreak is a very dynamic, rapidly evolving situation, so it is important to have a clear understanding of the risk and impact of your travel during this time. 

Below are guidelines and resources we encourage you to use for your travel:

  • Bookmark the university's Coronavirus Updates for the Emory Community. This page provides regular updates on travel advisories, phone numbers, links and support resources to reflect the most recent guidance and developments. 
  • Currently, all official Emory-sanctioned student travel to Italy, China and South Korea is suspended indefinitely and we urge you to take these actions into consideration as you plan your personal travel.
  • Use credible sources for additional travel advisories and recommended precautions. These include:  
  • Centers for Disease Control and Prevention (CDC). 
  • Be aware that any CDC Level 2 travel warning should require an assessment of the necessity for your travel to the affected area. A Level 3 CDC travel warning should necessitate a cancellation of your travel plans to that country. 
  • The S. State Department
  • Download Emory's LiveSafe App on your phone. This application will connect you with Emory resources and serve as a notification tool as well.
  • Emory also contracts with International SOS to provide travelers a variety of online health, safety and security resources. Emory students, staff and faculty on personal travel also can take steps to be alerted to evolving health and security threats by subscribing to receive travel alerts from ISOS.

If You Travel to Affected Areas

For those students who have returned or will return from a country that is on the CDC’s list of countries with sustained community transmission within the past 14 days, please follow the following protocols: 

  • For students who do not have any symptoms and who have not received information from the health department upon your return at the airport, call Student Health Services (404-727-7551) or Oxford Student Health Services (770-784-8376)upon your return for an assessment. We will review appropriate measures for self-monitoring and review individualized up-to-date guidance concerning any additional recommended measures, such as social distancing, per the CDC guidelines.   
  • For symptomatic students, i.e. fever, cough, shortness of breath, etc., isolate yourself from others and call Student Health Services for further directives concerning evaluation procedures. If you are having chest pain, serious difficulty breathing or another type of medical emergency, please call 911.

Information for All Students

We recommend everyone maintain healthy practices. The foundation of keeping yourself and the community safe is to maintain good respiratory and hand hygiene and appropriate cough etiquette, which includes the following: 

  • Use hand sanitizer routinely (at least 60% alcohol) and wash your hands frequently with warm water and soap for at least 20 seconds.
  • Cover your cough and sneezes with your sleeve or a tissue.
  • Using a face mask only if you are ill (not necessary when you are well).  All ill students with fever and cough will be masked prior to entering Student Health Services.
  • Stay at home if you are ill, especially if you have a fever. Resume regular routines when you are fever free for 24 hours without fever reducing medications.
  • For environmental hygiene, use bleach wipes and wipe down all commonly touched surfaces. 
  • As COVID-19 mimics the flu, it is not too late to get your flu shot to limit your risk of having a similar illness.
  • These and other measures can be reviewed at the CDC website

Emory’s commitment to the health and safety of our community is paramount. As this situation evolves, please be assured that there is extensive coordination among Emory administrators as well as medical, public health and emergency preparedness and response experts who are focused on developing a cohesive university response. We are very fortunate to have some of the nation's best experts on our campus and next door at the CDC to support this function. We are here to support and keep everyone safe in every way we can.  

This is the time to be kind and inclusive of all our fellow students and community members as this is an event highlighting the vulnerability we all share. 

Sincerely,

Sharon Rabinovitz, MD
Interim Assistant Vice President and Executive Director
Emory University Student Health Services

March 2, 2020 Laney - March 2: Message to students, faculty and staff Graduate Students, Faculty, Staff

Dear members of the LGS community,

As the number of confirmed cases of Coronavirus (COVID-19) increases, questions and concerns will arise regarding the University’s current and future preparedness and response. I write to share guidance around coronavirus developments and to assure you that the health and wellbeing of our community, as well as the continued academic progress of our students, remain at the forefront of our conversations and plans around this unfolding event.  

The University is working closely with the Centers for Disease Control and Prevention (CDC) and the Georgia Department of Public Health. The Emory University Center for Emergency Preparedness and Response (CEPAR) and the Office of the Provost are coordinating resources and plans for deans and others so that disruptions to academic programs, student progress, and research are minimal. LGS is part of the discussion and planning related to the specific needs and circumstances of our graduate community and families.

At this time, there are no disruptions to on-campus operations. We recognize and expect some inconveniences and/or delays with university-related travel and will continue to handle those on a case-by-case basis. 

LGS remains in close communication with faculty, Directors of Graduate Studies, Program Directors, and Program Administrators to ensure that everyone is aware of any change to normal procedures and operations. We encourage anyone planning domestic and international travel to also stay informed. Below are travel-specific and coronavirus-related webpages for your information. These sites provide guidance and the most current information on health and safety-related travel advisories. 

Recognizing that these current events can cause us all to experience feelings of anxiety, fear, and even isolation, please remember that the CDC has emphasized that there is currently no coronavirus epidemic in the United States. Please feel comfortable resuming your normal on-campus routines. In the meantime, students can remain vigilant and prepared by taking the following action steps:

  • Registering International Travel Through Emory’s ISOS: We strongly encourage all students to register your travel through Emory’s International SOS (ISOS). This service, housed within the Office of Global Strategies and Initiatives, provides security and medical evacuation services, and a variety of health, safety, and security resources for the university community traveling abroad on university business or sponsored activities.
  • Use Emory Resources for Mental Health Support: A range of Campus Life resources and community referral options are available. 
  • Connect with LGS Staff about Travel/Student Affairs Needs: A list of contacts is provided below that includes LGS staff who can assist students, faculty, or staff who are currently or planning to travel abroad.
  • Communicate with Faculty/Mentors: To ensure that academic progress is not compromised or delayed, it is important that students communicate with faculty, mentors, regarding any special accommodations or needs that may arise related to Coronavirus developments.

Additionally, we can all help to eliminate and reduce the spread of infectious diseases by remembering to follow common health best practices such as handwashing, respiratory hygiene and cough etiquette, reducing interaction with others while sick, and surface cleaning of commonly used areas. 

As ever, it remains important for us to stand together in support of our students here at Emory, who have been affected by these events, and students and faculty working abroad. We will continue to provide LGS related updates as they become available. Our goal is to stay in contact with you and others so that expertise and guidance are widely shared.

Coronavirus-specific issues within the LGS community should be addressed to the following individuals with responsibility for the listed areas:

  • Academic and Program:  Cathryn Johnson, LGS Senior Associate Dean 
  • HR and Staff: Donna Lynch Cunningham, LGS HR Sr. Manager
  • Student Affairs, Student Travel, Student Well-being:  Mackenzie Bristow, LGS Interim Assistant Dean for Student Affairs
  • PDS, Professional Development: Robert Pearson Assistant Dean for Professional Development and Career Planning

With appreciation, 

 -- 

Lisa A. Tedesco, Ph.D. 
Vice Provost for Academic Affairs – Graduate Studies 
Dean, James T. Laney School of Graduate Studies
Professor, Rollins School of Public Health 
Emory University 

Relevant Links

March 1, 2020 8:45 PM Emory Law - March 1: Message to students Law Students

Dear Students, 

Schools and units throughout Emory are mobilized in response to the Coronavirus (COVID-19) outbreak, working in coordination with the Office of Critical Event Preparedness and Response (CEPAR). CEPAR serves as the center for Emory’s enterprise-wide planning for a coordinated response to catastrophic events affecting Emory and the broader community.

As a reminder, Emory has created a Coronavirus Updates for the Emory Community webpage, to keep everyone informed and provide phone numbers, links, and support resources. This website is continually updated through consultation with CEPAR to reflect the most recent guidance and developments.  

Emory’s academic and campus operations will be informed by guidance from the Centers for Disease Control & Prevention (CDC), and state and local health departments. Emory will be prepared to implement the recommendations of the public health authorities. The university has been and will continue to communicate with students, staff, and faculty regarding infection prevention strategies, what to do if someone becomes ill, and how the university will make adjustments to preparations as the COVID-19 situation continues to evolve.

With spring break ahead, you may wish to evaluate travel plans in light of the CDC and State Department advisories. The university’s dedicated webpage also provides a list of resources for other specific concerns.

As you may have seen in media reports, anxiety about the Coronavirus has caused tension and discriminatory conduct on some university campuses.  Emory University has taken a strong stand in offering support for members of our community from around the world who have been impacted by the virus.  As students at Emory Law, you will have opportunities tobe supportive and thoughtful in your conversations and actions, as many within our community have family and loved ones in affected areas. It is also important to avoid inappropriate discriminatory conduct.  Please continue to check the university’s dedicated webpage and the links to additional public health resources to ensure that you have access to facts and the latest recommendations. 

The COVID-19 outbreak is the focus of public health authorities around the world. We are fortunate to have access to the best available information and recommendations for protecting our community. 

Regards,

Dean Bobinski
Dean Mary Anne Bobinski
Asa Griggs Candler Professor of Law
Emory University School of Law
1301 Clifton Road, N.E.
Atlanta, Georgia 30322
E-Mail – lawdean@emory.edu

February 29, 2020 11:39 AM Candler School of Theology- Feb. 29: Message to students, faculty and staff about travel to Italy Theology Students, Faculty, Staff

Dear Members of the Candler Community,

Please see the notice below about travel to Italy. I am unaware of any Candler-related trips planned but thought you would want this information nonetheless.

Have a wonderful weekend, especially on this beautiful sunny day.

Grace and peace,

Jan Love
Interim Provost and Executive Vice President for Academic Affairs
Mary Lee Hardin Willard Dean, Candler School of Theology
Emory University
1531 Dickey Drive, Suite 533
Atlanta, GA 30322
Tel: 404-727-6324
Fax: 404-727-3182
jan.love@emory.edu
www.candler.emory.edu

Outbound Student Travel to Italy Temporarily Suspended

Effective immediately, Emory-sponsored outbound student travel to Italy is temporarily suspended until March 20th due to health concerns and assessment of likely travel disruptions arising from COVID-19.  Emory continues to monitor this rapidly developing situation closely. If the conditions warrant, any changes or modifications to Emory’s summer study abroad programs to Italy will be updated by March 20th.  

Faculty and staff are encouraged to evaluate their own travel in light of the CDC and State Department advisories:


February 28, 2020 3:23 PM Oxford College - Feb. 28: Message to students Oxford College Students

Dear Oxford Students:

I am writing to give you an update about Oxford’s and the wider University’s response to coronavirus, COVID-19. Because new events continue to unfold, there is no one complete set of answers to the questions you may have, but we can point you to information I believe you will find helpful.   

No doubt one of the things that attracted you to Oxford College was our close-knit community.  You have the support of your student cohort, and you also have the support of Oxford’s faculty and staff.  We are here to support you in whatever way you need.  

Please also know that leaders at every level of the University are monitoring events in a calm and dynamic way, planning for possibilities that could arise from a variety of issues and thinking about the questions that all members of our community will have.

Emory has many resources that position us well to respond to this situation.  Besides strong university leadership, we have CEPAR, the Emory team committed to critical-event preparedness and response.  Our tool kit includes strength in public health through the professionals at Rollins School of Public Health, Emory Healthcare’s proven track-record in responding to infectious diseases, and the University’s close working relationship with the CDC.

For ongoing information and updates about COVID-19 itself and specifics about the response at Emory, please consult this Emory News coronavirus update page.  The page’s most recent update was yesterday, February 27, and the information contained there is being updated regularly.

The Emory News page as well as this CDC page have information on how to prevent transmission of the disease, and to avoid other maladies such as the common cold and the flu.  As you know, there are currently no known cases of COVID-19 in Georgia, though there are plenty of other ailments whose spread could be mitigated through the same healthy practices.  Should there be cases on this campus or anywhere at Emory, we have contingency plans in place and we will continue to develop them. 

Many of you are concerned about how COVID-19 will affect your plans for the summer.  We are also aware that new and returning students may have issues returning to the United States and to campus in August.  You should know that we are speaking with, and will continue to work with, Atlanta colleagues to seek housing solutions for students who wish to stay for part or all of the summer in this area.  Some students may wish to enroll in summer school on the Atlanta campus.  We are looking into other activities and options that we might offer.

Some of you are involved in spring break or May travel courses. Of Oxford's three spring break courses, two will go on as planned (Bahamas and Cuba). However, the travel course to Italy led by Dr. Henry Bayerle has been postponed.  We will continue to monitor the situation for May travel courses, which at this time are all scheduled as planned.

Please avail yourself of all the resources available to you here on our campus, and most of all, if you have anxiety or questions surrounding this issue, let someone know— your RA, your faculty advisor, a member of our Campus Life staff or Counseling and Career Services or our Chaplin Lyn Pace.

We pledge to keep you updated as appropriate and as the situation changes.  Again, return often to the Emory News website for latest updates.

Sincerely,

Dean Doug Hicks
Douglas A. Hicks
Dean 
William R. Kenan, Jr. Professor of Religion
Oxford College of Emory University
douglas.hicks@emory.edu | 770.784.8300

February 28, 2020 Admissions - Message to prospective students, enrolling students and high school counselors Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students

Coronavirus Updates

Office of Undergraduate Admission

Updated: February 28, 2020

The following information is from Emory University's Office of Admission. It provides further information for prospective students and enrolling students living in regions impacted by the coronavirus. We understand this may be a time of unsurety for you and/or your family. It is our sincerest hope that you and your loved ones are safe and healthy.

Please continue to check this page for the most up-to-date information related to prospective and enrolling students.

Emory's Holistic Review Process

Emory University will continue to review all applications, including those from regions impacted by coronavirus, in a holistic and equitable fashion for both Emory College and Oxford College. Emory's commitment to the application review process includes looking at each student's academic preparation in the context of their high school along with personal attributes.

Rest assured that all Regular Decision applications will receive the same equitable review and attention as students who applied in Early Decision I and Early Decision II. The health emergency related to coronavirus is not influencing the review process.

Submitting Materials

We understand that some students attend schools that are temporarily closed. These closures may prevent you from submitting needed materials for your Regular Decision application. We will continue to receive and process all materials sent to us for as long as possible in the coming weeks.

Please know that your application will be reviewed without your mid-year transcripts and reports. If you are able to submit those materials, we kindly request that you do so. But if your school is closed right now, your application will be reviewed without them.

As a reminder, all application materials, apart from mid-year transcripts, were due to our office at the Regular Decision deadline of January 1, which was then extended to January 10. Our hope is that applicants were able to submit everything in a timely fashion already.

But if you still need to submit items, we will continue to add them to your application file. You may upload many items yourself through your Emory applicant portal.

Modified IB/AP Testing and Graduation

For students admitted in Early Decision I or Early Decision II, we understand that some of you may attend schools that are temporarily closed, preventing you from completing what is considered a "typical last semester" of classes, testing protocols, or graduation.

We will continue to work with you and your school in the coming weeks and months to navigate this process. At this time, we do not anticipate any school situations that would prevent you from enrolling at Emory University.

Can I still get a Visa for the U.S.?

For all enrolling students, Emory University is closely monitoring the virus and its spread. University administration follows all recommendations provided by the U.S. Department of State and the U.S. Centers for Disease Control and Prevention (CDC). While the university has paused all travel to China and South Korea at this time, our hope is that the travel recommendations will change in the coming months.

Typically our offices begin working on visa paperwork in April and May, and that work carries on with enrolling students through June, July, and August. We are hopeful for a smooth I-20 and visa process this year for all incoming international students, including those from impacted regions. 

Any updates to this timeline will be shared here as well as with international students via email. If you have further questions, contact us at admission@emory.edu. We strive to respond to all emails within two business days.

February 27, 2020 9:45 AM Emory College - Feb. 27: Message to faculty and staff Emory College Faculty, Staff

Dear faculty and staff of the College of Arts and Sciences:

Yesterday, at the faculty meeting, I had the chance to outline some of the contingency planning that is taking place at both the College and University levels related to coronavirus (COVID-19).  I want to share that with you via email as well.  Please keep in mind that this is only an outline.  As you know from reading the news, the spread of coronavirus is a rapidly evolving situation; we are both trying to address the current moment and plan for possible contingencies.  In doing so, the University is working closely with the CDC and Georgia Public Health.  In fact, between the CDC and Emory’s own history of working with infectious disease, it is hard to imagine a more substantial collection of expertise than what we have on the Clifton corridor.  

I’ll break the planning and response into categories, even though they overlap:

  • First, you should know the Office of International and Summer Programs (OISP) has been working and focusing on students who either were planning or are currently studying in areas heavily affected by coronavirus and/or travel restrictions.  For instance, we have worked on alternate pathways for students who were planning to study in China this semester, and we are monitoring how students in areas like Italy are faring.  Fortunately, the study abroad providers have been both responsive and communicative, which has made this work much easier.
  • OISP and Campus Life have also been working on contingency planning for the coming summer.  This includes the possibility that some of our international students may not be able to return home, as well as the possibility that some of our summer programs may be affected.  We are exploring summer housing and study options for affected students, and are also communicating with students who have signed up for summer study abroad.  We have not yet made any decisions about summer programs, but will of course need to do so in the coming weeks.

If you have questions about summer programs or study abroad, your best contact at this point is Dean Sally Gouzoules; her team is deeply involved in planning and can address more specifics about a particular program.

  • In addition, we are planning for the possibility that some of our undergraduates, including some first students, may not be able to arrive this fall because of travel restrictions.  Like some of our peers, we are considering how we would deliver an on-line curriculum for such students so that they could make academic progress.  If you have built an on-line course, or if you teach a class that regularly enrolls first-year students, you may be hearing from us as we work through the options. 
  • Of course, we are also deeply concerned about international students and others from heavily affected regions, or with family there.  At this point, we have focused primarily on international students, especially students from China.  We want to ensure that they have the personal and academic support that they need at a moment of intense stress.  Frank Gaertner in the Office of Undergraduate Education has been central to this work.  We are also working with Campus Life to ensure that all students have the right information about the coronavirus and commonsense prevention.  A particular concern is that students may not seek medical attention for possible influenza or other illnesses for fear of being stigmatized.

If you have concerns about an undergraduate student, please do not hesitate to write directly to the Office for Undergraduate Education via Joanne Brzinski.  The student support network is working hard to address the needs of our students, but you are critical to this process.

  • Finally, there is another level of contingency planning that is transpiring regarding the possibility of coronavirus cases near or on our campus.  This has not yet occurred, but of course is a possibility.  Again, we have a great deal of expertise on which to draw, and the Office of Critical Event Preparedness and Response (CEPAR) is working closely with the Georgia Department of Public Health and the CDC.  Among the questions that they are considering is under what conditions we might need to cancel classes or close the university—and how we would respond if there were cases of coronavirus in the residence halls.  For faculty, this is a good time to review our policy about how we would make up classes in the case of inclement weather, as we would likely follow this same procedure if we needed to close the University because of coronavirus.  If you look at the resources in the inclement weather policy you can think through how would proceed if a week of classes were canceled. 

I realize that even though this is long email, I have raised as many questions here as I have answered.  I also urge you to look to the University webpage that is being updated with new information and resources. I will paste some links below.  

Most of all, what I want to convey is the seriousness with which Emory is taking this contingency planning at every level.  As you know, I have been a member of this community for more than two decades, and I am constantly impressed by the level of care with which College staff and faculty treat our students and each other.  At a moment of real uncertainty, I have every confidence that you will rise to this occasion.  Thank you for what you do to make this academic community such a welcoming and supportive place for all.

Sincerely, 

Michael
Michael A. Elliott
Dean, Emory College of Arts and Sciences

February 27, 2020 9:15 AM Feb. 27 - Emory College: Message to faculty and staff Emory College Faculty, Staff

Sent on behalf of Michael A. Elliott, Dean

Dear faculty and staff of the College of Arts and Sciences:

Yesterday, at the faculty meeting, I had the chance to outline some of the contingency planning that is taking place at both the College and University levels related to coronavirus (COVID-19).  I want to share that with you via email as well.  Please keep in mind that this is only an outline.  As you know from reading the news, the spread of coronavirus is a rapidly evolving situation; we are both trying to address the current moment and plan for possible contingencies.  In doing so, the University is working closely with the CDC and Georgia Public Health.  In fact, between the CDC and Emory’s own history of working with infectious disease, it is hard to imagine a more substantial collection of expertise than what we have on the Clifton corridor. 

I’ll break the planning and response into categories, even though they overlap:

  • First, you should know the Office of International and Summer Programs (OISP) has been working and focusing on students who either were planning or are currently studying in areas heavily affected by coronavirus and/or travel restrictions.  For instance, we have worked on alternate pathways for students who were planning to study in China this semester, and we are monitoring how students in areas like Italy are faring.  Fortunately, the study abroad providers have been both responsive and communicative, which has made this work much easier.
  • OISP and Campus Life have also been working on contingency planning for the coming summer.  This includes the possibility that some of our international students may not be able to return home, as well as the possibility that some of our summer programs may be affected.  We are exploring summer housing and study options for affected students, and are also communicating with students who have signed up for summer study abroad.  We have not yet made any decisions about summer programs, but will of course need to do so in the coming weeks.

If you have questions about summer programs or study abroad, your best contact at this point is Dean Sally Gouzoules; her team is deeply involved in planning and can address more specifics about a particular program.

  • In addition, we are planning for the possibility that some of our undergraduates, including some first-year students, may not be able to arrive this fall because of travel restrictions.  Like some of our peers, we are considering how we would deliver an on-line curriculum for such students so that they could make academic progress.  If you have built an on-line course, or if you teach a class that regularly enrolls first-year students, you may be hearing from us as we work through the options. 
  • Of course, we are also deeply concerned about international students and others from heavily affected regions, or with family there.  At this point, we have focused primarily on international students, especially students from China.  We want to ensure that they have the personal and academic support that they need at a moment of intense stress.  Frank Gaertner in the Office of Undergraduate Education has been central to this work.  We are also working with Campus Life to ensure that all students have the right information about the coronavirus and commonsense prevention.  A particular concern is that students may not seek medical attention for possible influenza or other illnesses for fear of being stigmatized.

If you have concerns about an undergraduate student, please do not hesitate to write directly to the Office for Undergraduate Education via Joanne Brzinski.  The student support network is working hard to address the needs of our students, but you are critical to this process.

Finally, there is another level of contingency planning that is transpiring regarding the possibility of coronavirus cases near or on our campus.  This has not yet occurred, but of course is a possibility.  Again, we have a great deal of expertise on which to draw, and the Office of Critical Event Preparedness and Response (CEPAR) is working closely with the Georgia Department of Public Health and the CDC.  Among the questions that they are considering is under what conditions we might need to cancel classes or close the university—and how we would respond if there were cases of coronavirus in the residence halls.  For faculty, this is a good time to review our policy about how we would make up classes in the case of inclement weather, as we would likely follow this same procedure if we needed to close the University because of coronavirus.  If you look at the Inclement Weather Policy you can think through how we would proceed if a week of classes were canceled. 

I realize that even though this is long email, I have raised as many questions here as I have answered.  I also urge you to look to the University webpage that is being updated with new information and resources. I will paste some links below.  

Most of all, what I want to convey is the seriousness with which Emory is taking this contingency planning at every level.  As you know, I have been a member of this community for more than two decades, and I am constantly impressed by the level of care with which College staff and faculty treat our students and each other.  At a moment of real uncertainty, I have every confidence that you will rise to this occasion.  Thank you for what you do to make this academic community such a welcoming and supportive place for all.

Sincerely,

Michael

Michael A. Elliott
Dean, Emory College of Arts and Sciences

Relevant Links

February 27, 2020 School of Medicine - Feb. 27: Message to staff Medicine Staff

Coronavirus updates for the Emory community 

Continue to visit the University’s dedicated page, Coronavirus updates for the Emory community, for the latest information, phone numbers, links, support and resources. This website is continually updated through consultation with CEPAR to reflect the most recent guidance and developments.

February 26, 2020 11:35 AM Candler School of Theology - Feb 26: Message to students, faculty and staff Theology Students, Faculty, Staff

Dear Candler Community, 

Greetings on this holy day, Ash Wednesday.

I know that you have been monitoring the outbreak of COVID-19 in many parts of the world and praying for all those affected by this disease, including friends and family members near and far of those who are ill across the globe.

Many Emory offices are mobilized in response to the COVID-19 outbreak, including (but not limited to): the Office of the Provost, Campus Life, Office of the Executive Vice President for Business and Administration, Human Resources, and the Office of Critical Event Preparedness and Response (CEPAR). CEPAR serves as the center for Emory’s enterprise-wide planning for a coordinated response to catastrophic events affecting Emory and the broader community.

Together, we are working to proactively examine and to prepare the Emory community. We understand that this could very quickly become a very serious situation with direct impact to our campuses. We are working to be sure that we are having regular, ongoing conversations on how to prepare and better communicate these preparations.

Emory and its academic and campus operations will in many ways be informed by guidance from the CDC and the State and local health departments. Emory will be prepared to implement the recommendations of the public health authorities. While we have the 2009 H1N1 pandemic as a most recent precedent, we are working on platforms and capacity in preparation for many possibilities. The university has been and will continue to communicate with students, staff, and faculty regarding infection prevention strategies, what to do if one becomes ill, and how the university will make adjustments to preparations as this situation continues to evolve.

Additionally, university decisions and guidance regarding business related travel are informed by our partners at International SOS (ISOS), the CDC and the US State Department. It will be important for all of us to stay abreast of evolving travel advisories given the dynamic nature of this outbreak. The university will assist business travelers to make informed decisions and will apply its resources to assist travelers in need. The university’s dedicated webpage provides a list of resources for other specific concerns (last updated February 25, 2020).

Please let us know if you have particular concerns or questions about this evolving situation, and we will keep you updated about Emory’s response.

Grace and peace,

Jan Love
Interim Provost and Executive Vice President for Academic Affairs
Mary Lee Hardin Willard Dean, Candler School of Theology
Emory University
1531 Dickey Drive, Suite 533
Atlanta, GA 30322
Tel: 404-727-6324
Fax: 404-727-3182
jan.love@emory.edu
www.candler.emory.edu

February 12, 2020 Campus Life - Feb. 12: Message to parents and families Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students

February 12, 2020

Dear Parent,

Emory University is committed to the health and safety of our community. Our Student Health Services team continues to provide support for the general medical needs of students, while also closely monitoring Coronavirus (2019-nCoV) developments. Emory has no reported cases of the virus, and the United States remains classified as low-risk.

Nonetheless, the university has systems in place to monitor, identify, and swiftly respond if the need arises. And, of course, we are committed to keeping the Emory community updated as additional information becomes available.

Students who arrived in the United States prior to February 3 and have traveled in China within the previous 14 days should contact Student Health Services at 404.727.7551 for a risk screening, if they have not already done so. All students arriving after February 3 are being evaluated and monitored by the Georgia Department of Public Health, if they are allowed entry.

For more information, see Campus Life Coronavirus updates.

Below are additional resources that you and your students may find helpful during this monitoring period.

Sincerely,

Sharon R. Rabinovitz, MD
Interim Assistant Vice President, Campus Life
Executive Director, Student Health Services

Further Information Concerning Emory's Efforts

Additional student resources

  • Emory Student Health Services
  • Emory International Student and Scholar Services
  • TravelWell Center
  • Emory's Office of Critical Event Preparedness and Response
  • World Health Organization (WHO) information about coronavirus
  • Centers for Disease Control and Prevention (CDC) Situation Summary
February 7, 2020 5:32 PM Coronavirus Support Resources Graduate Students, Faculty, Staff

Dear Laney Graduate School Community,

As information surrounding the Coronavirus outbreak continues to unfold, the Laney Graduate School is working closely with Emory’s Office of Critical Event Preparedness and Response (CEPAR) to ensure that you are aware of the latest developments concerning the virus. LGS will provide timely updates, however, we encourage you to also view the Coronavirus Updates for the Emory Community webpage that includes important resources and information about Coronavirus. This website is continually updated through consultation with CEPAR to reflect the most recent guidance and developments.

While news of Coronavirus has received widespread attention and conflicting commentary in the media, it is important that we remain supportive and thoughtful in our conversations and actions as many within our LGS community, particularly international students, have family and loved ones in the most affected areas. We must stand together during these times as an expression of support and compassion. To those impacted by these events, we extend our concern and care. We recognize that coping with events like this while being away from family and friends is challenging. Please remember that there are resources available listed below, to provide counseling and support to anyone in need.

  • Emory Helpline is an anonymous, peer counseling telephone service for students. It is open from 8:30 p.m. to 1 a.m., seven days a week, during the regular academic year (excluding major holidays). Students with non-urgent mental health situations may contact the Helpline at 404.727.4357 (HELP).
  • Let’s Talk! is an informal, free, confidential, drop-in consultation service that allows graduate students to speak with a clinician and receive support for challenges they may be experiencing. 
    • Dates: Tuesdays (11:15am-12:45pm) and Wednesdays (2:30pm-4:30pm) 
    • Location: Robert Woodruff (main) Library Room 315.  
  • Counseling and Psychological Services (CAPS) provides individual, group, and couples counseling; stress management classes; and community outreach to provide support for students and assist them in negotiating emotional and interpersonal difficulties as they matriculate through Emory University. For more information, call 404.727.7450.
  • Student Success Programs and Services provides support and resources for students experiencing barriers to their academic success and for assistance through life's ongoing challenges. For assistance, call 404.430.1120.
  • Student Health Services (SHS) offers free psychiatric services for all enrolled Emory students. Services include diagnostic psychiatric evaluations, medication evaluations, long-term management of psychiatric medications, and community referrals. For after-hours emergencies contact: 404.727.7551.
  • Emergency/After Hours access is for urgent situations. If you are an enrolled Emory student requiring assistance after hours, call the on-call Student Intervention Services (SIS) professional at 404.430.1120.
  • Office of Spiritual and Religious Life is located in the Alumni Memorial University Center (AMUC 125) and Cannon Chapel (Suite 316). The staff is available for students, faculty, and staff. Contact: 404.727.6226. 

Thank you LGS community for demonstrating the kindness and resilience needed at this time.

January 30, 2020 2:25 PM Jan. 30 - Rollins School of Public Health: Message to students, faculty and staff Public Health Students, Faculty, Staff

Sent on behalf of Dean Curran

Dear Rollins Community, 

As you are likely aware, recently a respiratory illness caused by a new coronavirus (2019-nCov) emerged in Wuhan, a city in the Hubei province of China, and has spread to several cities across China as well as additional countries. At this time, according to the CDC, there are no cases in Georgia and only five confirmed cases in the United States.

Due to the contagious nature of the virus, which can cause pneumonia, CDC recommends that travelers avoid all nonessential travel to China at this time. CDC and public health agencies are closely monitoring the disease. On Emory campus, a team of leaders from emergency preparedness, health care, campus life, and other units has been monitoring the outbreak closely to protect students, faculty, staff, and visitors. Emory officials also continue to work closely with local and state partners.

If you are in a situation where essential travel to Wuhan or other areas of China are required, please refer to the guidelines listed on the CDC’s website.

As public health practitioners, we know that knowledge and preparedness are our greatest tools when faced with outbreaks of this nature. Since we are also in the midst of the flu season, please take care of yourselves, and follow the CDC-recommended steps to prevent the spread of viruses. To stay up to date on the latest developments, please refer to the CDC’s website mentioned above and the World Health Organization’s website.

To all of our faculty, staff, and students with family, friends, or research projects in Wuhan or surrounding areas, please know that we are here to support you during this time. A few campus resources available to you are listed below:

Sincerely, 

James W. Curran, MD, MPH
James W. Curran Dean of Public Health 

January 29, 2020 Campus Life - Jan. 29: Message to students from China and impacted areas in Asia Emory College, Oxford College, Business, Graduate, Law, Medicine, Nursing, Public Health, Theology Students

Updated 4 February

Emory University’s commitment to the health and safety of our community is paramount. The new year has arrived with a surge in Influenza and now our attention has been directed to the emerging Coronavirus (2019-nCoV) in China, which is spreading to surrounding countries. We are concerned about the health and well-being of all those impacted by this public health threat – and we offer our sincerest condolences to those who may be directly or indirectly affected. 

We wanted to reassure you that Emory University has systems in place to monitor, identify, and respond swiftly to any potential case of Coronavirus. We will keep the Emory community updated, as the situation evolves. 

Students who arrived in the United States prior to February 3 with travel from mainland China within the last 14 days should contact Student Health Services at 404-727-7551 for a risk screening, if they have not already done so.

After screening, you will be asked to be familiar with self-observation, unless instructed otherwise.

Self-observation means you should remain alert for subjective fever, cough, or difficulty breathing. If you feel feverish or develop cough or difficulty breathing during the self-observation period, you should take your temperature, limit contact with others, and seek health advice by telephone from a healthcare provider, as instructed, to determine whether medical evaluation is needed.

If you feel ill and need to seek health advice by telephone:

  • Call the Emory Student Health Services (SHS) office at 404-727-7551 to speak to medical personnel who can assess and guide your next steps.
  • If you are having chest pain, serious difficulty breathing, or another type of medical emergency, please call 911.

Further information concerning the status and the associated public health response can be found in the following resources:

Because we are also at the height of the influenza season, here are some tips to decrease your risk of contracting influenza of which we are seeing many active cases: 

  • Get vaccinated against influenza! It is not too late. As in other years, the coverage is not 100 percent, but it can ameliorate symptoms for those who do become infected and decrease the risk of severe complications.
  • Wash your hands, use hand sanitizer liberally, and don’t touch your face.
  • If you are sick, do not go to classes, cover your cough, and seek help, especially with severe symptoms or if you are at high risk for complications due to asthma or diabetes, for example. Each of us has a responsibility to ourself and our community. 

Below are links to more information from Emory.

In Health, 

Sharon Rabinovitz, MD
Interim Assistant Vice President and Executive Director
Emory University Student Health Services

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